The URL can be used to link to this page

Home My WebLink AboutContract 49024-A5CSC No. 49024-A5 AMENDMENT No . 5 TO CITY SECRETARY CONTRACT No. 49024 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 49024, (the CONTRACT) which was authorized by M&C C-28184 on the llth Day of April , 2017 in the amount of $ 1,800,000.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $595,000.00 which was authorized by M&C # C-28764 on June 26, 2018, Amendment Number 2 in the amount of $425,000.00 which was authorized by M&C # 20-0334 May 19, 2020, Amendment No. 3 in the amount of $99,020.00 which was administratviely authorized on March 19, 2021 and Amendment No. 4 in the amount of $149,960.00 which as authorized by M&C #22-0071 January 25, 2022. WHEREAS, the CONTRACT involves engineering services for the following project: Harmon Road Task Order Contract (US 811287 to Golden Triangle Blvd.) ; and WHEREAS, it has become necessary to execute Amendment No. 5 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $38,160.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $3,107,140.00. City of Fort Worth, Texas Harmon Road Prof Services Agreement Amendment Template OFFICIAL RECORD City Project No. 100459 Revision Date: 12/08/2023 Page 1 of 4 CITY SECRETARY FT. WORTH, TX 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth C>c9�1—� Jesica McEachern Assistant City Manager DATE: Mar 8, 2024 ATTEST: Jannette Goodall City Secretary APPROVAL RECOMMENDED: ENGINEER Kimley-Horn and Associates, Inc. 4%pa Scott R. Arnold Vice President DATE: February 7, 2024 49. Lauren Prieur (Feb 28, 202414:55 CST) Lauren L. Prieur, P.E., PMP, CCM Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,A�i�aac%uo .Ay� AlejandOOra Ayala, PE Senior Project Manager City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 2 of 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Harmon Road City Project No. 100459 APPROVED AS TO FORM AND LEGALITY: Douglas Black (Mar S, 202416:22 CST) Douglas W. Black Sr. Assistant City Attorney M&C No. # : N/A M&C Date: N/A City of Fort Worth, Texas Harmon Road Prof Services Agreement Amendment Template City Project No. 100459 Revision Date: 12/08/2023 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 49024 Amendment No. 5 Fund Dept ID Account Project CF1- CF2 - Bond Amount ID Activity Reference 34018 0200431 5330500 100459 002330 18010199 38,160 Total: $38,160 City of Fort Worth, Texas Harmon Road Prof Services Agreement Amendment Template City Project No. 100459 Revision Date: 12/08/2023 Page 4 of 4 Kimley»>Horn February 6, 2024 Alejandra Ayala, P.E. Transportation and Public Works City of Fort Worth 200 Texas Street Fort Worth, Texas 76102 Re: Amendment #5 — Harmon Road Improvements from Golden Triangle Boulevard to US 287 City Project No. 100459 City Secretary Contract No. 49024 Dear Alejandra: Kimley-Horn and Associates, Inc. ("ENGINEER") is pleased to submit Amendment #5 in the amount of $38,160 to the City of Fort Worth (City) for the Task Order design contract (CSN 49024) for Harmon Road Improvements from Golden Triangle Boulevard to US Hwy 287. This amendment is to cover additional services beyond the original scope, such as: • Additional Topographic Survey for obtaining the LOMR than originally scoped • Additional submittals to the City for review than originally scoped We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. By: Dana Shumard, P.E. Project Manager Harmon Road CPN 100459 ATTACHMENT B COMPENSATION Design Services for Harmon Road Task Order (from Golden Triangle Boulevard to US 81/287) City Project No. 100459 Amendment 5 Task Order Rate Schedule Compensation A. The ENGINEER shall be compensated in an hourly amount not -to -exceed $38,160 for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Rate ($/hour) Project Director $235 Project Manager $235 Senior Project Engineer $190 Project Engineer $175 EIT $140 CADD $95 Administrative $100 i. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. ii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iii. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Harmon Road CPN 100459 Page 1 of 4 B-1 ATTACHMENT B COMPENSATION ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Harmon Road CPN 100459 Page 2 of 4 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Kimley-Horn and Engineering Services $9,160 24.00% Associates, Inc. Proposed MBE/SBE Sub -Consultants Gorrondona & 29,000 76.00% Associates, Inc. Non-MBE/SBE Consultants TOTAL $38,160 100% Project Number &Name Total Fee MBE/SBE MBE/SBEFee 100459 Harmon Road Amendment 5 $38,160 $0 76.00% City of Fort Worth, Texas Attachment B Harmon Road PMO Official Release Date: 8.09.2012 CPN 100459 Page 3 of 4 B-3 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) To be included with each task order. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Harmon Road CPN 100459 Page 4 of 4 C d Task No. Task Description Permittiry Flood slam-FEMA, LOMR Rate Totals Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Harmon Road - Amendment 5 US81/287 to Golden Triangle Blvd. City Project 100459 Project Project Director Mana er $235 $190 Labor(hours) I Project Engineer ErrCADD Administrative I Expense Total Labor Cost Subconsultant MWBE Non-MWBE Travel Reproduction Total Expense Cost Task Sub Total $175 $140 $95 $1001 MMMMI 11 8i 0i 0 $ 6,260.00 $ 29,000.00 $ $ $ 29,000.00 $ 35,260.00 4 8 26 $ 6,260.00 41 1 1 81 01 0 $ 6,260.00 $ 29,000.00 1 1 Is 29,000.00 $ 35,260.00 1 $ 29,000.00 $ $ $ $ 29,000.00 $ 35,260.00 Project Summer) Total Hours 40 Total Labor $6,260 Total Expense $29,000 MBE/SBE Subconsultanf $29,000 Non-MBE/SBE Subconsultanf $0 10% Sub Mark $2,900 MBE/SBE Partic� atwn 76.0% Total Proje�Cosi, $38,160 Harmon Road CPN 100459 FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Harmon Road - Professional Services Agreement Amendment No. 5 M&C: CPN: 100459 CSO: DOC#: Date: To: Name Department Initials 2. Wendi Hedlund — Bus Sup. TPW — Initial 3. Alejandra Ayala TPW - Signature 4. Raul Lopez TPW — Initial ,❑ 5. Lissette Acevedo TPW — Initial 6. Patricia Wadsack TPW — Initial 7. Lauren Prieur TPW — Signature' 8. Doug Black Legal - signature Wdwb db 9. Jesica McEachern CMO - signature a` JM 10. Jannette Goodall CSO - signature � 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps NEEDS TO BE NOTARIZED: ElYes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Ale iand ra.Avala(dJortworthtexas.gov email executed document when completed. CPN: Project Name: Consultant: Contract CSN 49024 M&C C-28184 4/11/2017 Amendment No. 1 CSN 49024-A1 M&C C-28764 6/26/2018 Amendment No. 2 CSN 49024-A2 M&C 20-0334 5/19/2020 Amendment No. 3 CSN 49024-A3 Administratively authorized 3/19/2021 Amendment No. 4 CSN 49024-A4 M&C 22-0071 1/25/2022 Amendment No. 5 CSN 49024-A5 Administratively authorized JUSTIFICATION OF CONTRACT CHANGES 100459 Harmon Road Kimley-Horn & Associates Contract Change $1,800,000.00 $ 595,000.00 $ $ 425,000.00 $ $ 99,020.00 $ $ 149,960.00 $ $ 38,160.00 $ Total to Date Justification Original contract to PS&E 2,395,000.00 Added design of US 287 frontage road roundabouts (2), roundabout landscaping along entire corridor. 2,820,000.00 Preparing CMAR RFP Documents and changed project to CMAR resulting in design changes. Also included new traffic signal at Fire Station and Interim roundabout improvements at US 287. 2,919,020.00 Franchise utility coordination support, revisions to traffic control based on sequencing change by CMAR, additional survey. 3,068,980.00 Scope increased to design PS&E for the existing Harmon Road. 3,107,140.00 Budget increase to cover the cost of additional topographic survey needed to complete the LOMR and additional submittal reviews from the City and contractor needed for review. 3,107,140.00