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Home My WebLink AboutContract 39252-A3AMENDMENT NUMBER 3 STATE OF TEXAS 6 CITY SECRETARY CONTRACT NO.3 {os�m COUNTY OF TARRANT 6 WHEREAS, the City of Fort Worth (City) and Jacobs Engineering Group, Inc. (Engineer) made and entered into City Secretary Contract No. 39252, (the Contract) which was authorized by the City Council by MSC C-23944 on the 8th day of December 2009 and amended by City Secretary Contract No. 39252-A1 on the 180 day of May, 2010; and WHEREAS, the Contract involves engineering services for the following project: Alliance Runway Extension Phase 8, Project No. 00960 WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee for professional services for the acquisition of land necessary for the Burlington Northern Santa Fe Railroad connector track and relocation of their main line; NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in the proposal letter dated January 26, 2011, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by ENGINEER; total $546,621.29. 2. Article II of the Contract is amended to provide for an increase in the fee to be paid to ENGINEER for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $2,390,539.51. Page 1- OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 3. I All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED on this the day of � , 2011 in Fort Worth, Tarrant County, Texas. APPROVAL RECOMMENDED: APPROVED: /enneth L. nney, Jr., A.A.E. Fernando Costa Aviation Director Assistant City Manager Jacobs Engin ri kGrup Inc. �QIt'i�� /•� Enginee Y (� By: Name: Xev in T. t�je (Sort, j? E Authorization: pa°'-ORT a� °°°°° Title: VjLe''r es id-e n+ ` a 0 °° °°o Date: 1 �I Zq l 1 PA-40 OA ° °3 p Fo 0 O 00 ° o o°�C o ° APPROV S TO FORM AND LEGALITY: �� °°°00000°°° a i Dou Black 0:-449,5- Assistant City Attorney - I Contract Authorization D�it_= Page -2 - OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ii Nov ffff January 26, 2011 Mr. Tim Ward Alliance Air Services 2221 Alliance Blvd, Suite 100 Fort Worth, TX 76177 Re: Alliance Airport Runway Extension Project, Phase VIII Amendment No. 3 Dear Mr. Ward: I am requesting an amendment to the Alliance Airport Runway Extension Project Phase VIII contract. This amendment is for additional work that was not part of the original contract. We received the BNSF Main Line and Connector Track alignment in November of 2010. This alignment was to establish the right-of- way and easement requirements for the Main Line and Connector Track. The alignment submitted by BNSF is different than the alignment shown in our February 2010 Preliminary Engineering Report. The BNSF alignment requires an additional 30 parcels and 40 easements to be acquired. The additional work will also add additional 20 weeks to the schedule. A summary of the additional work items are shown below. The detailed scope of work, fee proposals and schedule are attached for your information. Jacobs ... Program Management Transystem - Right -of -Way Acquisition and Phase I Environmental Site Assessment ANA Additional Right -of -Way Survey and Utility Easements (DBE) Total cost increase for Contract Amendment #3 DBE Participation for Contract Amendment #3 Original Contract Amount Previous Amendments Contract Amendment # 3 New Contract Amount DBE Participation Amount for New Contract Amount DBE Participation % for New Contract Amount $80,873.29 $ 266,748.00 $199,000.00 $546,621.29 36.41 % $1,323,029.89 $520,888.33 $546.621.29 $2,390,539.51 $608,177.48 25.44% Thank you for your attention to this request. Should you have any questions or comments regarding this matter please feel free to contact me at 817-735-7004 or by email at Jeff;Toncrq Jacob...s,.coni . *neJ. Toner, P.E. m Manager JJT,°ss cc: Patrick Buckley City of Fort Worth Ruseena Johnson - City of Fort Worth Aya Ealy City of Fort Worth -- January 26, 2011 Alliance Runway Extension Project - Phase VIII Amendment No. 3 Program Management Scope of Work The schedule for the land acquisition extends beyond the scheduled completion date of the original scope of work for Phase VIII. Therefore, Jacobs will provide additional program management activities from the completion of the original Phase VIII work to the completion of the land acquisition. The estimated duration for these services is an additional 20 weeks. During this time Jacobs will: • Conduct bi-weekly project coordination meetings • Conduct additional stake holder meetings • Prepare and distribute meeting minutes • Monitor