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HomeMy WebLinkAboutContract 58272-A1CSC No. 58272-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 58272 WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 58272, (the CONTRACT) which was authorized by M&C 22-0775 on the 271--h day of September, 2022 in the amount of $ 129,986.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Sidewalk on Bowman Roberts Road From Ten Mile Bridge Road to Coral Reef Drive,, CPN 104216; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $85,981.00. (See Attached Funding Breakdown Sheet, Page a Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $215,967.00. OFFICIAL RECORD CITY SECRETARY 3. FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Sidewalk on Bowman Roberts From Ten Mile Bridge Road to Coral Reef Drive Prof Services Agreement Amendment Template 104216 Revision Date: 12/08/2023 Page 1 of 4 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth C>c9�- Jesica McEachern Assistant City Manager DATE: Mar 18, 2024 4.044U�n�-Q oarATTEST: o�1 00 0"09.,v �o $mogAq o o=° `v,`�. TEXASobb bnoaobo Jannette Goodall City Secretary APPROVAL RECOMMENDED: Engineer Halff Associates, Inc. JarnhTHavctFoh2 i2•sh' gC57) Jacob Hays, PE Public Works Team Leader DATE: Feb 12, 2024 A Lauren Prieur (Feb 28, 202415:32 CST) Lauren Prieur, PE Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. David J. Kastendick, PE Senior Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Sidewalk on Bowman Roberts From Ten Mile Bridge Road to Coral Reef Drive Prof Services Agreement Amendment Template 104216 Revision Date: 12/08/2023 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: Douglas Black (Mar 5, 202416:27 CST) Douglas W. Black Sr. Assistant City Attorney M&C No.#: N/A M&C Date: N/A City of Fort Worth, Texas Sidewalk on Bowman Roberts From Ten Mile Bridge Road to Coral Reef Drive Prof Services Agreement Amendment Template 104216 Revision Date: 12/08/2023 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 58272 Amendment No. 1 Fund Dept ID Account Project CF1- CF2 - Bond Amount ID Activity Reference 34018 0200431 5330500 104216 003830 18010201 85,981.00 Total: $85,981.00 City of Fort Worth, Texas Sidewalk on Bowman Roberts From Ten Mile Bridge Road to Coral Reef Drive Prof Services Agreement Amendment Template CPN 104216 Revision Date: 12/08/2023 Page 4 of 4 FORT WORTH ATTACHMENT "A" Scope for Engineerina Design Related Services for Arterial Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this Amendment is to modify the scope of the project by changing the location to improve pedestrian safety by providing a new sidewalk along the eastern side of Bowman Roberts Drive from the Bluegill Drive to Amberjack Trail and stopping all work on the Bowman Roberts sidewalk from Ten Mile Bridge Road to Coral Reef Drive. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design (30%) Task 3. Preliminary Design (60%) Task 4. Final Design (90% and 100%) Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Permitting Task 10. Quality Control/ Quality Assurance City of Fort Worth, Texas Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Attachment A CPN 104216 Release Date: 07.22.2021 Page 1 of 26 FORT WORTH TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team: • Lead, manage and direct design team activities • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 10 for further details. • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting: • Attend a pre -design project kickoff/charter meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Attend one (1) constructability review meeting with CITY representatives, including Traffic Management, at the 60% submittal milestone • Conduct review meetings with the CITY at the end of each design phase • Conduct QC/QA reviews and document those activities. Refer to Task 10 for further details • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. Multi -month billing is not allowed. Months in which no work is being invoiced shall require submission of a $0.00 invoice. Prepare and submit monthly Project Status Reports in the format provided by the Transportation and Public Works Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. • Prepare and submit a preliminary Project Risk Register, Stakeholder Register, and Project Communications Plan. CITY will modify and finalize. Review Project Risk Register periodically with CITY Project Manager and make recommendations to mitigate, accept, or remove risks. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. City of Fort Worth, Texas Page 2 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 2 of 25 CPN 104216 FORT WORTH • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • One (1) pre -design project kickoff/chartering meeting • One (1) constructability review meeting during design • Four (4) plan review meetings • All submittals to the City will be Quality checked prior to submission. • Project design phase is anticipated to take six (6) months. • Project construction phase is anticipated to take six (6) months. • Six (6) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. DELIVERABLES A. Meeting summaries with action items B. QC/QA documentation C. Baseline design schedule D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly Project Status Reports G. TPBE spreadsheet updates with milestone submittals and when new cost figures are available H. Monthly Project Risk Register updates I. Plan Submittal Checklists (See Task 10) J. Monthly invoices K. Monthly MWWBE Report Form and Final Summary Payment Report Form City of Fort Worth, Texas Page 3 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 3 of 25 CPN 104216 FORT WORTH TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. 2.1. Data Collection In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. • The data collection efforts will also include conducting special coordination meetings with affected property owners, school district, HOA, and/or businesses as necessary to develop sidewalk routing plans where necessary. 2.2. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) per Task 8. 2.3. Utility Clearance • ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. Where conflicts cannot be avoided, coordination of Utility Conflicts will begin at the Conceptual Design phase. • In the case of a public utility conflict, the ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in a Utility Clearance Letter for coordination. The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • The ENGINEER shall upload a PDF file of the approved preliminary plan set to the designated project folder in the City's document management system (e- Builder) for forwarding to all utility companies which have facilities within the limits of the project. The PDF file should be created directly from the CAD files. City of Fort Worth, Texas Page 4 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 4 of 25 CPN 104216 FORT WORTH 2.4 The Conceptual Design Package shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • Quantity Summary page and each design sheet shall include a quantity take off table. • Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table • Conceptual plan and profile sheets showing proposed horizontal sidewalk alignments, existing ROW, existing and proposed sidewalks and driveways, existing drainage structures, and city owned and franchise utilities. • Documentation of key design decisions. • Estimates of probable construction cost. ASSUMPTIONS • All storm water calculations and design shall conform to the CITY current iSWM Criteria Manual for Site Development and Construction. • Three (3) sets of 11 "xl 7" size plans will be delivered for the 30% design. • PDF files created from design CAD drawings will be uploaded to the designated project folder in the City's document management system (e-Builder). • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. • Two (2) special coordination meeting are assumed. • Two (2) utility coordination meetings are assumed. • It is assumed that the sidewalk configuration shall match that of the configuration shown on Exhibit E dated August 22, 2023 with comments from a September 1, 2023 email from Marisa Conlin addressed. • It is understood that the route described above and shown in Exhibit E has the potential to result in the death of the parkway trees. DELIVERABLES A. Conceptual Drainage Checklist B. Conceptual Design Package C. Utility Conflict Plan PDF and Utility Conflict Table City of Fort Worth, Texas Page 5 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 5 of 25 CPN 104216 FORT WORTH TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. The Preliminary Design Drawings and Specifications shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • General Project Notes Sheet • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Utility Conflict Matrix • Quantity Summary page and each design sheet shall include a quantity take off table. • Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction. • Traffic Control Plan including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally, on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Demolition plans showing all existing facilities and identifying facilities for demolition, relocation, and/or adjustment. • Updated sidewalk plan and profile (if deemed necessary by engineer to adequately depict the proposed improvements for the contractors use in construction) sheets displaying station and coordinate data for all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical curves, grades, K values, e, and vertical clearances where required. • Lighting plans and photometric reports for LED street lights on the existing seven (7) utility poles on Bowman from Bluegill to the Oncor transmission easement and three (3) new street light poles on Bowman from Amberjack to a point approximately 450-feet south. • No less than two benchmarks per plan/profile sheet. • Bearings given on all proposed centerlines, or baselines. City of Fort worth, Texas Page 6 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 6 of 25 CPN 104216 FORT WORTH • Station equations relating utilities to paving, when appropriate. • Grading plans showing existing and proposed contours at 1-foot intervals. • Curb wall plan and profiles. • iSWM construction plan sheets • Preliminary sidewalk details to include curbs, curb expansion joints, sidewalks, ramps, curb walls, railing, signals and all applicable utility details. • ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of- way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Other frequencies as required by iSWM criteria may be appropriate for outfalls and sensitive locations. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the CITY's current iSWM Criteria Manual for Site Development and Construction. All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. • Storm drain layout sheets showing location and size of all inlets, manholes, junction boxes, culverts and piping to include storm drain profiles showing existing and proposed flow lines, flows, lengths and slopes of pipe, top of ground profile over pipe and connections to existing or proposed storm sewer systems. • Documentation of key design decisions. • Estimates of probable construction cost. 3.2. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.3. Public Meeting After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, assist the project manager in preparing a presentation of the most appropriate format (most usually in Power Point), and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, time and date. The Engineer needs to coordinate with the City's project manager to format the mailing list of all affected property owners. 3.4. Utility Clearance City of Fort Worth, Texas Page 7 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 7 of 25 CPN 104216 FORT WORTH The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs • Where conflicts cannot be avoided, coordination of Utility Conflicts will be identified at the Conceptual phase and begin at the Preliminary Design phase. In the case of a private Utility Conflict, the ENGINEER shall upload a set of plans in PDF format with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts in the City's document management system (e-Builder). The PDF file should be created directly from the CAD files. At each design milestone, the City PM will issue a Utility Clearance Letter to be accompanied by said plans and table to all utility companies which have facilities within the limits of the project for coordination The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • ENGINEER to obtain utility As -built plans and/or do field visits to confirm relocation is complete and that the utility has been relocated in accordance with the plans and the project needs, report any discrepancies found, and provide documentation to support findings. ENGINEER to upload all utility As -built plans in the City's document management system (e-Builder) ASSUMPTIONS • Three (3) sets of 11"x17" size plans will be delivered for the 60% design for review coordination. • Lights north of the electrical easement shall be located on the existing poles as they stand at the time of this proposal • A photometric report shall be provided to illustrate compliance with illumination standards. If the compliance to illumination standards cannot be net based upon the spacing of the utility poles, the photometric report will define values obtained to come as close to the illumination standards as possible. • For lights on existing poles coordination with the Utility shall be completed for lighting design. This proposal includes the Utility making the connection to the new lighting fixtures mounted on the utility poles. It is anticipated the City will work out agreements with the Franchise Utility for connection and utility charges. No new utility meter (electrical service / distribution point) shall be included in this design proposal, nor will there be branch circuiting or electrical connections included in this design proposal. • For new lights and poles coordination with the Utility shall be completed. This proposal includes the Utility providing the branch circuiting from an existing utility City of Fort Worth, Texas Page 8 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 8 of 25 CPN 104216 FORT WORTH, pole. Halff shall provide plans for the provision of conduits and conductors extending down the utility pole and underground to each of the lighting assemblies. Transformation and overcurrent for the branch circuits shall be provided by the Utility. No new utility meter (electrical service / distribution point) shall be included in this design proposal. • It is anticipated the City will work out agreements with the Franchise Utility for connections and the utility pole and utility charges. The construction plans will include a weather -head at the top of the conduit rising up the utility pole with 60" of conductor hanging out of the weather -head, coiled for final connection by the Utility. • One (1) set of the Project Manual (Contract and Specifications) will be delivered for the 60% design. • The following shall be uploaded to the designated project folder in the City's document management system (e-Builder): ■ Single PDF file created from design CAD drawings. ■ The Project Manual (Contract and Specifications) ■ All other submitted documents and checklists • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • One virtual or in -person (1) Public Meeting is assumed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. • Landscaping and irrigation plans for the mitigation of trees removed are not included in the initial scope of this project. It is assumed that the design shall, to the greatest extent possible, avoid the removal of the existing parkway trees. DELIVERABLES A. Preliminary Design drawings and specifications including QC/QA documentation B. Utility Conflict Coordination Package C.—G99tes1-RePG1E D. Preliminary Drainage Checklist E. Estimates of probable construction cost F. Public Meeting exhibits City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 9 of 25 Page 9 of 25 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive CPN 104216 FORT WORTH TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • Final draft construction plans (90%) and Project Manual shall be submitted to CITY per the approved Project Schedule. • The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in the Utility Clearance Letter to be issued by the City PM. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • Drainage Study checklist in accordance with the current iSWM Criteria Manual for Site Development and Construction. • A Quantity Summary page will be included in both the 90% and 100% design plans. Each design sheet of the plans shall also include a quantity take off table. • The ENGINEER shall submit an estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use standard CITY or TxDOT bid items, as applicable. ASSUMPTIONS • Three (3) sets of 11 "xl 7" size drawings and one (1) set of the Project Manual will be delivered for the 90% Design package. • A PDF and DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in the City's document management system (e- Builder). • One (1) sets of 11 "xl7" size drawings and one (1) set of specifications will be delivered for the 100% Design package. • A PDF and DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in City's document management system (e-Builder). DELIVERABLES A. 90% construction plans and specifications including QC/QA documentation. B. Utility relocation package. C. Final Drainage Checklist D. 100% construction plans and Project Manual including QC/QA documentation. E. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's or TxDOT's standard bid items and format, as applicable F. Digital cover sheet for the signatures of authorized CITY officials. City of Fort Worth, Texas Page 10 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 10 of 25 CPN 104216 FORT WORTH TASK 5. BID PHASE SERVICES. The CITY reserves the right to bid the project either via traditional project bid (Bonfire software) to via unit price alternative delivery. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto the City's document management system (e-Builder) for access to potential bidders. • Project Manual shall be uploaded in a single PDF file • Bid Proposal Document of the Contract documents shall be uploaded in a file format of filename extension ".xls". Unit Price Proposal documents are to be created to be compatible with the City's bidding software (Bonfire) utilizing the city's unit price tool only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, that will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to the City's document management system (e-Builder) in two formats, .pdf and .CAD files. The .pdf will consist of one file of the entire plan set. • If requested by prospective bidders, the ENGINEER will sell contract documents at a reasonable price to recover reproduction and document request fulfillment cost. The CITY will not sell hard copies of the contract documents. • The ENGINEER will coordinate with the CITY PM to obtain received "Expressions of Interest" from prospective bidders and from uploaded Plan Holder Registrations in the City's document management system (e-Builder) by contractors. ENGINEER will maintain a plan holders list. Bonfire will use the Intent to Bid item. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests in the form of addenda. The ENGINEER shall upload all approved addenda onto the City's document management system (e-Builder) and email addenda to all plan holders. Vendor questions will come through Bonfire and any addendum will be issued through Bonfire software. • Attend the pre -bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. City of Fort Worth, Texas Page 11 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 11 of 25 CPN 104216 FORT WORTH • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet are to be uploaded into the project's Bid Results folder on the City's document management system (e-Builder) • Incorporate all addenda into the contract documents and issue conformed sets. After the bid opening, ENGINEER will provide 5 full sets of plans, 7 half-size sets and 2 copies of the conformed Project Manual set incorporating all approved addenda. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • Construction documents will only be made available on the City's document management system (e-Builder) for plan holders and/or given to plan viewing rooms. • Construction documents will not be printed by the CITY and made available for purchase by plan holders and/or given to plan viewing rooms. • PDF and CAD files will be uploaded to the City's document management system (e-Builder). DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed) E. CFW Data Spreadsheet City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 12 of 25 Page 12 of 25 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive CPN 104216 FORT WORTH TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support • The ENGINEER shall attend the pre -construction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location or media and mail notices to the nearby residents and other stakeholders. • The ENGINEER shall attend monthly or bi-weekly construction progress meetings during the duration of construction. The ENGINEER will prepare or collaborate with the CITY PM on a Construction Progress Report using the CITY's standard format and upload in the City's document management system (e-Builder). • The ENGINEER will prepare a Construction Communication Plan detailing the procedure for communicating between the Project Delivery Team members and the Contractors. • The ENGINEER will meet with concerned citizens as needed in coordination with the CITY PM. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in the City's document management system (e-Builder). • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RFI) from the contractor, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER will meet with the Project Delivery Team and Contractor on -site to review any field changes. • The ENGINEER will coordinate with other TPW divisions and other departments as necessary. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: o As -Built Survey o Red -Line Markups from the Contractor City of Fort worth, Texas Page 13 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 13 of 25 CPN 104216 FORT WORTH o Red -Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher) and in DWF format. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set, if required. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accented. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdfand K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_0rg18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in the City's document management system (e-Builder). For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and City of Fort Worth, Texas Page 14 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 14 of 25 CPN 104216 FORT WORTH fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • One (1) Public Meeting is assumed. • One (1) pre -construction conference. • Four (4) site, citizen, and/or school visits are assumed. • Three (3) submittal reviews are assumed. • Two (2) RFI's are assumed. • One (1) Change Order is assumed. • One (1) final punch list walk is assumed. DELIVERABLES A. Public meeting exhibits B. Construction Communication Plan C. Response to Contractor's Request for Information D. Review of Change Orders E. Review of shop drawings F. Final Punch List items G. Record Drawings in digital format City of Fort worth, Texas Page 15 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 15 of 25 CPN 104216 FORT WORTH TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The ENGINEER shall prepare a ROW and Easement parcel reference map showing and designating all land interest for project. The map shall be revised as necessary throughout the land acquisition process. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (e-Builder) Project Resources folder. 7.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER should coordinate with the City project manager to identify all needed Temporary Right of Entries from landowners. It is assumed that letters will only be required for landowners adjacent to construction or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (e-Builder) Project Resources folder. ASSUMPTIONS • Based upon initial research utilizing the Tarrant Appraisal District (TAD) the proposed improvements as shown on Exhibit E appear to fall within existing roadway right of way and therefore no right of way or easement documents are anticipated. DELIVERABLES A. None City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 16 of 25 Page 16 of 25 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive CPN 104216 FORT WORTH TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). — Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. — No less than two horizontal bench marks, per line or location. — Bearings given on all proposed centerlines, or baselines. — Station equations relating utilities to paving, when appropriate. 8.2. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level D, C, B, and A, as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. City of Fort worth, Texas Page 17 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 17 of 25 CPN 104216 FORT WORTH • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Qualitv Level C (includes tasks as described for Qualitv Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor. If previously surveyed, check survey data for accuracy and completeness. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Qualitv Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single -conduit lines, and outside edges of multi -conduit systems. City of Fort Worth, Texas Page 18 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 18 of 25 CPN 104216 FORT WORTH • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. ASSUMPTIONS • Two (2) level A test holes are included. Level A test holes are assumed to be conducted outside of pavement limits to a depth of 4-8 feet. • Improvements for this project are assumed to be contained entirely within City right of way, either recorded or prescriptive, and therefore no right of entry documents are anticipated. SUE and survey shall be captured from the north/east pavement edge to the fence line and therefore only standard temporary work zone traffic control, consisting of cones and freestanding signage has been assumed for the purposes of this project. If an engineered traffic control plan or permitting is required, the ENGINEER will notify the CITY and submit a supplement agreement for authorization prior to proceeding with additional work. DELIVERABLES A. Drawing of the project layout with dimensions and coordinate list. B. SUE plan drawings sealed by a professional engineer registered in the State of Texas. City of Fort Worth, Texas Page 19 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 19 of 25 CPN 104216 FORT WORTH TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.1 Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • ENGINEER is responsible for providing plans that are in compliance with TDLR requirements. • Submit construction documents to the TDLR • Completing all TDLR forms/applications necessary • Obtain the Notice of Substantial Compliance from the TDLR • Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. • Responding to agency comments and requests • All costs associated with TDLR plan review and inspections are to be paid by the ENGINEER during the course of the project. 9.2 Storm Water Pollution Prevention Plan • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site Development and Construction which will be incorporated into the SWPPP by the contractor. 9.3 Tree Removal Permit • ENGINEER shall coordinate with the City Forester in the Park and Recreation Department, submit and obtain approval of a Tree Removal Permit when required. 9.4 Grading Permit • ENGINEER shall prepare all necessary forms and submit through Accela along with required documentation. • ENGINEER shall respond and coordinate with the various City staff issuing comments and obtain approval of a Grading Permit. ASSUMPTIONS • Permit preparation will begin after approval of the Conceptual Design. City of Fort Worth, Texas Page 20 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 20 of 25 CPN 104216 FORT WORTH, • One (1) meeting is assumed with the Registered Accessibility Specialist for the TDLR permits final inspection. • The cost of pedestrian elements on the project are assumed to fall between $200,000 and $500,000. This range is used for the determination of the RAS review and inspection fees. • No trees are anticipated for removal as part of this project. DELIVERABLES A. Copies of Permit Applications B. Copies of Approved Permits TASK 10. QUALITY CONTROL / QUALITY ASSURANCE ENGINEER to provide to the City a Quality Control/ Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. 