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HomeMy WebLinkAboutContract 54162-A2CSC No. 54162-A2 AMENDMENT No . 2 TO CITY SECRETARY CONTRACT No. 54162 WHEREAS, the City of Fort Worth (CITY) and Distinctive AFWS Designs, Inc., (CONTRACTOR) made and entered into City Secretary Contract No. 54162, (the CONTRACT) which was authorized by M&C 20-0400 (June 16, 2020) in the amount of $1,196,001.00; and WHEREAS, the CONTRACT involves professional services for the following project: Assessments and Installation Services for High Water Warning System (HWWS) Conversions; and WHEREAS, it has become necessary to add additional services to the contract and to adjust compensation rates. NOW THEREFORE, CITY and CONTRACTOR, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article 1. of the CONTRACT is amended to include the additional services specified in Attachment "A" attached hereto and incorporated herein. The CONTRACT cost to City is not changed. 2. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort worth CITY SECRETARY CSC 54162 Distinctive AFWS Designs, Inc. Page 1 of 6 FT. WORTH, TX EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth William 4ohnson (J n 17, 202417:22 CST) William Johnson Assistant City Manager DATE: Jan 17, 2024 CONTRACTOR Distinctive AFWS Designs, Inc. David L. Aaynes President DATE: 12/26/2023 APPROVAL RECOMMENDED: Lauren Prieur (Jan 12, 202408:31 CST) Lauren Prieur Director, Transportation & Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Ranjan S. Muttiah Senior Professional Engineer APPROVED AS TO FORM AND LEGALITY: Mack (Jan 12, 202415:22 CST) Douglas W. Black Assistant City Attorney oovopn o ATTEST: p-o oo dVa000l0000 o=d a�fl nEXA?o4p Jannette S. Goodall City Secretary M & C : 20-0400 Date: 6/16/2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth CSC 54162 Distinctive AFWS Designs, Inc. Page 2 of 6 Attachment A Distinctive AFWS Designs, Inc. (DDi) is pleased to provide the updated prices for the High Water Warning System contract. Prices have increased across the board due to increased hardware costs from our various suppliers. Additionally, DDi base labor costs have increased from $125 per hour to $130 per hour. These labor costs are included in several of the line items. The last price increase for line items for this contract occurred in 2022 almost 1.5 years ago. The provided line items are intended to remain the same for at least the next two years. The labor rate according to the Bureau of Labor Statistics for Q3 2023 to Q3 2022 increased by 4.3% and the previous year saw a similar increase of 5.2%. This cumulative increase in costs (approximately 9.5%) is less than the hourly rate increase for DDi in the proposed changes. However, we have seen increased costs in hardware as well. The Consumer Price Index (CPI) changed 5.2% since the last price increase, which does not completely represent changes in the market of flood warning equipment. For example, the CR300-407 manufactured by Campbell Scientific Inc., a data logger used at every flasher in the network, has increased in price 44% since the start of the project. We simply pass through these costs. Other costs have also increased higher than the CPI. Prices for shelter have increased 6.7% in the last 12 months, which includes the cost for stays away from home. The federal mileage rate from the beginning of the project has increased by nearly 20%. Information provided in this justification was gathered from the Bureau of Labor Statistics, the Department of Labor from the following websites which were accessed on 12/7/2023: httos://www.bls.aov/data/inflation calculator.htm httas.//data. bls. ao v/timeseries/CUUROOOOSAO h ttos.//www. bls. ao v/cai/factsheets/o wners-eaui valent-rent-and-rent. htm h ttas://www. bls. ao v/news. release/adf/cai.,odf httas.