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HomeMy WebLinkAboutContract 35525-A2 AMENDMENT NO. 2 STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO. 3SS L,S AL (M&C Needed) COUNTY OF TARRANT 5 WHEREAS, the City of Fort Worth (City) and Teague Nall and Perkins, Inc., (Engineer) made and entered into City Secretary Contract No. 35525, (the Contract) which was authorized by the City Council by M&C C-22177 on the 12th day of June 2007; and WHEREAS, the Contract involves engineering services for the following project: Lebow Channel Roadway Crossing Replacement at Brennan Street, 28tt' Street and Dewey Avenue, Project No. 00778 WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: Article I Article I of the Contract is amended to include the additional engineering services specified in M&C C-25347,adopted by the City Council on the 13th day of December 2011 and further amplified in a proposal letter dated September 8, 2011, copies of which are attached hereto and incorporated her in. The cost to City for the additional design services to be performed by Engineer tota1385,654.00. Article II Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the C� ontract as--� City of Fort Worth,Texas Amendment to Engineering Agreement ! OFFICIAL RECORD PMO Official Release Date 1112912011 Page 1 of 2 CITY SECRETARY !, FT. WORTH, TX i f amended, so that the total fee paid by the City for all work and services shall not exceed the sum o423,236.00. Article III All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. Executed and effective this the 1 day of , �Q�VI � { , 20 LL ATTEST: CITY OF FORT WORTH op0000a Ron Gonzales d b O,�d Fernando Costa Assistant City Secretary d0d o a d Assistant City Manager APPROVED,AS TO FORM AR16 PPROVAL RECOMMENDED 61 7L LAJ By: By: ' ouglas . Black Dougla . Wiersig, P.E. Assistant City Attorney Director, Transportation and Public Works M&C No.: G- 2 3 K T e Nall and Perkins, Inc. M&C Date: t L 13- 1 l By: dam- Michael A. Jones Principal City of Fort Worth,Texas Amendment to Engineering Agreement i OFFICIAL RECORD PMO Official Release Date 11/29/2011 Page 2 of 2 CITY SECRETARY I FT. WORTH, TX Na? TEAGUE NALL AND PERKINS Civil Engineering Surveying Landscape Architecture Planning September 8, 2011 Mr. Rick Shaffer, RE City of Fort Worth Storm Water Management Division 900 Monroe St., Suite 404 Fort Worth, Texas 76102 RE: AMENDMENT NO. 2 - LEBOW CHANNEL ROADWAY CROSSING REPLACEMENT: 28th St., Dewey St. and Brennan Ave. CITY OF FORT WORTH PROJECT NO. 00778 (TNP Project No. FTW 06305) Dear Mr. Shaffer: Attached is an updated and revised proposal for Amendment No. 2 — Lebow Channel Roadway Crossing Replacement, per your request. We have included Attachment A (Supplemental Scope of Services) for your review and consideration and agree to perform the services described in the supplemental scope for a fee of $385,654. Now that the official M/WBE goal has been established, we have revised our proposal to reflect a 5.0% M/WBE participation. Please do not hesitate to contact me know if you have any questions or need further information. I will be glad to provide clarification and/or explanation wherever needed. We look forward to the opportunity to continue our partnership with the Storm Water Group and the City of Fort Worth. Sincerely, TEAGUE NALL AND PERKINS, INC. Tom Dayton, P.E. Project Manager Attachments 1100 Macon Street •Fort Worth, Texas 76102•817.336.5773 phone•817.336.2813 fax www.tnp-online.com ,a t ATTACHMENT "A" GENERAL SCOPE OF SERVICES Design Services: SWU Project Lebow Channel Roadway Crossing Replacement: 28th St., Dewey St. and Brennan Ave. (Contract Amendment No. 2) City Project No. 00778 Scope for Engineering Design Related Services for Storm Water Improvements Projects The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub-consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The objective of this project is to design roadway crossing improvements along Lebow Channel at three (3) locations. These improvements will reduce the threat of floodwaters overtopping the roadways and improve public safety at these three locations. More specifically, this objective includes the following scope of work: removal of the existing bridge and/or culvert structure and construction of a new bridge and/or culvert with a greater capacity to convey floodwaters; construction of limited channel re-grading improvements upstream &downstream to increase storm water conveyance to and through the new structures; construction of erosion and/or bank stabilization improvements upstream & downstream of the new structures; construction of storm drain improvement &/or modification, construction of water &sanitary sewer relocation &/or adjustment; establishing a corridor for future multi-use trail; coordination with Fort Worth Art related to incorporating aesthetic/artistic enhancements at the new culvert and/or bridge structures(design of enhancements will be by separate agreement); and coordination w/various CFW departments & other agencies. The project limits are the areas at and/or in the vicinity of the Lebow Channel crossings at Brennan Avenue, 28th Street (design &construction complete) and Dewey Street. The objective of this contract amendment is to reflect an updated scope of work at each roadway crossing and to supplement and/or expand the previous scope of services. Expanded services include: an independent design, review& approval process and preparation of separate construction documents for each of the three (3) roadway crossings; a fluvial geomorphology analysis; relocation assistance for the displaced property owners at 28th Street; a color rendering of the 28th Street improvement concept; and LOMRs for Dewey Street & Brennan Avenue. Supplemental services include: additional design surveys, SUE services, geotechnical analysis, design management services, design phase services, bid phase services, and construction phase services; as well as additional permitting effort associated with obtaining approval from various regulatory authorities. City of Fort Worth,Texas Attachment A PMO Release Date 0612112010 Page 1 of 27 WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3. Preliminary Design Task 4. Final Design Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey Services Task 9. Permitting Task 10. Special Services TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. • Conduct review meetings with the CITY at the end of each design phase. • Conduct review meetings with other CITY departments as necessary to coordinate the proposed storm water design with the required relocation and/or modification of other CITY infrastructure systems. • Conduct and document design team meetings. • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 2 of 27 • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • The remaining design services for Dewey Street and Brennan Avenue (Phases 2 & 3) will span up to a maximum of twenty-four(24) months. Should services extend beyond this time period, this agreement will be subject to an amendment in order to reflect additional labor effort and associated labor costs. • Much of the design effort previously completed and/or approved for Phase 2 will be set aside in favor of new and/or modified improvement alternatives, as directed by the CITY. The improvement alternative contemplated in this scope for Phase 2 is an approx. 