HomeMy WebLinkAboutContract 58211-A2CSC No. 58211-A2
AMENDMENT NO. 2
TO
CITY OF FORT WORTH CONTRACT 58211
This Second Amendment is entered into by and between the City of Fort Worth
(hereafter "City"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Locution Systems, Inc. ("Vendor"), City and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on October 10, 2022, the Parties entered into City Secretary Contract 58211
to provide the City with Locution software PrimeAlert/CADVoice FSA System Maintenance and
Locution hardware and software ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include "Exhibit B" for Upgrades
and Annual Maintenance costs for Fire stations with a CADVOTCE Alert System for a one-time cost
of $496,000.00 for Upgrades and Ongoing Annual Maintenance costs of $45,375.00.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to include "Exhibit B" for Upgrades and Annual
Maintenance costs for Fire stations with a CADVOICE Alert System for a one-time cost of
$496,000.00 for Upgrades and Ongoing Annual Maintenance costs of $45,375.00. The total contract
amount will be an amount not to exceed $641,375.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All otherprovisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
Second Amendment to Fort Worth City Secretary Contract No. 5E211
Page 1 of 5
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Name: Mark McDaniel
Title: Deputy City Manager
Apr 24, 2024
Date:
APPROVAL RECOMMENDED:
By:
_5.1—raffer /tom k.4cuuz)
S.Trotter (for KGunnr(Apr 24, 2024 14:01 CDT)
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing 1 acknowledge that 1 am the person
responsible for the monitoring and administration
of this contract, including cnsuring all
performance and repotting requirements.
By:
Steven Vandever (Apr 24, 2024 13:18 CDT)
Name: Steven Vandcver
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M & C: 24-0310
Approved: 04/23/2024
1295: 2024-1136499
VENDOR:
Locution Systems, Inc.
By:
Date:
Name: Glenn Neal
Title: President, CTO
ma, 2 1 Z.0ZL-
ATTEST:
By:
Name:
Title:
Second Amendment to Fort Worth City Secretary Contract No. 58211
Page 2 of 5
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit E
Locution
SYSTEMS INC.40
1626 Cole 6trd, Suite 250
Oracle, CO 80401
Vacs: 303.301.1300 Fax' 303-3544014
Customer Fort Worth TX
Contact: Saul Rodriguez
Email: Saul,Rodriguez@brtwonhtexas.gov
Phone 817-932-6979
Quote ID FW DR-2403-ST 15.EZZONE•V 1 2
DccumentDate 3.rt/2024
Quote Expires: 711r2024
1,0 Notes and Assumptions
noted:
The annual Maintenance east for Station 15 would be S4,125 •pitonally, the station has the c icice to
reduce this cost ley removing audiovisual equipment from Maintenance.
.
111.1
updated TMUI.FM310 TMUS-FM3 AB
V1.0
Locution PrimeAlert IP add -on system (ties into existing Fort Worth headend system - the head -end
system must be in place for this system to be hilly functional) tiuoted for.
SiaL.nif15 EZ-Zone
=ILL Discount provided as Fort Worth does much o1 their own installation and troubleshooting
Customer must ensure that good network connectivity exists between the central server and all station
PCs. in order for the system to be fully luncbonal
it is the Customer's responsibility re ensure 120V power exists within 6' of al/Locution provided
station encdosure(s), ampliler(s), end monitors/zone irecker(s).
Does not include installation.
Pert Num Description
Ofy Unit Cost Total
2.0 Station Software and Hardware
2.1 Software (Standardized)
SSL.STA PrirneAleit Remote Client Provides Iwl 1 2.8950 2.e95
functionality station audio dispatching
SSL-VSB-ST PrnmeAlertRemote Client add -on nrodulefor 2 2.195D 4.390
retay switching and advanced zoned
audi.itighttng (up to 10 devices)
SSL.VSG01 PrimeAlert Remote Client add -on module for 1 1 1.1250 1.125
Zone Tracker (for zoned systems)
2.2 Software (Customrinterfaces)
none defined
2.3 Hardware • Basic
LCPN33_EZ Control Panel. EZ-Zone- includes system power.
