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Home My WebLink AboutContract 52437-A3CSC No. 52437-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 52437 This Third Amendment to Fort Worth City Secretary Contract No. 52437 ("Third Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Mitchell Adding Machine Company, Inc. d/b/a Mitchell Time and Parking, a [Texas] Corporation ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 52347 beginning June 13, 2019 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the total compensation amount from $741,249.60 to $776,249.60. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended to increase the amount not to exceed from $741,249.60 to $776,249.60. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 52437 Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By. C (4� Name: Jesica McEachern Title: Assistant City Manager Date: Feb 23, 2024 Approval Recommended: By: La49.1 uren Prieur (Feb 22,2024 13:24 CST) Name: Lauren Prieur Title: Director, Transportation and Public Works 4 on nny� Attest: a� �FORt�9dd �a on �vio oaaanq��g54q By: A Feb 23, 2024 Name: Jannette S. Goodall Title: City Secretary 0*01111111-91 Mitchell Time and Parking By: Name: Gary J. Hobbs Title: President Date: 2/13/2024 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Aga", C-=-tt- Name: Peter Elliott Title: Administrative Services Manager Approved as to Form and Legality: S". By: Name: Taylor C. Paris Title: Assistant City Attorney Contract Authorization: M&C: 23-1015 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 52437 Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/28/23 M&C FILE NUMBER: M&C 23-1015 LOG NAME: 20MITCHELL TIME MAINTENANCE AND EQUIPMENT SUBJECT (ALL) Authorize Amendments to the Sole Source Contracts with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking to Increase the Compensation Amount by $173,787.47 for the Purchase of Parking Automation Equipment and Preventative Maintenance Services RECOMMENDATION: It is recommended that the City Council authorize amendments to the sole source contracts with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking to increase the total compensation by $173,787.47 for the replacement of existing equipment which is no longer fully compatible with current technology and for execution of preventative maintenance services. 11 &10111*4103 kiF On May 21, 2019, Mayor and Council Communication (M&C) C-29130, the City Council authorized two Sole Source Agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) for the purchase of parking automation equipment with radio frequency identification for the Will Rogers Memorial Center (WRMC) Parking System (City Secretary Contract (CSC) No. 52437) and to provide five year service and preventative maintenance in an amount not to exceed $83,949.49 for the WRMC Parking System and the Houston and Commerce Street Parking Garages (CSC No. 52436). The contracts from MTP were exempted from competitive bidding requirements because MTP is sole source provider of the software and related services. The Transportation and Public Works Department (TPW) recommends increasing the contract amounts with MTP to purchase additional parking automation equipment and maintenance services for the Houston Street Garage and WRMC in an amount not to exceed $173,787.47. This includes $137,675.60 for parking automation equipment for the automation of the Houston Street Garage. Therefore, CSC No. 52437 will be increased from $561,984.00 to $699,659.60. This M&C also includes an amendment to provide a final year of preventative maintenance service in an amount not to exceed $36,111.87 for the WRMC and the Fort Worth Convention Center Parking Systems. Therefore, CSC No. 52436 will be increased from $83,949.49 to $120,061.36. The total amount, as authorized by Council including this M&C, between both CSC No. 52436 and CSC No. 52437, as amended, will not exceed $819,720.96. See table below. ICSC no. Current Contract Amount Increased Amount New Contract Amount (52437 $ 561,984.00 $ 137,675.60 $ 699,659.60 (52436 $ 83,949.49 $ 36,111.87 $ 120,061.36 173,787.47 $ 819,720.96 The new parking automation system will allow for a number of significant improvements in serving the customer, including seamless automatic updates with no need for on -site software or server maintenance; a built-in call center which can greatly enable customer support options; use of frictionless credentials for entry and exit and also able to process mobile payments through the use of QR codes. Both CSC No. 52436 and 52437 were effective upon signature on June 13, 2019 for a five-year term. Accordingly, both agreements are set to expire on June 13, 2024. Funding is budgeted in the Transportation & Public Works Department's Municipal Parking Fund and in the Municipal Parking Residuals Fund for the HSG Upgrade MTC project. This agreement is in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously appropriated, in the Municipal Parking Fund and in the HSG Upgrade MTC project within the Municipal Parking Residuals fund to support the approval of the above recommendation and execution of the contract amendment. Prior to any expenditure being incurred, the Transportation and Public Works Department have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Martin Phillips 7861 FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Amendment 3 CSCO 52437 Mitchell Time and Parking For: Amendment 3 to CSCO 52437 to cover the cost of Amano One parking equipment installed at the Houston Street Garage. M&C: 23-1015 CPN: CSO: 52437 Date: To: Name Department Initials 1. Peter Elliott TPW- Signature '—t- 2. Lora Carosielli TPW- Initial `c LC 3. Chelsea St. Louis TPW- Initial 4. Martin Phillips TPW- Initial 7fL9P 5. Lauren Prieur TPW- Signature 6. Taylor Paris Law- Signature T 7. Jesica McEachern CMO- Signature 001 8. Ronald Gonzalez CMO- Initial - 9. Jannette Goodall CMO- Signature ,, D 10. Allison Tidwell CMO �&- AT 11. Charles Yarbro TPW DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs