HomeMy WebLinkAboutContract 57971-A1CSC No. 57971-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 57971
This Amendment to Fort Worth City Secretary Contract No. 57971 ("Amendment") is
made between the City of Fort Worth ("City"), a municipal corporation, and Craft Culinary
Concepts LLC ("Craft").
WHEREAS, the City and Craft entered into a Food and Beverage Agreement identified as
Fort Worth City Secretary Contract No. 57971 which became effective on August 10, 2022 (the
"Agreement");
WHEREAS, the Agreement currently allows Craft to exclusively manage and operate the
food and beverage concessions and catering services at the City owned Will Rogers Memorial
Center ("WRMC") which is an equestrian and event facility located in Fort Worth, Texas, with
the one exception of the period of time in which the WRMC is used for the Southwester Exposition
and Livestock Show ("Stock Show");
WHEREAS, on certain occasions outside of the normal one month period for the Stock
Show, there are, at times, a need by the Stock Show operators to utilize certain rooms within the
WRMC for ancillary, private events ("Private Events") and there has been a request by the Stock
Show operators to have their own catered alcohol services at these Private Events; and
WHEREAS, the parties would like to amend the Agreement to now allow for the limited
exception of catered alcohol services at the WRMC to be provided by other caterers only for the
Private Events hosted by the Stock Show operators.
NOW THEREFORE, known by all these present, City and Vendor, acting herein through
their duly authorized representatives, agree to the following terms, which amend the Agreement
as follows:
1. Section 2.1, "Concession License," subsection (c) of the Agreement is hereby
deleted and replaced with the following:
(c) Craft will provide professional food and beverage and other limited
support services for WRMC events and visitors using the existing facilities, coupled
with the new investment and equipment provided by Craft and as detailed in this
Agreement. The Food and Beverage Services will generally include the purchase,
preparation, sales, marketing, and service of food, alcoholic and non-alcoholic
beverages, and other related food items for WRMC catered and non -catered events.
Concessions are exclusive and Catering Alcohol Sales are also exclusive except for
ancillary, private events hosted by the Stock Show operators from time to time
throughout any given year under the term. Craft must carry the alcohol permit, or
otherwise secure the right to sell and distribute alcoholic beverages pursuant to
applicable law for the entirety of the WRMC unless otherwise agreed to in writing
First Amendment to Fort Worth City Secretary Contract No. 57971
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
57971-
by the parties. Food and Beverage Services include the operation of permanent
concessions stands, portable food and beverage outlets, and permanent food service
outlets. Further the Food and Beverage Services include, but are not limited to:
(1) Engaging in collaborative conversations with WRMC staff about
food and beverage planning for events at the WRMC.
(2) Strategic collaboration with the WRMC sales team.
(3) General and special event catering.
(4) Operation of temporary retail and moveable kiosks, including on the
floor catering, mobile ordering platforms, and food trucks
(5)
Sourcing locally -grown food
(6) Suspending and reinstating Craft's alcohol permit from time to time
throughout the term for various rooms within the WRMC in the event it is
necessary for other Catering Alochol Sales to occur by other providers for
ancillary Private Events hosted by the Stock Show operators only.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 57971 Pagc 2 of 3
57971-
Executed effective as of the date signed by the Assistant City Manager below.
City:
By:
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William Johnson (A r 18, 2024 11:26 CDT)
Name: William Johnson
Title: Assistant City Manager
Date:
Craft Culinary Concepts, LLC:
By:
Name: Reggie Davis
Title: Senior Vice President
Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Michael E Crum
Title: Director, Public Events Dept.
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: M&C 22-0031 (January 11, 2022)
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
K Ka?'
Name: Kevin Kemp
Title: General Manager, WRMC
City Secretary:
By:
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Name: Jannette S. Goodall
First Amendment to Fort Worth City Secretary Contract No. 57971
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
11/3/22, 1:52 PM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORT(�
DATE: 1 /11 /2022 REFERENCE M&C 22- LOG 25WRMC FOOD & BEVERAGE
NO.: 0031 NAME: AGREEMENT WITH CRAFT CULINARY
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: (CD 7) Authorize Execution of a Contract with Craft Culinary Concepts, LLC to Provide
Food and Beverage Services at the Will Rogers Memorial Center for an Initial Term of 10
Year, with Five Optional One -Year Renewal Terms and a Management Fee in an Amount
Equal to 2.75 of Annual Gross Sales
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Craft Culinary
Concepts, LLC, to provide Food and Beverage Services at the Will Rogers Memorial Center for a
term of 10 years, beginning on January 13, 2022 and expiring on January 12, 2032, with five optional
one-year renewal terms, and a management fee in an amount equal to 2.75\% of annual gross sales.
DISCUSSION:
The purpose of this Mayor and Council Communication is to consider a Food and Beverages Services
Agreement with Craft Culinary Concepts, LLC (Agreement). The current agreement with Coburn's
Catering Service, Inc. (Coburn's) to provide Concession and Alcoholic Beverage Services at Will
Rogers Memorial Center (WRMC) expires on January 13, 2022.
The Public Events Department (PED) began the process of selecting a future provider of Food and
Beverage Services at WRMC in the first quarter of 2021. The City contracted with Hunden Strategic
Partners (HSP) as an advisor and to manage the selection process on the City's behalf.
In April of 2021, a Request for Qualifications (RFQ) was issued for WRMC Food and Beverage
Provider Services. Six companies responded to the RFQ (2 local, 1 regional, 3 national). The
responses of 5 of the companies were determined to be compliant with the requirements of the RFQ.
In June of 2021, a Request for Proposals (RFP) was issued to the five short-listed companies. All five
of the companies responded to the RFP.
In August of 2021, the five respondents were interviewed. HSP then followed up on each proposal
with additional questions and clarifications.
Respondent's proposals were evaluated on the following criteria:
Financial Proposal: 37\%
Business Equity Participation: 15\%
Revenue Improvement Record: 12\%
Demonstrated Innovation: 12\%
Fort Worth Flavor: 12\%
Quality of Experience: 12\%
Based on the evaluation of the interview panel, Craft Culinary Concepts, LLC (Craft) was selected as
the leading candidate to serve as the provider of Food and Beverage Services at WRMC.
In November of 2021, staff briefed the Fort Worth City Council about the interview panel's
recommendation and Craft's proposal.
Below are the essential terms of the proposed Agreement:
apps.cfwnet.org/council_packet/mc_review.asp?I D=29583&councildate=1 /11 /2022 1/3
11/3/22, 1:52 PM M&C Review
Term: The Agreement will be binding upon execution by the parties and will be effective for a term
of ten (10) years, beginning on January 13, 2022, and include five optional one-year renewal
terms. Craft will start operations in February after the end of the 2022 Fort Worth Stock Show and
Rodeo.
Financial Structure
Craft will invest at least $750,000.00 in mutually agreed upon new food and beverage focused
capital investments within the first 18 months of the effective date of the Agreement.
This investment will be amortized in equal monthly amounts over a period of seven years from the
date that the City accepts the improvements. Craft has also committed to investing in, and
operating a, 53-foot grill and smoker tractor -trailer (valued at $1.3M), which will be used to serve
customers at the WRMC and for various events throughout the City.
Craft will pay the City 2.5\% of its annual gross sales for repairs, maintenance, and replacement of
items at the WRMC related to the services to be provided under the Agreement. All such funds will
be placed in a specially designated repair, maintenance, and replacement fund for the WRMC.
City will pay Craft an annual management fee equal to 2.75\% of gross sales, which will be
specifically defined in the Agreement.
Craft will pay the City 90\% of its annual operating profits that it receives from the services to be
provided under the Agreement.
Services
Craft will be responsible for providing professional food and beverage and other limited support
services for WRMC events and visitors using the existing facilities, coupled with the new
investment in them and new equipment.
Craft's services will generally include the purchase, preparation, sales, marketing, and service of
food, alcoholic and non-alcoholic beverages, and other related food items for WRMC catered and
non -catered events. Catering, concessions, and alcohol are exclusives, and the Craft will carry the
alcohol permit.
The services will also include the operation of permanent concessions stands, portable food and
beverage outlets, and permanent food service outlets.
Catering services at the WRMC will be provided through a "Catering Cooperative Program"
(Program). The Program will present the catering products and services of Craft, as well as the
products and services of local caterers (selected by a panel representing local WRMC constituent
organizations) who represent genres of "Fort Worth Flavor". The goal of the Program is to provide
an elevated level of catering products and services at the WRMC that represent Fort Worth cuisine
and provide opportunities to local catering firms (including Business Equity Firms), with the
ultimate goal of increasing the volume of catering events and revenue and improving customer
experience for the WRMC.
Local and Business Equity Firms: Craft has also committed to a 33\% Business Equity participation
goal that places and emphasis on doing business with Fort Worth -based companies and Business
Equity Firm (BEF).
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and execution of
the contract, funds will be deposited into the Culture & Tourism Fund. The Public Events Department
(and Financial Management Services) is responsible for the collection and deposit of funds due to the
City.
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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
apps.cfwnet.org/council_packet/mc_review.asp?ID=29583&councildate=1 /11 /2022 2/3
11/3/22, 1:52 PM M&C Review
Michael Crum (2501)
Additional Information Contact: Kevin Kemp (5982)
ATTACHMENTS
Craft Culinary Form 1295.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?I D=29583&councildate=1 /11 /2022 3/3
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Craft Culinary Concepts LLC
Fort Worth, TX United States
Certificate Number:
2021-834191
Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
12/20/2021
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
25WRMCF&B
Food and Beverage Services
4 Name of Interested P
y (place of business)
City,State, Countr
Nature of interest
(check applicable)
Controlling
Intermediary
Bidwill, Michael
Tempe, AZ United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION //}� /► /r
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declare under penalty of perjury that the foregoing is true and correct. Executed in if, 1i // County, State of Yz KC s , on the7v day ofc/ .•+k- , 20 21
(month) (year)
.``‘wPii%, JASON B. HUDDLESTON
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www.ethics.state.tx.us
Version V1.1.191b5cdc