HomeMy WebLinkAboutContract 46970-A2SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 46970
This Amendment is made between the City of Fort Worth ("FORT WORTH"), a municipal
corporation, acting herein by and through Jesus J. Chapa, its duly authorized Assistant City
Manager and RTE VAR, LLC d/b/a SPS VAR ("SPS VAR"), acting herein through Tom Lewis
its duly authorized President.
WHEREAS , FORT WORTH and SPS VAR entered into an Agreement identified as Fort
Worth City Secretary Contract No. 46970 for a period of three years beginning August 25, 2015 ;
and
WHEREAS, in the first amendment , the parties amended the agreement to allow FORT
WORTH to keep a defective drive ifIBM is called on to replace it;
WHEREAS, in this, the second amendment, it is the collective desire of both FORT
WORTH and SPS VAR to add remote services for upgrading the operating system level to V7 .2,
in the amount of $4 ,200.00.
NOW THEREFORE, KNOWN ALL BY THESE P:8ESENT:
Fort Worth City Secretary Contract No. 46970 is hereby amended to be effective on Wednesday,
April 20 , 2016 by:
1. Adding the attached Exhibit A-2, SPS VAR Proposal for City of Fort Worth V7.2
OS Upgrade , as an attachment to Exhibit A "Statement of Work"; and
2. Compensation, is hereby amended to increase the contract amount by $4,200 .00 ,
thereby increasing the total contract amount to $113 ,580.00 , inclusive of all
services and expenses. However, the total contract amount for this second
amendment and fiscal year 2016 is only $4,200.00 .
All other terms, provisions , conditions, covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
APPROVED FOR
CITY OF FORT WORTH:
B~~
Jay Chapa
Assistant cq Manager ,. /
Date: -d:= 2 --1-o
APPROVED FOR
HTE VAR, LLC d/b/a SPS VAR:
By@:=
TomLe
President
Date: if'.., 2,--( ..., 1o { h
Second Amendment to Fort Worth City Secretary Contract No, 46970 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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APPROVED AS TO FORM
AND LEGALITY:
ATTEST:
Contract Authorization:
M&C: C,---z.;, 4 1 j /
Date Approved: 5s: /?/5 ,J I ';S
Second Amendment to Fort Worth City Secretary Contract No. 46970
M&C Review
CITY COUNCIL AGENDA
DATE:
CODE:
8/25/2015
C
COUNCIL ACTION: Approved on 8/25/2015
REFERENCE NO.: **C-27431
TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 2
Offi cial site of th e Ctly o f· Fort Wo,1 11 , Tcxu5
fORTWORTII ---...,...---
60SPSVAR2015
NO
SUBJECT: Authorize Execution of an Agreement with HTE VAR , LLC d/b/a SPS VAR in an Amount
Up to $109,380.00 to Migrate the Water Department's Utility Billing Servers and Provide
Maintenance Using a Cooperative Agreement (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an Agreement with HTE VAR , LLC
d/b/a SPS VAR in an amount up to $109 ,380 .00 to migrate the Water Department's utility billing
servers and provide maintenance as part of the Water Department's data center decommissioning in
support of the City's energy savings performance contract with Johnson Controls, using Cooperative
Agreement No. DIR-SDD-2108 .
DISCUSSION:
The Water Department has a previous Agreement with HTE VAR , LLC d/b/a SPS VAR (SPS VAR),
with which it purchased maintenance and support for the Water Utility Billing core server
hardware_ In support of the City's Energy Savings Performance Contract (ESPC), the Water
Department is migrating all systems out of its current City Hall Data Center (L38) and will co-locate
them in the existing ITS City Hall and Holly Data Centers . The existing City Hall Data Center (L38)
will be decommissioned at the conclusion of the migration .
In order to minimize disruption to systems which support customer service, provide customer self-
service and are critical to operations , the Water Department is replacing core "end of life" hardware
components as part of this migration . SPS VAR will provide the hardware and professional services
needed to migrate the Water Utility Billing server hardware . Three years of maintenance and support
for the migrated system is also included in this purchase _
COOPERATIVE PURCHASE -State Law provides that a local government purchasing an item under
a Cooperative Purchas ing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. The State of Texas Department of Information Resources
(DIR) Cooperative Contract has been competitively bid to increase and simplify the purchasing power
of local government entities.
PRICE ANALYSIS -The prices were obtained using Department of Information Services (DIR)
Contract No. DIR-SDD-2108. The DIR contract offers fixed discounts for these services . Water
Information Technology staff has reviewed the pricing and determined it to be fair and reasonable .
ADMINISTRATIVE AMENDMENT -An increase or administrative amendment for this Agreement
may be made by the City Manager or his designee , for an amount up to $27,345.00 and does not
require specific City Council approval as long as sufficient funds have been appropriated .
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Department and approved by the M/WBE Office, in accordance with the BOE Ordinance, because
the purchase of goods or services from source(s) where subcontracting or supplier opportunities are
negligible.
TERM -This Agreement to upgrade the system shall begin on August 25, 2015 and end on August
http://apps.cfwnet.org/council_packet/mc _review.asp?ID=21360&councildate=8/25 /2015 8/26 /2015
M&CReview
24, 2018 .
RENEWAL OPTIONS -No renewals are needed for this Agreement.
This project is located in ALL COUNCIL DISTRICTS .
FISCAL INFORMATION/CERTIFICATION:
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Upon approval of these recommendations , the Financial Management Services Directo r certifies that
funds are available in the current budget , as appropriated, of the Water and Sewer fund . The Fiscal
Year 2015 budget includes appropriations in the amount of $470 ,000.00 for professional services and
$49 ,862 .90 has been expended as of July 28 , 2015 .
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
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ATTACHMENTS
FROM Fund/Account/Centers
PE45 531200 0604012 $54,690.00
PE45 531200 0704012 $54,690 .00
Fernando Costa (6122)
John Carman (8246)
David Holt (2515)
http://apps.cfwnet.org/council_packet/mc _review.asp?ID=21360&counci ldate=8 /25/2015 8/26/2015