and adjust the program schedule • Monitor and adjust the program budget • Maintain the document control system • Administer the prime and subcontract agreements • Provide technical and graphic support for the program • Provide technical reviews of the land acquisition documents • Coordinate with BNSF, FAA, Alliance Airport and City of Fort Worth Jacobs will also provide program management services associated with tasks identified in City of Fort Worth / Burlington Northern Santa Fe Relocation Agreement. The work identified below is for reporting requirements for the BNSF Main Line Relocation and Connector Track. During this time Jacobs will: • Prepare monthly status reports • Review BNSF monthly status reports • Review BNSF monthly pay request Jacobs Fee Proposal Alliance Airport Runway Extension Project Professional Services for Additional Land Acquisition & Environmental Site Assessment 26-Jan-11 Amendment 03 Program Management Services Labor Hour Estimate Program Deputy Senior Project CADD Technical Admin Manager Program Mgr Engineer Controls Mgr. Tech Assistant Assistant f Program Management Conduct Bi-Weekfq Progress Meetirt IConduct Stakeholder Coordination Meetings 18 18 18 18 IPeepare & Distribute Meeting Minutes 9 18 (Maintain Proiect Schedules 4 18 U date Project Bud Is 9 18 Maintain Document Control System 34 Administer Contracts & Sub -Contracts 9 18 20 Technical & Graphic Su ort Technical Review - ROW Acquisition 40 Coordinate with BNSF 36 (Coordinate with FAA, Alliance, Ft. Worth 36 I COFW / BNSF Agreement Prepare Monthly Status Report 16 �Review BNSF Lthly Status Report 16 Rev:ew BNSF Monthly Pay Request 16 I I Total Hours Fee Proposal Program Manager Deputy Program Manager Senior Engineer Project Controls Manager CADD Technician Technical Assistant Administrative Assistant JEG Labor Cost Expenses Mileage Courier/Express Mail Printing & Plotting Reproduction Total Expenses 187 Hourly Rate $ 112.00 $ 63.00 $ 57,00 $ 30.00 $ 31.00 $ 24.00 $ 19.00 Salary Cost (Overhead Rate ® 126.85' �, Sub - Total Profit a 15% 0 40 Hours Labor Cost 187 $ 20,944.00 0 $ 40 $ 2,280.00 54 $ 1,620.00 40 $ 1,240.00 170 $ 4,080.00 1® $ 342.00 $ 30,506,00 $ 38,696 86 S 69,202.66 $ 10.380.43 S 79,583.29 $ 500.00 $ 90.00 $ 200.00 $ 500,00 $ 1,290.00 Total Program Management Cost S 80,873.29 40 20 24 18 18 54 40 170 18 1331 Airport Freeway Suite 410 F,uless, Texas 76040 (817)335-9900 Fax (817) 335-9955 AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT NAME: Alliance Runway Extension — BNSF Mainline Relocation — Property Map Survey PROJECT No.: 10-0370.01 Amendment #2 CLIENT: Jeff Toner, P.E. Jacobs Engineering ADDRESS: 777 Main St. Fort Worth, Texas76102 SCOPE OF SERVICES: See attached Exhibit `A' and layouts for detail Scope of Services. COMPENSATION: PROFESSIONAL SERVICES Task 1: Deed Research and Task 2: Property Corner Location j 1 ' (not to exceed an additional 100 properties) $45,000.00 2 Right -of -Way Document Preparation $82,000.00 (not to exceed an additional 30 parcels) 3 Utility Easement Documentation $62,000.00 (not to exceed 40 parcels) 4 ; Temporary Construction Easement Documentation $10,000.00 (not to exceed 10 parcels) Total $199,000.00 TOTAL ENGINEERING COMPENSATION: 0 $199,000.00 (Lump Sum Additional services not covered in this authorization and its attachments will be provided on an hourly basis per Exhibit `S'. Services covered by this authorization shall be performed in accordance with PROVISIONS stated on the attached form. Approved for CLIENT Accepted for A.N.A. Consultants, L.L.C. By: By Mark Assaad, P.E. Title: Title: Vice President Date: Date: 01/13/2011 CLIENT SATISFACTION IS OUR BUSINESS ANA Scope - Phase 8 - MOD 2-Original Job No 090590.dre A.N.A. Consultants, L.L.C. Exhibit A — Scope of Services A.N.A. Consultants, L.L.C. (herein referred to as ANA) is prepared to provide specific civil engineering services for the Alliance Runwav Extension — BNSF Mainline Relocation -Mod No. 2 (herein refer to as PROJECT) for Jacobs Enqineerinq (herein called JACOBS). 1.0 INTRODUCTION The purpose of this scope of work (SOW) is to provide engineering services, technical manpower, and deliverables for the preparation of Right -of -Way Documents to be implemented for the PROJECT. 