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Home My WebLink AboutContract 59552-A5DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 CSC No. 59552-A5 AMENDMENT NO. 5 TO CITY OF FORT WORTH CONTRACT 59552 This Fifth Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and ePlus Technology, inc. ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on June 6, 2023, the Parties entered into City Secretary Contract 59552 to provide expert guidance, oversight, recommendations and planning assistance to the City in the management and execution of this strategic initiative ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to add a Projective Objectives Plan (exhibit A) at no additional cost using the existing City Secretary Contract 59552 under The Interlocal Purchasing System Cooperative 230105. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to add the attached Project Objectives Plan at no additional cost using the existing City Secretary Contract 59552 under The Interlocal Purchasing System Cooperative 230105. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 1 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 ACCEPTED AND AGREED: CITY OF FORT WORTH: -4-. - By: Mark McDaniel (Mar 15, 202412:37 CDT) Name: Mark McDaniel Title: Deputy City Manager Date: Mar 15, 2024 APPROVAL RECOMMENDED: By: / Name: Kevin Gunn Title: Director, IT Solutions Department CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: RobertLee (Mar 2, 202415:36 CDT) Name: Bobby Lee Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: p4g404L�Il �' [� i ATTEST: of tst?- o By: pro �dd Name: Taylor Paris OVo °=d Title: Assistant City Attorney 0 �Ila nEXA5o4� By: CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: 23-0061 Title: City Secretary Approved: 02/14/2023 1295:2022-966298 VENDOR: ePlus Technology, inc. ATTEST: By: F06VI w By: F Name: Don" ' laughl in Name:......E...kel sey Heni g Title: SVP contracts Title: VP, Contracts Date: 3/11/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 Exhibit A B?E9 Project Objectives Plan Crtty of Fort Worth Cisco M&5 Migration POP11 City Qf Fort Wimb-Gsro MD5 Migration U185 2%21f2424 Robert Gresky 210 Texas Street Fort Worth, Texas 7F1D2 817-392.-ki595 rohert.gresky@fortwarthlexas.gov Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 3 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 ! oacSIgn Eriwftpe ID. C5621929-1t67-4384 B720}3DDD30A2UE9 + STATEMENT OF WORK e Qfyof Far. Warth This Agreement and Project Objectives Plan (POP-) is made February 29°', 2624 ["Etfec w Date"I by and between C ty, of Fort Worth I "Customer"] and ePlus Technology, Inc ("ePlus"] (each of eP us and C %tourer a "Party' and together the "Parties"j-This POP is governed by the signed Contract TIPS 234105 for the provision of professional or consulting services by ePlus to Customer (the. "Agreement') 1.1 EACUT41rt SUMIAM& OF tHL SLFtvrrc Customer has engaged ePlus Wassist with the reiresh of six Ifij MDS Fibre Channel switches, two f2,) being at City mall data center two (2) being at Eagle MDun tan data center, and two (21being at Bolt St. data center. ePfus well install six (6j new Crsco MDS switches and preconfigure them f or the migration from legacy to new ePtus will provide a firmware upgrade on the new MOO switches m bring them up to the recommended version and be on site for iuIover- ePius will also install (update an nstanme of DCNM-SAN and d iseciveir newswiftches. 1.2 DLFINrrBONS Dethrerable: A measurable indication of progress within a given phase, documentation In hard copY OF electronic farm such as an alyses, reports, manuaK hest results, or any other items as set forth in seuion 2.2 MI•estone: A specific goal, abpective, or event pertalning to sehvicesdescrlbed in this POP. Normal Business Hours- The hours of Monday through Friday 8 00 a-m to S'D0 p-m local time, excluding any tederal and ePlus observed holidays. A Est of eNus observed holidays wil be provided upon request. Products: Third -party hardware and/or software productsare sold separately and are not deliverable; 2.1 SARVKus The Services that eNus and Jar its subcontractor shal provide will include: City Hall MDS ImplementationJMigration Pre-►Ian/MDSSAN Verification • Create LtDs for MD5 Switch migrat4on • Review existing MESS-914a switch Logs at City Halt data center • Review existing Cornpellern storage array heath and canf--guratiun (Mapping/Masking/WWPNs, Volumes) ■ Review exiting ktremlO storage array health and configuration (Mapping/Maski VMWPNs, Volumes) ■ Review existing ►ower5tore storage array health and configuration (Ivtappng/Masidn@AVWPN;, Vo umes) • Review existing UCS Manager health and configuration • Review existing vSphere/ESXi health and configuration • Validate UCS blades at City Hail data center are cannected to MDS SRN in a proper HA topology b(2 MP,S,JACLLog;3lUC9nfiYLratiQn/7igrat >xilLstrne • Deploy new two (2) MaS9xxx switches at City "all"! data center • Configure switch management I addresses • Create and configure a new instance of DCMN/Nexus Fabric Controller • ILwaver two f2] new MIS-9xxx switches with DCNfvMINFC Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 4 of 12 DocuSign Envelope ID: 365EW25-41346-43139-8136A-21OE691C3FB9 DocuSign Envelope ID G5621B2(}1157 ,13aA-B72&3lrDDMA257EB �+ STATEMENT OF WORK uty nl Fart Werth ■ Configure switch domain I6s derined in the LLD an each switch • U pgrade switch firmware as needed ■ C Eate and configure new VSAHsdefined in the LLD an each switch ■ Create new device -aliases irom the LLD on each switch ■ •eate new zoneseLs. and zones Crum the LLD on each switch ■ •eate port labels for each initiator and target device on each swi ■ Assist CustarnEr with moving each FC connection from the legacy MDS switch Lo the new MDS switch ■ provide day-2 support as needed ■ perform basic informal training on DCN, MIN FC. ■ Update NX-0S configuration far n cw UCS F I infrastructure ■ Complete as -built documentation detailing rack elevationsr network connections, and keyconfiguration settings Ingle Mountain MDS Impie mentation/Migtatlon Pre-Plan/MDSSAN Verification • Create LLDs for MSS 5witch mlgrahion ■ Review exisfing hADS-1149 switch logs at Eagle Mountain data center ■ Review existing Compelient storage array health and configuraton [Mapping/Masking/WWPNs, volumes] • Review existing Xtremld s—rage array health and configuration (Mapping/Masking%WWPNsr Volumes } Review existing PowerStere storage array health and configuration [Mapping/Masking/W WPNs, Valumesj • Review existing UOL Manager health and configuration ■ Reoiewexisting vSphere/ESKlhealthand configuration ■ Validate UCS blades at Eagle Mountain data center are connected to MDS SAN in a proper HA topoiogy New MDS SAN Install/CanfiKurazion/Mioration{Testirw ■ Deploy new two {2] M&S-9xxx yw+tchas at Eagle Mou twin data center ■ Configure switch managemen¢ I P addresses ■ Create and configure a new instance Df DCMN,/Nexus Fabric Controller ■ D over two 12) new MDS-gxxx switches with DCNMINFC • Configure switch domain IDs derined in the L1D on each switch ■ Upgrade swltch firmware as needed ■ Create and configure new VSANsdefined in the LLD on each switch ■ Create new device -aliases (Tom -the LLD on each switch ■ Create new zonesets and zones from the LLD an each switch ■ Create port labels for each in for and target device an each switch ■ Assist Customer with moving each FC connection from dye legacy NIDS switch to the new MDS switch ■ Provide day-2 support as needed ■ Perform basic intormaltraining on DCNM/NFC * Update NXOS configuration for new UCS Ff Infrastructure ■ Complete as -built documentation detailing rack elevations, network connections. and key configuration sett ngs Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 5 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 DowSlgn Envelope Di C5b21B20-1187i331-B72&30D03QA2B7E9 e+ 5 i ATFMENT OF WORK City of Fen worth Bolt St MDS Implementation/Migration Pre-Plan/MDSSAN Verification • Create LLD for MDS Sw_tch migration • Review existing MDS-9142 switch logs ar Balt St data center ■ Review existing Compellent storage array health and conk.:uration [Mapping/Masking/WWPNs, Valumes� • Review existing XtremlO storage array health and configuration SMapping/Mask n&/WWPNs, Volumes) r Review existing PowerStore storage array health and conflguration {MappingJMasking/WWPNs, Vo r.uoe51 + Review extmng UCS Manager health and configuration + Review existing vSphen=/ESXi health and configuration + Validate UCS blades at Bolt St data center are connected to MOS SAN in a proper HA topology New MDS SAN lnstall/ConBJ4urabGn/Mleration/TesUne ■ Deploy new two J21 MD'S-9xxx switches at Bolt St. data center ■ Configure switch management IP addresses ■ Create and EDnfigure a new instance of DCMN?Nexus Fabric ContrDller ■ Dkcoa%Lrtwo (2) new MDS-gxxx switches with DCNM/NFC Configure switch domain Ids defined in the LLD on each switch Upgrade switch firmware as needed + Create and cantlgum new VSANsdeflned in the LLD on each switch r Create new device -al iases tram the LLD on each switch + Create new zonesets and zones From the LLD on each switch • Create port lahels for each initiator and target device Dn each switch lssistCustamer with moving each FC connection from the legacy MDS switch to the new MDS s h ■ PruME day-2 support as needed ■ Perlermbas.IcinlormaltrainjngonDON M/NFC ■ Update Nlt-4SconFi=urationfor new UCSFlinfrastructure ■ Complete as -built documentation showi ng rack elevations, network connections, and key config rat -on settings Project Management Standard Project Management is utilized when the management requirements for a project of mid to high complexity. The expectation is t hat t he Project Manager will be working on i asks which may include meeting plannjn►& re5aur[e scheduling, equipment confirmation, and Issue tracking, within a project workbook- The Project Manager will also he responsible for project doseaut and satisfaction surweys` 2.2 I>Luor[russuts ePlus will provide Services only, and no Deliverables unll be provided except as follows: • As -built documentation of the Cisco MDS 93xx swi"Lsfzoning at the three 13) data centers mentioned above in Microsoft Excel format and/or other appEcabie format(o identified in the planning phase. 