HomeMy WebLinkAboutContract 58683-CO2FORT WORTH City of Fort Worth CSC No. 58683-0O2
Change Order Request
Project Name:1 Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 City Sec No.: 1 58683
Project No.(s):I 56021/0700430/5740010/001780 I M&C: I 22-1046 City Proj. No.: I 102652 1
Project Description:) Digester mixing, flare, and dome improvements, new digeseter gas dryers, and new hydrogen sulfide scrubbers.
Contractor: Eagle Contracting, LLC Change Order# 2 I Date: 4/25/2024
City Project Mgr.l Suzy Abbe I City Inspector: I Nathan Gray
Phone Number:) 817-392-8209 1 Phone Number:) 817-991-0629
Dept. Sewer Totals Contract Time
(Calender days)
Original Contract Amount $39,773,000.00 $39,773,000.00 1,095
Extras to Date $13,120.00 $13,120.00
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date $39,786,120.00 $39,786,120.00 1,095
Amount of Proposed Change Order $302,221.00 $302,221.00 0
Revised Contract Amount $40,088,341.00 $40,088,341.00 1,095
Original Funds Available for Change Orders $318,184.00 $318,184.00
Remaining Funds Available for this CO $305,064.00 $305,064.00
Additional Funding (if necessary)
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 0.79%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) 1$49,716,250.00
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Change Order No. 2 will provide an additional cleanout in a 14-inch digested sludge line to allow bi-directional cleaning of the line, the
inclusion of a layer of asphalt in the annular seals for Digesters 1 through 8 for a longer lasting and robust gas seal, adjustments to the chiller
concrete pad and piping, bracket and additional concrete repairs for Digesters 7 and 8, and lead remediation for Digester 8 to remove
previously unknown lead material that was encountered during construction.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment
in full (both time and money) for all costs arising out of, or incidental to, the above Change Order.
Contractor's Company Name Contractor Name Contractor Signature.;;.,_ Date. .
Eagle Contracting, LLC Victor Dorantes vicwmranles Apr 30, 2024
Inspector
Director (Water Dept)
Senior Assistant City Attorney iff
Date ,Projftct Manager Da
Apr30,2024 Apr30,2024
Date Construction Supervisor (Water Dept) Date
Apr 30, 2024 --- Apr 30, 2024
Date Assistant City Manager Date
May 1, 2024 May 1, 2024
' Council Action (If Required)
M&C Number 24-0355 M&C Date Approved 4/23/2024
FORT WORTH City of Fort Worth
Change Order Additions
Project Name Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 City Sec No.: 58683
Project No.(s): 56021/0700430/5740010/001780 1 DOE No.1 22-104q City Proj. No.: 102652
DProject I Digester mixing, flare, and dome improvements, new digeseter gas dryers, and new hydrogen sulfide scrubbers.
escription
Contractor Eagle Contracting, LLC I Change Order: 0 Date: 1 4/25/2024
City Project Mgr. Suzy Abbe City Inspector I Nathan Gray
ADDITIONS
I I tM
'
DES( RIP I ION
DEPT
Qty Unit
Unit Cost
Total
27
CMR-13
- additional cleanout in 14" DS pipe
Sewer
1.00 LS
$5,661.00
$5,661.00
28
CMR-15
- asphalt for annular seal
Sewer
1.00 LS
$174,124.00
$174,124.00
29
CMR-17
- chiller pad and piping redesign
Sewer
1.00 LS
$14,957.00
$14,957.00
30
CMR-19
- Digester 7 and 8 bracket repair and additional concrete repair
Sewer
1.00 LS
$33,881.00
$33,881.00
31
CMR-20
- Digester 8 lead abatement
Sewer
1.00 LS
$73,598.00
$73,598.00
Sewer $302, 221.00
Page 1 of 1 lAdditions Sub Total $302,221.00
FORT «On-rki City of Fort Worth
Change Order Deletions
Project Name I Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 City Sec No.: I 58683
Project No.(s): I 56021/0700430/5740010/001780 I DOE No. I 22-10� City Proj. No.: I 102652
Project Description I Digester mixing, flare, and dome improvements, new digeseter gas dryers, and new hydrogen sulfide scrubbers. I
Contractor I Eagle Contracting, LLC I Change Order: F2—] Date I 4/25/2024
City Project Mgr. I Suzy Abbe City Inspector: I Nathan Gray
DELETIONS
ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total
(Sewer
Page 1 of 1 IDeletions Sub Total
MWWBE Breakdown for this Change Order
MWBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
co# DATE AMOUNT
Total $0.00
Page 1 of 1
4/25/2024
CPN 102652
Digester Mixing, Flare, Dome Improvements Phase 1
Change Order 2 Notes
• The plans include a clean -out in the 14" DS line that allow cleaning the line in one direction. This
change order provides for an additional clean -out on 14" DS line to allow cleanout in both
directions (CMR-13).
