HomeMy WebLinkAboutContract 56012-A1First Amendment to Fort Worth City Secretary Contract No. 56012 Page 1 of 2
FIRST AMENDMENT TO PREMIER CUSTOMER ADVANTAGE PLAN AGREEMENT
FORT WORTH CITY SECRETARY CONTRACT NO. 56012
This First Amendment to the PREMIER CUSTOMER ADVANTAGE PLAN AGREEMENT
Fort Worth City Secretary Contract No. 56012 (“First Amendment”), is made between the CITY
OF FORT WORTH (“City”), a municipal corporation and BELL TEXTRON INC. (“Vendor”), a
Delaware Corporation and its duly authorized Regional Contracts Manager, each individually referred to
as a “party” and collectively referred to as the “parties.”
WHEREAS, City and Vendor entered into an Agreement for the Premier Customer
Advantage Plan Agreement, said Agreement being identified as Fort Worth City Secretary
Contract No. 56012 and having an effective date of July 13, 2021; and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase compensation from by $135,000.00 for a total annual contract amount of $235,000.00
for the advantage plan;
NOW THEREFORE, known by all these present, City and Vendor, acting herein by the
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Amount of this contract shall not exceed $235,000.00 annually.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 56012 Page 2 of 2
Executed effective as of the date signed by the Assistant City Manager below.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: William Johnson
Title: Assistant City Manager
Date: _____________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: M&C 23-0558
Date: June 27, 2023
1295 Form: n/a
VENDOR:
BELL TEXTRON INC.
By:
Name:
Title: Manager of Contracts
Date: __________________
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:6/27/2023 REFERENCE
NO.:
**M&C 23-
0558 LOG NAME:
35RATIFY EXPENDITURES
AND INCREASE SPENDING
AUTHORITY - BELL
CODE:C TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize an Increase to City Secretary Contract No. 56012 with Bell Textron, Inc.
for an Amount up to $235,000.00 Per Year in the Succeeding 4 Years of the Contract and
Ratify Expenditures in the Amount of $41,331.60 for Helicopter Parts and Maintenance for
the Police Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an increase to City Secretary Contract No. 56012 with Bell Textron, Inc. in the
amount of $135,000.00 for a total annual contract amount of $235,000.00 for the Police
Department; and
2. Ratify expenditures in the amount of $41,331.60 with Bell Textron, Inc. for helicopter parts
and maintenance.
DISCUSSION:
The Police Department (PD) is seeking an increase to executed City Secretary Contract No.
56012 with Bell Textron, Inc. (Bell) for helicopter parts and maintenance for a term of five years.
Several circumstances necessitate an increase in the annual spending authority to $235,000.00 and
ratify expenditures.
At the beginning of each month, and per the contract, PD Air Support sends Bell the number of
helicopter flight hours utilized during the previous month. Bell invoices the City per the contract based
on the number of hours reported. With two helicopters non-operational, there is an increase in the
flight hours with the remaining active helicopter. The initial contract cost for this helicopter was based
on a specific amount of flight hours, which is no longer sufficient based on the increased use of the
helicopter and the additional required maintenance.
Additionally, while the contracted hourly rate for maintenance and repair may increase 3\% annually,
the asset will be post warranty period, which increases the contracted rate beginning January 1, 2024
from $178.00 to $235.00 per flight hour.
PD intended that the original agreement include funding for $100,000.00 per year over its 5-year term
however, the Agreement was limited to $100,000.00 in total over the 5-year term. As a result, PD Air
Support division has exhausted the $100,000.00 in less than two fiscal years and received
three invoices for services without a Purchase Order due to contract amount limitations being
exceeded and will need to increase spending authority.
This M&C seeks to increase that authority to $235,000.00 annually for the Agreement, and any
subsequent renewals. In addition, PD is requesting that Council ratify expenditures in the amount of
$41,331.60 for payments issued to Bell to cover the outstanding invoices.
Funding is budgeted in the Fleet Service Outside Repair and Maintenance account of the Police
Department's General Fund.
This procurement is exempted from the competitive bidding requirements as provided under Section
Page 1 of 2M&C Review
3/8/2024http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31185&councildate=6/27/2023
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
252.022(7) of the Texas Local Government Code. The Police Department submitted a Sole Source
252 Exemption Form that was approved by the City Attorney's office, therefore, the business equity
goal requirement is not applicable.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
Upon City Council approval, City Secretary Contract will expire on July 12, 2026. This contract may
be renewed for up to one (1) five-year term at the City's option.
This action does not require specific City Council approval, provided that the City has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
This project is located in ALL COUNCIL DISTRICTS
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Police department has the responsibility to validate the availability of funds.
TO
FROM
Submitted for City Manager's Office by:Fernando Costa (6122)
Originating Department Head:Neil Noakes (4212)
Additional Information Contact:Keith Morris (4243)
ATTACHMENTS
230522_BellTextronHelicopter Parts_Waiver_Police.pdf (CFW Internal)
35RATIFY_EXPENDITURES_AND_INCREASE_SPENDING_AUTHORITY_-_Bell.pdf (CFW
Internal)
Bell_Fid_Table.xlsx (CFW Internal)
Page 2 of 2M&C Review
3/8/2024http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31185&councildate=6/27/2023