HomeMy WebLinkAboutContract 58340-A2CSC No. 58340-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58340
This Second Amendment to Fort Worth City Secretary Contract No. 58340 is made by and
between the City of Fort Worth ("Buyer"), a home -rule municipality and GT Distributors, Inc.
("Seller"), a corporation.
WHEREAS, on October 28, 2022, the Buyer and Seller entered into City Secretary
Contract No. 58340 for Vendor to provide non-exclusive purchases for police equipment,
uniforms, and alternations ("Agreement");
WHEREAS, the Agreement was last renewed for a term set to expire on October 13, 2024;
and
WHEREAS, the Buyer and Seller wish to amend the Agreement to revise Exhibit A
Scope of Services according to price increases on certain items.
NOW, THEREFORE, the Buyer and Seller, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement, is hereby amended as follows:
Exhibit A, entitled "Scope of Services" attached to this Amendment revises the Exhibit A
attached to the Agreement, which provides certain price revisions. All prices not specifically
amended by the attached Scope of Services will remain the same.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
(signature pagefollows) CITY SECRETARY
FT. WORTH, TX
Amendment No. 2 to CSC No. 58340 Pagel of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: �"'
ensuring all performance and reporting
Name: Fernando Costa
requirements.
Title: Assistant City Manager
Date: Dec 19, 2023
APPROVAL RECOMMENDED:
By: orai I no Coleman (Dec f8, 202310:49 CST)
Name: Loraine Coleman
Title: Administrative Services Manager
By: RobertA`n-Idfedge Jr (Dec 19, 202307:40 CST)
APPROVED AS TO FORM AND
Name: Robert A. Alldredge, Jr.
LEGALITY:
Title: Executive Assistant Chief
ATTEST: 4FORT ne
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By:
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Name: Andrea Phillips
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Title: Assistant City Attorney
By:
Name: Jannette Goodall
CONTRACT AUTHORIZATION:
Title: City Secretary
M&C: 22-0756
Date Approved: 09-27-2022
GT DISTRIBUT/OR.' IJJN��C.
By: / AA/,' /
Name: Greg Nebe er
Title: Uniform Program Manager
Form 1295 Certification No.: 2022-924254
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 2 to CSC No. 58340 Page 2 of 3
EXHIBIT A
SCOPE OF SERVICES
Model
Proposed
Item Type
Mfg Number Item Description
Price
22 MSRP
23 MSRP
%Change Price
51 Equipment
ASP 52632 Asp Holder
$ 45.60
$ 68.00
$ 68.00
0.0% $
45.60
52 Equipment
SAF 38.4.41HS Defense Spray Case
$ 20.29
$ 34.50
$ 36.50
5.8% $
21.47
53 Equipment
SAF 77.83.41HS Double Mag Holder
$ 26.47
$ 45.00
$ 47.00
4.4% $
27.65
54 Equipment
SAF 09OH-16 Farmed Open Tap Cuff Case
$ 21.47
$ 36.50
$ 38.50
5.5% $
22,65
55 Equipment
SAF 90H-2HS Handcuff Pouch Top Flap, Plain Black
$ 28.24
$ 39.50
$ 43.50
10.1% $
31.10
56 Equipment
BI 22112 Radio, Universal, Adjustable Holder
$ 39.12
$ 66.50
$ 68.50
3.0% $
40.30
57 Equipment
ASP 22611 Asp Baton
$ 151.55
$ 226.00
$ 233.00
3.1% $
156.24
50 Equipment
PE 4710 Handcuffs
$ 23.90
$ 38.70
$ 44.20
14.2% $
27.30
51 Equipment
SAF 7360.635.411 Holster, ALS Duty Holster Level III Retention
$ 106.77
$ 165.00
$ 172.00
4.2% $
111.30
52 Equipment
PE 4710 Handcuffs - Chained
$ 23.90
$ 38.70
$ 44.20
14.2% $
27,30
53 Equipment
PE 4801 Handcuffs -Hinged
$ 34.12
$ 54.40
$ 62.60
15.1% $
39,25
72 Equipment
SAF 90-2115 Safariland Cuff Holder, Hinged Snap Plain
$ 2.3.24
$ 39.50
$ 43.50
10.1% $
25,59
73 Equipment
SAF 90H-2HS Safariland Cuff Helder, Hinged, Hidden Snap, Plain
$ 23.24
$ 39.50
$ 43.50
10.1% $
25.59
74 Equipment
SAF 77-76-2HS Safariland, Double Pistol Mag Pouch Hidden Snap, Plain Black
$ 29.41
$ 50.00
$ 52.00
4.0% $
30.59
75 Equipment
SAF 763-2 Safariland, Radio Pouch, Universal, Portable, Plain
$ 24.41
$ 41.50
$ 43.50
4.8% $
25.59
76 Equipment
STL 88850 Stmamlight PolyTac Flashlight w/Lithium Batteries, Black
$ 38.53
$ R3.48
$ R9.49
6.0% $
40.R4
77 Equipment
SF SF12-BB Surefire, Lithium 3 Volt Batteries 12/bx