//www. bls. ao v/o,nub/ted/2023/consumer-arices-for-shelter-u,o-7-9-,percent-from-ianuarv-2022- to-ianuarv-2023.htm City of Fort Worth CSC 54162 Distinctive AFWS Designs, Inc. Page 3 of 6 Line Abbr Item 1 AL2 Master conversion 2 AL2 flasher conversion 3 WXT536 (or eqv) 4 Xylem H-3401 (or eqv) 5 CR300 (or eqv) 6 CR300-407 (or eqv) 7 CR6-407 (or eqv) 8 12AH Powersonic Battery 9 35AH Powersonic Battery 10 A2X-IND 11 A2M 12 Keller SDI-12 PT w/100' cable 13 Master Maintenance Visit 14 Flasher Maintenance Visit 15 Wx Station Maintenance Visit 16 Lake Monitor Sites Maintenance Visit 17 ALERT2 Flasher Panel 18 ALERT2 Master Panel 19 ALERT2 Standard Panel 20 Technical Support (per hour) 21 Per Camera Install (not to exceed) 22 Door Switch Install and Hardware 23 Tilt Switch Install and Hardware City of Fort Worth CSC 54162 Distinctive AFWS Designs, Inc. Page 4 of 6 Existing Line Items Desc Proposed Unit CS54161A1 Percent Costs Unit Costs Change AL2 master conversion $14,095.33 $12,047.29 17% AL2 flasher conversion $6,266.24 $4,857.55 29% Multiparameter Weather Sensor $3,465.00 $3,150.00 10% Rain Gauge $1,318.90 $1,199.00 10% Data Logger $1,226.40 $1,095.00 12% Data Logger with Built -In Radio $1,584.80 $1,415.00 12% Data Logger with Built -In Radio $3,522.40 $3,145.00 12% Weather Station Battery $54.99 $49.99 10% Master/Flasher Battery $120.99 $109.99 10% ALERT2 Encoder/Decoder $4,660.00 $4,050.00 15% ALERT2 Encoder $1,100.00 $950.00 16% Water Level Sensor $1,200.00 $997.00 20% Master Maintenance Visit $800.00 $700.00 14% Flasher Maintenance Visit $400.00 $350.00 14% Wx Station Maintenance Visit $660.00 $575.00 15% Lake Monitor Sites Maintenance Visit $660.00 $575.00 15% Backplate Equipment for Flasher $2,881.25 $2,305.00 25% Backplate Equipment for Master $10,679.00 $9,050.00 18% Backplate Equipment for Weather Station $4,104.35 $3,569.00 15% Technical Support (per hour) $130.00 $125.00 4% Camera Installation Labor and Hardware $15,000.00 $15,000.00 0% Door Switch Install and Hardware $300.00 $300.00 0% Tilt Switch Install and Hardware $300.00 $300.00 0% New Line Items Line Abbr Desc Item 24 Annual Code Support CRBasic Code Support and Updates 25 Geolux Radar (or eqv) Stage Radar 26 SDI-12 Solar Regulator Solar Regulator w/SD112 Capabilities 27 Metallic Conduit (per linear foot) Conduit as required for sites City of Fort Worth CSC 54162 Distinctive AFWS Designs, Inc. Page 5 of 6 Proposed Costs $13,500.00 $1,500.00 $525.00 $5.50 LF Justifications Line Items 1 and 2 These line items include hardware costs, lodging and per diems, mileage, travel costs, assembly labor, and labor to install the hardware. Specifically, there have been significant increases in the cost of the data loggers included in the panels as described in the justification. Line Items 3 — 12 These line items were increased to reflect changes from the hardware vendors that provide this equipment. Line Items 13 — 16 These line items include the cost of labor, lodging, mileage, and per diems. They have increased to represent the changes since last amendment. Line Items 17 — 19 These are similar to line items 1 and 2, but do not include costs to travel to Fort Worth and install the panels. They are impacted most significantly by the change in price of the data logger. Line Item 20 This reflects the base labor rate change for Mi. Line Items 21-23 No change. Line Item 24 Justification This new line item would provide annual support for the CR Basic code that runs all 200+ stations in the City of Fort Worth's network. Annual support includes any and all support related to the software, version control and distribution, bug fixes, and distributed updates. Any feature added as part of the code will be shared with Fort Worth. The weather stations, which were installed over 5 years ago and are running outdated code, will be provided with the latest code and run supported software. Specific features can be added under this support based on the complexity required to the feature. This charge will be applied yearly. Line Item 25 