1.1 Project Summary ANA will provide survey services for the preparation of additional Right -of - Way and Utility Easement documents along the proposed 11 mile BNSF Mainline relocation. The scope also includes limited miscellaneous survey services on an as -needed basis. The basis of this proposal is the BNSF Mainline Relocation Alignment provided by Multatech dated November 2010. The BNSF Mainline Relocation adjacent to the Fort Worth Alliance Airpoit will be relocated for the proposed runway extension. 1.2 Information to be Provided by JACOBS Upon receiving a notice to proceed (NTP), JACOBS shall fumish the necessary hardcopy and electronic copy of the PROJECT CADD files necessary for or incidental to the performance of work set forth herein for the completion of the Right -of -Way Parcel Documents. These files include but are not limited to the following: • Project Border Sheet • Project CADD Standards • Overall alignment and aerial photo with alignment layout • Existing and Proposed BNSF Rail Plan and Profile plan sheets including drainage. (All phases during the construction plan preparation) • All Design Sheets (Plan -Plan Sheets and/or Plan -Profile sheets; ie. cut sheets) as required by the client to prepare signing and striping sheets with all necessary reference files attached for reference use. (All phases during the construction plan preparation) • Any property documents including right-of-way, deed sketch, field notes, title research, etc. previously used on any projects associated with the Alliance Airport Runway Extension. (All phases during the construction plan preparation) • All Right -of -Way and property map electronic files in MicroStation format related to any project associated with the Alliance Runway ANA No. 10-370.01 Alliance Runway Ext, — BNSF Reloc. --MOD 2 Confidential Page 2 1126/2011 A.N.A. Consultants, L.L,C. Exhibit A — Scope of Services Extension project. (All phases during the construction pla preparation) All field notes, field sketches, MicroStation CADD files, ASCII files, electronic files related to the project benchmarks and project control points. (All phases during the construction plan preparation) All information needed to establish GPS equipment on appropriate project coordinate base. 2.0 SCOPE ENGINEER will support and perform activities related to ROW and land as outlined below, per direction and guidance from the JACOB's Project Manager. Task 1: Deed Research Deed research and mapping includes review of property/right-of-way records based on current intemet based Tarrant Appraisal District (TAD) and Denton County Appraisal District (DCAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc.) for the right-of-way acquisition of proposed BNSF mainline relocation (not to exceed and additional 100 properties). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD or DCAD data base, right-of-way takings, easement vacations and abandonments, right-of- way vacations, and street closures. Any requirement to provide the aforementioned services will require additional compensation and will be performed on a time and material basis per the man-hour rates provided in Attachment B-1. Task 2: Field Location of Property Corners ANA will perform field investigation to locate and survey readily available property corners for an additional 100 properties. ANA will not provide services to reestablishing missing property corners unless need for the preparation of the right-of-way acquisition documents. Task 3: Right -of -Way Document Preparation The JACOBS shall determine rights -of -way areas needed for construction of the project. ANA is not responsible for determining right-of-way parcel size or area. Right -of -Way areas that are altered after giving ANA notice to proceed with right-of-way document preparation will require additional compensation to modify said right-of-way documents. ANA shall prepare documents to be used to obtain right-of-way required to construct the improvements. ANA shall submit the right-of-way acquisition documents to JACOBS PM for real property acquisition. ANA will not perform any services related property acquisition. ANA No. 10-370.01 Alliance Runway Ext. — BNSF Reloc. —MOD 2 Confidential Page 3 1/26/2011 A.N.A. Consultants, L.L.C. Exhibit A — Scope of Services • The documentation shall be provided in conformance with the checklists and templates available on the City of Fort Worth's Buzzsaw site as of the NTP. Task 4: Permanent Utility Easement Document Preparation • The JACOBS shall determine utility easement areas needed for construction of the project. ANA is not responsible for determining utility easement parcel size or area. Easement areas that are altered after giving ANA notice to proceed with easement document preparation will require additional compensation to modify said easement documents. • ANA shall prepare documents to be used to obtain permanent utility easement required to construct the improvements. • ANA shall submit the permanent utility easement documents to JACOBS PM for real property acquisition. ANA will not perform any services related property acquisition. • The documentation shall be provided in conformance with the checklists and templates available on the City of Fort Worth's Buzzsaw site as of the NTP. Task 5: Temporary Construction Easement Document Preparation • The JACOBS shall determine temporary construction easement areas needed for construction of the project. ANA is not responsible for determining utility easement parcel size or area. Easement areas that are altered after giving ANA notice to proceed with easement document preparation will require additional compensation to modify said easement documents. • ANA shall prepare documents to be used to obtain temporary construction easement required to construct the improvements. • ANA shall submit the permanent utility easement documents to JACOBS PM for real property acquisition. ANA will not perform any services related property acquisition. • The documentation shall be provided in conformance with the checklists and templates available on the City of Fort Worth's Buzzsaw site as of the NTP. 3.0 MEETINGS The ANA members will attend one kickoff meeting with the JACOBS to review project requirements, design criteria, communication procedures, project scheduling, personnel, and other pertinent matters that may impact the project. ANA will provide one member to attend bi-monthly meetings associated with tine Project, not to exceed an additional 10 meetings. 4.0 ADDITIONAL SERVICES If authorized by JACOBS to perform any other services not included in the basic services listed above, ANA may perform Optional services for additional ANA No. 10-370.01 Alliance Runway Ext. -.. BNSF Reloc. —MOB Confidential Page 4 1/26/201 A.N.A. Consultants, L.L.C. Exhibit A — Scope of Services compensation on a reimbursable hourly basis or by amendment to current contract. Deliverables ❖ Right -Of -Way documents per City of Forth Worth Buzzsaw site as of the NTP (not to exceed an additional 30 documents). Field monuments will be 5/8 inch iron rod with cap. ❖ Permanent Utility Easement Documents per City of Fort Worth Buzzsaw site as of the NTP (not to exceed 40 documents). ❖ Temporary Construction Easement Documents per City of Fort Worth Buzzsaw site as of the NTP (not to exceed 10 documents). Time Schedule ANA shall commence its services when JACOBS provides a NTP for the additional work per this contract modification as such the document preparation is expected to be completed by March 25, 2011. Placement of field monuments to mark new ROW will commence following approval by CITY after property acquisition, which should take approximately 3 weeks to complete. 3. COMPENSATION Lump Sum Fee The ENGINEER will accomplish the Basic Services for a lump sum fee of $199,000.00 , plus "Additional Expenses not included in Fee Proposal" and required sales taxes on certain related services (if any). The following "Additional Expenses not included in Fee Proposal" will be billed at our cost plus 10%; for both Basic and Optional Services: a) Platting, application, inspection, filing, review or other fees paid directly by ANA on behalf of JACOBS at the prerogative of ANA so as to expedite submittals, rather than waiting for JACOBS to provide check for these fees prior to the time of submittal. b) Any cost related to purchasing and maintaining additional insurance requirements required by railroad in order to enter and work on railroad property to complete the project. c) Any cost related to permits in order to enter and work on railroad or city property to complete the project. d) Any costs related to preparing Temporary Right -of -Entry Documents for surveying or construction purposes. ANA No, 10-370.01 Alliance Runway Ext. -- BNSF Reloc. —MOD 2 Confidential Page 5 1/26/201 1 A.N.A. Consultants, L.L.C. Exhibit A — Scope of Services e) All courier delivery including but not limited to local couriers, FedEX, UPS, and Express US postal Mail. (This will be billed at Direct Cost) f) All Reproduction costs, excluding in house plotting and data processing. g) Any costs related to installing field monuments using concrete and brass disks. Billing for Basic and/or Optional Services: will be made monthly on a "percent complete" basis for fees listed as lump sums, or on an hourly reimbursable basis for other Optional Additional Services. Payment of each invoice will be due within 15 days of receipt by JACOBS of invoice from ANA. Compensation and payment thereof is not contingent upon the consummation of any closing, loan, real estate transaction, zoning, plat or plans approval, or any other permit or condition. An interest charge at the rate of 1.5% per month will be assessed to any amounts outstanding more than 30 days from the invoice date. ANA may suspend its services without liability for consequential or other damages if payment is not received within 30 days of any billing. ANA No. 10-370.01 Alliance Runway Ext. — BNSF Reloc. —MOD 2 Confidential Page 6 1/26/2011 A.N.A. Consultants, L.L.C. TV VAU7 Attachment B-1 Hourly Rate Schedule Work Title Principal Controller Quality Control Manager Project Manager / Project Engineer Project Manager / Project Surveyor Engineer Intern /Survey Intern Engineering Designer / Survey Technician 2-Man Survey Crew GPS Survey Crew Specification Writer Reproduction Word Processor / Secretary Exhibit B — Hourly Rates Hourly Rate $205.00 $165.00 $175.00 $150.00 $150.00 $115.00 $105.00 $135.00 $160.00 $60.00 $30.00 $38.00 Any extra work that is not in the Scope of Work, the Consultant fees will be based on the above hourly rates schedule. ANA No. 10-370.01 Alliance Runway Ext. — BNSF Reloc. —MOD 2 Confidential Page 7 1 /26/2011 A.N.A. Consultants, L.L.C. Contract Provisions PROVISIONS AUTHORIZATION TO PROCEED Signing this form shall be construed as authorization by CLIENT for A.N.A. to proceed with the work, unless otherwise provided for in the authorization. LABOR COSTS A.N.A:s Labor Cost shall be the amount of salaries paid A.N.A's employees for the work performed on CLIENTS Project plus a stipulated percentage of such salaries to cover all payroll -related taxes, payments, premiums, and benefits. DIRECT EXPENSES A.N.A's Direct Expense shall be those costs incurred on or directly for the CLIENT'S Project including but not limited to necessary transportation costs including milage at A.N.A.'s current rate when its automobiles are used, meals and lodging, laboratory test and analyses, computer services, word processing services, telephone, printing and binding charges. Reimbursement for these EXPENSES shall be on the basis of actual charges when furnished by A.N.A. Consultants, L.L.C. OUTSIDE SERVICES When technical or professional services are furnished by an outside source, when approved by the CLIENT, an additional amount of 10% shall be added to the cost of these services for A. II administrative cost. COST ESTIMATES Any cost estimates provided by A.N.A. will be on a basis of experience and judgement, but since it has no control over market conditions or bidding procedures A.N.A. cannot warrant that bids or ultimate construction costs will not vary from these cost estimates. PROFESSIONAL STANDARDS A.N.A, shalt perform its professional services pursuant to the standard of care which would be applied by a reasonable and prudent registered professional engineer in the State of Texas providing services under the same or similar scope of service for the same or similar types of projects. WARRANTY A.N.A.'s services are professional services limited to the exercise of judgment and the rendering of advice and opinions and, as such, A.N.A. makes no warranty, express or implied. TERMINATION Either CLIENT or A.N.A. may terminate this authorization by giving 30 days written notice to the other party. In such event CLIENT shall forthwith pay A.N.A. in full for all work previously authorized and performed prior to effective date of termination. If at any time the CLIENT suspends the work of the project for any reason, the contract shall be terminated after 90 days of notice to suspend work. if no notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of ail applicable requirements of this Authorization. ARBITRATION All claims, disputes, and other matters in question arising out of, or relating to, this Authorization or the breach thereof may be decided by arbitration in accordance with the rules of the American Arbitration Association then obtaining. Either CLIENT or A.N.A. may initiate a request for such arbitration, but consent of the other party to such procedure shall be mandatory. No arbitration arising out of, or relating to this Authorization may include, by consolidation, joiner, or in any other manner, any