• The plans call for removal and replacement of the existing annular seals on Digesters 1-8 with
24" oakum, backer rod, and sealant. Oakum expands and contracts, and there was concern that
24" of oakum would expand and push out the backer rod and sealant. This change order
replaces approximately 15" of oakum with asphalt. The asphalt will hold the oakum in place and
will also serve as a sealant (CMR-15). The proposed seal is similar to the existing annular seals in
the digesters.
• Additional labor, materials and equipment for the redesign of the chiller pads and associated
drain pipe and service water pipe (CMR-17). The redesign was necessary because
manufacturer's shop drawings were for a system with a larger footprint and different
configuration than they gave the consultant during design.
• Additional labor and materials for the repair of brackets connecting the digester dome to the
concrete for Digesters 7 and 8. The repairs include replacing brackets and repairing cracked
concrete around the anchors. The repairs are needed prior to the installation of the annular
seal (CMR-19).
• Lead remediation for Digester No. 8 (CMR-20). Lead remediation will include complete removal
and disposal of lead paint on Digester No. 8.
Labor hours, material costs, and quantities in the contractors' proposal were reviewed. Approved
CMR's are saved in BIM 360. A summary of negotiations is provided in the table below. Additional
contract time for CMR-13, 17, and 19 is not provided because the work is not on a critical path.
Additional contract time for CMR-15 and 20 will be addressed in separate change order.
CMR
Days
CMR-13
0
CMR-15'
TBD
CMR-17
0
CMR-19"
0
CMR-20"'
TBD
Total
Original Proposal
$ 5,661.00
$ 208,822.00
$ 25,002.00
$ 74,492.00
$ 73,598.00
$ 387,575.00 $ 13,671.00
COF Counter
$ 5,661.00
$ 8,010.00
Approved Price
$ 5,661.00
$ 174,124.00
$ 14,957.00
$ 33,881.00
$ 73,598.00
$ 302,221.00
The City checked the proposed asphalt quantity and found it to exceed what was necessary for the project. The contractor
reviewed and reduced the proposed quantity.
"Additional compensation for delays and work that was covered by bid items in the contract were removed from the proposed price.
"' quotes were obtained from two remediation companies. The quotes were comparable. The contractor selected the company with the
slightly lower price and shorter schedule.
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, April 23, 2024 REFERENCE NO.: **M&C 24-0355
LOG NAME: 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2-EAGLE
SUBJECT:
(CD 5) Authorize Execution of Change Order No. 2 in the Amount of $302,221.00 to a Contract with Eagle
Contracting, LLC., for the Village Creek Water Reclamation Facility Digester Improvements Project and
Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2024-2028
Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Change Order No. 2 in an amount of $302,221.00 to City Secretary Contract
No. 58683 with Eagle Contracting, LLC. for the Village Creek Water Reclamation Facility Digester
Improvements project (City Project No. 102652) for a revised contract amount of $40,088,341.00;
2. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Rev Bonds Series
2023 Fund by increasing appropriations in the Village Creek Water Reclamation Facility Digester
Improvements project (City Project No. 102652) in the amount of $302,221.00 and decreasing
appropriations in the W&S Commercial Paper project (City Project No. UCMLPR) by the same
amount to effect a portion of Water's Contribution to the Fiscal Years 2024-2028 Capital
Improvement Program.
DISCUSSION:
On December 13, 2022, Mayor and Council Communication (M&C) 22-1046, the City Council authorized a
contract with Eagle Contracting, LLC. for construction of the Village Creek Water Reclamation (VCWRF)
Facility Digester Improvements Phase 1 project for an amount of $39,773,000.00. The contract was
subsequently revised by Change Order No.1 with a total amount of $13,120.00 administratively authorized
November 29, 2023 to provide for adjustments to piping and concrete pads due to utility conflicts,
replacement of door hardware in a control building with panic hardware, changes to pressure sensing
piping at the proposed flares to reduce pressure swings at the digesters, and replacing asphalt paving with
concrete paving.
