HomeMy WebLinkAboutContract 56964-R2CSC No. 56964-R2
CITY OF FORT WORTH
CONTRACT RENEWAL AND AMENDMENT NOTICE
December 7, 2023
Pencco, Inc.
Attn: Sarah Duffy or Whom It May Concern
PO Box 600
San Felipe, TX 77473
Re: Contract Renewal Notice — 2nd Renewal
Request for Proposal — Chemical Odor Control Services
Contract CSC No. 56964
Original Contract Amount: $3,499,850.00
The above referenced contract with the City of Fort Worth expires January 6, 2024. This
letter is to inform you that the City has appropriated funding and is exercising its right to renew
the contract at the Original Contract Amount, which renewal will be effective upon execution by
the designated Assistant City Manager. All other terms and conditions of the contract, remain
unchanged, with the exception of the prices to be charged. Contractor has requested, and the City
accepts, the unit price increases shown on the attachment, which amends the contract. Please verify
that the original payment, performance and maintenance bonds remain active or if retired, provide
updated bonds when you return this letter. Please sign in the space indicated below and return
this document, along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
(817) 392-8277
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Dana Burghdoff (Dec Ot, 2023468.34CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
CG►rstop/er Harder
By: Christopher Harder (Dec 22, 2023 06:52 CST)
Name: Chris Harder
Title: Director, Water Department
ATTEST:
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Name: iannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: DBlack (Dec 22, 2023 09:13 CST)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTIIORIZATION:
M&C: 21-0660
Date Approved: 9/14/2021
Form 1295 Certification No.: 2021-782772
CONTRACTOR/VENDOR:
By: Pencco_ Inc.
Name'
L
Title: Sarah Duffy, Bid Sec.
Date: 12/8/23
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/14/21 M&C FILE NUMBER: M&C 21-0660
LOG NAME: 13P21-0051 CHEMICAL ODOR CONTROL SERVICES CC WATER
SUBJECT
(ALL) Authorize Execution of Agreements for Chemical Odor Control Services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a
Combined Annual Amount Up to $4,491,078.00 for the Water Department and Authorize Five One -Year Renewal Options for the Same Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement for chemical odor control services with Pencco, Inc., NRP Group, Inc.,
and US Peroxide LLC, in a combined annual amount up to $4,491,078.00 for the Water Department and authorize five one-year renewal
options for the same amount.
DISCUSSION:
The Water Department approached the Purchasing Division to procure agreements for chemical odor control services. The services are needed
to control the odor and reduce or eliminate the corrosion concerns within the wastewater collection system. In order to procure these services, staff
issued request for proposals (RFP) No. 21-0051. The RFP consisted of detailed specifications regarding the type of chemicals, delivery
and reporting. The RFP was advertised in the Fort Worth Star -Telegram on March 3, 2021, March 10, 2021, March 17, 2021 and March 24, 2021.
The City received six proposals.
Proposals were evaluated on Best Value criteria including the price, qualifications, methodology, and past performance. Staff from the Water and
Transportation Public Works Department evaluated the proposals submitted and recommend awarding Pencco, Inc., NRP Group, Inc., and US
Peroxide LLC dba USP Technologies with five one-year options to renew. No guarantee was made that a specific amount of these services will be
purchased. Funds will be distibuted as follows based on the chemical being provided:
Vendor
Chemical
Award Amount
NRP Group
Biocatalyst Liquid
$210,253.00
Pencco
Liquid Ferric Chloride 35-42%
$494,500.00
Pencco
Liquid Ferric Chloride 35-42%
(plant)
$494,500.00
Pencco
Liquid Ferric Chloride (alternative)
$494,500.00
Pencco
Liquid Ferric Sulfate 60%
$505,450.00
Pencco
Liquid Ferric Sulfate 60% (plant)
$505,450.00
Pencco
Liquid Ferric Sulfate (alternative)
$505,450.00
US
Peroxide
Hydrogen Peroxide 50%
$119,475.00
Pencco
Liquid Ferrous Chloride 18-32%
$500,000.00
US
Peroxide
Optical
$661,500.00
OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the OBD, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for five (5) additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Managers Office by: Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Chris Harder 5020
Additional Information Contact: Cynthia Garcia 8525
Cristina Camarillo 8355
CONFIDENTIAL J
August 31, 2023
Dear Valued Customer,
(HEM TRADE
COMMERCIAL CONFIDENTIAL
PRICE INCREASE — Hydrochloric Acid (HCI)
Effective immediately, or as contract terms allow, Chemtrade is increasing the price of
Hydrochloric Acid (HCI) by USD $37.00 per wet short ton of 35.21% (22 Be') HCL for US
customers. All other terms and conditions of our sales contract remain unchanged.
This price increase is driven by increased demand in oil and gas, continued realized freight
inflation, and lower supply from planned maintenance outages with multiple HCI producers.
Your account manager will contact you to discuss the implementation of this price increase on
your purchases from Chemtrade.
Thank you for your continued business.
Sincerely,
William Kopfman
Business Director, Chlorine & HCI
CHEMTRADE
155 Gordon Baker Road, Suite 300, Toronto, Ontario M2H 3N5
T 416.496.5856 F 416.496.9414 Toll Free 1.866.887.8805
Web Site: www.chemtradelogistics.com
CONFIDENTIAL
Reagent Chemical & Research, Inc.
115 Highway 202, Ringoes, NJ 08551
OFFICE: (770) 971-1896
August 25, 2023
Mr. Brian Sullivan
Pencco
Dear Mr. Sullivan,
Effective August 25, 2023 or as contract terms and conditions allow, Reagent Chemical
is increasing the price for all grades of Hydrochloric Acid by $35.00 per net ton.
This increase is due to substantial supply reductions continuing from isocyanate
production. Additionally, a decrease in fluorocarbon produced HC1 is now occurring due
to seasonal outages and a forecasted dropped in some productions due to product
phaseouts which we expect to continue into 2024.
Demand remains good and with reduced supply we expect inventories to remain low.
We will continue to be on 100% order control. Your Reagent Sales Manager will be
contacting you to explain the factors which are impacting the HC1 market, as well as
answer any questions you might have on how this announcement will affect your
account. Thank you for your business and continued support of Reagent Chemical and
our products.
Best Regards,
Steve Khan
Vice President, Chemical Sales