HomeMy WebLinkAboutContract 52194-A3CSC No. 52194-A3
AMENDMENT NO.3
TO CITY OF FORT WORTH CONTRACT 52194
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and Rick's Tire Service, Inc. ("Vendor"). City and Vendor may be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on April 16, 2019, the Parties entered into City Secretary Contract 52194
for Vendor to provide Labor and Parts to Provide Roadside Tire Repair Services for the City's
Fleet ("Agreement");
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by $275,205.00 as authorized under Mayor and Council
Communication No. 24-0233 (March 26, 2024).
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Section 3, the Compensation provision of the Agreement, shall be deleted in its entirety and
amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the
provisions of this Agreement. Total annual payment made under this Agreement shall not exceed
One Million Six Hundred Twenty -Six Thousand and Twenty -Five Dollars ($1,626,025.00).
Vendor shall not provide any additional items or services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for
such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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CITY OF FORT WORTH:
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By: Dana Burghdoff (Apr 20241 . CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Apr 4, 2024
APPROVAL RECOMMENDED:
By:
Name:
Marilyn Marvin
Title:
Interim Director, Property
Management Department
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By:
Name:
Jannette Goodall
Title:
City Secretary
Vendor:
Rick's Tire Service, Inc.
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By: Dewayne Lewis (APr3, 202408:47 CDT)
Name: Dewayne Lewis
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Denise Garcia
By: Denise Garcia (Apr 3, 2024 08:58 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0233 (3/26/24)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/26/24 M&C FILE NUMBER: M&C 24-0233
LOG NAME: 13P AMMEND ITB 19-0070 ROADSIDE TIRE SERVICES KQ PMD
SUBJECT
(ALL) Authorize Execution of an Amendment to Mayor and Council Communication P-12322 with Rick's Tire Service, Inc. for Roadside Tire
Services to Increase the Annual Amount by $275,205.00 for the Property Management Department for a New Annual Amount of $1,626,025.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to Mayor and Council Communication P-12322 with Rick's Tire
Service, Inc. for roadside tire services to increase the annual amount by $275,205.00 for the Property Management Department for a new annual
amount of $1,626,025.00.
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On April 16, 2019, City Council approved Mayor and Council Communication (M&C) P-12322, which authorized an Agreement with Rick's Tire
Service, Inc. in the amount of $1,300,820.00 for the Property Management Department. Under the Agreement, the vendor supplies roadside tire
services for the City's fleet, including but not limited to, tire patches and replacements, tire rotation and alignment, disposal services for tires, and
repairs of bent rims.
During the life of this agreement, an administrative change order of $50,000.00, which does not require specific City Council approval, was
executed as allowed by relevant law and Fort Worth City Code, bringing the total annual amount to $1,350,820.00. The change order was used to
provide additional funding for roadside tire services. However, due to unanticipated increased demand, additional funds are necessary. The
vendor has continued providing services to the City while this increase is being processed. The City anticipates using roughly $210,000 to pay
invoices for services rendered during that time, and this M&C ratifies such expenditures.
In this scenario, the administrative change order cap based on the original contract amount is $325,205. On February 19, 2024, The Property
Management Department approached the Purchasing Division to use the remaining $275,205.00 of this cap, resulting in a final annual amount
of $1,626,025.00 ($1,300,820+$325,205). This approval from City Council will exhaust out the agreement's administrative change order capacity,
which is set at 25% of the original annual amount of $1,300,820.00. The Property Management Department will use the funding to
provide additional roadside tire services to the City's fleet.
Funding is budgeted in the Fleet Srvc Outside Rep & Maint account within the Fleet & Equipment Sery Fund for the PM Fleet Parts & Fuel
Inventory Department.
AGREEMENT TERMS - The current term of this Agreement will expire on April 15, 2024.
Business Equity - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
RENEWAL TERMS: The contract doesn't have any additional renewals.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the
responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Reginald Zeno 8517
Marilyn Marvin 7708
Additional Information Contact: Jo Ann Gunn 8525
Karen Quintero 8321