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HomeMy WebLinkAboutContract 47400-R4DocuSign Envelope ID: 9357D938-4COE-48C3-A462-3D46E58C31AA CSC No. 47400-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 8, 2023 SP Plus Corporation Nicole Hankins, Senior Vice President 1700 Pacific Ave. Suite 1890 Dallas, TX 75201 Re: Contract Renewal Notice Contract No. CSC No. 47400 (the "Contract") Renewal Tel -in No. 4: February 1, 2024 to January 31, 2025 The above referenced Contract with the City of Fort Worth expires on January 31, 2024 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httD://fortworthtexas.t?ov/-Dtucliasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Peter E`1liott, Parking Oper_�islvlanager 817-392-7977 Conh•act Renewal Page 1 of 2 DocuSign Envelope ID: 9357D938-4COE-48C3-A462-3D46E58C31AA ACCEPTED AND AGREED: CITY OF FORT WORTH By, William Johnson (J n 9, 202410:2&CST) Name: William Johnson Title: Assistant City Manager APPROVAL RECOMMENDED: By: Lauren P�An 8, 202414:54 CST) Name: Lauren Prieur Title: Transportation and Public Works Director ATTEST: By: Name: Jannette Goodall Title: City Secretary SP Plus Coi-poiatioit DocuSigned by: EtM(A R L I�r,S By: OD898A8348469... Name: Nicole Hankins Title: Senior Vice President CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting ifcements. By: Name: Peter Elliott Title: Parking Operations Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: P-11818 Date Approved: 12/1/2015 Form 1295 Certification No.: Contract Renewal Page 2 of 2 AGENCY CUSTOMER ID: 570000025472 LOC #: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services Central, Inc. SP Plus Corporation POLICY NUMBER See Certificate Number: 570103300988 CARRIER I NAIC CODE See Certificate Number: 570103300988 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S) AFFORDING COVERAGE NAIC # INSURER G: Illinois Union Insurance Company 27960 INSURER H: Everest Indemnity Insurance Company 10851 INSURER I: Great American Spirit Ins Co 33723 INSURER 3 American Guarantee & Liability Ins Co 26247 ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. INSR ADDL SUBR POLICY NUMBER POLICY POLICY LIMITS LTR TYPE OF INSURANCE INSD WVD EFFECTIVE EXPIRATION DATE DATE (MM/DD/YYYY) (MM/DD/YYYY) EXCESS LIABILITY D CH24RXSz03x3YIC 01/01/2024 01/01/2025 Aggregate $10,000,000 $10M xS $10M E 03126674 01/01/2024 01/01/2025 Aggregate $15,000,000 $15M xs $20M F xsc30000541306 01/01/2024 01/01/2025 Aggregate $15,000,000 $15M x $35M G XANG27921103009 01/01/2024 01/01/2025 Aggregate $10,000,000 $10M x $50M H XC8Ex00125241 01/01/2024 01/01/2025 Aggregate $15,000,000 $15M xs $60M 7 AXF565834104 01/01/2024 01/01/2025 Aggregate $12,500,000 $12.5m po $25M xs $75M I EXC5202372 01/01/2024 01/01/2025 Aggregate $12,500,000 $12.5m po $25M xs $75M Each $12,500,000 Occurrence ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000025472 LOC #: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk services Central, Inc. SP Plus Corporation POLICY NUMBER see Certificate Number: 570103300988 CARRIER NAIC CODE See Certificate Number: 570103300988 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Additional Description of Operations / Locations / Vehicles: charges established by the Named Insured. 1/1/2024 - 1/1/2025 crime & Excess crime Pol #'s SAA50414480800 & x5C50414490800; $5,000,000 OCCURRENCE. Crime coverage provides first party coverage against business related crime such as robbery & burglary, employee dishonesty, forgery or alteration, computer fraud, guest property, money orders, and counterfeit currency. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Official site of the City of Fort Worth, Texas i ORT ��fVRT11 COUNCIL ACTION: Approved on 12/1/2015 DATE: 12/1/2015 REFERENCE P-11818 LOG NAME: 13P15-0276 PARKING NO.: MANAGEMENT EW CODE: P TYPE: NON- PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Agreement with SP Plus Corporation for Parking Management Services at the Fort Worth Convention Center and the Will Rogers Memorial Center for a Management Fee of $90,000.00 Per Year Plus Reimbursement of Actual Operating Expenses in an Estimated Amount of $1,400,000.00 Annually (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize an Agreement with SP Plus Corporation for parking management services at the Fort Worth Convention Center and the Will Rogers Memorial Center for a management fee of $90,000.00 per year plus reimbursement of actual operating expenses in an estimated amount of $1,400,000.00 annually. DISCUSSION: On July 29, 2015, the City issued a Request for Proposals (RFP) to identify a parking operator for the parking management services for the Fort Worth Convention Center (FWCC) and the Will Rogers Memorial Center (WRMC). The parking facilities encompass 1,804 spaces in two garages at the FWCC and 4,626 spaces throughout the campus at the WRMC. The Agreement excludes the approximately 30 days per year when the Southwestern Exposition and Livestock Show leases the entire WRMC complex. SP Plus Corporation (SP Plus) will be paid an annual management fee of $90,000.00. The City will reimburse budgeted and authorized operating expenses estimated to be $1,208,674.00 annually; with an additional $101,326.00 in contingency to address increased costs due to potential repairs and/or operational challenges due to construction or events. Funds for the annual management fee and operating expenses will be appropriated and approved through the annual budget. SP Plus has also committed to a capital investment of $75,000.00 for equipment to be determined based on agreement of both parties within four months of contract execution. The evaluation team included representation from Transportation and Public Works, Sundance Square, FWCC and WRMC. The evaluation factors included total management fee, total proposed operating budget, recent experience, responsiveness and feasibility of proposed business plan and proposer's ability, capacity, skill and financial strength. The evaluation team compared bid responses to the evaluation factors and SP Plus' proposal was the best rated value to the City. BID ADVERTISEMENT - This RFP was advertised in the Fort Worth Star-Telearam on July 29, 2015, August 5, 2015, August 12, 2015, August 19, 2015 and August 26, 2015. Purchasing received two responses. ADMINISTRATIVE INCREASE — An administrative increase or change order for this Agreement may be made by the City Manager in the amount up to $50,000.00 per year and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE — A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier Logname: 1 d2 opportunities are negligible. AGREEMENT TERMS — Upon City Council's approval this Agreement shall have a five year term beginning February 1, 2016 and expiring January 31, 2021. RENEWAL OPTIONS - This Agreement may be renewed for up five additional one-year terms at the City's option. This action does not require City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides Contract authority up to $1,400,000.00 per year, as specified. The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Transportation and Public Works Department and that prior to an expenditure being made, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\15-0276\EW TO Fund Department Account Project Program Activity Budget ID I I ID ( ( Year FROM Fund Department Account Project Program Activity Budget ID I ID I , I Year Submitted for Citv Manager's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS Susan Alanis (8180) Aaron Bovos (8517) Jack Dale (8357) Eryck Walker (6610) Reference # (Chartfield 2) Reference # (Chartfield 2) Amount Amount Logname: 1 d2 FORT WORTH. Routing and Transmittal Slip Transportation & Public works Department DOCUMENT TITLE: SP Plus Corporation Renewal 4 For: Parking management for the Houston Street Garage and the Commerce Street Garage. M&C: P-11818 CPN: CSO: 47400 Date: To: Name Department Initials 1. Peter Elliott TPW- Initial 2. Lora Carosielli TPW- Initial 3. Chelsea St. Louis TPW- Initial CSL 4. Martin Phillips TPW- Initial w4P 5. Lauren Prieur TPW- Signature L� 6. Taylor Paris Law- Signature TPP 7. William Johnson CMO- Signature 8. Ronald Gonzalez CMO- Initial 9. Jannette Goodall CMO- Signature 10. Allison Tidwell CMO 11. Charles Yarbro TPW DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: []YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs