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HomeMy WebLinkAboutContract 50054-A9CSC No. 50054-A9 AMENDMENT NO. 9 TO CITY OF FORT WORTH CONTRACT 50054 This Ninth Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Motorola Solutions, Inc. ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on December 18, 2017, the Parties entered into City Secretary Contract 50054 through a Houston -Galveston Area Council Cooperative Contact to provide Communication System and related services ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement for an additional radio tower and communication equipment in Northwest Fort Worth in the amount of $3,944,148.00, for a new year three total of $5,714,136.00. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to add Exhibit A-5 for an additional radio tower and communication equipment in Northwest Fort Worth in the amount of $3,944,148.00, for a new year three total of $5,714,136.00. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY Ninth Amendment to Fort Worth City Secretary Contract No. 50054 FT. WORTH, Tx ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Name: Mark McDaniel Title: Deputy City Manager Date: May 3, 2024 APPROVAL RECOMMENDED: By: Name: Kevin Gunn Title: Director, IT Solutions Department CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lawrence Crockett (Apr 02413:47 CDT) Name: Lawrence Crockett Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: ATTEST: FOR>°�a By. �s °�oado vp Name: Taylor Paris Title: Assistant City Attorney Opp*e° °°o*pd % .11k�R-+r pdQ4rElCAS o bIIuuob by By: Name: Jannette Goodall Title: City Secretary VENDOR: Motorola Solutions, Inc. By: f1Name: La ren Kirkland Title: Territory Vice President Date: April 24, 2024 CONTRACT AUTHORIZATION: M&C: 24-0311 Approved: 04/23/2024 1295: 2024-1139355 ATTEST: In Name: Title: Ninth Amendment to Fort Worth City Secretary Contract No. 50054 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A-5 .. i i I )F i=ORT WORTH, TX - NORTH-WEST SIMULCAST SUBSITE ADDITION City of Fort Worth, TX 7 m Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1 TABLE OF CONTENTS Section 1 SystemDescription......................................................................................................................... 1-1 1.1 System Overview............................................................................................................. 1-1 1.2 System design and Architecture...................................................................................... 1-2 1.2.1 P25 System Capacity and Expandability...................................................................... 1-2 1.2.2 Mission Critical Reliability Provided by Equipment Redundancy .................................. 1-2 1.2.3 Technology and Support for the Long-Term................................................................. 1-2 1.2.4 Coverage Design......................................................................................................... 1-2 1.3 Equipment List................................................................................................................. 1-6 1.3.1 High -Level Site Network Diagram................................................................................ 1-8 1.4 Simulcast System solution components........................................................................... 1-9 1.4.1 Simulcast Site.............................................................................................................. 1-9 1.4.2 Simulcast Combining System...................................................................................... 1-9 1.5 Electrical, HVAC and Equipment Space Requirements ................................................. 1-10 1.6 Ethernet Circuit.............................................................................................................. 1-11 1.7 Cutover Plan (ATP)....................................................................................................... 1-12 1.8 Acceptance Test Plan.................................................................................................... 1-12 1.9 Project ASSUMPTIONS................................................................................................ 1-12 Section 2 Statementof work........................................................................................................................... 2-1 2.1 Civil Work........................................................................................................................ 2-7 2.1.1 Site Development: Rawland Site with New Equipment Shelter at Newark Tower Site.. 2-7 2.1.2 Detailed Description: Rawland Site with New Equipment Shelter at Newark Tower Site2-7 2.2 Completion Criteria.......................................................................................................... 2-12 2.3 Schedule....................................................................................................................... 2-12 Section 3 PremierServices............................................................................................................................ 3-1 3.1 Premier Services Overview............................................................................................. 3-1 3.2 Proposed Service Level Agreements and Key Performance Indicators ........................... 3-2 3.2.1 Service Operations...................................................................................................... 3-2 3.2.2 Continual Service Improvement................................................................................... 3-3 3.2.3 Field Service Delivery.................................................................................................. 3-3 3.2.4 Security Management Operations................................................................................ 3-3 3.3 Motorola Solutions' Premier Services Capabilities........................................................... 3-4 3.3.1 Operations Center....................................................................................................... 3-4 3.3.2 Service Delivery Processes......................................................................................... 3-5 Section 4 Pricing............................................................................................................................................. 4-1 PriceAdjustment......................................................................................................................... 4-1 City of Fort Worth, TX August 14, 2023 7" Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. 0 Motorola Solutions Confidential Restricted Page i Section 5 Termsand Conditions..................................................................................................................... 5-2 5.1 Standard Terms and Conditions of Sale.......................................................................... 5-2 5.2 Payment.......................................................................................................................... 