3 Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 6 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E69lC3FB9 DociSign Enwelrpe ID. C562: B21-1787-4MA-B72&300D3QA2B7E!§ STATEMENT OF WORK oty or Fact worth 2.3 PLAtf OF PEPOOKMANCF unless otheriinse sperified elsewhere in this ►OP, all an-5ite Services will be performed at Customers facilities located at the ['allowing locarlonjsj (Cusxamer Site`): ■ City Hall Data Center 2DD Texas St, Fort Worth, TX 7fi102 • Eagle Mountain Data Center 4500 Like Way fort Worth, 7X 76177 • Ealt St- Data Center 3128 W. Bo-1 St.r Earth Worth, 7X 76110 ■ Services will he performed remotely .1 GEPORAL REsaetC&4LTTIES During the course of this proiert, ePlus wdl require the support of Customer staff and ramp ng resources_ It the required Customer resources cannot he made avail=bier the scope of! he Services, estimated schedule Isee section .1), or both may be affected. Customer agrees to provide the following= ■ A work area sultable far the tasks to he performed and any requl red naftware ■r documentation ■ If Customer directly procures any hardware or software requ red for this project, Customer agrees to provide the h ardware, software and any accom panying support documentation or nstructiam ■ Ensure sufficient rack space, power, electric Gaoling, etc iornew hardware is in place prior to implementation o Nola The Customer is responsible for moving Existing egwpment within a rack to make suffioentspace for new hardware ePlus resources are nrrt responsib!e for moving existing equipment during the physical installation of new hardware • Customer 6 responsible for the removal and disposal of hardware being replaced as part of this project. ■ Provide location fordis posalDf packing materials_ ePlus will dispose of debris jrardboard, plasticr wood skids, Styrofoam, and other miscellaneous packing materials) in rust amerSupplied dumpslier ■ Custamer will provide patch Lables related ra project unless otherwise specified in this POP ■ A secure storage iacatian farall equipment delivered to the Customer Site untilthe scheduled ePlus insta Ilation date, if applicable. ■ Contact personnel to escort the ePlus resDurr_els) through the CustamerSite ■ A¢e55 to the Customer Sited ring the work ho rs required for this proj2CL ■ Current network topology ■ Electrica powerstietstosupport requirements ofthe installed netwarkequrpment ■ Provide a single technical point at contact, who is familiar with the IT envfronment and requirements to work with ePlus engineering resaurce(s) throughout the project and art as a liaison between the Lustamer's staff • Provide requested network dirgrams�informatlon to ePlus resource within two j24 days of the initial request_ • Custamer represents and warrarrts that it has all right, title and interest in and to any data furnished in connection with the Services and/or that it hasabtained all necessary consents, permissions, and FelILLE15es necessary for ePlus to perfarm i1 s obligations under this POP- Customer shall indemnify defend. and hold ePius harmless from any claims of liabilities arisinig out of Customers breach of the foregoing 3.2 PA-mci SPtCIFI C CuStoviw Rt3por siaikirtts • Customer will provide neressary sci ware and licLrising for Cisco MUS environment Customer will pruide necessary accouni access far C co MDS environment Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 7 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E69lC3FB9 Oow&gn Erwelope ID C5621R25-1 67-4MA 672D-3DrDD3UA2B7E9 STATEMENT OF WORK City of Fort worth 3.3 SYMEM FILSPOr61MUTIES • Customer is responsible for providing all saztware and associated licenses. ■ Unless athenvrse agreed by the Parties, Customer shall respond within two 12) business days of eplus' request tar documentation or information needed for the project ■ (us rnEr shall ensure that contracts with its own vendors and third pa rties are fully ew-cuted and ena ble Customer's business requirements to be met in Full, Customer shall be responsible for all payments to and the performance of, all nan---Plus entities assigned to, or worl:, ng on this project. • ePlus will not be responsible for data loss. Backups should be performed Prior tD warkstarting All data Is the responsibil iry of the Customer- ■ Should a manufacturer provide Customer specialized or custom so5.ware unique to Customer, ePlus will not be responsible for any delays or fai ores to perform related to use of such software- ■ -Plus shal not he responsible for support and maintenance of prod cts- ■ Unless otherwise specifled in this POP. -Plus shall nit he responsible far any arstamization of or labor to rrstall software {except opera ting systems orfrmwarepre-installed bV the manufmtuf-) ■ Services do not include r-sot don of software ar hardware problems resulting from third party equ,pment ar services or problems beyond eP us' contra ■ Services exclude any hardware upgrade required to run new or updated software. 