10.1. QC/QA of Survey and SUE Data • The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's Surveyor to perform a Quality Assurance review of the survey and/or subsurface utility engineering (SUE) work performed by other surveyors and SUE providers. • ENGINEER's Surveyor shall certify in writing via a letter that the survey information provided has undergone a Quality Control/ Quality Assurance process. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/ Quality Assurance process. 10.2. QC/QA of Design Documentation • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design including the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. • ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not City of Fort Worth, Texas Page 21 of 25 AttachmentA Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 21 of 25 CPN 104216 FORT WORTH applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. • A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. • The documentation of a QC/QA review includes (1) a copy of the color -coded, original marked -up document (or "check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign -off sheet with signatures of the personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. • Evidence of the QC/QA review will be required to accompany all submittals. Documentation shall include, but is not limited to, the following items: - PDF of the completed Detailed Checklists - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; - PDF of previous review comments (if any) and the ENGINEER's responses to those comments in the Comment Resolution Log. If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted to the design schedule for a returned submittal. ENGINEER shall plan to recover the lost time with future project milestones remaining unchanged. • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the City will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in the City's document management system (BIM360). DELIVERABLES A. QC/QA documentation City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 22 of 25 Page 22 of 25 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive CPN 104216 FORT WORTH,: TASK 10. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAN SUBMITTAL CHECKLIST REQUIREMENTS Street Water Traffic Traffic Traffic Traffic Storm Storm Lights "A" Traffic /Sewer Control Control Control Attachment Signal water Water (Submit Engineering (Submit 30% 60% 90% Type (Submit All 30% 60% All @ (Submit All All @ ° @ 30%) 30% ° 60%) @ 60%) Required for all work in City ROW Street X X X X X" X X X X Storm Water X X X X X Water / Sewer X X X X *If included in street project City of Fort Worth, Texas Page 23 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 23 of 25 CPN 104216 FORT WORTH ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scoae of Services —_CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. • Preparation of right of way and easement documents • Preparation of right of entry documents • Level A subsurface utility engineering (SUE), except for the two (2) level A potholes included in the original contract, which have not been used • Engineered work zone traffic control for SUE and survey activities • Urban forestry permitting and/or tree removal permits • Landscaping and irrigation design services • Photometric analysis and illumination design services • Design of water and sanitary sewer adjustments other than standard valve and manhole adjustments to grade • Geotechnical engineering studies and pavement design services • Traffic counts or studies • Traffic signal design services • Environmental assessments • Structural design of special railing City of Fort Worth, Texas Page 24 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 24 of 25 CPN 104216 FORT WORTH • Appraisal and right of way acquisition services • Right of entries • Right of way and/or easement documents • Voltage drop calculations • Design for additional power connections or circuiting to other devices / equipment (other than roadway luminaires defined above). • Design for Site Lighting other than along the specified roadway. • Design for Site Lighting specific to pedestrian pathways. • Design for Wi-Fi System. • Design for Surveillance System. City of Fort worth, Texas Page 25 of 25 Attachment A Release Date: 07.22.2021 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive Page 25 of 25 CPN 104216 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Design Services for Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive - Amendment #1 City Project No. 104216 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Cateqory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Min. Rate Max. Rate ($/hour) ($/hour) Engineer Grade 1 90.00 124.00 Engineer Grade II 124.00 160.00 Engineer Grade 111 160.00 210.00 Engineer Grade IV 210.00 260.00 Engineer Grade V 260.00 350.00 Office Tech Grade 1 43.00 69.00 Office Tech Grade 11 70.00 87.00 Office Tech Grade 111 87.00 114.00 Office Tech Grade IV 114.00 136.00 Office Tech Grade V 150.00 286.00 Administrative Grade 1 31.00 76.00 Administrative Grade II 70.00 88.00 Administrative Grade 111 87.00 114.00 Administrative Grade IV 116.00 146.00 Administrative Grade V 151.00 332.00 Intern 51.00 69.00 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) IV. Summary of Project Fees — Amendment #1 Firm Primary Responsibility Prime Consultant Halff Associates, Inc. Project Management, Design, Bid Phase, Construction Phase, and Permitting Proposed MBE/SBE Sub -Consultants Yellow Rose Mapping, Design and Boundary Survey LLC. Yellow Rose Mapping, Subsurface Utility Engineering LLC. (Level B) Non-MBE/SBE Consultants Yellow Rose Mapping, Subsurface Utility Engineering �(LeveIA) LLC. Project Number & Name Sidewalk on Bowman Roberts Road from Ten Mil Bridge Road to Coral Reef Drive - 104216 City MBE/SBE Goal = 7% TOTAL Fee Amount I % $64,881.00 75.46% $8,650.00 10.06% $9,950.00 11.57% $2,500.00 2.91 % $85,981.00 100% Total Fee MBE/SBE Fee MBE/SBE $85,981.00 $18,600.00 21.6% Consultant Committed Goal = 21.6% Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. Professional Services Invoice Project Manager: I David J. KastendicK RE I Summary Project: ISidewalk on Bowman Roberts from Ten mile Bridge E) City Project #: 1104216 City Sec Number: 158272 I Supplier Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. Company Name: hill Assoc ates, Inc. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Supplier's PM: Jac obT. Hays email: jhays@halffcom Supplier Invoice #: Office Address 4000 Fossil Creek BoulevardFort Worth, Tx 76137 Payment Request #: Telephone: 817-847-1422 Service Date:From Fax: 817-232-9784 Service Date:To Invoice Date: Remit Address PO Box 678316Dallas, Tx 75267-8316 Agreement LTD Agreement Amendment Amount to Completed Percent ($) Invoiced Current Remaining Sheet FID and Work Type Description Amount Amount Date Amount Spent Previously Invoice Balance Work Type 1 Sidewalk Design 34018 02004315330500104216 003830 9 $129,986.00 $85,981.00 $215,967.00 $215.967.00 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Totals This Invoice $129,986.00 $85,981.00 $215,967.00 $215,967.00 Overall Percentage Spent: Halff Associates, Inc. 1817-847-1422 Invoice 817-232-9784 4000 Fossil Creek Boulevard I PO Box 678316 Fort Worth, Tx 76137 Dallas, Tx 75267-8316 Supplier Project No. 1 52733.001 CFW Project Manager David J. Kastendick, RE Proj. Invoice No.1 Invoice date: Suppliers Project Manager: Jacob T. Hays I Suppliers PM email: lihays@halff.com I Period Service Date:From1 Servicenato-Tnl Name of Project: Sidewalk on Bowman Roberts from Ten mile City Secretary Contract #: 58272 Bridge Road to Coral Reef Drive P.O. Number: Labor Cateqory Name Hours Rate ($/hr) Amount Project Manager (example) $0.00 Senior Engineer (example) $0.00 Engineer (example) $0.00 Junior��jgireer (e ample $0.00 CAD Technician (example $0.00 Adminstrative Support (example) $0.00 etc $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Labor 0.0 Subcontract Service ! Subcontract Service-<1 example> I Subcontract Service - <2 example> 1[j etc Ifj Subcontractor Subtotal $0.00 10 Percent Markup on Subcontract Services $0.00 Nonlabor Expenses Nonlabor Expense Subtotal Total Expenses (Subcontract Services+Markup+Nonlabor Expenses) $0.00 $0.00 $0.00 TOTAL DUE THIS INVOICE $0.00 Professional Services Invoice Project Manager: David J. Kastendick, RE Project: Sidewalk on Bowman Roberts from Ten mile B City Project #: 104216 Work TypeDesc: Sidewalk Design Supplier Instructions: FID: i34018 0200431 5330500 104216 003830 City Sec Number: 58272 Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: FW020-0000008673 I When your Invoice is complete, save and close, start Buzzsaw and Add your Invoice to the Consultant folder within Project's folder. Name: HalffAssociates, Inc. Supplier's PM: Jacob T.Hays Supplier Invoice #: Jacob T. Hays Payment Request #: Service Date:From Service Date:To Invoice Date: Pay Items 30 - Design Description Totals This Unit: email: jhays@halff.com Office Address 4000 Fossil Creek BoulevardFort Worth, Tx 76137 Telephone: 817-847-1422 Fax: 817-232-9784 Remit Address' Po Box 678316Dallas, Tx 75267-8316 Agreement LTD Agreement Amendment Amendment Amount to Completed Amount Number Amount Date Amount $129,986.00 1 $85,981.00 $215,967.00 $129,986.00 $85,981.00 $215,967.00 Overall Percentage Spent: Percent ($) Invoiced Current Spent Previously Invoice Remaining Balance $215,967.o $215,967.00 Level of Effort Spread,h,,t YMWHOOR B-DOWN Oeaign Services for Sidewalk on Bowman Roberta Road Fro Ten Mlle Bridge Road to Corel Reef 01ive-emenareenl #1 No. 1114216 ne. iY(au � ar.� e�.yp� R 6e1re~r R m i�ect 'k1Y� y ^ n Ineer �9T FaxYerime °ie1n� m RpblarM ukrtbt Y I T��imn IYMW eeeouer e1f'�e ��e� y�� Iarr_a�gymmeb g �6 R.md— 0.nnaeewrLr, yynuN naM t�al,Ywe 1Lt P,id�re aCnN �9 ppnyyi a mvnenircemaZU Level of Effort Bpread,h,,t TABIORODR BREAKDOWN De,iv Services for Sidewalk on Bowmen Robert, Road Fl—Ten Mile Bndg, Ro,E to Coml Reet Drive- A ,.dmeel #1 DNo. iD6Pifi ar.lagw I .ram I T 1 i .ner(Rarn�ect YM ^`� �dIIW —hgnnw ,^anti. � NYI RIIII- .anti ukntM Y Ana ry anau »ell 1 _:I II � � 1I ♦ �I I � el �I 1� t 1) ll [,N I wry Bprmratn �i Ba I A ii]]' ��1y'))g�y trkdrvd 1\ �1�, mIF"1df'I'�'m'Enmmnra �t� m�MPr, H•wtrw j u a.,nw n Ls., �m�;emnvmnn vans.+ngry Level of Effort Spreadsheet TMWHOOR B—DOWN Oeaign Services for Sidewalk on Bowman Roberta Road From Ten Mile Bridge Roed to Coral Reef Orive -Amendment #1 C' Py�leci No.iMPifi eu l tnOa,ae Mpw VA,�dW �� W WT dW� � r gee lel M n�nttl Sclentnt d Lepa 9rurveKr Tean,�n rrc�Y-, alNAceanY eu Qi4��4•� w^'el aW,mmbn cml TN a aI j J mei ; MIA .I. � 1 . — .., LJI rs.a� tv' 41m� c �3 s'• f°L I Y acs� • • • dui f� •i I � er.a sil� tr.d v.eri s,m enn� klrt ffi� I 1 t R PROPOSED 5' SIDEWALK WITH 10-F -LATERAL BUFFER. WHERE BUFFER LESS THAN 10-FEET CURB AND GU - IS PROVIDED. ESAINT THOMASI I APOSTLE CATHOLIC �CHURCHM 1 NF p mW of Z U W ai x � x UI U IL ❑ ?a W EE I m , x w 'o 0 U N to W O 04 a � N N N 1-. LOCATOR MAP N.T.S. w� - 0� - Y • STRIPER DRIVE a" i as N t PROJECT _ T LOCATION I r\ aim - 0 50 100 150 200 M^ SCALE: 1 "=100' I ` EXHIBIT E SIDEWALK ON BOW N ROBERTS FROM BLUEGILL TO AMBERJACK AMBER=ACKTRAIL MOEM EN haLff aOEM 4000 FOSSIL CREEK BLVD. FORT WORTH, TX 76137 (017) 847-1422 TBPLS FIRM NO. 10029605 Sidewalk on Bowman