HomeMy WebLinkAboutContract 57848-R2CSC No. ____________
Contract Renewal – CSC 57848-R2 Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 28, 2024
Fit Supply LLC
Attn: Ryan Freeman
1100 N. 28th Avenue, Suite 400
Irving, TX 75261
Re: Contract Renewal Notice
Contract No. CSC No. 57848 (“Contract”)
Second Renewal Term: April 1, 2024 to March 31, 2025
The First Renewal Term of the above referenced Contract with the City of Fort Worth
expires on March 31, 2024 (“Expiration Date”). This letter is to inform you that the City wishes to
exercise its renewal option for a Second Renewal Term, which will begin immediately after the
Expiration Date and continue for one year thereafter. All other terms and conditions of the
Contract, as previously amended, remain unchanged. Please return this signed
acknowledgement letter, along with a current copy of your insurance certificate, to the
address set forth below acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Kimber Allen
Kimber Allen
Contract Compliance Specialist
Kimberly.Allen@fortworthtexas.gov
817-392-4481
CSC No. ____________
Contract Renewal – CSC 57848-R2 Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: William Johnson
Title: Assistant City Manager
Date: ____________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:______________________________
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0750
Date Approved: 9/27/22
Form 1295 Certification No.: 2022-924680
FIT SUPPLY LLC
By:
Name: Ryan Freeman
Title: Partner
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person By signing I acknowledge that I am the person
responsible for the monitoring and
By signing I acknowledge that I am the person
responsible for the monitoring and
By signing I acknowledge that I am the person
responsible for the monitoring and
By signing I acknowledge that I am the person
responsible for the monitoring and
By signing I acknowledge that I am the person
responsible for the monitoring andresponsible for the monitoring and
administration of this contract, including
By:______________________________________________________ ____________________________________________________________________________________________________________
administration of this contract, including
ensuring all performance and reporting By:___________________________
Name:William Johnson
____________________________________________________________________________________________________________ensuring all performance and reporting
requirements.
Title:Assistant City Manager City Manager
Date: ____________________Date: ____________________Date: ____________________
APPROVAL RECOMMENDED:By:______________________________By:______________________________
Name: Loraine Coleman
Title: Administrative Services Manager
By:____________________________________________________________ APPROVED AS TO FORM ANDAPPROVED AS TO FORM ANDAPPROVED AS TO FORM ANDAPPROVED AS TO FORM ANDAPPROVED AS TO FORM ANDBy:______________________________
Name: Robert A. Alldredge, Jr.
____________________________________________________________
LEGALITY: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
ATTEST:
By:____________________________________________________________ By:______________________________
Name:Trey QuallsTrey Qualls
Title:Assistant City Attorney
By:____________________________________________________________ By:______________________________
Name: Jannette S. Goodall CONTRACT AUTHORIZATION:
Title: City Secretary M&C: 22-0750
Date Approved: 9/27/22
Form 1295 Certification No.: 2022-924680
FIT SUPPLY LLC
By:By:
Name: Ryan Freeman
Contract Renewal – CSC 57848-R2 Page 2 of 2
Name: Ryan Freeman
City of Fort Worth,
Mayor and
DATE: 09/27/22
Texas
Council Communication
M&C FILE NUMBER: M&C 22-0750
LOG NAME: 13PAMEND COOP 665-22 ATHLETIC, PE, AND GYM SUPPLIES TD CITY
SUBJECT
(ALL) Authorize Execution of an Amendment to Mayor and Council Communication 22-0446 to Add an Additional Vendor, Pioneer Manufacturing
Company Inc. dba Pioneer Athletics to Purchase Athletic Field Products for All City Departments using Cooperative Contract BuyBoard 665-22
and to Increase the Combined Annual Amount from $960,000.00 to a Combined Annual Amount Not to Exceed $1,100,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to Mayor and Council Communication 22-0446 to add an additional
vendor, Pioneer Manufacturing Company Inc. dba Pioneer Athletics to purchase athletic field products for all City departments using cooperative
contract BuyBoard 665-22 and to increase the combined annual amount from $960,000.00 to a combined annual amount not to exceed
$1,100,000.00.
DISCUSSION:
The Park & Recreation Department (PARD) requested that the Purchasing Division assist with amending Mayor and Council Communication
(M&C) 20-0446 to increase the annual amount not to exceed $1,100,000.00 and to add an additional supplier using cooperative agreement
BuyBoard 665-22. The additional vendor will also be available for use for all City departments.
The additional vendor will be utilized for the purchase of athletic field paint, equipment, turf maintenance products, and supplies. The goods will be
used to maintain sporting field sites for events, including but not limited to: chalks, stripers/marking machines, paints that will not cause damage to
the machines, field layouts and accessories, sweepers, groomers, grass seed or synthetic turF, turF chemicals, and disinfectants. Sporting
equipment such as seating, pitching rubbers/mounds, bases, nets, posts, goals, stencils, markers, and flags will also be purchased.
The maximum amount allowed under this agreement citywide will be $1,100,000.00, however the actual amount used will be based on the need of
the department and available budget.
These agreements may be renewed for up to two additional one-year terms, in accordance with the terms of the BuyBoard Contract. Should
BuyBoard elect to exercise the renewal option, the City will do the same.
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the
local government seek competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as
previously appropriated, and upon adoption of the Fiscal Year 2023 Budget by City Council, funds will be available in the Fiscal Year 2023
participating departments' Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being made, the participating
department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Reginald Zeno 8517
Jesica L McEachern 5804
Originating Business Unit Head: Anthony Rousseau 8338
Dave Lewis 5717
Additional Information Contact: Anthony Rousseau 8338
Taylor Dean 7648