4.1 GEWRALA45uM"oNs The following assumptions were mad- to create this POP- Sho Id any of these assumptions prove to be i nowrect or incomp6ece then -Plus may modify the price, scope of work, ar Milestones pursuant to the Change Management rocedure set forth herein. eNusassumes: • Wher- a pplaahle, Customer's Sde shall be ready prig to the date scheduled for -Plus to perform the Services. CDsix associated with Customer's inability to (1) make t h- Customer Site ready ar (2� meet any Of the other responsibilities specfed in this POP shall be billed at -Phis' then -current time and materials rates plus travel and other related expenses. Any additional costs Incurred byCastomeras a result of delays shall be the sole respansib6ty of the Customer. • This POP defines exclusively the scope of the Services. This POP shal not apply to any purchase, support ar mai tenance of prod M, which are purchas,d separately • In the event ePlus Is required to provide third party materials under this POP ji.e. cables, tacks, etc. , Customer shall be responsible tar any casts, maintenance, anNUF warranty obligatlans therein. • Acceptance tests conducted In respect of the Services shall apply antyto such Services and shall not constitute acceptance ar re ection of any Product purchased or licensed separately by Customer- ■ The sched le shall be extended up m thirty 130) days for any personnel change requests made by Customer • Customer acknowledges that at any time during the project, if progress is stalledr by no fault al -Plus, For more than twenty 12111 contiguous business days, ePlus reserves the right to issue a Milestone Completion Certificate ;or work that has been completed- 5 If Services include any assessments of listamer's network, systems, or securitypratocals, Customer understands that no guaranty is made by Was or its subcantracteFs that such assessments vol li detect all security weaknesses, Potential security Problems, vulnerabilities, OF potential breaches. e 1 s does not guarantee that recommendations OF a€eons undertaken pursuant to this POP will €Dmpletely address a I issues Idem4ied or not identified_ Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 8 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-21OE691C3FB9 Ooctt,9ign Enrelrpe ID. C5621B2D-1187-4M4-B72t}38SBY.IR2B7E9 e+ STATEMENT OF WORK oty of Fort Worth i If an EFlus Subcontractor is used to perform. the security assessment/ audit services, the data wil be shared with ePlus far gap analysis and recommendation purposes. • If Services include the implementation of anysystem dealing with Emergency 911 IE911) Services, Including but not limited to phone systems, the Customer is responsible for ensuring its 911 dialing is compliant with a0 applicable laws, nr'udi-g but not I mited to 'Karl s Law" and [tie 'Ray 9aum Ac ePlus encourages customers r.o corsu r with their counsel regarding this matter- • Documents are Created using ePlus tempiates jstrircture and format) and delivered to Customer in softoopy only- Customization to deliverable documents (structure, format, andfarother non-standard content) must be handled via a Change Request (CR) .less explicitly stated In this POP • ePlus Deliverable Documents include p is two t2) revisions, per document, based nn Customer feedback_ Subsequent revisions will require a CR or separate POP. 4.2 PkojirrSPCUHcAgumpirions ■ Calls and meet ngs will he scheduled at a mutually agreeabletime between Ctiuomer's and ePl s' resources. The calls and meetings w. II be scheds led through EAUs' Pra ect NiMager ■ Na training is included in this project un ess otherwise specified in this POP ■ Services sched le reflects work effort based nn non-contiguous business days and does not ntlude a fu l- time ePius Engineer torstaff augmentation during the project S.1 EmmartonmwNt The estimated timeline for the Services will begin within th rty )3111} days after execution of this POP and continue far not more than sfx (6) months- If Services have not been scheduled at the execution of this POP, a timeline should be developed mutually by the Parties and agreed to before each phase of the Services begins. The dctua I start date Mli depend on the fonrrwing considerations ■ Scheduled