90-foot long x 48-foot wide slab-beam bridge at Dewey Street (Opinion of Probable Construction Cost = $960,000). The anticipated design for Phase 3 (Brennan Avenue) is similar to that which was included in the Schematic Plans: approximately 71 linear feet of 2-12'x10' & 4-10'x8' of MBC (Opinion of Probable construction cost - $1,379,000) • Assumed meetings w/City Staff include: The CITY anticipates that the project will be constructed in three (3) phases and will require three (3) separate sets of construction documents (i.e., each roadway crossing will be reviewed, approved, bid & constructed as a separate project). • Phase 1 —28th Street Crossing design & construction complete • Phase 2 — Dewey Street Crossing Funding available under FEMA's Legislative Pre-Disaster Mitigation (LPDM) Program: Project No. LPDM-FY08-004 Project completion is required by July 8, 2014 (pending approval of City's anticipated request for performance period extension from July 8, 2013 to July 8, 2014) • Phase 3 — Brennan Avenue Crossing Construction currently programmed to begin in the 2012 calendar year. • Each Phase will be designed, reviewed and approved independently as if they were each separate projects (i.e., additional/separate review meetings, coordination meetings, constructability reviews, public meetings, etc. will be required). • A pre-design kick-off meeting is included in the scope for each project (i.e., one for each phase). City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 3 of 27 • No review meetings will be required with the CITY's Project Manager following initial submittal of the 30%, 60% & 90% design packages, in advance of meeting with the Storm Water Project Review Team, unless there is information missing from the plans that should be included. • One (1) 1-hour review meeting w/CITY's Storm Water Project Review Team is included in the scope at the completion of the City's review of the conceptual design, preliminary design and 90% final design for the two (2) remaining crossings at Dewey Street and Brennan Avenue (up to a total of 6 remaining review meetings). Re-submittals and/or additional review meetings that are required due to errors or omissions by the ENGINEER are excluded and will be the ENGINEER's sole responsibility. • Up to two (2) review meetings with the CITY's Water Department are included in the scope for the two (2) remaining crossings at Dewey Street and Brennan Avenue for the purpose of discussing, coordinating and reviewing water& sanitary sewer relocation design/plans. • Up to two (2) review meetings with the CITY's T/PW and/or Planning Department are included in the scope for the two (2) remaining crossings at Dewey Street and Brennan Avenue for the purpose of discussing, coordinating and reviewing street improvement and/or modification design/plans. • Up to two (2) meetings with the CITY's Parks & Community Services Department are included in the scope for the two (2) remaining crossings at Dewey Street and Brennan Avenue for the purpose of discussing and coordinating issues related to the location of the future multi-use trail corridor. • Coordination and/or informational meetings may be required for the two (2) remaining crossings at Dewey Street and Brennan Avenue with the following outside agencies or private entities: • Public Art—2 meetings are included in the scope for each crossing (up to 4 meetings) • Texas Department of Public Safety (Texas Division of Emergency Management) —2 meetings are included in the scope for the Dewey Street crossing • Approval may be required for the Dewey Street crossing from the following regulatory agencies: • Texas Department of Public Safety (Texas Division of Emergency Management) • Federal Emergency Management Agency (FEMA) • No public art design is included in this scope of services. • Plans for the remaining improvements at Dewey Street and Brennan Avenue will include approximately 90 total sheets (combination for 2 sets of plans— Phases 2 & 3): Cover Sheet (1 sheet x 2 = 2 sheets) General Notes (1 sheet x 2 = 2 sheets) Overall Project Layout (1 sheet x 2 = 2 sheets) City of Fort Worth,Texas Attachment A PMO Release Date:08121/2010 Page 4 of 27 • Project Control Sheet (1 sheet x 2 = 2 sheets) • Property/Easement Layout/Acquisition (1 sheet x 2 = 2 sheets) • SUE Plan (1 sheet x 2 = 2 sheets) • Demolition/Removal Plan (1 sheet x 2 = 2 sheets) • Drainage Area Map, Drainage Calculations & Storm Drain Hydraulic Computations (2 sheets x 2 = 4 sheets) • Street Reconstruction Plan-Profile (1 sheet x 2 = 2 sheets) • Dewey Street Bridge (13 sheets: general notes for bridge; bridge layout plan; typical bridge sections; foundation layout plan; layout for abutments; abutment details; bent details; beam layout plan; bridge slab layout; approach slab details; pre-stressed slab-beam design/layout; bridge-end wing-wall design/layout) • Dewey Street Std. Bridge Details (18 sheets: common foundation details; pre- stressed concrete slab-beam details; bearing details; rail anchorage details; combination rail details; expansion joint details; approach slab pavement details; bridge end details; metal beam guard fence details; etc.) • Brennan Avenue Culvert Plan-Profile (1 sheet) • Brennan Ave. Culvert Details (6 sheets: std. culvert details; special wing- wall/headwall details; std. railing details; std. riprap details) • Channel Re-Grading Plan-Profile (2 sheets x 2 =4 sheets) • Storm Drain Plan-Profile (1 sheet x 2 = 2 sheets) • Water Department Cover Sheet (1 sheet x 2 = 2 sheets) • Water& Sewer General Notes (2 sheets x 2 = 4 sheets) • Water and Sanitary Sewer Layout (2 sheets x 1 = 2 sheets) • Channel Cross-Sections (2 sheets x 2 = 4 sheets) • Erosion Control Plan (2 sheets x 2 = 4 sheets) • Traffic Control Plan (2 sheets x 2 = 4 sheets) • Paving, Drainage, Water& Sanitary Sewer Detail Sheets (6 sheets: std. paving details; std. pavement marking details; std. inlet details; channel details; etc.) DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule for Phases 2 & 3 (Dewey Street& Brennan Avenue) E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 5 of 27 F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design for Dewey Street (Phase 2) shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (such as TxDOT and railroads), CITY Master Plans, CITY drainage complaint files, existing applicable drainage studies, FEMA floodplain and floodway maps, existing models of project area (if any) and property ownership as available from the Tax Assessor's office. • The following is applicable at all locations that require water service line replacement: The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.2. Drainage Computations • ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of-way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the CITY's Storm Water Management Design Manual. All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. 