Justification The City has begun to use non -contact radar based water level sensors at sites with appropriate parameters. This additional line item will allow the City to purchase the radars for any requested upgrades or future sites. Line Item 26 Justification This line item would allow the City to purchase SDI-12 based solar regulators. These devices will allow the City to monitor the voltage and current of their solar panels throughout the network where installed. Line Item 27 Justification This line item will allow the City to purchase metallic conduit directly from DDi, when used for installation or repair of existing sites in the warning network. City of Fort Worth CSC 54162 Distinctive AFWS Designs, Inc. Page 6 of 6 CS54162 Alert 2 Flood Warning Contract A2 Final Audit Report 2024-01-18 Created: 2024-01-04 By: Sadie Ishmael (Sadie.Ishmael@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAatmtawUEzHNifPuZhSp5wmNX-oUZwd_v "CS54162 Alert 2 Flood Warning Contract A2" History Document created by Sadie.Ishmael@fortworthtexas.gov 2024-01-04 - 11:54:27 PM GMT- IP address: 204.10.90.100 J' Signer Sadie.Ishmael@fortworthtexas.gov entered name at signing as Sadie Ishmael 2024-01-05 - 0:00:21 AM GMT- IP address: 204.10.90.100 Document approved by Sadie Ishmael (Sadie.Ishmael@fortworthtexas.gov) Approval Date: 2024-01-05 - 0:00:23 AM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Ranjan.Muttiah@fortworthtexas.gov for approval 2024-01-05 - 0:00:25 AM GMT Sadie.Ishmael@fortworthtexas.gov added alternate approver sadie.ishmael@fortworthtexas.gov. The original approver Ranjan.Muttiah@fortworthtexas.gov can still approve. 2024-01-05 - 1:26:28 PM GMT- IP address: 204.10.90.100 Document emailed to sadie.ishmael@fortworthtexas.gov for approval 2024-01-05 - 1:26:28 PM GMT Email viewed by sadie.ishmael@fortworthtexas.gov 2024-01-05 - 1:27:05 PM GMT- IP address: 204.10.90.100 Signer sadie.ishmael@fortworthtexas.gov entered name at signing as Sadie Ishmael 2024-01-05 - 1:27:19 PM GMT- IP address: 204.10.90.100 Document approved by Sadie Ishmael (sad ie.ishmael@fortworthtexas.gov) Approval Date: 2024-01-05 - 1:27:21 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Stephen Nichols (Stephen.Nichols@fortworthtexas.gov) for approval 2024-01-05 - 1:27:22 PM GMT Email viewed by Stephen Nichols (Stephen.Nichols@fortworthtexas.gov) 2024-01-06 - 3:44:07 PM GMT- IP address: 96.39.218.104 FDRTWORTHs I Paw m"Y Adobe Acrobat Sign Email viewed by Stephen Nichols (Stephen.Nichols@fortworthtexas.gov) 2024-01-12 - 2:07:01 PM GMT- IP address: 96.39.218.104 j Document approved by Stephen Nichols (Stephen.Nichols@fortworthtexas.gov) Approval Date: 2024-01-12 - 2:08:47 PM GMT - Time Source: server- IP address: 96.39.218.104 Document emailed to Jennifer.Dyke@fortworthtexas.gov for approval 2024-01-12 - 2:08:48 PM GMT Email viewed by Jennifer.Dyke@fortworthtexas.gov 2024-01-12 - 2:22:19 PM GMT- IP address: 204.10.90.100 Signer Jennifer.Dyke@fortworthtexas.gov entered name at signing as Jennifer M Dyke 2024-01-12 - 2:30:05 PM GMT- IP address: 204.10.90.100 Document approved by Jennifer M Dyke (Jennifer.Dyke@fortworthtexas.gov) Approval Date: 2024-01-12 - 2:30:07 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lauren.Prieur@fortworthtexas.gov for signature 2024-01-12 - 2:30:09 PM GMT Email viewed by Lauren.Prieur@fortworthtexas.gov 2024-01-12 - 2:31:35 PM GMT- IP address: 108.209.194.42 J Signer Lauren.Prieur@fortworthtexas.gov entered name at signing as Lauren Prieur 2024-01-12 - 2:31:55 PM GMT- IP address: 108.209.194.42 J Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Signature Date: 2024-01-12 - 2:31:57 PM GMT - Time Source: server- IP address: 108.209.194.42 Document emailed to doug.black@fortworthtexas.gov for signature 2024-01-12 - 2:31:59 PM GMT Email viewed by doug.black@fortworthtexas.gov 2024-01-12 - 9:19:44 PM GMT- IP address: 204.10.90.100 Signer doug.black@fortworthtexas.gov entered name at signing as DBlack 2024-01-12 - 9:22:18 PM GMT- IP address: 204.10.90.100 J Document e-signed by DBlack (doug.black@fortworthtexas.gov) Signature Date: 2024-01-12 - 9:22:20 PM GMT - Time Source: server- IP address: 204.10.90.100- Signature captured from device with phone number XXXXXXX4583 P-. Document emailed to William.Johnson@fortworthtexas.gov for signature 2024-01-12 - 9:22:22 PM GMT FDRTWORTHs I P°`4'y Adobe Acrobat Sign Email viewed by William.Johnson@fortworthtexas.gov 2024-01-17 - 11:22:06 PM GMT- IP address: 204.10.90.100 J Signer William.Johnson@fortworthtexas.gov entered name at signing as William Johnson 2024-01-17 - 11:22:27 PM GMT- IP address: 204.10.90.100 Document e-signed by William Johnson (William.Johnson@fortworthtexas.gov) Signature Date: 2024-01-17 - 11:22:29 PM GMT - Time Source: server- IP address: 204.10.90.100 Document approval automatically delegated to Katherine.Cenicola@fortworthtexas.gov by Ronald. Gonzales@fortworthtexas.gov 2024-01-17 - 11:22:31 PM GMT P-. Document emailed to Katherine.Cenicola@fortworthtexas.gov for approval 2024-01-17 - 11:22:31 PM GMT P-. Document emailed to Ronald.Gonzales@fortworthtexas.gov for approval 2024-01-17 - 11:22:31 PM GMT Email viewed by Katherine.Cenicola@fortworthtexas.gov 2024-01-18 - 1:58:50 PM GMT- IP address: 104.47.65.254 Ae Signer Katherine.Cenicola@fortworthtexas.gov entered name at signing as Katherine Cenicola 2024-01-18 - 1:59:14 PM GMT- IP address: 204.10.90.100 FSe Document approved by Katherine Cenicola (Katherine.Cenicola@fortworthtexas.gov) Approval Date: 2024-01-18 - 1:59:17 PM GMT - Time Source: server- IP address: 204.10.90.100 124 Document emailed to jannette.goodall@fortworthtexas.gov for signature 2024-01-18 - 1:59:18 PM GMT Email viewed by jannette.goodall@fortworthtexas.gov 2024-01-18 - 2:27:12 PM GMT- IP address: 66.169.118.105 CSe Signer jannette.goodall@fortworthtexas.gov entered name at signing as Jannette S. Goodall 2024-01-18 - 2:27:35 PM GMT- IP address: 66.169.118.105 &0 Document e-signed by Jannette S. Goodall (jannette.goodall@fortworthtexas.gov) Signature Date: 2024-01-18 - 2:27:37 PM GMT - Time Source: server- IP address: 66.169.118.105 r>+ Form filling automatically delegated to Elisa.Winterrowd@fortworthtexas.gov by Allison Tidwell (allison.tidwell@fortworthtexas.gov) 2024-01-18 - 2:27:39 PM GMT C'. Document emailed to Elisa.Winterrowd@fortworthtexas.gov for filling 2024-01-18 - 2:27:39 PM GMT FoRTWORTHs I P°`4'y Adobe Acrobat Sign Document emailed to Allison Tidwell (allison.tidwell@fortworthtexas.gov) for filling 2024-01-18 - 2:27:39 PM GMT Document declined by Allison Tidwell (allison.tidwell@fortworthtexas.gov) Decline reason: Please add a text box for the contract number to be added. Thanks! 2024-01-18 - 3:05:35 PM GMT- IP address: 204.10.90.100 FoRTWORTHs I P°`4'y Adobe Acrobat Sign FORTWORTH Routing and Transmittal Slip TPW Stormwater Management DOCUMENT TITLE: CS54162-Amend ment 2 M&C: 20-0400 CPN 102127 CSO 54162-A2 DOC Remarks: This is a contract amendment (reviewed by Doug Black from Legal) to the Flood Warning Installation contract reflecting price changes and new line items. Contract renewal for new term will be routed separately. 1. Consultant Company/Name/ Email address 2. Stephen Nichols-SWM Prog Mgr 3. Jennifer M. Dyke, Asst. Dir 4. Lauren Prieur, Dir. 5. Doug Black 6. William Johnson 7. Ron Gonzales 8. Jannette Goodall 9. Allison Tidwell DEPARTMENT INITIALS DATE Contractor- Signature Amend. 12/26/2023 Signed TPW- Initial Jan 12,2024 TPW- Initial Jan 12, 2024 TPW- Signature Jan 12, 2024 Legal- Signature d� Jan 12, 2024 CMO- Signature a- Jan 17, 2024 Approver KC Jan 18, 2024 CSO- Signature Jan 18, 2024 Form Filler DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes X No NEXT DAY: ❑ Yes X No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: Please call Ranjan Muttiah at ext. 7919 for pick up when completed. Thank you.