avallalrllity of a qualified systems engineer ■ Receipt of Product and any necessary equipment • Receipt of signed POP from Customer prior to proposed start bate ■ Receipt of purchase order from Customer 5-2 Ttlronrmnorr Either Party may terminate the POP far any reason on thirty 1301 d Ws prow writhe n notice to the other Party. Upon anysuch termination, ePlus will be paid all Fees and expenses which have been incurred ar earned In connection with the performance of the Services through the effective date of such termination. Additionally, in The event Customer cancels any Services with less than two (2j weeks prior notice. Customer shall reimburse ePlus far any non�refurtdable expenses incurred in preparation for such cancelled Services_ Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 9 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 OacAl n Esrrelofe It}, C562TE20-1167-4384-B72D-31DD34A2B7E9 e' STA) LMEN i OF WORK Arty of Fori YYarrUi For the Services performed - nder this PilP. Custom eragrees to pay ePlus a fee of $29,166.00 (the Fee) lestones are as follows: —.lestnne 1 5OW Acceptarxe $ Signature $14.M.00 Milestone 2 Project Compledon S14,583.00 The Pricing in this POP is valid for sixty J60j days from delivery to the Customer. Fees include reasona UP travel in and `rem the required local on and incidental expenses. Customer shall issue a purchase order adequate to mover the fee prior to comme ncement of Services_ fees far additional services related to but not defined in this POP will he an a time and materials haslsat a rate set forth in a written amendment or Change Request Payment is due pursuant to the agreed -upon harms in the Agreement referenced in section 1.6_ Customer aamowledges that ePfus may participate in and reta n the benefit of incentive pia ns or other programs with, among others, its travel providers wherein ePFus may remeive benefitsr such as. frequent flier miles or other mortsideration for corporate navel volume Fees, expenses, and other charges For the Services do not include sales, use. EXC6e, value added, ar other appllcable taxes, tariffs, OF duties Payment that may be due on such amounts, and shall he the sole responsibility oFCuFlonver (excluding any applicah a taxes based on eP us' net Income or taxes arising from the employment or independent contractor relationship between ePlus and its personnel) Upon ePtus completion of a Milestone or Service performed, ePJus shall notsfy Customer by p roviding one of the follawtng farms of arcepta nre: • Signed work order or time sheer or 4 Miieslone/Service Corrrpfetson Certificate ("MCC j or • Project comple_ on document Customer hasfive 15) working days from the completion of the Services nr Milestone as applicable, to accept the work performed as Isei ng complete, Signing or the WC, approving the time sheet, or Customer's Fa lure to respond to the apprrnra request within the designated five (S� working day period, signifies Customers acceptance of the Mile stone or time sheet and that Servires have been performed in accordance with the POP_ In order to refuse acceptance of the Services. Customer must provide ePlus with full details that show that Services do not conform to the POP_ ePlus shall address such non-conformance in a timely mannerand shall compile an action plan to correci any defitierxies_ The acceptance process shall he repeated until all deFtcsencies have been resolved and t he Services meet the requirements of the POP Acceptance may not be withheld duo to defects in Services that do not represent a material non-confarmanre with t he requlrements of the POP. Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 10 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E69lC3FB9 MwSign Envelope 11) C562t52D.1167-43"-R720f300DMA2BFEe STATEMENT OF WORK City of Folk 11Yerek Any eh.angeto the scope of Services or the obligations ni the Parties under this POP shall he set Forth in a mutually agreed change request srgned by both Parties j"Change Request's The Change Request may be drafted by either Party and will describe the nature of 1 he Ehange, the reason for the change a nd the effect of the change on the scope of work Belrversbles and jor the schedule- The F+arties will negotiate In good faith the changes to the Services and the additlonal charges, if any, required to Implement the Change Request. This POP n C V of Fort Wurth-Ci"Po MDS Migration- 144 ISS is acceptab a Please sign and return to Misty Munlga at misty. munga@eplus-cam. IN WITNES5 WHEREOF, the duly authorized representatives of the Parties hereto have caused this PClP to be executed - ark McDaniel(Mar15, 202412:37 CDT) Dons Esct.auoghl in Mark McDaniel SYP Contracts Deputy City Manager 2frg/2424 Mar 15, 2024 Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 11 of 12 DocuSign Envelope ID: 365E9F25-4B46-43B9-8B6A-210E691C3FB9 Fifth Amendment to Fort Worth City Secretary Contract No. 59552 Page 12 of 12 M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORT�111 Create New From This M&C DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE NO.: 0061 MULTI -COOP CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of Texas Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System Cooperative Contracts With a Combined Annual Amount Up to $11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council to authorize non-exclusive purchase agreements for Information Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year renewal options with Texas Department of Information Resources and OMNIA Partners in the amount of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the Information Technology Solutions Department. DISCUSSION: The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information technology infrastructure. This infrastructure includes equipment and software supporting the City's servers, data storage, virtual desktop environment, and network and telephone systems. These agreements will be used to support the refreshes for the equipment that has reached the end of life cycle as well as new projects for City departments using the following cooperative contracts: Vendor Co-op Expiration RFO Responses Date Published Due Presidio, Netsync and WWT Presidio, Netsync and WWT Presidio, Netsync and WWT D I R-TSO- 4167 D I R-TSO- 3763 7/3/2023 1 /10/2024 12/20/2017 2/5/2018 9/12/2016 DIR-TSO- 12/17/2023 3/20/2018 4299 10/13/2016 5/4/2018 10/2/2024 ��1/12/2018 ��2/26/2018 http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 3/12/2024 M&C Review Page 2 of 3 Vendor Co-op Expiration RFO Responses Date Published Due WWT and DIR-TSO- ePlus 4160 PPresidio and �N88 R-TSO- 2/21/2025 2/26/2018 4/9/2018 lus WWT DIR-CPO- 1/23/2025 3/15/2019 4/25/2019 ��4444 Netsync and �N0105 PS 5/31/2023 1/9/2020 2/21/2020 ePlus WWT OMNIA 5/31/2026 12/1/2020 1/19/2021 210407 On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21- 0753 authorizing similar agreements for information technology infrastructure purchases. Due to several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753. Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year, $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such as safety and security, new building projects, building upgrades, building renovations and building expansion projects. These agreements and spending authority will be made available to Radio Services, Desktop, Hardware and Security divisions to purchase hardware and software for City departments as requested. On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and $3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber security. The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services to support the City's information technology infrastructure based on initiatives identified in (M&C) 22-0366 and 22-0367. ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of the business. No specific contract amount is guaranteed. PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to increase and simplify the purchasing power of government entities. M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 3/12/2024 M&C Review Page 3 of 3 same equipment and supplies under the new contracts. If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2027 without seeking Council approval. AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue for a term of 12 months in accordance with approval date of this request. The agreements will renew on an annual basis thereafter. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount. The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and the General Fund to support the approval of the above recommendation and exection of the purchase agreements. Prior to any expenditure being incurred, the Information Technology Services Department has the responsibility to validate the availability of funds. TO Fund Department I Account Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FRAM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Valerie Washington (6192) Oriainatina Department Head: Additional Information Contact: ATTACHMENTS Kevin Gunn (2015) Kevin Gunn (2015) 041NFRASTRUCTURE MULTI -COOP funds availabilitv.Ddf (CFW Internal) FID Template Multi Coop Dec2022.xlsx (CFW Internal) Form 1295 Certificate 100986599 - NETSYNC.Ddf (CFW Internal) Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.Ddf (CFW Internal) Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.Ddf (CFW Internal) Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.Ddf (CFW Internal) Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.Ddf (CFW Internal) Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.Ddf (CFW Internal) Form 1295 Certificate of Interested EDlus.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 3/12/2024