additional party not a party to this Authorization. LEGAL EXPENSES In the event legal action is brought by CLIENT or A.N.A. against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, cost and expenses as may be set by the court. PAYMENT TO A.N.A., L.L.C. Monthly invoices will be issued by A.N.A. for all work performed under the terms of this agreement. Invoices are due and payable on receipt. Interest at the rate of 1.5% per month will be charged on all past -due amounts, unless not permitted by law, in which case, interest will be charged at the highest amount permitted by law. LIMITATION OF LIABILITY A.N.A."s liability to the CLIENT for any cause or combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this agreement. ADDITIONAL SERVICES Services in addition to those specified in Scope will be provided by A.N.A. if authorized in writing by CLIENT. Additional services will be paid for by CLIENT as indicated in attached Basis of Compensation or as negotiated. SALES TAX In accordance with the State Sales Tax Codes, certain surveying services are taxable. Applicable sales tax is not included in the above proposed fee. Sales tax at an applicable rate will be indicated on invoice statements. SURVEYING SERVICES In accordance with the Professional Land Surveying Practices Act of 1989, the client is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452-9427. In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. AUGUST 2005 ANA No. 10-370.01 Alliance RUnWay Ext. — BNSF Reloc. —MOD 2 Confidential Page 8 -1 /26/2011 TranSystems i pv.C'1 ti'E I.",,?i `� 4 "AVvl' 1,X r'610-1 December 14, 2010 Jeff Toner Jacobs Engineering 777 Main Street Fort Worth, Texas 76102 Re: WFXJ2000 Alliance Airport Runway Extension Project Phase Vlll Contract Modification #3 — Addition of 1 parcel (John Day/Keller-Haslet) Addition of 28 parcels (BNSF Mainline Relocation) Addition of 2 parcels (Railroad Connector Track) Addition of 34 parcels (BNSF Mainline Phase I Environmental) Dear Mr. Toner: I am requesting a modification to this contract for Right of Way acquisition and Phase I Environmental,. This amendment is for additional work that was not part of original contract. John Dav/Keller Haslet Road Segment - ROW Acquisition —1 Parcel @ $4,450/Parcel.......................................................................................... $4,450 Appraisals —1 Parcel @ $3,000/Parcel.............................................. $3,000 Appraisal Review —1 Parcel @ $650/Parcel......... ............................. ......... ..._ $650 This request includes Parcels 5 & 7 BNSF being combined and Parcel 12 BNSF being added. BNSF Mainline Relocation Segment - ROW Acquisition -- 28 Parcels @ $4,250/Parcel.......................................................................................... $119,000 Appraisals —28 Parcels @ $2,500/Parcel ............................ $70,000 .................................................... Appraisal Review -- 28 Parcels @ $650/Parcel................................ $18,200 Railroad Connector Track Acquisition — 2 Parcels @ $4,250/Parcel........................................................................................... $8,500 Appraisals —2 Parcels @ $2,5001Parcel................................. . . .............................. . ................ . $5,000 Appraisal Review-- 2 Parcels @ $650/Parcel.................................................................................... $1,300 This request is based on ROW Parcel Takings list received November 23, 2010. *Note. Per parcel fee schedule and initial appraisal fees are different on the BNSF Mainline Segment than the John DaylKeller Road Segments Relocation (if applicable) $4,600 per parcel Condemnation support Hourly (per rate schedule attached) Appraisal revisions and updates (when requested) will be billed as follows: Minor revisions. - —.................................................................................. $750 .......... Majorrevisions... .............. ........ ..................................... ... .................................. ... $1,450 AppraisalUpdates........................................................................................................... $750 The revision and update fees apply to John Day Road, Keller -Haslet Road and BNSF Mainline Relocation Segments. Schedule: Appraisals completed in two to three weeks; if field notes delivered in batch of six to eight. Appraisal reviews completed in one to two weeks after appraisal reports delivered. Acquisition completed in twenty weeks. This does not include time required to condemn, if necessary Relocation (if applicable) will be completed in thirteen weeks. Relocation was included in contract fee and schedule in the event it becomes necessary. Based on review of the exhibits provided, it does not appear relocation will be required. Scope: The scope for these services remains the same as in the John Day and Keller -Haslet Road Projects Contract, Phase I Environmental Additional 34 Parcels Added to Scope of Work for Project Tasks 1.0 Understanding of Additional Task It is TranSystems understanding the proposed task of a Phase I Environmental Site Assessment (ESA) for the linear transportation project consisting of the Burlington Northern and Santa Fe Railway (BNSF) track realignment has an additional 34 parcels to be added. The ongoing Phase I Environmental is to be expanded to include an additional 34 parcels for a total of 61 parcels. 2.0 Scope of Services Phase I An initial draft Phase I ESA will continue to be developed for the first set of parcels under study. A second draft Phase I ESA will be developed subsequently, by including the additional 34 parcels. BNSF Addendum The Addendum to original Phase I ESA report to be developed within 60 days of property transfer to BNSF to update visual and ASTM/AAI Database of original report will also be updated to include the additional 34 parcels. 3.0 Fees Scope of services Based on the additional scope of services outlined above, discussions with Jacobs Engineering, Brad Penn and Dr. Ernest Crosby, TranSystems offers the following additional fee proposai to add the 34 parcels for a total of 61 parcels. A ESA . PHASE I Cost Total Phase I Records Review (US and ST) $0 Records Review (Local) $2,960 Site Reconnaissance $5,430 Interview Process $5,000 Report $3,540 Qa/QC $370 $17,300 Phase I Addendum: Site Reconnaissance $4,440 Report $3,620 Qa/QC $185 $8,245 Misc Supplies and Reproduction $350 $350 Records Search Acquisition (Banks) ASTM/AAI Database Report $0 ASTM/AAI Database Report update $0 Historical Aerial Photos $0 Historical Topos $0 City Directory for Haslet, Tx $0 Fire Insurance Maps $0 Chain of Title/Environmental Lien $10,753 $10,753 (34 Properties) Total $36,648 If the chain of title search revels more properties are impacted or that some of the properties in history area split and require additional property searches, then additional chain of title searches required will be billed per search. Mileage will be billed at Current IRS rates. 4.0 Schedules TranSystems will deliver the first draft Phase I ESA within 60 working days of the initial authorization to proceed and will coordinate with the CFW for site visits. TranSystems will deliver the second draft Phase I within 30 working days of the authorization to proceed and will coordinate with the CFW for site visits. TranSystems will deliver the Phase I Addendum after the second draft Phase I is finished and within 15 working clays after receiving authorization from both CFW and BNSF to proceed with the Addendum, in order to facilitate the 60 day BNSF requirement for closing. 5.0 Deliverables TranSystems will provide five copies of the first draft and second draft Phase I ESA report, including necessary drawings and photographs. TranSystems will provide five copies of the Addendum to the Phase I ESA report, including necessary drawings and photographs: Total Modification request Contract total after this modification Sincerely, Assent Vice President Senior Project Manager $266,748.00 $621,973.00 ALLIANCE AIRPORT as"u�rvz",`"" RUNWAY EXTENTION PROJECT i PHASE VIII I AMENDMENT #3 DVa4M jtad +-----F _ —.._._.._.__._.. l.is. F•Dtwh Natdx a RsaY ,ida• Juy °W++ret Saptf PC _ t ^ - it !en r•D My _ !pf Mai ,Nn hl Iaq Up cie, p, p HOW Acquisition Main Line 8 253 dare Yon 12nY80 Nw PRb'99 i Ganno;lar Track YD0 /3 pwpea�n Wnu7amen a53 date Fn;AT5t,9 ww y,'If:i3 Rcp;ew I �«,..r ...,, ... _.as2, 3Ji FfMdSwaY i::pta AAa, li/i1'3il faL?:.,i •.. ...•.............................................................................�,.....,.....,.. FYItl SVYtl/ �'< .......... ... _..,..... artt A,agaat•le�a�kosctmtraraEdamµ b:x, T/y t:i3,t 'dcn3,sa:tt pefp•sa Lep•iC1NcP 4kan6ms bla Mx,,l2utf 714L,,.:f, ,tpp,r.s. � E ,iyryu,/matHn+ew to Gaya i+x,pae�„ Fn<a?rt9 A�emsMi R®vw,a ~ �..—.t Lre1' %Cs'�:Mfx vtitN i1 dYl T14)11[V,1 J$-t f Z°;Y bpcar• Y•,W Sa daYs Fe;yit(,t Fir iPJtt lidf•giref ..M......