5-2 City of Fort Worth, TX 7th Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page ii Motorola Solutions, Inc. 1303 E. Algonquin Rd. Schaumburg, IL 60196 USA August 14, 2023 Mr. Lawrence Crockett IT Solutions 1515 11th Ave Fort Worth, TX 76102 Subject: P25 Simulcast 71h Site Addition Dear Mr. Crockett, MOrOM ^ik SOLUTIONS Tel. + 1 847 576 5000 Fax + 1 847 538 6020 Motorola Solutions, Inc. ("Motorola") is pleased to have the opportunity to provide the City of Fort Worth with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will address your needs and provide exceptional value. To best meet the functional and operational specifications of this solicitation this solution is to provide the equipment and services to add a seventh simulcast remote site to both of Fort Worth's public safety P25 radio system simulcast cells. This proposal is subject to the terms, conditions and pricing of the City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). This proposal is valid through November 30, 2023. Motorola would be pleased to address any concerns the City of Fort Worth may have regarding the proposal. Any questions can be directed to Casey Moore, Account Manager, at 817-368-8683. We thank you for the opportunity to furnish the City of Fort Worth with "best in class" solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the communications industry. Sincerely, Clay Cassard MSSSI Vice President Motorola Solutions, Inc. City of Fort Worth, TX 7th Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page iii SECTION 1 SYSTEM DESCRIPTION 1.1 SYSTEM OVERVIEW Motorola is pleased to propose an additional sub -site to the City of Fort Worth's 800MHz P25 Trunked IP Simulcast System. The Fort Worth Simulcast System consists of two separate Simulcast Cells with separate channels and prime sites sharing the same site constellation. This site will be the seventh site for both simulcast cells. The proposal will include one additional site with the necessary networking and RF equipment to operate on both simulcast cells. The backhaul connectivity between the site and the rest of the cell will be made of microwave transported Ethernet links provided by the City of Fort Worth. The proposed site will connect into the Fort Worth P25 System via both the Eagle Mountain Master Site and the Irving DSR site by means of these Ethernet connections. Additionally, all necessary master site licenses for operation are included. City of Fort Worth Simulcast System Overview Diagram FDMA 80OMHz GTR E55 GTR ESS 071x220ch. t :' 2x 20ch. New NW Site _ North Beach Site GTR ESS GTR ESS Q Zx 20ch. 2x 20ch. GTR ESS f 2x 20ch. . r ` Eagle Mountain fff111 -dlrr (Prime Site) Bergh 2 American Tower I' Westland - GTR ESS Zx 20ch. GTR ESS 2x 20ch. Rolling Hills Burnett Existing -- LEGEND (Eagle Mountain Irving DSR Care ► • : Existing Backhaul Link Master Site .. --b� ; Future Microwave Link Future RF Site Existing RF Site Figure 1: High Level Simplified Diagram showing the existing Fort Worth P25 800MHz Simulcast sites and the proposed additional sites with the Ethernet connections to the Prime Site and core. Only one Prime Site (Eagle Mountain) is shown for the sake of simplicity. City of Fort Worth, TX August 14, 2023 7t" Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 1-1 1.2 SYSTEM DESIGN AND ARCHITECTURE 1.2.1 P25 System Capacity and Expandability The existing Fort Worth ASTRO 25 platform is highly scalable and enables the City to expand the system to include additional sites at the other cities and support additional radio users, dispatch sites, dispatch consoles and RF sites that may be added in the future. Should the City require even more users in the future, the ASTRO 25 core is expandable to support 150,000 radio user IDs with the addition of radio user licenses. 1.2.2 Mission Critical Reliability Provided by Equipment Redundancy System and component -level redundancy at the prime site, RF sites, and dispatch site, eliminates any single point of failure in the system. The proposed design ensures that users can continue to communicate and maintain full featured functionality in the event of major or multiple failures. The simulcast prime site utilizes a comparator -based architecture along with a redundant TRAK timing and GPS reference module. The Simulcast sub -sites utilize MPLS routers to communicate with the core and each site has redundant site routers and switches. 1.2.3 Technology and Support for the Long -Term Built on the ASTRO 25 platform, our proposed solution uses technology that has already been deployed in over 500 Project 25 systems, including many Project 25 systems within the state of Texas including the Dallas -Fort Worth and Harris County Metropolises, for customers whose first responders rely on mission -critical communications during both day-to-day activities and during critical events. ASTRO 25 technology is modular and scalable, enabling the incremental addition of new features and functionality throughout the system's lifetime. The longevity of our proposed solution is represented by our already -existing commitment to support ASTRO 25 for the foreseeable future and by our singular focus as a company on developing communications solutions for public safety. 1.2.4 Coverage Design Motorola Solutions' Pre -sales Engineering team has designed this site's antenna system based on the city of Fort Worth's on -street portable coverage requirements in the city's North-West Extra - Territorial Jurisdiction (ETJ) area. Based on the customer -proposed locations, Motorola ran multiple different iterations for antenna heights, models and orientations. After careful comparison of coverage prediction maps for the city's ETJ and limits, the engineering team made an area -specific antenna model and height choice. Adding a new Simulcast sub -site into an existing Simulcast cell can alter the overall coverage significantly. For that reason, Motorola Solutions is including coverage testing for the entire City of - Fort Worth and the surrounding Tarrant County and North West ETJ regions to be performed after this new site is added. This test is strictly informational and is not intended to be used as a reference for any coverage performance guarantee. Motorola is not providing any coverage guarantee as part of this proposal. This test is performed to gather data on the new system's coverage performance for future design reference. The following table shows the specific parameters used for the coverage simulations at the proposed site location. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-2 Table 1.1 - Trunked Radio Cell Affiliation Latitude Longitude Ground Elevation Station Transmit Power Transmit Effective Radiated Power (ERP) Transmit Antenna Base Height Transmit Antenna Type Transmit Antenna Gain Transmit Antenna Azimuth Transmit Antenna Electrical Down tilt TX Combiner & Jumper Loss Transmit Line Type/Length Transmit Line Loss & additional Jumper losses Receive Antenna Base Height Receive Antenna Type Receive Antenna Gain Receive Antenna Azimuth Receive Antenna Electrical Down tilt Receive Line Type/Length Receive Line Loss TTA to RX Jumper Loss Tower -Top Amplifier Net Amplification Gain Expandable Site Subsystem Radio Reference Sensitivity Radio Faded Sensitivity (Minimum Usable Received Signal) Cf/N EFS: Effective Faded Sensitivity Site Parameters Fort Worth Simulcast Cells 1 and 2 32°58'27.86"N 97°25'14.08'W 833 ft 40 Watts 129.42 Watts 200 ft. DS7C08PPYU2D 8dBd Omni 0° 2° 4 dB AT158J50 Coax (230', 1-5/8") 2.9 dB 200 ft. DS7C12P36U-D 11.5 dBd omni 0° 0° AT078J50 Coax/ (230' , 7/8") 3.5 dB 0.3 dB 8 dB -118.5 dBm -108.40 dBm 17.70 dB -123.81 dBm Table 1.2 — Phasing Launch Delay Parameters Used at Each Site for Coverage Predictions Name Eagle Bergh 2 Mountain American Tower Westland Burnett RollingSite Site Cell Fort Worth Fort Worth Fort Worth Fort Worth Fort Worth Fort Worth Fort Worth Affiliation Simulcast Simulcast Simulcast Simulcast Simulcast Simulcast Simulcast Cells 1 and 2 Cells 1 and 2 Cells 1 and 2 Cells 1 and 2 Cells 1 and 2 Cells 1 and 2 Cells 1 and 2 Launch Delay 12 ps 0 ps 18 ps 0 ps 18 ps 13 ps 32 ps City of Fort Worth, TX 7th Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 1-3 City of Fort Worth, TX 7th Simulcast Site Add Map 1 — City Portable Coverage with the 7rh site added to the Simulcast Cell Radio: APX6000 (1/2 wave, belt -clip, speaker microphone, 3 Watts) August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 1-4 Map 2 — Overlay of City Portable Coverage for 6-site vs 7-site Simulcast Cell Radio: APX6000 (1/2 wave, belt -clip, speaker microphone, 3 Watts) City of Fort Worth, TX 7th Simulcast Site Add © Motorola Solutions Confidential Restricted August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. Page 1-5 1.3 EQUIPMENT LIST This section lists the equipment necessary for each site. Master Site Licenses (Applied to Fort Worth Core) • Qty (5) UNC ADDTL DEVICE License (10-pack each) • Qty (2) ASTRO 25 FDMA SITE License 7th Sub -site Rack Eauipment First Simulcast Layer: o GTR Expandable Site Subsystem Number 1: ■ Five (5) GTR 8000 Base Radios ■ One (1) Primary 6-Port Cavity Combiner ■ Two (2) SRX345 Site Routers (in the primary rack) ■ One (1) Primary 7-24 Channel ESS Receiver Expandable Multicoupler o GTR Expandable Site Subsystem Number 2: ■ Five (5) GTR 8000 Base Radios ■ One (1) Expansion 6-Port Cavity Combiner ■ One (1) Expansion Receiver Multicoupler Unit o GTR Expandable Site Subsystem Number 3: ■ Five (5) GTR 8000 Base Radios ■ One (1) Primary 6-Port Cavity Combiner ■ One (1) Expansion Receiver Multicoupler Unit o GTR Expandable Site Subsystem Number 4: ■ Five (5) GTR 8000 Base Radios ■ One (1) Expansion 6-Port Cavity Combiner ■ One (1) Expansion Receiver Multicoupler Unit o (1) TRAK91009E Timing Reference Unit o (1) GPS Antenna o (2) DS7C08PPYU2D dbSpectra Tx Antennas o (1) DS7C12P36U-D dbSpectra Rx Antennas o (1) Tower -Top Amplifier (with Control Monitoring Unit) o (1) 800MHz antenna system to include the following: 0 25 feet '/2" coax cable (lower jumper for RX line) o (2) '/2" N-male plated connectors City of Fort Worth, TX 7th Simulcast Site Add 0 25 feet'/4" coax cable (lower jumper for RX test line) o (2) 1/4" N-male plated connectors 0 25 feet '/2" coax cable (lower jumper for each of the two TX lines) o (2) 1/2" 7-16 DIN -male connectors 0 10 feet %2" coax cable (Each 2 TX combiners to 1 APM coupler. Total 2) o (2) 7-16 DIN Male connectors 0 20 feet 1/4' coax cable (APM to coupler. Qty 2) o (4) 1/4" N-male connectors August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-6 o (1) MC EDGE AUX IO Module Second Simulcast Layer: o GTR Expandable Site Subsystem Number 5: ■ Five (5) GTR 8000 Base Radios ■ One (1) Primary 6-Port Cavity Combiner ■ Two (2) SRX345 Site Routers (in the primary rack) ■ One (1) Primary 7-24 Channel ESS Receiver Expandable Multicoupler o GTR Expandable Site Subsystem Number 6: ■ Four (4) GTR 8000 Base Radios ■ One (1) Expansion 6-Port Cavity Combiner ■ One (1) Expansion Receiver Multicoupler Unit o GTR Expandable Site Subsystem Number 7: ■ Five (5) GTR 8000 Base Radios ■ One (1) Primary 6-Port Cavity Combiner ■ One (1) Expansion Receiver Multicoupler Unit o GTR Expandable Site Subsystem Number 8: ■ Four (4) GTR 8000 Base Radios ■ One (1) Expansion 6-Port Cavity Combiner ■ One (1) Expansion Receiver Multicoupler Unit o GTR Expandable Site Subsystem Number 9: ■ Two (2) GTR 8000 Base Radios ■ One (1) Expansion 6-Port Cavity Combiner ■ One (1) Primary 7-24 Channel ESS Receiver Expandable Multicoupler o (1) TRAK91009E Timing Reference Unit o (1) GPS Antenna o (3) DS7C08PPYU2D dbSpectra Tx Antennas o (2) DS7C12P36U-D dbSpectra Rx Antennas o (1) Tower -Top Amplifier (with Control Monitoring Unit) o (1) 800MHz antenna system feed lines and jumpers o (1) MC EDGE AUX IO Module The different GTR8000 Base Radios for each Simulcast Layer will be tied together through two LAN switches to connect to the site routers for their respective layers. No NM client is being included as a part of this proposal. Civil Equipment • Sabre 200-foot self -supported tower • MSB Shelter, 12' X 24' concrete building, including two (2) 20 kVA/18 kW UPS units' & 130 kW generator with 322-gallon subbase fuel tank. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-7 1.3.1 High -Level Site Network Diagram ------------------ i 7th Sub -Site (LAYER 01) SIMULCAST REMOTE SITE I TO EAGLE MOUNTAIN PRIME SITESITE {� I i ROUTER ROUTER NO.1 N0.2 WC EDGE H SWITCH Ntl.l I SWITCH NO.2 I � I II TT Ili I I I BMHz W1 T i � EMBEbbEb - 1 1 I l i 1 PPS GTR8000 GTR8000� l G#y5 140.1 r + NO.20 I I I M L 7th Submte REMOTE SITE f20 RF CHANNELS f -------------------J r------------------- i i 7th Sub -Site (LAYER 0 ) SIMULCAST REMOTE SITE I TO ROLLING HILLS PRIME 517E{ SITE SITE ROUTER ROUTER NGA NO.2 MC EDGE p-q SWITCH NO, I I SWITCH H0.2 5MHz W1 T I EMBEbbED - 1 PPS GTR8000 GTR8000 {.1S N]N0.20P T T__�T Y L 7th Subsilte REMOTE SITE (20 RF CHANNELS L------------------- J City of Fort Worth, TX 7t" Simulcast Site Add Figure 2: High -Level Diagram of the 7th Sub -Site Equipment and Network Connections August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-8 1.4 SIMULCAST SYSTEM SOLUTION COMPONENTS 1.4.1 Simulcast Site The GTR 8000 site system is at the core of the simulcast cell. The GTR 8000 platform requires low power, minimized rack space, and utilizes an IP-based transport layer, which allows increase backhaul flexibility and capacity. The TRAK9100 Timing Reference Module provides GPS services for each station at the site. The packetized audio is routed via the local redundant site routers to the microwave backhaul network. The microwave routes the audio to the active prime site to be voted. The proposed IP simulcast subsystems do not require site controllers at the remote sites in order to operate under control of the GCP 8000 site controllers at the simulcast prime sites. Simulcast site controllers control the simulcast site over 10013aseT Ethernet IP links. This reduces equipment cost and eliminates a potential point of failure. In addition, each site uses redundant site gateways and reference distribution modules for network transport, switching, and GPS reference functions. All equipment is provided with alarm outputs as required to deliver status information to the network management system. 1.4.2 Simulcast Combining System The P25 simulcast remote sites use GTR 8000 ESS (Expandable Site Subsystem) racks, a space - efficient, single -rack design that integrates up to six GTR 8000 base radios, power supply modules, redundant Ethernet LAN switches, redundant site gateways, transmit combiner, and receiver multicouplers. A diagram of the GTR 8000 ESS is shown in Figure 3 below. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-9 Microwave Snckhaul to Re giona I Control La c adons is ► Microwave Backhaul to Regional Control Lova6m s IIWBve FiWaue Batki,eul Baekhaul ed,einal edmFlul Rack- Integrated r Redundain r 1 Saw r Gateways I I I CPS Receiver I I I GRS I Receiver ■ :LANs, 1 A I Tx AITeuna � I I I I I I RX I Aurenna In -Rack Rx I Muilticaupler I & Combiner ; e , I @m@@ oo� I I I , 800 MHz GTR 8000 ESS I for Simulcast ------------------------------ A ----------------------------- Figure 3: Simulcast GTR 8000 ESS Layout The built-in six -channel Motorola Solutions combiner prepares the output signals from all the RF carriers in the GTR 8000 ESS for transmission on a single transmit antenna. The cavity combiner has built-in single stage circulator at each input. Each input to the combiner has a tuning and locking mechanism for each cavity to provide on -site frequency selection/tuning and to prevent unintentional detuning. Circulator loads are on the back of the combiner on a common heat sink. The transmit output from each GTR 8000 ESS can then either be sent to a dedicated transmit antenna, or combined with a second GTR 8000 ESS through a phasing harness. For each P25 trunked site, the proposed solution includes one transmit antenna to accommodate the six total channels. 1.5 ELECTRICAL, HVAC AND EQUIPMENT SPACE REQUIREMENTS The power requirements for the proposed solution are as shown below. Motorola requires two 20-amp circuits from the UPS to power each OP820 Power Distribution Unit circuit for the following equipment below. The Electrical and Heating, Ventilation, and Air Conditioning (HVAC) load requirements are listed below. Motorola requires a 15A Quad outlet at each operator position to support the proposed dispatch equipment. City of Fort Worth, TX August 14, 2023 7th Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-10 Equipment Simulcast Sub -Site GTR Radio(s) TRAK9100 Unit Rack/Cabinet Fans Site Routers (SRX345) MC EDGE AUX 10 24-Port LAN Switch Power Monitoring Device TX Combiner RX Multicoupler UPS AC 1 Max Power Current Total Max Power Total Total Qty. DC (W) (Amps) BTU (W) Amps BTU 2 AC 4 AC AC 4 2 AC 2 AC AC AC AC AC 384 1,311 15,360 52,444 120 1.09 409.45 240 2.18 818.90 39 0.34 132 156 1.36 528 122 1.07 416 488 4.28 1,664 25 0.22 82 50 0.44 164 29 0.25 97 48 0.50 194 Power source UPS UPS UPS UPS UPS UPS UPS UPS 8 0.07 27 24 0.21 81 UPS TOTAL 1 16,366 Table: Equipment Power Requirement 55,894 1.6 ETHERNET CIRCUIT The proposed new RF site will connect into the Fort Worth P25 system by means of Ethernet links. These Ethernet connections are required between the new site and the Eagle Mountain Master Site. All voice and control traffic between the sites, and the master site are packetized and carried over IP/Ethernet connections. The Backhaul Ethernet link is to be provided by the City of Fort Worth. It is recommended to integrate the new site into the Fort Worth Microwave Ring Network to provide for link redundancy. To meet the required grade -of -service for public safety voice communications, the underlying backhaul network that transports these packets must be able guarantee certain Quality -of Service (QoS) parameters. These include minimum bandwidth guarantees, latency, jitter, and packet -loss and end -to -end service availability. The following parameters and corresponding values will be required of the backhaul over the customer provided Ethernet link: • Minimum Bandwidth Guarantee (CIR): 5 Mbps (in each direction) • Traffic Priority (Class of Service): Highest • Packet Loss Ratio: 2 x10-4 • Max. 1-way Packet Delay: 20ms • Max 1-way Packet Delay Variation (Jitter): 1Oms • End -to -End Backhaul Path Restoration (within the network): 1.2 sec max City of Fort Worth, TX August 14, 2023 7t" Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Page 1-11 1.7 CUTOVER PLAN (ATP) Since this is a Greenfield site, the cutover will start with civil work. The new shelter and tower will be installed first. The generator will be installed next to the shelter and a fence will be put up around the tower and shelter. Once the shelter is setup and powered up with the proper electrical panels and entry ports, the LMR equipment can be installed. Motorola will install the racks and the RF equipment in the layout described above in this document. The antennas and lines will be setup on the tower and connected to the combining racks. In order to incorporate the proposed RF site into the existing Fort Worth Simulcast system, the City and Motorola will need to develop a detailed cutover plan. This plan, when executed precisely, will allow the integration to go as smoothly as possible and with minimal interruption to the day-to-day operation. Motorola will closely work with the City to provide a cutover plan during the implementation phase of the project. 1.8 ACCEPTANCE TEST PLAN Under the direction of the Motorola Project Manager, teams consisting of representatives from the City of Fort Worth and Motorola, will execute agreed -upon test procedures to confirm that the system has been designed and installed to meet all of the features and performance capabilities agreed upon in the contract. The Acceptance Test Plan (ATP) will verify the functionality of the new sub -site. An ATP will be provided during the implementation phase of this project depending on the customer requirement. All tests will be performed as described in the Acceptance Test Plan reviewed at the Design Review and the Acceptance Test Procedures mutually approved prior to the start of Acceptance Testing. This testing is meant to test the hardware, software, and functionality of the new site. The City representatives are encouraged to witness this field-testing in order to gain a better understanding of the system and test process. 1.9 PROJECT ASSUMPTIONS Motorola has made several assumptions in preparing this proposal, which are noted below. In case of any deviation from the below assumptions, a change order might be required. • There is no staging or training included in this proposal. • There is no coverage guarantee included in this proposal. • All coverage maps and feasibility studies are assuming re -phasing of the simulcast launch delays at all existing sites. All existing sites will need to be re -phased with the new site for the coverage to be optimal. • The customer understands that changing the site location will affect the resulting coverage and coverage will have to be re -modeled for optimal results accordingly. • Motorola will perform an informational coverage test around the new site and ETJ area of interest for data gathering. • Structural analysis is included for the new site if it is provided by Motorola. If the customer decides to provide the tower structure themselves, then they will be responsible for providing structural analysis for the tower. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-12 • In the case that the customer provides the tower, any remediation required to accommodate the proposed antenna loading will be the responsibility of the customer. • Motorola is not responsible for interference caused or received by the Motorola provided equipment except for interference that is directly caused by the Motorola provided transmitter(s) to the Motorola receiver(s). Should the customer's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. • Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of the customer. • The Customer has indicated that they require a 13OkW generator. Motorola will be responsible to provide the generator. The UPS is included in the MSB shelter. • The City of Fort Worth will be responsible for providing Ethernet Backhaul Links between the new site and the Eagle Mountain Master Site. Motorola is not responsible for providing or installing any backhaul links. The customer can choose any transport method they see fit for the backhaul network. • Motorola is not responsible to provide or configure the MPLS or Layer 3 routers for backhaul. The customer will need to provide the Nokia SAR-A MPLS routers they use at their other sites today. • Motorola will provide FCC licensing coordination. • Motorola has included the pricing for a new tower structure. • Motorola assumes that the site location chosen will not need intensive civil work remediation such as detention ponds building or enlargements, underground utilities relocation, erosion control devices installation, or any improvements for concrete trucks, drill rigs, shelter delivery, and crane access. If any of this work is needed, it will be customer responsibility to provide them. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 1-13 SECTION 2 STATEMENT OF WORK Motorola Solutions will install and configure the proposed equipment. The following table describes the tasks involved with installation and configuration. Assign a Project Manager as a single point of contact. X X Assign resources. X X Schedule project kickoff meeting. X X Deliverable: Signed contract, defined project team, and scheduled project kickoff meeting. Ensure that project team members attend all meetings relevant X X to their role on the project. Set up the project in the Motorola Solutions information system. X Record and distribute project status meeting minutes. X Maintain responsibility for third -party services contracted by X Motorola Solutions. Complete assigned project tasks according to the project X X schedule. Submit project milestone completion documents. X Upon completion of tasks, approve project milestone completion X documents. Conduct all project work Monday thru Friday, 8 a.m. to 5:00 p.m. X X Deliverable: Completed and approved project milestones throughout the project. Introduce team, review roles, and decision authority. X X Present project scope and objectives. X Review SOW responsibilities and project schedule. X X Schedule Design Review. X X Deliverable: Completed project kickoff and scheduled Design Review. City of Fort Worth, TX 7th Simulcast Site Add © Motorola Solutions Confidential Restricted August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. Page 2-1 Present the system design and operational requirements for the X solution. Present installation plan. 09 Present preliminary cutover plan and methods to document final X cutover process. Present configuration and details of sites required by system X design. Validate that Customer sites can accommodate proposed X equipment. Provide approvals required to add equipment to proposed X existing sites. Review safety, security, and site access procedures. X Present equipment layout plans and system design drawings. X Provide link specifications and demarcation points. X Provide heat load and power requirements for new equipment. X Provide frequency and radio information for each site as X applicable. Assume liability and responsibility for proving all information X necessary for complete installation. Assume responsibility for issues outside of Motorola Solutions' X control. Complete the required forms required for frequency coordination X and licensing. Ensure that frequency availability and licensing meet project requirements, and pay licensing and frequency coordination X fees. Review and update design documents, including System Description, Statement of Work, Project Schedule, and X Acceptance Test Plan, based on Design Review agreements. Execute Change Order in accordance with all material changes X to the Contract resulting from the Design Review. Deliverable: Finalized design documentation based upon "frozen" design, along with any relevant Change Order documentation. Provide site owners/managers with written notice to provide entry to sites identified in the project design documentation. Maintain access roads in order to provide clear and stable entry to sites for heavy-duty construction vehicles, cement trucks and cranes. Ensure that sufficient space is available at the site for these vehicles to maneuver under their own power, without assistance from other equipment. Obtain site licensing and permitting, including site lease/ownership, zoning, permits, regulatory approvals, City of Fort Worth, TX 7th Simulcast Site Add X 0 19 August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 2-2 easements, power, and Telco connections. Deliverable: Access, permitting, and licensing necessary to install system equipment at each site. Provide necessary buildings, equipment shelters, and towers for X installation of system equipment, as applicable Provide the R56 requirements for space, power, grounding, X HVAC, and connectivity requirements at each site. Provide adequate electrical power in proper phase and voltage X at sites. Confirm that there is adequate utility service to support the new X equipment and ancillary equipment. Ensure that each site meets the R56 standards for space, X grounding, power, HVAC, and connectivity requirements. Conduct one three-point ground resistance test of each site as X applicable. Prepare and submit Electromagnetic Energy (EME) plans for the site (as licensee) to demonstrate compliance with FCC RF X Exposure Guidelines as applicable. Prepare a lease exhibit and sketch of each site showing the proposed lease space and planned development at that site as X applicable. Pay for application fees, taxes, and recurring payments for X lease/ownership of property. Deliverable: Information and permitting requirements completed at each site. Provide adequate HVAC, grounding, lighting, cable routing, and surge protection based upon Motorola Solutions' Standards and X Guidelines for Communication Sites (R56) Ensure the resolution of environmental and hazardous material issues at each site including, but not limited to, asbestos, X structural integrity (tower, rooftop, water tank, etc.), and other building risks. Ensure that electrical service will accommodate installation of system equipment, including isolation transformers, circuit X breakers, surge protectors, and cabling. Provide structure penetrations (wall or roof) for transmission X equipment (e.g. antennas, microwave radios, etc.) as applicable Supply interior building cable trays, raceways, conduits, and wire X supports. Pay for usage costs of power and generator fueling, both during X the construction and installation effort, and on an ongoing basis. Deliverable: Sites meet physical requirements for equipment installation. Create equipment order and reconcile to contract. I X City of Fort Worth, TX 7th Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 2-3 Manufacture Motorola Solutions -provided equipment necessary X for system based on equipment order. Deliverable: Equipment procured and ready for shipment. Provide secure location for solution equipment. X Pack and ship solution equipment to the identified storage, or X site locations. Receive solution equipment. X X Inventory solution equipment and transport it to the sites. X X Deliverable: Solution equipment received and ready for installation Deliver solution equipment to installation location. X Coordinate receipt of and inventory solution equipment with X designated contact. Install all proposed fixed equipment as outlined in the System Description based upon the agreed -upon floor plans, connecting audio, control, and radio transmission cables to connect X equipment to the power panels or receptacles, and audio/control line connection points. Installation performed in accordance with R56 standards and state/local codes. Provide system interconnections that are not specifically outlined in the system design, including dedicated phone circuits, X microwave links, or other types of connectivity. Ensure that Type 1 and Type 2 AC suppression is installed to X protect installed equipment. Connect installed equipment to the provided ground system. X Label equipment, racks, and cables. a Perform preliminary audit of installed equipment to ensure X compliance with requirements and R56 standards. Note any required changes to the installation for inclusion in the X "as -built' system documentation. Deliverable: Equipment installed. Perform R56 site -installation quality -audits, verifying proper X physical installation and operational confiqurations. Deliverable: R56 Standards and Guidelines for Communication Sites audits completed successfully. Electromagnetic Interference (EMI) Analysis Perform EMI analysis for the Motorola Solutions -supplied equipment as applicable. Note: Motorola Solutions is only X responsible for interference caused by Motorola Solutions - City of Fort Worth, TX August 14, 2023 7th Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 2-4 provided transmitters to the Motorola Solutions -provided receivers. Should the proposed equipment experience interference, Motorola Solutions can be contracted to investigate the source and recommend solutions to mitigate the issue. Resolve any interference caused by equipment not supplied by X Motorola Solutions. Deliverable: EMI analysis completed. Verify that all equipment is operating properly and that all electrical and signal levels are set accurately. Verify that all audio and data levels are at factory settings. X Verify communication interfaces between devices for proper X operation. Ensure that functionality meets manufacturers' specifications and complies with the final configuration established during X design review or system staging. Verify the operational functionality and features of the solution supplied by Motorola Solutions, as contracted. Witness the functional testing. X Document all issues that arise during the acceptance tests. X If any major task for the system as contractually described fails during the Customer acceptance testing or beneficial use, repeat X that particular task after Motorola Solutions determines that corrective action has been taken. Resolve any minor task failures before Final System X Acceptance. Document the results of the acceptance tests and present for X review. Review and approve final acceptance test results. Deliverable: Completion of functional testing and approval by Customer. Finalize Cutover Plan. X X X Provide programming of user radios and related services (i.e. template building, re -tuning, testing and installations), as X needed. Notify the personnel affected by the cutover of the date and time X planned for cutover. Provide ongoing communication with users regarding the project X X and schedule. City of Fort Worth, TX 7th Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 2-5 Cut over users and ensure that user radios are operating on X system. Resolve punchlist items, documented during the Acceptance Testing phase, in order to meet all the criteria for final system X acceptance. Assist Motorola Solutions with resolution of identified punchlist items by providing support, such as access to the sites, X equipment and system, and approval of the resolved punchlist items. Deliverable: Migration to new system completed, and punchlist items resolved. Review the items necessary for transitioning the project to X warranty support and service. Motorola Solutions to provide services during year 1 warranty X which align with the proposed services. Provide a Customer Support Plan detailing the warranty support X associated with the contract equipment. Participate in the Transition Service/Project Transition Certificate X (PTC) process. Deliverable: Service information delivered and approved by Customer Provide manufacturer's installation material, part list and other X related material to Customer upon project completion. Provide an electronic as -built system manual on CD or other Customer preferred electronic media. The documentation will include the following: Site Block Diagrams. Site Floor Plans. Site Equipment Rack Configurations. X ATP Test Checklists. Functional Acceptance Test Plan Test Sheets and Results. Equipment Inventory List. Maintenance Manuals (where applicable). Technical Service Manuals (where applicable). Drawings will be delivered in Adobe PDF format. Receive and approve documentation. X Execute Final Project Acceptance. X X Deliverable: All required documents are provided and approved. Final Project Acceptance. City of Fort Worth, TX 7th Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 2-6 2.1 CIVIL WORK 2.1.1 Site Development: Rawland Site with New Equipment Shelter at Newark Tower Site Site Scope Summary ♦ Zoning Services for new tower site ♦ Engineering services for site construction drawings to support new site build ♦ Engineering services for regulatory approvals ♦ Typical Permitting for Rawland site ♦ New 200'-0" Self -Support Tower to be used for new antenna system ♦ New Drilled Pier tower foundation ♦ Material testing for new concrete foundations ♦ Clearing type- Medium ♦ New gravel access driveway with turnaround- up to 108 linear feet ♦ New fenced compound— up to 58'-0" x 58'-0" with 12'-0" wide double access gate ♦ New 600-amp, 120/240-volt, single-phase underground electrical service from new utility pole to new H-Frame— up to 30 linear feet (Utility Meter & Disconnect to be located on new Utility H- Frame) ♦ New 400-amp, 120/240-volt, single-phase underground from new Utility H-Frame to new shelter panel ♦ New 12'-0" x 24'-0" prefabricated concrete shelter to be used for installation of new equipment with new foundation and concrete stoop at base of new tower ♦ New 130kW Diesel Generator with 322-gallon subbase fuel tank on a new concrete foundation 2.1.2 Detailed Description: Rawland Site with New Equipment Shelter at Newark Tower Site Motorola Responsibilities: Site Zoning ♦ Coordinate zoning and permitting of the new tower site such that it is in full compliance with applicable jurisdictional requirements Site En2ineerin2 Conduct site walks to collect pertinent information from the proposed sites (e.g., location of Telco, power, existing facilities, etc.) Perform utility investigation/coordination Perform NEPA Threshold Screening, including limited literature and records search and brief reporting, as necessary to identify sensitive natural and cultural features referenced in 47 CFR Chapter 1, subsection 1.1307 that may potentially be impacted by the proposed construction activity. This does not include the additional field investigations to document site conditions if it is determined that the proposed communication facility "may have a significant environmental impact" and thus require additional documentation, submittals, or work. Regional Environmental Review (RER) report submittals if required by FEMA have not been included. Perform Cultural Resource study as needed to identify sensitive historical and archaeological monuments that might be impacted by proposed construction City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 2-7 ♦ Conduct 40' deep geotechnical exploration for Self -Supported towers ♦ Prepare site construction drawings showing the layout of various new and existing site components ♦ Compliance with construction drawing review ♦ Prepare, submit, and track application for local permit fees (electrical, building etc.), prepare FAA filings and procure information necessary for filing ♦ Conduct construction inspection of foundation steel prior to pour, materials testing of concrete foundations, and field density tests of backfill to ensure quality construction and installation ♦ Perform inspection of the site and the work performed by the Contractor to document that the site is built in accordance with the "Site Plans" and document any deviations or violations ♦ Perform Tower Plumbness Testing and tower height verification for FAA filing ♦ Third party inspections post installation ♦ Prepare record drawings of the site showing as -built condition post construction completion Site Preparation ♦ Obtain the permits such as electrical, building, and construction permits, and coordinate any inspections with local authorities that may be needed to complete site development work ♦ Provide one-time mobilization costs for the construction crews. Any remobilization due to interruptions/delays that are out of Motorola's control will result in additional costs ♦ Perform medium clearing of brush, grubbing, and disposal of vegetation and shrub growth within the site compound area and up to a 25-foot path around it up to 14,300 square feet ♦ Perform medium clearing of brush, grubbing, and disposal of vegetation and shrub growth within the access road area, up to 15-feet wide, up to 108 linear feet ♦ Grade the site compound and 10-foot path around it to provide a level, solid, and undisturbed surface for installation of site components, up to 8,000 square feet ♦ Supply and install gravel surfacing to a depth of 6 inches, including herbicide treatment and geotextile fabric installation, within the fenced site compound area, and up to a 1-foot path around it up to 3,844 square feet ♦ Provide a 12-foot-wide access road with double width turn around, up to 108 linear feet (including access road grading and gravel surfacing) ♦ Provide and install (1) culvert, up to 2 ft wide x 20 ft long ♦ Provide silt fence around the compound to control soil erosion, up to 150 linear feet ♦ Supply and install 8-foot-high chain -link fencing (7'-0" rail with (3) strands of barbed wire) with (1) 12'-0" double swing access gate for access around the shelter and tower compound, up to 266 linear feet ♦ Perform site touch up (fertilize, seed and straw) disturbed areas not covered with gravel after completion of construction work, up to 8,580 square feet. Landscaping, decorative fencing or any other aesthetic improvement that may be required by local jurisdictions has not been included and will be handled through a negotiated contract change notice Site Components Installation ♦ Construct (1) reinforced concrete foundation for the new equipment shelter with reinforcing steel necessary for foundations ♦ Construct (1) foundation for the new diesel generator with subbase fuel tank with reinforcing steel necessary for foundations ♦ Supply and install (1) prefabricated concrete shelter (up to 57,000lbs) including installation of loose material such as shelter awnings, door lights, etc. ♦ Supply and install (1) DO W diesel generator and connect to ATS located within 25 feet of generator City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 2-8 ♦ Supply and install (1) 322-gallon diesel subbase fuel tank including filling