$ 22.49
$ 24.95
$ 27.95
12.0% $
25.19
78 Equipment
SF SF2-C9 Surefire, Lithium 3 Volt Batteries 2/pk
$ 4.48
$ 4.95
$ 7.00
41.4% $
6.34
79 Gloves
HAT SGX11 Hatch SGX11 Street Guard Gloves
$ 24.71
$ 42.00
$ 42.00
0.0% $
24.71
80 Gloves
HAT RFK300-XX Hatch, Unisex ReslsterGloves w/Kevlar, Black
$ 23.53
$ 40,00
$ 42.00
5.0% $
24.71
Amendment No. 2 to CSC No. 58340 Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/27/22 M&C FILE NUMBER: M&C 22-0756
LOG NAME: 13PITB 22-0177 POLICE EQUIPMENT, UNIFORMS AND ALTERATION SVS HO
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Purchase Agreements with CenTex Uniform Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact
Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and Alteration Services
for a Combined Annual Amount Up to $793,355.00 and Authorize Four, One -Year Renewal Options for the Same Annual Amount for the Code
Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex Uniform Sales Inc., Galls, LLC, GT Distributors,
Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a
combined annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual amount for the Code Compliance,
Police, Municipal Courts, Water and Transportation and Public Works Departments.
DISCUSSION:
The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments approached the Purchasing Division
to purchase uniforms and police equipment. This agreement will provide uniforms and the necessary equipment for personnel in the Code
Compliance, Water, and Transportation and Public Works Departments, as well as, police officers and marshals. To procure these goods,
Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed specifications of the uniforms and equipment, and the service
requirements.
ITB 22-0177 was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on July 6, 2022, through July 27, 2022.
The City received five responses.
An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and Water Departments reviewed and scored the
submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Proposers Evaluation Factors
7- (a) (b) (c) (d) Total Rank
Score
CenTex Uniforms Sales Inc. 16.00 6.67 22.00 37.81 82.48 2
(Galls, LLC 16.00 6.33 21.00 40.00 83.33 1
IGT Distributors, Inc 15.33 7.00 19.00 31.92 73.25 4
Impact Promotional Services,
LLC dba Got You Covered Work 15.33 8.33 23.00 24.69 71.35 5
Wear & Unifoms
IM-Pak, Inc. 16.00 7.00 22.00 36.85 81.85 3
Best Value Criteria
(a) Vendor's Experience
(b) Vendor's Location or ability ro coordinate on -site meetings
(c) Vendor's approach to performing services
(d) Price
After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got
You Covered Work Wear & Uniforms, and M-Pak, Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the
panel recommends that Council authorize the police equipment, uniforms and alteration services agreement to CenTex Uniform Sales Inc.,
Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc.
FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00, however, the actual amount used will be based on
the need of the department and the available budget. The annual department allocation for this agreement is:
Department Estimated Annual Account
Amount Name
Police Department $600,000.00 Uniforms
(Code Compliance Department
$99,000.00 Uniforms
Municipal Courts
$76,000.00 Uniforms
Transportation and Public Works
$15,000.00 Uniforms
Department
(Water Department
$3,355.00 Uniforms
Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year 2023.
DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and Purchasing is required to provide the ITB and
advertisement date prior to public release.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City
Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the participating departments' Operating Funds.
Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Oriainatina Business Unit Head:
Additional Information Contact:
Fernando Costa
6122
Anthony Rousseau
8338
Neil Noakes
4212
Cynthia Garcia
8525
Heather Oakes
8354