2.3. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level B for each project, as described below. The SUE shall be performed in accordance with CI/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 6 of 27 • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Quality Level C (includes tasks as described for Quality Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Quality Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 7 of 27 • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. 2.4. The Conceptual Design Package for Dewey Street (Phase 2) shall include the following: • Written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. • Concept Drawings (30% Design) • Cover sheet • Drainage area map with supporting drainage computations in the CITY's standard tabular format. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Horizontal alignment and layout (excluding profiles) of proposed storm water improvements, water& sanitary sewer improvements, and street improvements; including existing lot layout, streets, street right-of-way, existing & proposed easements, and existing utilities gathered during the SUE within the project limits. • Proposed phasing of water, sanitary sewer, street and drainage work documented in both the project schedule and narrative form. • Documentation of key design decisions (Project Decision Log). • Estimates of probable construction cost. • Project Benefit Statement ASSUMPTIONS o The CITY anticipates that the project will be constructed in three (3) phases and will require three (3) separate sets of construction documents (i.e., each roadway crossing will be reviewed, approved, bid & constructed as a separate project). • Phase 1 —28th Street Crossing design & construction complete • Phase 2 — Dewey Street Crossing • Phase 3 — Brennan Avenue Crossing • Much of the conceptual design effort previously completed and/or approved for Phase 2 will be set aside in favor of new and/or modified improvement alternatives, as directed by the CITY. CITY will accept the Phase 3 —30% submittal as is and will not require a revised 30% submittal for this Phase. The first submittal for Phase 3 under this contract amendment will be the 60% submittal. City of Fort Worth,Texas Attachment A PMO Release Date.06/21/2010 Page 8 of 27 • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. Any drainage inlets shall conform with current iSWMM criteria for capacity and design. • The SUE and SUE plan sheets shall be in accordance with CI/ASCE 38-02. The limits of SUE investigations, location and designation services shall be approximately 200 feet along the roadway on both sides of the crossing, and approximately 200 feet along the channel upstream and downstream of the roadway crossing. • Existing lot & block layout, existing street right-of-way, and existing easement information will be included on the drawings using the best available information from CITY or TAD records and maps. • One (1) full size (22" x 34") and ten (10) half size (11" x 17") copies for the Dewey Street conceptual design package (Phases 2) will be delivered to the CITY. • One (1) review cycle (i.e., submittal, CITY review& review meeting & re-submittal) with the CITY's Storm Water Project Review Team is included in the scope for Dewey Street (Phase 2). Re-submittals and/or additional review meetings that are required due to errors or omissions by the ENGINEER are excluded and will be the ENGINEER's sole responsibility. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package. B. Project Benefit Statement TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans for each project shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows: 3.1. Development of Preliminary Design Drawings shall include the following: • Cover Sheet • Drainage area maps showing proposed improvements with drainage calculations and hydraulic computations in accordance with the City of Fort Worth Storm Water Management Design Manual, March 2006. • A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument#8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e. set in City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 9 of 27 the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Overall project layout sheet(s). • Property/easement layout/acquisition sheet(s). • SUE plan drawings. • Demolition/removal plan sheet(s). • Plan and profile drawings of proposed culvert, bridge and/or storm drain improvements, including existing lot layout with property ownership, streets, curb lines, driveways, medians (if applicable), sidewalks, existing and proposed water and sanitary sewer mains, existing utilities gathered during the SUE and existing & proposed utility easements within the project limits. • No less than two bench marks per plan/profile sheet. • The ENGINEER will prepare standard and special detail sheets that are not already included in the City's standard details. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. • Water Department Cover Sheet • Water and Sewer General Notes (as applicable) • Prepare separate drawings for water and/or sanitary sewer mains including an overall water and/or sanitary sewer layout sheet and plan and profile drawings. • Overall project water and/or sanitary sewer layout sheets. The water layout sheet shall identify the proposed water main improvement/existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. • The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. City of Fort Worth,Texas Attachment A PMO Release Date.06/21/2010 Page 10 of 27 • Station equations relating utilities to paving, when appropriate. • Proposed roadway profile grades and elevations along each curb line; elevations at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing ground at the left and right of right-of-way lines shall be shown. Existing found property corners (e.g. Iron pins) along the existing right-of-way shall be shown on the plans. Profiles for existing and proposed storm drain mains and laterals shall be provided, if applicable. • Channel plan and profile drawings shall include existing channel centerline, existing left and right top of channel bank, proposed top of channel backs, grading and 100 year water surface profile.ENGINEER will work with Fluvial Geomorphologist to incorporate findings of analysis into the preliminary channel design. • Preliminary roadway and/or channel cross-sections will be developed, from the survey notes, at intervals not-to-exceed 50 foot along the project length and will extend 10 foot past the right of way line on both sides of the street. Additional cross-sections at important features including driveways, P.I.'s of intersecting streets, (minimum distance of 100 foot along cross-street at each P.1.)walks, retaining walls, etc., will also be provided. Profiles of centerline of driveways will also be provided where necessary. Scale will be 1" = 20' horizontal and 1" = 2' vertical. Excavation and embankment volumes and end area computations shall also be provided. • Updated Project Benefit Statement 3.2. Geotechnical Investigation/Pavement Design • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. 3.3 Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. Comments and notes from the constructability review will be made on the plans set and addressed in the 90% submittal. 3.4 Public Meeting (Not Included in this Scope) 3.5 Utility Clearance • As part of the design development and preparation, the ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 11 of 27 • As part of the utility clearance process the ENGINEER shall upload a DWF preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. . 3.6 Traffic Control Plan • Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. These drawings shall be sealed by a professional engineer registered in the State of Texas. 3.7 Fluvial Geomorphology Analysis • This work will consist of analyzing the processes and pressures operating on the Lebow Creek and will include channel evaluation, project planning, field work and data assessment/modeling as necessary to determine the best design for structure and channel improvements at the Dewy Avenue and Brennan Avenue roadway crossings. • Channel Evaluation: The methodology for assessing stream stability on this project will include the following analysis. Step 1: Watershed Characteristics Step 2: Flow Regime/Flood Discharges Step 3: Hydraulic Conditions Step 4: Bed and Bank Material Sediment Discharge Step 5: Armoring Potential of Bed & Bank Material Step 6: Vertical Stability: Aggradation/Degradation Step 7: Planform Stability: Bank Stability Step 8: Scour Potential in Meanders, Outfalls & Near Structures • Project Planning: Goals and objectives will be established for the proposed roadway crossing improvements with regard to flood control, erosion control, water quality, habitat and overall channel stability in the area of the two remaining crossings at Dewey Street & Brennan Avenue. • Field Work: Given the objectives established in project planning, the ENGINEER and Fluvial Geomorphologist will obtain necessary field data to perform analysis of improvement options. • Data Assessment/Modeling: Data obtained from hydraulic modeling and field data is analyzed thorough conceptual and analytical models to obtain stable channel design options which best meet criterion established in project planning phase. ASSUMPTIONS The CITY anticipates that the project will be constructed in three (3) phases and will require three (3) separate sets of construction documents (i.e., each roadway crossing will be reviewed, approved, bid & constructed as a separate project). ■ Phase 1 —28th Street Crossing design & construction complete City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 12 of 27 • Phase 2 — Dewey Street Crossing • Phase 3— Brennan Avenue Crossing • Much of the preliminary design effort previously completed and/or approved for Phases 2 & 3 will be set aside in favor of new and/or modified improvement alternatives, as directed by the CITY. • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. Any drainage inlets shall conform with current iSWMM criteria for capacity and design. • One (1) constructability review meeting is included in the scope for each of the two (2) remaining crossings at Dewey Street and Brennan Avenue. • Since two (2) recent public meetings were held following the schematic plan phase for the overall Lebow Channel, no additional Public Meetings will be scheduled during the remaining design phases of this project. • Two copies of the geotechnical report will be delivered to the CITY. • No copies of plans will be delivered for Utility Clearance. Instead, it is assumed that files placed on BuzzSaw will be utilized for Utility Clearance. • Six (6) half size (11"x17") plans will be delivered for Constructability Review. • Ten (10) half size (11"x17") and two (2) full size (22"x34") drawings will be delivered for Preliminary Design. • Existing lot & block layout, existing street right-of-way, and existing easement information will be included on the drawings using the best available information from CITY or TAD records and maps. • One (1) review cycle (i.e., submittal, CITY review, review meeting & re-submittal) with the CITY's Storm Water Project Review Team is included in the scope for each of the remaining two crossings at Dewey Street & Brennan Avenue (Phases 2 & 3). Re-submittals and/or additional review meetings that are required due to errors or omissions by the ENGINEER are excluded and will be the ENGINEER's sole responsibility. • Typical standard traffic control details are anticipated for Phase 3— Brennan Avenue and a site specific traffic control plan will be generated for Phase 2 — Dewey Street. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings B. Fluvial Geomorphology report and related tables, photographs and supplementary information used to assist ENGINEER in preparing culvert/bridge and channel improvement plans. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 13 of 27 C. Utility Clearance drawings (in the form of DWF files uploaded to BuzzSaw) D. Geotechnical Report E. Documentation of key design decisions (Project Decision Log) F. Opinions of probable construction cost G. Traffic Control Plan H. Project Benefit Statement TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans for each project, ENGINEER will prepare construction plans as follows: • Final draft construction plans and specifications shall be submitted to CITY per the approved Project Schedule. • The ENGINEER shall submit a final design opinion of probable construction cost with the final design plans submitted. This opinion of probable construction cost shall use ONLY standard CITY bid items. • The ENGINEER shall submit an updated Project Benefit Statement. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. ASSUMPTIONS The CITY anticipates that the project will be constructed in three (3) phases and will require three (3) separate sets of construction documents (i.e., each roadway crossing will be reviewed, approved, bid & constructed as a separate project). • Phase 1 —28th Street Crossing design & construction complete • Phase 2— Dewey Street Crossing • Phase 3— Brennan Avenue Crossing • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. Any drainage inlets shall conform with current iSWMM criteria for capacity and design. • Fourteen (14) half size (11"x17") and one (1) full size (22"04") drawings and three (3) specifications will be delivered for the 90% design. • A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • One (1) full size (22"04") and three half size (11"x17") drawings and two specifications will be delivered for the 100% design. City of Fort Worth,Texas Attachment A PMO Release Date.06/21/2010 Page 14 of 27 • One (1) review cycle (i.e., submittal, CITY review, review meeting & re-submittal) with the CITY's Storm Water Project Review Team is included in scope for 90% Design for each of the remaining two crossings at Dewey Street & Brennan Avenue (Phases 2 & 3). Re-submittals and/or additional review meetings that are required due to errors or omissions by the ENGINEER are excluded and will be the ENGINEER's sole responsibility. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • The estimated final sheet list for the remain improvements at Dewey Street and Brennan Avenue includes approximately 90 total sheets (combination for 2 sets of plans— Phases 2 & 3): • Cover Sheet (1 sheet x 2 = 2 sheets) • General Notes (1 sheet x 2 = 2 sheets) • Overall Project Layout (1 sheet x 2 = 2 sheets) • Project Control Sheet (1 sheet x 2 = 2 sheets) • Property/Easement Layout/Acquisition (1 sheet x 2 = 2 sheets) • SUE Plan (1 sheet x 2 = 2 sheets) • Demolition/Removal Plan (1 sheet x 2 = 2 sheets) • Drainage Area Map, Drainage Calculations & Storm Drain Hydraulic Computations (2 sheets x 2 =4 sheets) • Street Reconstruction Plan-Profile (1 sheet x 2 = 2 sheets) • Dewey Street Bridge (13 sheets: general notes for bridge; bridge layout plan; typical bridge sections; foundation layout plan; layout for abutments; abutment details; bent details; beam layout plan; bridge slab layout; approach slab details; pre-stressed slab-beam design/layout; bridge-end wing-wall design/layout) • Dewey Street Std. Bridge Details (18 sheets: common foundation details; pre- stressed concrete slab-beam details; bearing details; rail anchorage details; combination rail details; expansion joint details; approach slab pavement details; bridge end details; metal beam guard fence details; etc.) • Brennan Avenue Culvert Plan-Profile (1 sheet) • Brennan Ave. Culvert Details (6 sheets: std. culvert details; special wing- wall/headwall details; std. railing details; std. riprap details) • Channel Re-Grading Plan-Profile (2 sheets x 2 =4 sheets) • Storm Drain Plan-Profile (1 sheet x 2 = 2 sheets) • Water Department Cover Sheet (1 sheet x 2 = 2 sheets) • Water & Sewer General Notes (2 sheets x 2 = 4 sheets) • Water and Sanitary Sewer Layout (2 sheets x 1 = 2 sheets) City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 15 of 27 Channel Cross-Sections (2 sheets x 2 =4 sheets) Erosion Control Plan (2 sheets x 2 = 4 sheets) Traffic Control Plan (2 sheets x 2 = 4 sheets) Paving, Drainage, Water& Sanitary Sewer Detail Sheets (6 sheets: std. paving details; std. pavement marking details; std. inlet details; channel details; ; etc.) DELIVERABLES A. 90% construction plans and specifications. B. 100% construction plans and specifications. C. Documentation of key design decisions (Project Decision Log). D. Detailed opinions of probable construction cost for the authorized construction project, including summaries of bid items and quantities using the CITY's standard bid items and format. E. Project Benefit Statement F. Original cover mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of each project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. • Contract documents shall be uploaded in a .xIs or .pdf file. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and Awf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 16 of 27 contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the pre-bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation is to be uploaded into the project's Bid Responses folder on Buzzsaw. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Mylar Drawings • The ENGINEER shall submit a set of sealed conformed mylar drawings for record storage. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdV where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-O053_org3.pdf and K-0320—org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf' where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. City of Fort Worth,Texas Attachment A PMO Release Date.06/21/2010 Page 17 of 27 ASSUMPTIONS The CITY anticipates that the project will be constructed in three (3) phases and will require three (3) separate sets of construction documents (i.e., each roadway crossing will be reviewed, approved, bid & constructed as a separate project). • Phase 1 —28th Street Crossing design & construction complete • Phase 2— Dewey Street Crossing • Phase 3— Brennan Avenue Crossing • Each project will be bid only once and awarded to one contractor. • One (1) Pre-Bid Meeting will be held prior to each of the remaining two (2) project's Bid Opening to answer contractor questions during advertisement period. • The following conformed sets will be delivered to the City for each project: 19 full size sets, 9 half size sets, 14 spec books, 1 set of mylars and 2 copies of a CD with Awf and .pdf files. • PDF, DWF and XLS files of each project will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Conformed construction documents E. Mylar drawings and CD for Vault record keeping. TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend the pre-construction conference. • After the pre-construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or City of Fort Worth,Texas Attachment A PMO Release Date.06/21/2010 Page 18 of 27 omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size (22" x 34") mylar drawings. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDFfile and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956—org47.pdf' where "W-1956" is the assigned file number obtained from the CITY, "—org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053—org3.pdf and K-0320—org5.pdf II. Water and Sewer file name example — 11X-35667—org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "—org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755—org18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS City of Fort Worth,Texas Attachment A PMO Release Date.06/21/2010 Page 19 of 27 o The CITY anticipates that the project will be constructed in three (3) phases and will require three (3) separate sets of construction documents (i.e., each roadway crossing will be reviewed, approved, bid & constructed as a separate project). • Phase 1 —28th Street Crossing design & construction complete • Phase 2 — Dewey Street Crossing • Phase 3— Brennan Avenue Crossing • City will distribute previously submitted conformed plan sets at the pre- construction meeting for each of the remaining two crossings at Dewey Street & Brennan Avenue (Phases 2 & 3). • Each of the remaining two projects at Dewey Street & Brennan Avenue (Phases 2 & 3)will have one (1) Public Meeting. • Three (3) RFI's are assumed for each of the remaining two projects at Dewey Street & Brennan Avenue (Phases 2 & 3). • A maximum of six (6) project site visits are included for each of the remaining two projects at Dewey Street& Brennan Avenue (Phases 2 & 3) during construction. • One (1) final project walk-through and punch list are included in this scope for each of the remaining two projects at Dewey Street & Brennan Avenue (Phases 2 & 3). • Construction survey staking and layout will be performed by the CITY or others, and is not included in this scope. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Project Site Visit summaries E. Final Punch List items F. Record Drawings TASK 7. ROW/EASEMENT SERVICES — not in this contract TASK &SURVEY. City of Fort Worth,Texas Attachment A PMO Release Date:06121/2010 Page 20 of 27 ENGINEER will provide survey support as follows. 8.1 Design Surveys • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, utilities as required by the SUE, structures,), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • ENGINEER will perform and prepare onsite tree surveys in accordance with the CITY's Tree Ordinance noting the location, size (diameter of 27-inches or greater) and species. Canopy coverage of each Significant Tree with a diameter of twenty- seven (27) inches or greater shall also be noted. 8.2. Temporary Right of Entry Preparation and Submittal (not included in this scope) 8.3. Construction Survey- Construction Survey services are not included in this scope of services. However, these services may be added by amendment at a later date. 8.4 Property Surveys—Other boundaries and limits for the project will be reflected on the drawings using the best available information from CITY or TAD records and maps. ASSUMPTIONS • Where on-the-ground property surveys are not performed, the boundaries and limits for the project will be reflected on the drawings using the best available information from CITY or TAD records and maps, or based upon targeted acquisition and/or ownership information provided by the CITY. • All right of entries have been acquired by the CITY. • Horizontal datum for design surveys will be established using available TPW monuments and/or CITY benchmarks. • Upon authorization from the CITY, public notification via informational door hangers will be prepared and provided to all residences adjacent to and within the general vicinity of the project area where field surveys will be performed. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 21 of 27 DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor, if requested. B. Base drawing for the project with coordinate list. TASK 9. PERMITTING. With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. 9.1. Storm Water Pollution Prevention Plan (not in this contract) 9.2. Environmental Services Portions of this project lie within areas that are jurisdictional waters of the U.S. and will require a Section 404 permit from the US Army Corps of Engineers (USACE) prior to construction. Dewey Street Crossing —This project will be constructed under a Section 404 Nationwide permit. The scope of services for the Dewey Street project will, therefore, be limited to: • Completing any additional forms, notification and/or information, if any, required by the USACE related to authorization of this project under the Nationwide Permit. • Submitting forms, notifications and/or required information for CITY review. • Submitting revised forms, notifications and/or required information for agency review • Responding to agency comments and requests. Brennan Avenue Crossing —This project will be constructed under a Section 404 Individual Permit. An application for an individual Section 404 permit which includes the Brennan Avenue project site is currently being prepared for submittal as part of the original contract and scope of services. Work for the Brennan Avenue project under this scope of services is, therefore, limited to environmental services uniquely related to this site and the proposed improvement project, including: • Completing any additional forms, notification and/or information required by the USACE related to authorization of this project under the Individual Section 404 Permit. • Submitting forms, notifications and/or required information for CITY review. • Submitting revised forms, notifications and/or required information for agency review • Responding to agency comments and requests. 9.3. Floodplain Services City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 22 of 27 • Negotiate and coordinate with the CITY's Floodplain Administrator to obtain approval of a floodplain development permit for the work within the flood pla i n/floodway of Lebow Channel. • Complete all forms/applications, as necessary. • Submit forms/applications for CITY review and approval. • Submit revised forms for CITY review. • Respond to CITY and/or Floodplain Administrator's comments and requests. 9.4 Texas Department of Licensing and Regulation (TDLR) The ENGINEER will provide this task as a Special Service, if required: • Identify and analyze the regulatory requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, (the "Barriers Act") and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • Submit construction documents to the TDLR. • Complete all TDLR forms/applications, as necessary. • Obtain the Notice of Substantial Compliance from the TDLR. • Respond to agency comments and requests. 