with fuel and connection to generator ♦ Supply and install (1)1 120/240-volt, 600-amp, single-phase meter pedestal and hook-up for electrical service by the local utility within 100 feet of the new compound. Meter and disconnect to be located on new Utility H-Frame. ♦ Provide all trenching, conduit, and cabling necessary for new underground service connection to the shelter from nearby utility termination located within 75 linear feet of the shelter ♦ Supply and install 6'-0" wide utility H-frame ♦ Supply and install a perimeter grounding system around the compound and shelter. The ground system is to tie to the fence and all new metal structures within the compound to meet current Motorola's R56 standards ♦ Conduct (1) three-point ground resistance test of the site. Should any improvements to grounding system be necessary after ground testing, the cost of such improvements shall be the responsibility of the Fort Worth, Texas ♦ Supply and install (1) free standing 24-inch-wide cable/ice bridge from the tower to the shelter, up to 10 linear feet ♦ Supply and install site signage to meet local jurisdiction, regulatory guidelines, and industry standards, up 5 each Tower Work ♦ Construct a drilled pier tower foundation including excavation, rebar, and concrete, up to 33 cubic yards ♦ Erect new 200-foot self-support tower ♦ Install manufacturer supplied tower lighting, antenna mounts, and any other miscellaneous tower accessories ordered with the new tower ♦ Supply and install grounding for the tower -base for self -supported towers Antenna and Transmission Line Installation ♦ Install (3) DS7C12P36U-D-RX antennas at tower top elevation of 200'-0" with tower manufacturer provided antenna mounts ♦ Install (1) Tower Top Amplifier (TTA) at tower top elevation of 200'-0" with contractor provided mount ♦ Install (5) DS7C08PPYU2D-TX antenna at 200'-0" with tower manufacturer provided antenna mount ♦ Install (2) GPS antennas at 10'-0" (secured to ice bridge post) with contractor provided mounts ♦ Install (1) 1/2-inch transmission line for TTA, up to 235 linear feet ♦ Install (3) 7/8-inch transmission lines for RX and VHF antennas, up to 705 linear feet ♦ Install (5) 1 1/4-inch transmission line for TX antenna, up to 1,175 linear feet ♦ Install (2) RG58 cable for GPS antennas, up to 50 linear feet ♦ Sweep test up to 11 transmission lines ♦ Provide and install attachment hardware for supporting new transmission lines on the antenna support structure every three feet, up to 2,115 linear feet ♦ Supply and install (1) ground buss bar every 75 vertical feet of tower per R-56 specification and (1) at the base of the antenna support structure for grounding RF cables before they make horizontal transition, up to 5 each Grounding Enhancement ♦ Install up to 4 radial ground runs and connect to tower ground City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 2-9 Other ♦ Existing Tree Trimming/ Removal for new site build Fort Worth, Texas Responsibilities for all Sites: ♦ If required, prepare, and submit Electromagnetic Energy (EME) plans for the site (as a licensee) to demonstrate compliance with FCC RF Exposure guidelines ♦ As applicable, coordinate, prepare, submit, and pay for all required permits and inspections for the work that is Fort Worth, Texas responsibility ♦ Pay for all utility connection, pole or line extensions, and any easement or usage fees prior to construction start ♦ Review and approve site design drawings within (7) calendar days of submission by Motorola or its subcontractor(s). Should a re -submission be required, Fort Worth, Texas shall review and approve the re -submitted plans within (7) calendar days from the date of submittal ♦ Pay for the usage costs of power, leased lines and generator fuelling both during the construction/installation effort and on an on -going basis. ♦ Pay for application fees, taxes, and recurring payments for lease/ownership of the property ♦ Provide personnel to observe construction progress and testing of site equipment according to the schedule provided by Motorola ♦ Provide property deed or lease agreement, and boundary survey, along with existing as -built drawings of the site and site components to Motorola for conducting site engineering ♦ Provide an executed lease for all privately owned sites within 90 days of project commencement ♦ Provide a right of entry letter from the site owner for Motorola to conduct field investigations ♦ Provide additional temporary space for staging of the construction equipment during the construction of new site facilities (tower, shelter, generator, fuel tank etc.) Assumptions: ♦ Pricing does NOT include Prevailing Wages. No prevailing wage, certified payroll, mandatory union workers or mandatory minority workers are required for this work. In the event it is subsequently determined that Prevailing Wages are required, MSI will be reimbursed for all costs required to attain compliance with Prevailing Wage requirements ♦ All work is assumed to be done during normal business hours as dictated by time zone (Monday thru Friday, 7:30 a.m. to 5:30 p.m.) City escort will not be required to gain access to the property and/ or continue work unless otherwise stated. Any delays due to additional coordination with personnel could result in additional charges ♦ All recurring and non -recurring utility costs [including, but not limited to, generator fuel (except first fill), electrical, Telco] will be borne by Fort Worth, Texas, or site owner ♦ All utility installations shall be coordinated and paid for by the site owner and located at jointly agreed to location within or around the new communications shelter ♦ Site will have adequate electrical service for the new shelter and tower. Utility transformer, transformer upgrades, line, or pole extensions have not been included ♦ Pricing has been based on National codes such IBC or BOCA. Local codes or jurisdictional requirements have not been considered in this proposal ♦ Hazardous materials are not present at the work location. Testing and removal of hazardous materials, found during site investigations, construction or equipment installation will be the responsibility of Fort Worth, Texas ♦ A maximum of (30) days will be required for obtaining approved building permits from time of submission, and a maximum of (60) days will be required for zoning approvals from time of submittal City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 2-10 ♦ For zoning approvals, a maximum of (60) days will be required from time of submittal with attendance at maximum of two (2) required planning meetings. ♦ The new tower location will pass the FAA hazard study, zoning, FCC, and environmental permitting ♦ If as a result of NEPA studies, any jurisdictional authority should determine that a proposed communications facility "may have a significant environmental impact", the environmental impact studies or field testing and evaluation related to such determination have not been included ♦ Additional tribal consultation fees will not be required ♦ FAA obstruction lighting has been included. Painting of any towers, antennas, mounts, and/or transmission lines has not been included ♦ Traffic control plans or lane closures for drilling or other construction activities has not been included ♦ No Stormwater Pollution Prevention Plan (SWPP) or detention ponds are required for site development ♦ hi the absence of geotechnical test data at the sites, normal soil conditions have been assumed. Normal soil is defined as per TIA/EIA-222-G guidelines ♦ Tower and foundation sizing is based on the tower loading requirements as a result of the RF Antenna System design and the Microwave Antenna System design (i.e. - dish sizes and locations obtained from paper path studies). If after physical path studies, the dish sizes and locations change, then Motorola will then review the impact to tower structure and foundations and revise applicable costs ♦ Foundations for the shelter, generator, and fuel tank are based "normal soil" conditions as