Roberts Road from Ten Mile Bridge Road to Coral Reef Drive CPN 104216 104216-EPAM-Bowman Roberts Sidewalk Amend1 Design Final Audit Report 2024-02-12 Created: 2024-02-09 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAWr8MdjjmncTXB50VgKY4R31WMKnDP_UI "104216-EPAM-Bowman Roberts Sidewalk Amend 1 Design" His tory Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-02-09 - 9:57:46 PM GMT- IP address: 204.10.90.100 Document emailed to Michelle McCullough (michelle.mccullough@fortworthtexas.gov) for filling 2024-02-09 - 10:09:51 PM GMT Document emailed to jhays@halff.com for signature 2024-02-09 - 10:09:51 PM GMT Document emailed to David Kastendick(david.kastendick@fortworthtexas.gov) for signature 2024-02-09 - 10:09:51 PM GMT Email viewed by jhays@halff.com 2024-02-09 - 10:16:47 PM GMT- IP address: 52.206.70.14 Email viewed by Michelle McCullough (michelle.mccullough@fortworthtexas.gov) 2024-02-09 - 10:16:53 PM GMT- IP address: 204.10.90.100 Form filled by Michelle McCullough (michelle.mccullough@fortworthtexas.gov) Form filling Date: 2024-02-09 - 10:17:03 PM GMT - Time Source: server- IP address: 204.10.90.100 Document canceled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-02-12 - 4:59:51 PM GMT- IP address: 204.10.90.100 FORTWORTH. Powered by Adobe Acrobat Sign 104216-EPAM-Bowman Roberts Sidewalk AmPndl Design Interim Agreement Report Created: 2024-02-12 By: Andrea Munoz (Andrea. Munoz@fortworthtexas.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAAAHYJs5KrMZVAKNvoP7MfyFxSmA009Mga Agreement History 2024-02-12 Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "104216-EPAM-Bowman Roberts Sidewalk Amend Design" His tory Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-02-12 - 5:14:27 PM GMT- IP address: 204.10.90.100 Document emailed to Michelle McCullough(michelle.mccullough@fortworthtexas.gov) for filling 2024-02-12 - 5:31:55 PM GMT Document emailed to jhays@halff.com for signature 2024-02-12 - 5:31:55 PM GMT Document emailed to David Kastendick (david.kastendick@fortworthtexas.gov) for signature 2024-02-12 - 5:31:55 PM GMT Email viewed by jhays@halff.com 2024-02-12 - 5:32:00 PM GMT- IP address: 52.206.70.14 Email viewed by David Kastendick (david.kastendick@fortworthtexas.gov) 2024-02-12 - 5:39:16 PM GMT- IP address: 204.10.90.100 FORT WORTH. Powered by Adobe Acrobat Sign 104216-EPAM-Bowman Roberts Sidewalk Amend1 Design Final Audit Report 2024-02-18 Created: 2024-02-12 By: Andrea Munoz(Andrea. M unoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAAHYJs5KrMZVAKNvoP7MfyFxSmA009Mga "104216-EPAM-Bowman Roberts Sidewalk Amend Design" His tory Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-02-12 - 5:14:27 PM GMT- IP address: 204.10.90.100 Document emailed to Michelle McCullough(michelle.mccullough@fortworthtexas.gov) for filling 2024-02-12 - 5:31:55 PM GMT Document emailed to jhays@halff.com for signature 2024-02-12 - 5:31:55 PM GMT Document emailed to David Kastendick (david.kastendick@fortworthtexas.gov) for signature 2024-02-12 - 5:31:55 PM GMT Email viewed by jhays@halff.com 2024-02-12 - 5:32:00 PM GMT- IP address: 52.206.70.14 Email viewed by David Kastendick (david.kastendick@fortworthtexas.gov) 2024-02-12 - 5:39:16 PM GMT- IP address: 204.10.90.100 Agreement modified by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-02-12 - 6:26:18 PM GMT Agreement modified acknowledged by David Kastendick (david.kastendick@fortworthtexas.gov) 2024-02-12 - 6:30:23 PM GMT Document e-signed by David Kastendick (david.kastendick@fortworthtexas.gov) Signature Date: 2024-02-12 - 6:33:53 PM GMT - Time Source: server- IP address: 204.10.90.100 Agreement modified acknowledged by jhays@halff.com 2024-02-12 - 6:56:26 PM GMT FORT WORTH_ m Powered by Adobe Acrobat Sign Email viewed by Michelle McCullough (michelle.mccullough@fortworthtexas.gov) 2024-02-12 - 6:56:43 PM GMT- IP address: 204.10.90.100 Signerjhays@halff.com entered name at signing as Jacob T Hays 2024-02-12 - 6:58:27 PM GMT- IP address: 128.92.196.202 Document e-signed by Jacob T Hays (jhays@halff.com) Signature Date: 2024-02-12 - 6:58:29 PM GMT - Time Source: server- IP address: 128.92.196.202 Agreement modified acknowledged by Michelle McCullough (michelle.mccullough@fortworthtexas.gov) 2024-02-14 - 3:09:48 PM GMT &0 Form filled by Michelle McCullough (michelle.mccullough@fortworthtexas.gov) Form filling Date: 2024-02-14 - 3:09:58 PM GMT - Time Source: server- IP address: 204.10.90.100 P4 Document emailed to Chad Allen (Chad.Allen@fortworthtexas.gov) for filling 2024-02-14 - 3:10:02 PM GMT LC Document declined by Chad Allen (Chad.Allen@fortworthtexas.gov) Decline reason: David, it looks like the words "by M&C" were deleted from the first paragraph of the Amendment before the M&C number. Please add those back and route this again. Thank you. 2024-02-18 - 4:43:20 PM GMT- IP address: 204.10.90.100 FORT WORTH_ m Powered by Adobe Acrobat Sign FORT WORTH.,, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Bowman Bober Sidewalk Amcndl Deli n M&C: N/A CPN: 104216 CSO: 58272 DOC#: Date: To: Name Department Initials Date Out 1. Jacob Hays -Signature Halff & Assoc. TH Feb 12, 2024 2. David Kastendick-Signature TPW D9x- Feb 12, 2024 3. Chad Allen -Review TPW C:P17 Feb 23, 2024 4. Lissette Acevedo -Review TPW G�v Feb 23, 2024 5. Patricia Wadsack-Review TPW Feb 28, 2024 6. Lauren Prieur-Signature TPW Feb 28, 2024 7. Doug Black -Signature Legal Mar 5, 2024 8. Jesica McEachern-Signature CMO a` Mar 18, 2024 9. Jannette Goodall CSO 7� Mar 18, 2024 10. TPW Contracts TPW CC: TPW BSPAP Recon Team, TPW Records Room, Michelle McCullough- DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ®No RUSH: ❑YES ®No SAME DAY:DYES ®No NEXT DAY:DYES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts@fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!