HomeMy WebLinkAboutContract 57606-A2R2CSO No. 57606-A2R2
AMENDMBNTNO, 2 RENEWAL NO. 2 TO ClTY OF FORT WORTH CONTRACT 57606
This Amendment is entered. into by and between the City of Fort Worth (hereaf ter''City''). a home rule municipality, wit h its principal place of business at 200 Tex as Street, Fort Worth, Texas, and FW Services Inc ("Vendor'')f City and Vendor may be referred to individually as a Party and collect ively as the Parties.
WHEREAS, Qn March 29, 2022, the Parties entered into City Secretary CQntract 57606
to provide manual labor services for events at the Fort Worth Convention Center (FWCC) and the
Will Rogers Memorial Center (WR.MC) (uAgreement/Contract'');
WHEREAS, the Parties executed Renewal Option 1 of 4 effective May 24, 2023 for the term of one-year but mistakenly labeled it as Renewal Number 2;
WHEREAS, t he parties corrected the error in the tll'St renewal with its first .amendment clarifying tbatthe parties have only exercised one renewal option and, in accordance with the te rms of the Agreement, the A greement may renew an additional three times and
WHEREAS, the Parties agree to amend the Agreement to increase the total compensatfon amount by and additional $376,2S:O.OO by authorizatiQn of the City Council on February 27, 2024, for a new total contract amount of $2,131,250.00;
WHEREAS, the Par ties agree to renew the Agreement for its second renewal term; and
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement:
1. AMEN)2MENT§ Section 3.1, under the heading entitled "3. Compensation'' of the Agreement is hereby amended to read as follows:
Total compensation under t his Agreement will not exceed an annual amount up to Two Million One Hundred Thirty-One Thouund, Two Hundred Fifty Dollars and iet-o Cents (S1,l31,25f.00);
2. RENEWALS
Both Parties wish to execute Renewal Term Two of Four beginning May 24, 2024 and expiring one�yea,r later under the amended compensation maximum described above.
3. ,M,L QTBEB TQ.MS SHALL Jg,MAIN THE SAME
A2R2 -CSC No. 57606
All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4.
E!,,ECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Date: Name: Assistant City Manager Title: Williams Johnson Mar 12, 2024 APPROVAL RECOMMENDED: By: Name: Michael Crum Title: Director ATTEST: rt� By: By: Name: Jannette S. Goodall Title: City e retary am ark Birenbaum Title: Manager Date 1,-{J.@/ 1-QZ,':{
A2R2 -CSC No. 57606 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name: Kevin Kemp Title: Assistant Director APPROVED AS TO FORM AND LEGALITY: By: Name: Ta ylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0201& [New M&C] M&C 24-01631295:2022-855258
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 2/27/2024 REFERENCE
NO..
**M&C 24- LOG NAME:
0163
CODE: P TYPE:
Page 1 of 2
Official site of the Ciry of Fort Worth, Texas
F��T��o�ri�
-��-
25P22-0201 MANUAL
LABOR PERSONNEL
SERVICES CO 2
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 57606 with FW Services,
Inc. d/b/a Pacesetter Personnel Services for Manual Labor Personnel Services in an
Amount of $376,250.00 for an Increased Annual Amount Up to $2,131,250.00 for the
Remainder of the Current and All Subsequent Renewal Terms for the Public Events
Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
57606 with FW Services, Inc. d/b/a Pacesetter Personnel Services for manual labor personnel
services in the amount of $376,250.00 for an increased annual amount up to $2,131,250.00 for the
remainder of the current term, and all future renewal options for the Public Events Department.
DISCUSSION:
In 2021, the Public Events Department approached the Purchasing Division for assistance with
securing an agreement for manual labor personnel services that will be used for the preparation of
events related to set-ups and maintaining event spaces for various City of Fort Worth events.
Purchasing Staff issued an Invitation to Bid (ITB) that described the personnel requirements and
duties. After conducting an Invitation to Bid, FW Services, Inc. d/b/a Pacesetter Personnel Services
was awarded the contract.
On March 29, 2022, by and through Mayor and Council Communication (M&C) 22-0201, the Fort
Worth City Council authorized the execution of City Secretary Contract (CSC) 57606, a
services agreement with FW Services, Inc. d/b/a Pacesetter Personnel Services for manual labor
personnel services in an annual amount up to $1,705,000.00 for the initial term, and four one-year
renewal options in the same amount for the Public Events Department.
The Public Events Department requires additional authorization to order more services. As authorized
by the Fort Worth City Code, an administrative change order or increase could be made by the City
Manager up to $50,000.00 and does not require specific City Council approval as long as sufficient
funds have been appropriated. Accordingly, Amendment No. 1 to CSC 57606 was executed
administratively in January of 2024 and increased the contract by $50,000.00. With this M&C, the
Public Events Department requests authorization to execute a second amendment to increase the
contract amount up to the maximum amount of 25\% of the original contract amount, as permitted by
Chapter 252 of the Texas Local Government Code, for the current term and all future renewals.
Accordingly, with this M&C, Council will authorize an amendment to CSC No. 57606 to increase the
contract amount by an additional $376,250.00 for a new total annual contract amount not to exceed
$2,131,250.00.
Funding is budgeted in the Other Contractual Services account of the Culture and Tourism Fund.
FW Services, Inc. d/b/a Pacesetter Personnel Services did not commit to the Business Equity Goal of
10\%, but submitted a Good Faith Effort from the original executed contract.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31870&councildate=2/27/2024 3/12/2024
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Culture & Tourism Fund to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Culture and Tourism Department has the responsibility to validate the availability of funds.
Fund Department Account Project Program Activity Budget Reference #
ID ID Year IChartfield 2
Fund Department Account Project Program Activity Budget Reference #
ID ID Year (Chartfield 7
Submitted for Citv Manaqer's Office bv:
Originating Department Head:
Additional Information Contact:
William Johnson (5806)
Michael Crum (2501)
Andrea Wright (2502)
Amount
Amount
ATTACHMENTS
22-0027 waiver.pdf (CFW Internal)
25P22-0201 MANUAL LABOR PERSONNEL SERVICES CO 2 funds availability.pdf (CFW
Internal)
FID CSC57606-A1.xlsx (CFW Internal)
Ima�jpq (CFW Internal)
imaqe.lpg (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31870&councildate=2/27/2024 3/12/2024