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Home My WebLink AboutContract 58722-R1CSC No. 58722-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION January 11, 2024 United Rentals, Inc. Attn: Ethan Jimenez Address: 3421 Avenue D Arlington, Texas 76011 Re: Contract Renewal Notice —1st Renewal Contract No. CSC No. 58722 Renewal Term: January 12, 2024 to January 11, 2025 Renewal Amount: $328.000.00 The above referenced Contract with the City of Fort Worth expires on January 11, 2024 (the "Expiration Date). This letter- is to inform you that the City is exercising its right to renew the contract for its 1st term in an amount up to $328,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htty:llfortworthtexas.aovinurchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 Contract Renewal OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Dana Burrhdoff By: Dana Burghdoff (Jan 1 , 202410:07 CST) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: cl�Lt�de� By: Christopher Har er (Jan 12, 202416:38 CST) Name: Chris Harder �444oann Title: Water Director ',,°. FORr4;1 a ATTEST: nez 000. By: (,l Name: 3annette Goodall Title: City Secretary United Rentals, Inc By: Name: Chase Peper Title: Branch Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Re9z" r%%4� Name: Regina ]ones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: k�� By DBlack (Jan 18, 202413:49 CST) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0956 Date Approved: 11-29-2024 Form 1295 Certification No: 2022-945288 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 1/11124, 1:10 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, November 29, 2022 REFERENCE NO.: **MSC 22-0956 LOG NAME: 13PITB 22-0209 SHORING, TRENCHING & SHEILDING EQUIP RENTAL HO W SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with National Trench Safety, Inc., and United Rentals (North America), Inc. for Shoring, Trenching, and Shielding Equipment Rentals and Services in a Combined Annual Amount Up to $456,000.00 for the Water Department and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive agreements with National Trench Safety, Inc., and United Rentals (North America), Inc. for shoring, trenching, and shielding equipment rentals and services in a combined annual amount up to $456,000.00 for the Water Department and authorize four one-year renewal options for the same annual amount. The Water Department approached the Purchasing Division for assistance with securing an agreement for shoring, trenching, and shielding equipment rentals and services on an as -needed basis. Under the proposed agreement, the vendor will provide shoring, trenching and shielding equipment used to secure the sides of trenches dug to make repairs on water and sewer mains. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications for the shoring, trenching, and shielding equipment requirements to provide a safe working environment for water crews. ITB 22-0209 was advertised in the Fort Worth Star -Telegram on August 31, 2022, September 7, 2022, September 14, 2022, and September 21, 2022. The City received two responses. An evaluation panel consisting of representatives from Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer Evaluation Factors a, b. e.f.Dg. c. d.Total ( Score National Trench Safety, $ 5.67 d 5 5 5 40 70.67 Inc. United Rentals (North 5.3 5.33 5115 5.33 51128.751 59.74 America), Inc. �� Best Value Criteria a. Contractor's qualifications b. Contractor's experience c. Contractor's references d. Availability of resources (personnel) e. Availability of resources (equipment) f. Contractors approach to performing services g. Price After evaluation, the panel concluded that National Trench Safety, Inc., and United Rentals (North America), Inc. present the best value and will provide the necessary coverage for the City. Therefore, the apps.cfwnet.org/ecouncfVpdntmc.asp?id=30509&print=We&DwType=Print 113 1/11124, 1:10 PM M&C - Council Agenda panel recommends that Council authorize agreements with National Trench Safety, Inc., and United Rentals (North America), Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding: The maximum combined annual amount allowed under this agreement will be $456,000.00, however, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the equipment lease account within Water Department's Water & Sewer Operating Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN- BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Agreement Terms: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. Renewal Terms: The Agreement may be renewed for four one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION f CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being 'incurred, the Water Department has the responsibility to validate the availability of funds. BQNII FUND IDENTIFIERS (171113s): TO IFun Department �coun Project JProgram ctivi budget Reference # moun I 1D ID 1 `1 Year I (Chartfield 2) FROM Fun Department ccoun Project Program ctivity Budget Reference # moun I ID IA ID I 1 1 1 CERTIFICATIONS: Submitted for City Manager's Office by- CLigin 0gpartment Head: Additional Information Conte Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Chris Harder (5020) Anthony Rousseau (8338) Heather Oakes (8354) ATTACHMENTS 1. 1295- United Rentals.pof (CFW Internal) 2. 13PITS 22-0209 SHORING, TRENCHING & SHEILDING_ EQUIP RENTAL HQ W funds availability,2df (CFW Intemal) 3. 22-0209 FI❑ Table for Shorina and Trenchina.xlsx (CFW internal) 4. Form 1295 Trench Plate.ndf (CFW Internal) 5. ITB 22-0209 MWBE Sianed Gwen.ndf (CFW Internal) apps.cRemetorgtemunciVpdntme.asp?id=30509&print--tue&DocType=Print 213 1/11/24,1:10 PM M&C - Council Agenda 6. SAM Search - Trench Plate Rental..pd{ (CFW Internal) 7. SAM Search - United Rentgja.a (CFW Internal) apps.cfwnstorgleoounciVpdntmc.asp?id=30509&print-rue&DocType=Print 313