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HomeMy WebLinkAboutContract 39473-B14CITY SECRETARY APPENDIX 8-14 CONTRACT NO. 3q41-3 B\"t ... In accordance with the Professional Services Agreement signed between Sentari Technolog ies , Inc. ("Contractor") and the City of Fort Worth ("Client") on October 30 , 2009 , City Secretary Contract ("CSC ") No . 39473 , as amended by CSC No. 39473-A 1 on September 16, 2010 , (collect ively the "Professional Services Agreement"), Appendix 8-14 is incorporated into the Professional Services Agreement and hereby reads as follows: 1. The term of this work order shall be extended to end when all services have been completed under this work order as contemplated herein , but not later than the end date set forth below. 2. This Work Order incorporates by reference all of the terms and conditions of the Profess1onal Services Agreement , specifically the services to be provided under Section 1 of said agreement. 3. The services to be performed under this Work Order shall be as follows: Work Order and Asset Management System (WOAMS) Project Manager Description of Work: The Storm Water Management Division (SWMD) within the Transportation and Public Works Department (TPW) within the City of Fort Worth , Texas , has acquired a new, Commercial-Off-The-Shelf (COTS) Work Order and Asset Management System (WOAMS). The system will initially support the needs of the SWMD , though its utilization may in the future be expanded to other sections of TPW or to other City departments. The desired WOAMS personnel will : 1. Automate work management practices w ithin SWMD that maintain and repair storm water infrastructure for the City. 2. Support asset management practices to optimize maintenance , repair , and replacement of storm water infrastructure . 3. Integrate with current and anticipated City systems, including the City 's CRM , project management, financial , and GIS systems . 4 . Convert/migrate certain related data from existing legacy systems to the new WOAMS 5. Provide capabil ities for inserting additiona l asset types , work activities , and/or business processes into the initial implementation, if desired. The project management work will consist of managing software implementation activities to be performed by the implementation vendor including , but not limited to standard key tasks such as preplanning (gain familiarity with scope , tim ing and budget}, business process reviews/determinations, system installation , data convers ion and cleansing , acceptance and testing , interface development, system integration support, cutover activities , staff training , forms design , change management:-,-B'*lE. 'Nff:.~Be,:1-Y.J:e-. modifications , go-live management, post implementation tasks , war (conduct milestone reviews/assess performance), budget trac FT. WORTH, TX 10-25-11 .................... J-..1~~~~ ' updates, documentation of project activities , decisions and milestones , and schedule/attend meetings. Personnel assigned to provide services under this Work Order: Name : Start Date: End Date: Payment Terms: Patty Lake October 24 , 2011 November 12 , 2011 Payment Rate : $155.00 per hour AGREED AND ACCEPTED : CITY OF FORT WORTH Sus~ Assis nt City Manager Date: l VI 'O'~ l 11 APPROVEDASTOFORMAND LEGALITY : :~) 'italeshiaFrmer Assistant City Attorney SENTARI TECHNOLOGIES INC. Name \0-11 -l\ Date c ont ract Authorizatioa '3 · 2:z.-ti OF FICIAL RECORD CI TY SECRETARY FT. WORTH, TX M&CRev iew ' CITY COUNCIL AGENDA Page 1 of2 Official site of the City of Fort Worth, Texas FORT WORT H ~ COUNCIL ACTION: Approved on 3/22/2011 DATE: 312212011 REFERENCE NO.: CODE: G TYPE: G-17239 NON- CONSENT LOG NAME: PUBLIC HEARING: 04PROFESSIONAL STAFFING SERVICES NO SUBJECT: Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation , Matrix Resources, Inc., and Sentari Technologies, Inc., for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the City Manager to increase the dollar cap for the existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., by $1,482 ,000.00 for the Information Technology Solutions Department. DISCUSSION: On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by $743,028.00 for the existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation , Matrix Resources, Inc., and Sentari Technologies, Inc. To maintain current levels of service for seven months through the end of September 2011 , staff is now requesting an additional increase of $1,482,000.00 in expenditures with the three named vendors. In order to await the outcome of the IT sourcing project, staff has only been requesting the continuation of contractual support to fill staff vacancies on a quarterly basis . Now that the sourcing study is complete, in order to maintain the current service levels without interruption, staff is requesting additional funding for support contracts until the end of this fiscal year (September). Staff will begin to hire employees to fill vacancies created during the sourcing study as time permits . The purpose of these service agreements is to allow the City to have agreements in place for staff augmentation to assist in the development and implementation of technology projects and services in the City such as email archival, laptop encryption, disaster recovery , radio towers , radio re-banding, and Buyspeed Online projects . Hiring contract labor has provided staff augmentation to address significant attrition with costs offset by salary, benefit and other savings and other reimbursements. The estimate of salary and benefit savings resulting from current vacancies is $1,164,975.00. M/WBE -Digital Intelligence Systems Corporation, Matrix Resources , Inc ., and Sentari Technologies, Inc., a certified M/WBE firm , have all previously and continue to commit to comply with their 10 percent M/WBE participation on all expenditures through the end of the contract period. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made for each agreement by the City Manager for an amount up to $50 ,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated . FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budgets , as appropriated, of the General Fund and Information Systems Fund. http://app s .cfwnet.org/council _p acket/me _review .asp?ID= l 4 82 3&councildate=3 /22 /2011 9/12 /2012 . M&CReview "' TO Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Page 2 of2 FROM Fund/Account/Centers Pl68 539120 0043020 $100,000 .00 Pl68 539120 0048001 Pl68 539120 0044000 Pl68 539120 0045010 Pl68 539120 0045030 Pl68 539120 0045050 Pl68 539120 0048000 Pl68 539120 0043010 Pl68 539120 0045000 Pl68 539120 0046020 Pl68 539120 0041100 GG01 511010 0135010 Karen Montgomery (6222) Peter Anderson (8781) Mai Tran (8858) $125,000 .00 $35,000 .00 $100,000.00 $165,000.00 $50,000.00 $50,000.00 $200,000.00 $362,000.00 $100,000.00 $129,000 .00 $66,000 .00 http://apps.cfwnet.org/council_packet/mc _review .asp?ID= 14823&councildate=3 /22/2011 9/12 /2012