9.5 Grading Permit • Prepare grading permit application and related information. • Negotiate and coordinate with the CITY's Department of Transportation and Public Works to obtain approval of the Grading Permits. • Complete all forms/applications, as necessary. • Submit forms/applications for CITY review and approval. • Submit revised forms for CITY review. • Responding to CITY's comments and requests. ASSUMPTIONS • The required CATEX for Dewey Street has been completed by others and approved by FEMA and, therefore, not included in this scope of services. • The floodplain development permit and urban forestry permit preparation will begin after approval of the Conceptual Design. • Grading permit will not require an as-built survey to verify grading is in conformance with plan set. If CITY deems that a field survey is required to verify grading, ENGINEER and CITY will negotiate a fee for this work. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 23 of 27 • No additional review meetings will be required for the SWPPP permit. • Up to two (2) meetings with the USACE related to authorization for the remaining two projects at Dewey Street & Brennan Avenue (Phases 2 & 3) under a Nationwide Section 404 Permit (Dewey Street) and the Individual Section 404 Permit (Brennan Avenue). • Up to two (2) meetings with the CITY's Floodplain Administrator for coordinating information and/or application requirements related to approval of the Floodplain Development permit for each of the remaining two projects at Dewey Street & Brennan Avenue (Phases 2 & 3). • One (1) meeting with a TDLR Accessibility Specialist for the TDLR Notice of Substantial Compliance review for each of the remaining two projects at Dewey Street & Brennan Avenue (Phases 2 & 3). • All fees associated with permit application submittal, review, inspection and/or approval will be paid by the CITY or others. • No permit from TxDOT will be required. • No Railroad permit will be required. DELIVERABLES A. Any additional forms, notification and/or information required by the US Army Corps of Engineers related to authorization of this project under the Nationwide and/or Individual Section 404 Permit. B. City of Fort Worth floodplain development permit application & related documentation. C. Documents, application and/or forms submitted to TDLR. TASK 10. SPECIAL SERVICES The ENGINEER will provide the following Special Services, as directed by the CITY: 10.1. Relocation Assistance for the Displaced Property Owners at 28th Street • Relocation assistance was required and provided by the ENGINEER at CITY's request for two (2) property owners at the 28th Street crossing. These services included coordination with the CITY and property owners regarding relocation and storage issues, preparation of relocation documents, negotiation of relocation costs, payment of relocation expenses, etc. 10.2 Color Oblique Perspective Rendering of 28th Street Improvement Concept • The ENGINEER at the CITY's request prepared a artist's rendering of the 28th Street improvements for display and use in public informational materials. 10.3 Letter of Map Revision (LOMR) City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 24 of 27 • ENGINEER will prepare required documentation and submit a separate request for LOMRs on behalf of the CITY (separately) for the Dewey Street and Brennan Avenue crossings. It is also anticipated that only the portions of stream in the immediate vicinity of each crossing will be included in the LOMRs, to the point where the proposed profiles tie-in to the effective. 10.3.1 Hydraulic Modeling. Prepare HEC-RAS hydraulic models that sufficiently reflect the roadway crossing improvements at Dewey Street and at Brennan Avenue. The models prepared in support of the design and floodplain development permit will be utilized to the greatest extent practical. 10.3.2 Floodway Analysis. Prepare a revised existing (convert effective HEC-2 to HEC-RAS) and proposed floodway analysis for the immediate vicinity of each crossing. 10.3.3 Floodplain Mapping. Prepare topographic workmaps for each crossing. 10.3.4 LOMR application package. Prepare a bound application package including FEMA MT forms, hydraulic models, supporting summaries, exhibits, tables, and data. 10.3.5 Coordinate and facilitate CITY and FEMA reviews. ENGINEER will prepare property owner notification letters and provide to the CITY for printing on CITY letterhead and mailing to owners. 10.3.6 Perform as-built survey of the new bridge at Dewey Street, the new culvert at Brennan Avenue, and two (2) each, channel cross-sections upstream and downstream of both crossings (8 total channel cross-sections). Bridge data will be limited to that needed for hydraulic modeling, including; flow line shots, low chord shots, and a profile of the top of road. 10.4 Evaluation and Development of Additional Design Alternatives for Brennan Avenue & Meetings with Property Owners and/or Representatives (Not in this contract) 10.5 Prepare Exhibits and GIS Shape File of Existing Tree Canopy and Project Boundary At the direction of the CITY, ENGINEER will create 2 exhibits (Upper Lebow and Lower Lebow) and a GIS shape file showing existing tree canopy and the project boundary (defined as limits of property acquisition) along the Lebow Channel from south of Brennan Street to just north of DeRidder Street. 10.6 Schematic Map At the direction of the CITY, ENGINEER will prepare a schematic map (very similar to Exhibit 1 of the H&H Study for the Lebow Channel) that will show total canopy area and have a table with separate entries for each project (Dewey, Brennan, etc.) showing area preserved, removed, etc. 10.7 Prepare Site Specific Exhibits— Phase 1 (Existing Conditions) At the direction of the CITY, ENGINEER will prepare site specific exhibits for Dewey Street and Brennan Avenue (Phase 2 & 3) that (a) identify project boundary limits, (b) show the tree canopy coverage, (c) show any significant trees (27" and larger) identified City of Fort Worth,Texas Attachment A PMO Release Date 06/21/2010 Page 25 of 27 through tree survey at the Dewey and Brennan Street crossings, and (d) include a data table on the maps (data table J as shown in the tree ordinance). 10.8 Prepare Site Specific Exhibits — Phase 2 (Proposed Removals & Preservations) At the direction of the CITY, ENGINEER will prepare GIS-based map(s)/exhibits to show tree canopy removal, significant tree removal, tree canopy preservation and significant tree preservation for the Dewey Street and Brennan Avenue projects. 10.9. Urban Forestry Permit • As directed by the City, ENGINEER will: • Prepare Urban Forestry Plans, applications and checklists for the project in accordance with the CITY's Tree Ordinance and submit to CITY. • Complete all forms/applications, as necessary. • Submit forms/applications for CITY for review, approval and administration. • Submit revised forms for CITY review. • Responding to CITY and Urban Forestry Compliance Section's comments and requests. 