12 relays, 12optically isolated inputs, wire
management, 120V surge -protection and
isolation, with locked Irorat panel door access_
6.695 D 6.695
Second Amendment to Fort Worth City Secretary Contract Nv. 58211 Page 3 of 5
LIAS30 Intelligent Audio Switch: 1 795 0 795
Supplies Muting of up to 3 audio channels
previously connected to PA. Amp
RHL-R1A30 Radio Interlace Unit - Active 1 949 D 549
I W IR-t1. Wire required per long line tead NVI (it 1 139 139
a9ptcable)
TWiR-AV Wire required per audiolvisuaifsMdch station 1 1.690 1.690
requirements (if applicable)
LSWI-D5 Door Bell 1 141 D 141
LSW1-DN DayiNight Switch 1 149 ❑ 149
( Subtotal S10,568 )
2.4 Hardware • Audio
MAMP-Al2 Amplifier- Single 120W 1 1.195 1,195
PAAMPA03 Amplifier -Single 35W 1 499 499
TSPK-CL Speaker . Ceiling 16 99 1,584
TSPK-HR Speaker - Horn 6 249 1.494
TSPlcTL-DR Speaker - Ceiling Tile Device Ready 6 210 1260
TAVC Volume Control 13 79 1.027
( Subtotal $7,059 )
2.5 Hardware - Visual
MZES Station Zone Tracker (Touch Panel;' 1 2,595 2.595
LNVI-EZ-H Night Vision Iliumirtator LED - Wall Mount - EZ- 6 775 4.650
Zone - t brizontar
TMU!-FM3-AB Multi -unit Indicator Light - Flush Mount • LED 3 4 695 2.780
position'
TST03-I1WW Strobe Light - Indoor Wall Mount i 99 99
TPRT-EP Thenna! Printer 1 1.165 1.165
' requires SS L-VSB software module (see component allowances under SSt-VSB descry).
"requires SSt_-VSC software module (see component allowances under SSL-VSC descr p)
( Subtotal 513,299 )
Subtotal (Station) 337,316
3.0 Integration (none defined or not applicable 10 this Quote/Price List)
4.0 Services
Project Management
PMENG-CV Project & Engineering Oversight 1 4.400 4.400
Instal( Oversight! Conformance
INST-OV Installation Oversight (Installer Assistance) 1 3.300 3.300
CONF01 Conformance (Zoned Systems) 1 2.750 2.750
Subtotal (Services) 310,450
5.0 Totals (Categorized by Software, Hardware. Services)
Software S8.410
Hardware $28.906
Services (excluding any defined installation) $10.450
SubTotal (w/o install, maint, options) $47.766
installation not bid
Subbtal $47.766
Discount •$8,569.50
Tax Assumed no tax
Total (US Dollars) 339.196.50
Second Amendment to Fort Worth City Secretary Contract No. 58211 Page 4 of 5
6,0 Sunoort Maintenance Costs
Note. Maintenance is not included in the rotal price 8 begins after the 1 Year Warranty Period
has ended. Does not include Server Hardware in Support Maintenance Costs
MAINT111
Includes annual maintenance tor
PnmeAtert Station Software Client 347
P1imeAiert Station Software Cent Add -ens (tor Visual Devices) 662
Locution Station Conhel Panel(s) 670
IntedigentAudio Switdi(esj 95
Pads Interiase Unit(s) 114
Swibches (Ack. Dayttt D•orbelt Emergency) 35
Anrgktier(s) 203
Speaker(s) Volume Contol(s) 644
Zone Tracker(s) 311
Mu€ti-Unit Indicator(s) 334
LED Lighting and Conk otler(s) (i a mped) 558
Strobe{si 12
Printer 140
Subtotal (Annual Maintenance) L4,125
Second Amendment to Fort Worth City Secretary Contract No. 58211 Page 5 of 5
M&C Review Page 1 of 3
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT3f ORTII
DATE: 4/23/2024 REFERENCE NO.: **M&C 24-0310 LOG NAME: 04LOCUTION
REFRESH
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment 2 to City Secretary Contract 58211 with
Locution Systems Inc., for Firestations with a CADVOICE Alert System for Upgrades and
Annual Maintenance to Increase the Authorized Amount Up to $541,375.00 Annually for
a Contract Total Amount of $641,375.00 with Four Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize amendment 2 to City Secretary Contract 58211
with Locution Systems Inc., for fire stations with a CADVOICE Alert System for upgrades and annual
maintenance, the amendment will increase the authorization amount up to $541,375.00, for a total
contract amount of $641,375.00 with four renewal options.