Change Order No. 2 will provide an additional cleanout in a 14-inch digested sludge line to allow bi-
directional cleaning of the line, the inclusion of a layer of asphalt in the annular seals for Digesters 1
through 8 for a longer lasting and robust gas seal, adjustments to the chiller concrete pad and
piping, bracket and additional concrete repairs for Digesters 7 and 8, and lead remediation for Digester 8
to remove previously unknown lead material that was encountered during construction.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY),
instead of within the annual budget ordinance, as projects commence, additional funding needs are
identified, and to comply with bond covenants. The actions in the M&C will amend the City of Fort Worth's
Fiscal Year 2024-2028 Capital Improvement Program as follows:
60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2-EAGLE
Capital Revised
Fund y Project FY2024 CIP Authority Budget Change Name Appropriations (Increase/Decrease024
Name ) FY2FY2
Budget
56021 102652 - $0.00 This M&C $302,221.00 $302,221.00
— W&S Digester
Rev Improvements
Bonds
Series
2023
Funding is currently available in the Commercial Paper project within the W&S Rev Bond Series 2023
Fund for the purpose of funding the VCWRF Digester Improvements project.
Funding for the VCWRF Facility Digester Improvements project is depicted below:
FUND
Existing
Additional
project Total*
Appropriations
Appropriations
W&S Rev Bonds
Series 2021 -
$1,020,150.00
$0.00
$1,020,150.00
Fund 56019
W&S Rev Bonds
Series 2022 -
$2,218,432.00
$0.00
$2,218,432.00
Fund 56020
W&S Rev Bonds
Series 2023 -
$25,000,000.00
$302,221.00
$25,302,221.00
Fund 56021
Water/Sewer
Gas Lease Cap
$16,763,858.00
$0.00
$16,763,858.00
Proj — Fund
53004
W&S Capital
Projects — Fund
$4,122,829.54
$0.00
$4,122,829.54
56002
Sewer Capital
Legacy— Fund
$1,284,942.08
$0.00
$1,284,942.08
59607
Project Total � $50,410,211.62 � $302,221.00 �$50,712,432.62
*Numbers rounded for presentation purposes.
Business Equity —A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
The project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Commercial Paper project within
the W&S Rev Bonds Series 2023 Fund and upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the W&S Rev Bonds Series 2023 Fund for
the Digester Improvements project to support the approval of the above recommendations and execution
of the contract. Prior to an expenditure being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project ProgramActivity Budget Reference # Amount
11 ID Year (Chartfield 2)
FROM
Fund Department Account) Project Program ctivityl Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for Citv Manager's Office by: Fernando Costa (6122)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Suzanne Abbe (4970)
ATTACHMENTS
1. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2- EAGLE FID Table rev (WCF
04.01.24).xlsx (CFW Internal)
2. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2- EAGLE Form 1295.pdf (CFW
Internal)
3. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2- EAGLE MAP.pdf (Public)
4. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2- EAGLE MWBE Waiver.pdf (CFW
Internal)
5. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPR0VP1CO2-EAGLE.docx (CFW Internal)
6. Entitvinformation Eagle.pdf (CFW Internal)
7. ORD.APP 60VCWRF DIGESTER MIXING -FLARE -DOME IMPR0VP1CO2-
EAGLE 56021A024(r2)_(1).docx (Public)
8. PBS CPN 102652.pdf (CFW Internal)
60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO2- EAGLE FID Table
5 56021 0700430 4905151 102652 2024 $302,221.00
5 56021 0600430 UCMLPR 2024 ($302,221.00)
5 56021 0700430 102652 2024 $302,221.00
5 56021 0600430 4905151 UCMLPR UNSPEC 9999 $302,221.00
5 56021 0700430 4905151 102652 001780 9999 ($302,221.00)
2
56021 0700430 5740010 102652
001780
VNIM
$302,221.00 To pay contractor
Contract Compliance Manaeer
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Signature
Suzanne Abbe
Name of Employee
Senior Engineer, Capital Project Delivery
Title
4,0-p4Up4��
�oo� FORt�o��
ATTEST:
o
C� dda� nEaAS�pp
Jannette Goodall
City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX