HomeMy WebLinkAboutContract 53573-A1FIRST AMENDMENT TO
CSC No. 53573-Al
FORT WORTH CITY SECRETARY CONTRACT NO. 53573 ti
This First Amendment to Fort Worth City Secretary Contract No. 53573 {"First Amendment'') is made between the City of Fort Worth (''Fort Worth"), a municipal corporation and DataSpan Holdings, Inc., {"Vendor'').
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 53573 beginning December I 0, 2019 (the "Agreement"); and
WHEREAS, pursuant to the terms of the Agreement, the term expires upon the expenditure
of the appropriated funds forthe contracted service;
WHEREAS, on November 30, 2023, the parties agreed to renew the Agreement in the
original contract amount becaus.e the City appropriated additional funding;
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to add Exhibit "A,. for preventative maintenance services beginning January 1, 2024
and continuing through December 31, 2024 in the amount of$60,844.00.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Agreement is hereby amended by adding Exhibit A, attached to this FirstAmendment, as Exhibit '�A" of the Agreement, for preventative maintenance services beginning January I, 2024 and continuing through December 31, 2024 in the amount of $60,844.00. The annual not to exceed contract amount remains at $150,000;00.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows)
First Amendment to Fort Worth City Secretary Contract No. 53575 Page 1 of3
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name: Title:
Date:
Valerie Washington (Jan 4, 202411:52 CST)
Valerie Washington
Assistant City Manager
Jan 4, 2024
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Attest:
By: Name: Jannette S. Goodall •
Title: City Secretary
VENDOR:
DataSpan Holdings, Inc.
By:
Name:
Title:
Date:
� 0 \.i.-J ;1· Br1 ruC oPtrn-+:�s.
11 .. ../2-1 I io 2-3
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Lawrence Crockett (Dec 27, 2023 10:08 CST)
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 19-0369
Approved: 12/10/2019
1295: 2019-531427
First Amendment to Fort Worth City Secretary Contract No. 53575 Page 2 of3
EXHIBIT A
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First Amendment to Fort Worth City Secretary Contract No. 53575 Page 3 of 3
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE:
12/10/2019 REFERENCE
NO..
P TYPE:
**M&C 19-
0369
CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
13P19-0119 UPS
SUPPORT SKR
WATER
NO
SUBJECT: Authorize Execution of a Purchase Agreement with DataSpan Holding Inc., for
Preventative Maintenance on Three Phase Uninterruptible Power Systems for the Water
Department and Information Technology Solutions Department in an Annual Amount Up to
$150,000.00 and Authorize Five One-Year Renewal Terms (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a purchase agreement with
DataSpan Holding Inc., for preventative maintenance on three phase uninterruptible power systems
for the Water Department and Information Technology Solutions Department in an annual amount up
to $150,000.00 and authorize five one-year renewal terms.
DISCUSSION:
The Water Department and Information Technology Solutions Department approached the Purchasing
Division to finalize an annual agreement for preventative maintenance on three phase uninterruptible
power systems. The power systems are used as a source for back-up power. In order to procure the
maintenance, Purchasing issued an Invitation to Bid (ITB). The ITB consisted of detailed specifications
listing the type of batteries needed, maintenance requirements and schedules. No guarantee
was made that a specific amount of services or goods would be purchased.
The Bid was advertised in the Fort Worth Star Teleqram on May 1, 2019, May 8, 2019, May 15, 2019
and May 22, 2019. The City received four (4) responses.
Bids were evaluated on best value criteria including cost, quality, bidder's experience, the extent to
which the service meets the specifications and bidder's past relationship with the City. Staff from the
Water Department evaluated the bids submitted and recommends awarding a one-year agreement to
Data Span Holding Inc., along with five one-year options to renew. In addition, an administrative
change order or increase may be made by the City Manager up to the amount allowed by relevant law
and the Fort Worth City Code and does not require specific City Council approval as long as sufficient
funds have been appropriated.
A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
Upon City Council approval, the initial term of this Agreement shall begin upon the execution of the
contract and shall end on September 30, 2020.
The Water Department shall use approximately $120,000.00 per year. The Information Technology
Solutions Department shall use approximately $30,000.00 per year.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council�acket/mc review.asp?ID=27516&councildate=l2/10/2019 12/21/2023
M&C Review
Page 2 of 2
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the General Fund and Water & Sewer Fund. Prior to
an expenditure being made, the participating department has the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity� udge�Reference # Amount
ID= ID� Year (Chartfield 2)
L _
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Kevin Gunn (2015)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Steven Rathers (2057)
ATTACHMENTS
13P19-0119 UPS LIEBERT 3PH UNINTERRUPTIBLE WTR FID.xlsx (CFW Internal)
13P19-0119 UPS LIEBERT 3PH UNINTERRUPTIBLE WTR FID Corrected.xlsx (CFW Internal)
19-0119 Siqned Waiver.pdf (CFW Internal)
Bid Tab ITB 19-0119.x1sx (CFW Internal)
Certificate of interested Parties Form 1295.pdf (CFW Internal)
FID Table IT Dept for M&C.pdf (CFW Internal)
RE FID Table Water Lab.pdf (CFW Internal)
Sams Report 08.22.2019 DataSpan Holdinq Inc.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=27516&councildate=l2/10/2019 12/21/2023