DISCUSSION:
The Information Technology Solutions (ITS) Department will utilize this agreement with Locution
Systems Inc. (Locution), to purchase upgrades to CADVOICE Alert Systems for Fire, spare parts on
an as needed basis and annual support maintenance for all fire stations that have the CADVOICE
Alert System.
CADVOICE is an automated dispatching and fire station alerting system that interfaces with standard
computer -aided dispatch (CAD) systems. This is the standard alerting technology used at all fire
stations throughout the City. This technology separates the act of speaking the dispatch from the
dispatcher, allowing them to handle more calls in the same amount of time, and providing first
responders with a clear, consistent, accent -neutral voice that is easy to understand in stressful
situations.
The Chart below demonstrates the cost breakdown per Station.
Station
Address
Funding
Estimated
Costs
1
120 N. Pecan
Fiscal Year (FY) 22 Fire Department
(FD) Locution Refresh - 104548
$39,500.00
2
1000 Cherry Street
FY22 FD Locution Refresh - 104548
$39,500.00
8
1101 12th Avenue
FY22 FD Locution Refresh - 104548 I$39,500.00
14
2737 Meadowbrook Drive
FY22 FD Locution Refresh - 104548
$39,500.00
23
3201 Portales Street
FY22 FD Locution Refresh - 104548
$39,500.00
24
3101 Forest Avenue
FY22 FD Locution Refresh - 104548
$39,500.00
31
4209 Longstraw Drive
FY22 FD Locution Refresh - 104548
$39,500.00
38
13280 Park Vista Boulevard
FY22 FD Locution Refresh - 104548
$39,500.00
16
5933 Geddes Ave
FY23 FD Locution Refresh-104547
$60,000.00
15
3100 Azle Avenue
FY24 FD Station 15-105400
$50,000.00 1
43
P00038/FY24 FD Locution Refresh
$70,000.00
http://apps.cfwnet.org/council packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024
M&C Review
Page 2 of 3
Station
Address
Funding
Estimated
Costs
Walsh Ranch Pkwy and
Walsh Ave
Annual Maintenance Per
Station (11, optional)
$45,375.00
Total
$541,375.00
Locution is the documented sole source vendor for the CADVOICE Alert System and support
maintenance service because they are the only vendor that has access to information and programs
required to maintain the CADVOICE Alert System.
PRICE ANALYSIS - The City has purchasing history for the CADVOICE Alert System, spare parts
and maintenance. The prices offered by Locution remain unchanged from the previous purchase
prices. Staff reviewed the pricing and determined it to be fair and reasonable.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities
are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end October 31, 2027.
RENEWAL OPTIONS - This agreement may be renewed for up to four successive one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budget,
as previously appropriated, in the ITS Capital Fund for the FY23 FD Locution refresh, FY24 FD
Station 15 Refresh, FY24 FD Station 43 Refresh and the FY 22 FD Locution Refresh projects and in
the Info Technology Systems Fund to support the approval of the above recommendation and
execution of the amendment. Prior to any expenditure being incurred, the Information Technology
Solutions Department has the responsibility to validate the availability of funds.
FROM
Fund
Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Department
ID
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
Submitted for City Manager's Office by: Mark McDaniel 0
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Kevin Gunn (2015)
http://apps.cfwnet.org/council packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024
M&C Review Page 3 of 3
ATTACHMENTS
04LOCUTION REFRESH.docx (CFW Internal)
FID Table Locution 2024 revised.XLSX (CFW Internal)
Form 1295 Certificate 101177214-1.pdf (CFW Internal)
Waiver for FD Locution Refreshpdf (CFW Internal)
http://apps.cfwnet.org/council packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024