� ••, j L w NreyDik�c+u 8+ekein i4 wave afm aiftiff fn �„'kti .'>cer+�w MpclnlioroiAeaepB I-.1Q..••R i.WWIh1WY ja +: i tn;Kam Wlb 5f14„5- i st P,mye„Y51•a•g +a;; •.lam Wd Slt,ii, wad 92a.11 Ciic € µ Sb4iy _paq•ny .__.____- .................... .. ......................... ,......... ...........,......................... r"YVl$ICti,i'ni%nalKYtiiA+:,DLeu,[>,aaa ,{li f::u;;w,:a:>m.: ,�riY fivlCMt705'MDO r7d.WSt➢^c> M&C - Council Agenda Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 4/12/2011 DATE: Tuesday, April 12, 2011 REFERENCE NO.: **C-24855 LOG NAME: 55AFW RWY EXT PHASE VIII AMD 3 SUBJECT: Authorize Amendment No. 3 to City Secretary Contract No. 39252 with Jacobs Engineering Group Inc., for Phase Vlll of the Program Management Services for the Fort Worth Alliance Airport Runway Extension in the Amount of $546,621.29 for Professional Services for the Acquisition of Land Necessary for the Burlington Northern Santa Fe Railroad Connector Track and Relocation of their Main Line (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council Council authorize Amendment No. 3 to City Secretary Contract No. 39252 with Jacobs Engineering Group, Inc., for Phase VIII of the program management services for the Fort Worth Alliance Airport Runway Extension in the amount of $546,621.29 for professional services for the acquisition of land necessary for the Burlington Northern Santa Fe Railroad connector track and relocation of their main line. DISCUSSION: On March 27, 2001, (M&C C-18528) the City Council approved an agreement with Carter and Burgess, Inc. (now Jacobs Engineering Group Inc.) for Phase I program management services for the Runway Extension Project at Fort Worth Alliance Airport. Subsequently, similar services have been performed in multiple phases under individual agreements as funds became available. On December 8, 2009, (M&C C-23944) the City Council approved a contract in the amount of $1,323,029.89 with Jacobs Engineering Group Inc., for phase VIII of the program management services for the runway extension project which included program management Design Earthwork Package No. 3, Design John Day Road, Design Keller Haslet Road and ALP Update at Fort Worth Alliance Airport. On May 18, 2010, (M&C C-24187), the City Council approved a contract with Jacobs Engineering Group Inc., for Amendment 1 in the amount of $471,179.70 in order to add additional program management and land acquisition services associated with the Burlington Northern Santa Fe Railroad (BNSF) main line and connector track for additional work not included in the original contract . On June 23, 2010, (no M&C required), Amendment 2 in the amount of $49,708.63, was approved to increase funding to this project for Phase I Environmental Site Assessment associated with the relocation of the BNSF main line. This Amendment No. 3 in the amount of $546,621.29 has been proposed to accomplish professional services for the acquisition of land necessary for the Burlington Northern Santa Fe Railroad connector track and relocation of their main line in conjunction with the Fort Worth Alliance Airport Runway Extension Project. The total fee paid by the City for all work and services shall not exceed the sum of $2,390,539.51. http://apps.cfwnet.org/ecouncil/printme.asp?id=l 5067&print=true&DocType=Print 4/28/2011 M&C - Council Agenda Page 2 of 2 FAA funds from Runway Extension Grant 3-48-0296-34-2008 will be used for this project. Existing land credits that remain from the original land donation for Alliance Airport will be used for the City's five percent in -kind match. M/WBE — Jacobs Engineering Group Inc. f/k/a Carter and Burgess, is in compliance with the City's DBE Program by committing to an additional 36 percent DBE participation on this Amendment No. 3. The City's goal on this amendment is 36 percent. This project is located in COUNCIL DISTRICT 2, Mapsco 7P. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Airport Grants Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers GR14 539120 055218265300 CERTIFICATIONS: Submitted for Citv Manager's Office bv: Originating Department Head: Fernando Costa (6122) Kent Penney (5403) Ruseena Johnson (5407) Additional Information Contact: Patrick Buckley (2443) ATTACHMENTS 1. 960 P8 A3 MWBE Comp.pdf (CFW Internal) 2. Alliance Proiect Overall MAYOR AND COUNCIL COMMUNICATION MAP 20110406.pdf (Public) 3. GR14 539120 055218265300 as of 3-25-11.odf (CFW Internal) $546,621.29 http://apps.cfwnet.org/ecouncil/printmc.asp?id=15067&print=true&DocType=Print 4/28/2011