10.10 Miscellaneous Services At the direction of the CITY, consultant will provide miscellaneous engineering services to be paid at the agreed upon hourly reimbursable rate. ASSUMPTIONS • ENGINEER shall not proceed with these Special Services without written authorization by the CITY • A CLOMR for the overall Lebow Channel will be prepared and submitted to FEMA under a separate contract and is, therefore, not included in this scope. It is anticipated that the LOMRs for the Dewey Street & Brennan Avenue crossings and the overall Lebow Channel CLOMR will be under review by FEMA concurrently. • A LOMR for 28th Street will be prepared and submitted to FEMA under a separate contract and is, therefore, not included in this scope. • A separate LOMR will be prepared for each roadway crossing (Dewey Street and Brennan Avenue). • Up to two (2) meetings with the CITY's Floodplain Administrator for coordinating information and/or requirements related to LOMR submittal. • Effective hydrology will be used for this task item. • All fees associated with submitting and obtaining LOMR, review, inspection and/or approval (authorization) will be paid by the CITY or others. • LOMR revision areas are limited to the immediate vicinity upstream and downstream of Dewey Street and Brennan Avenue. City of fort Worth,Texas Attachment A PMO Release Date 06/21/2010 Page 26 of 27 • CITY will administer the Urban Forestry project as an overall project permit that will be constructed in phases. CITY will make the submittals to the Urban Forestry office and will use the consultants services as they deem necessary to produce exhibits, tables and forms as identified in Task Items 10.5 through 10.9. DELIVERABLES A. Completed LOMR forms B. Digital copy of the summary, support data and computer models. C. Exhibits and digital GIS files for Urban Forestry permit ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services—CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Services related to building demolition. • Services related to the design of park amenities such as parking lot, backstops, bleacher pads & bleachers, signage, ball field lighting, security lighting, trails and walks, fencing, goals, shelters, pavilions, etc. • Services related to the design of Public Art enhancements. • Services related to the preparation and/or submittal of an application for a TxDOT permit. • Services related to the preparation and/or submittal of an application for a Railroad permit. • Performance of miscellaneous and supplemental services related to the project, as requested by the CITY. • Quality Level A Subsurface Utility Engineering services. • Construction survey staking and layout. City of Fort Worth,Texas Attachment A PMO Release Date:06/21/2010 Page 27 of 27 III Mill 11 Mill I 1 111111111111 11111 111 111 11 1111111111111 811111 11 111111 1 1 1 1111111 MENNEN 0 Mill 11 11111111111111 1111111 Milli 11 1110111 1 1IIII1I11mI1 11 1111111111111111 11 11111 111 111111111 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 12/13/2011 DATE: Tuesday,December 13,2011 REFERENCE NO.: **C-25347 LOG NAME: 20AMEND2—LEBOW_STREET—CROSSINGS SUBJECT: Authorize Execution of Amendment No. 2 in the Amount of$385,654.00 to City Secretary Contract No. 35525, an Engineering Agreement with Teague Nall&Perkins, Inc., for the Stormwater Utility Project— Lebow Channel Roadway Crossing Replacement at Brennan Avenue,NE 28th Street and Dewey Street for a Total Contract Value of$823,236.00(COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 in the amount of $385,654.00 to City Secretary Contract No. 35525, an engineering Agreement with Teague Nall&Perkins, Inc.,for the Stormwater Utility Project—Lebow Channel Roadway Crossing Replacement at Brennan Avenue, NE 28th Street and Dewey Street,thereby revising the total contract cost to $823,236.00. DISCUSSION: This Lebow Channel Roadway Crossing Replacement project(City Project No. 00778) was developed as one of the phases of the overall Lebow Channel Watershed Improvements program(City Project No. 00084). Over 280 homes/structures are located within this section of the Lebow Channel floodplain and are subject to property flooding.Additionally, 17 roadway crossings are subject to overtopping.Due to the size and cost of the overall program(approximately$30 million),the program was developed to be designed and constructed in phases,and will likely not be fully completed until at least 2020.Future phases of improvements will include detention facilities and channel improvements to Upper and Lower Lebow Channel. The amendment recommended by this M&C is for changes to the scope of the design Agreement which arose primarily due to the following: •Federal Emergency Management Agency requirements associated with grant funding which was applied for and approved after the original design Agreement was executed. • Changes in the design solution based on information gleaned in the initial design phases. •Permitting requirements that could not be known until the basic design solution had been developed. The original Agreement included design of three drainage culverts along the Lebow Channel at Brennan Street, NE 28th Street and Dewey Avenue. Teague Nall and Perkins, Inc., (TNP) was selected to design the project based on a Request for Qualifications (RFQ)process. On June 12, 2007, the City Council authorized the City Manager to execute an Engineering Agreement with TNP(M&C C-22177)in the amount of $361,072.00. Amendment No. 1 (M&C C-22809) in the amount of$76,5 1 0.00,was authorized for additional design services on May 20, 2008. TNP proposes to perform the engineering,permitting and construction phase services in this Amendment for a lump sum fee of$385,654.00. City Staff considers the fee to be fair and reasonable for the scope of services proposed. Funding for this project is being provided from the 2004 Capital Improvement Program, Storm Water Capital Project 2007 Revenue Bonds, and the Storm Water Capital Projects Bond 2009 Fund. • TNP is in compliance with the City's M/WBE Ordinance by committing to an additional five percent M/WBE participation on this Amendment No. 2. The City's goal on this amendment is five percent. This project is located in COUNCIL DISTRICT 2, Mapsco 62D and 62H. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated,of the Storm Water Capital Projects Bond 2009 Fund. FUND CENTERS: TO Fund/Account/Center FROM Fund/Account/Center P227 531200 202280077830 $363.858.00 P227 531200 202280077880 $21,796.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Rick Shaffer (6821) ATTACHMENT 1. FAR-00778-00006—A2.pdf 2. img—X03143520-0001.12df 3. M AND C 00778,12d 4. P227-485249-201289990100.do