defined by TIA/EIA 222. Footings deeper than 30 inches, raised piers, rock coring, dewatering, or hazardous material removal have not been included ♦ The soil resistivity at the site is sufficient to achieve resistance of ten (10) ohms or less with a standard ground rod installation. Communications site grounding will be designed and installed per Motorola's Standards and Guidelines for Communications Sites (R56) ♦ Underground utilities are not present in the construction area, and as such no relocation will be required. Includes septic systems and irrigation systems ♦ No improvements are required for concrete trucks, drill rigs, shelter delivery, and crane access to site ♦ If extremely harsh or difficult weather conditions delay the site work for more than a week, Motorola will seek excusable delays rather than risk job site safety ♦ The restoration of the site surroundings by fertilizing, seeding and strawing the disturbed areas will be adequate ♦ Spoils from the tower foundations can be dispersed on the property and will not be required to be transported to a dump location ♦ There is sufficient space to stage tower for erection ♦ Due to market volatility, the pricing provided for the Civil scope defined throughout this proposal is valid through 7/5/2024. If the project's Civil/Construction elements become delayed beyond this date, Motorola reserves the right to review all Civil material and services pricing before placing any orders with our 3rd party suppliers and vendors. After this date, and depending on current market conditions, Motorola may need to refresh our pricing of the affected Civil elements. If pricing is impacted, Motorola will submit a Change Order for execution before any Civil equipment and service orders are placed. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 2-11 2.2 COMPLETION CRITERIA ♦ Site development completed per issued for construction (IFC) construction drawings, project requirements, contractual obligations (including any Fort Worth Texas/Motorola approved changes) and approved by Fort Worth, Texas ♦ This shall be confirmed by contractor and reviewed with Motorola construction manager and project manager before inspections occur ♦ All jurisdictional and contractual required testing and inspections to be performed by the contractor. (Contractual testing and inspections defined and agreed to with project team and Fort Worth, Texas prior to project kick off, vendor solely responsible for conducting, coordinating, and paying for all jurisdictional required testing and inspections) ♦ Motorola site development checklist shall be completed and signed off by contractor prior to Fort Worth, Texas inspection. (Review with project team and Fort Worth, Texas and amend checklist as required at project kick off or before work begins) ♦ Site turn -over package completed and turned over to Motorola (As defined and agreed to with project team and Fort Worth, Texas) ♦ All punch list and deficiencies shall be completed prior to Fort Worth, Texas and Motorola inspections 2.3 SCHEDULE Below is a high level schedule of tasks with an approximate timeline and order of events. A final project schedule will be developed based upon mutual agreement between Motorola Solutions and the City of Fort Worth at the Detailed Design Review (DDR). The equipment order/ship timeline reflected below is the average lead time for materials. The duration may be impacted by global supply chain shortages. Q3 Q4 Q1 Q2 Q3 Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month PROJECT PHASE 1 2 3 4 5 5 7 a 9 1a 11 12 1 2 3 Design 1 Order Manufacture Install FNEI Antenna & Lines Program I Config I Optimize Testing, Acceptance Cut -Over (Go -Live) Closeout City of Fort Worth, TX August 14, 2023 7t" Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 2-12 SECTION 3 PREMIER SERVICES 3.1 PREMIER SERVICES OVERVIEW To ensure that Fort Worth's system performance meets the operational needs of Fort Worth's personnel, Motorola Solutions' proposed Premier Services package guarantees specific levels of system performance by shifting responsibility for managing the network to Motorola Solutions' experienced personnel. This shift will reduce Fort Worth's investment risks and system responsibilities, while increasing system efficiency, performance, and outcome predictability. Implementing this solution will enable FW to meet the following goals: • Lower Total Cost of Ownership — System management by Motorola Solutions will reduce the resources and time needed to maintain, monitor, and manage Fort Worth's network. Fort Worth will reduce the time and expense needed to train internal personnel, as well as the ongoing operational costs required for technology refresh, network upgrades, and repair. • Reduce Risk — As Fort Worth's partner, Motorola Solutions' dedicated experts will manage the system to ensure continual mission -critical communications for Fort Worth's personnel. Motorola Solutions' performance will be directly measured through SLAs based on relevant KPIs, ensuring that the system performs according to expectations. • Access the Latest Technology — End users will benefit from the latest features and functionality of the technology, without the organizational complexity of building and operating the network. The proposed plan includes access to technology, maintenance, and management, as well as processes, documentation, and reporting capabilities that may be unavailable with Fort Worth's internal resources. • Focus on Mission Critical — Relying on Motorola Solutions' dedicated team of experts to develop, customize, and maintain Fort Worth's mission critical system will enable Fort Worth's personnel to focus on running Fort Worth's organization while gaining the flexibility to redeploy key resources in more productive and cost-effective ways. Motorola Solutions' proposed services are based on a thoughtful alignment of our Premier Services capabilities with Fort Worth's needs and system performance goals. Breaking with the traditional approach to maintaining a mission -critical network, the managed service approach of our Premier Services package is to ensure that the network is running at peak performance through a regular cadence of management activities. These services will be delivered to FW through the combined efforts of a centralized Operations Center and on -location technical experts, aligned and communicating with each other according to Information Technology Information Library (ITIL) standard service delivery processes, and visible to Fort Worth's administrators and personnel through MyView Portal. Service activities and Motorola Solutions' service team are described in more detail below. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 3-1 3.2 PROPOSED SERVICE LEVEL AGREEMENTS AND KEY PERFORMANCE INDICATORS Per the managed service approach of this proposal, Motorola Solutions commits to meet Fort Worth's goals for system performance and mission -critical communications. Motorola Solutions will work with FW EOC to develop the specific SLAB and KPIs that represent these performance standards. As a starting point for that discussion, we have summarized our suggested services below. 3.2.1 Service Operations Motorola Solutions' dedicated Operations Center technologists will proactively monitor Fort Worth's system on a 24x7x365 basis, providing end -to -end management and ownership of network events and the steps needed to resolve them. These network monitoring and event management activities are supported by our team remotely diagnosing and remediating any issues that might cause interruptions to FW EOC's communications. Service Desk Motorola Solutions' Service Desk will serve as a single point of contact for all support issues, including communications between FW, third -party subcontractors and manufacturers, and Motorola Solutions. The Service Desk provides centralized remote telephone/email support for technical or administrative issues that require communications systems competence or equipment troubleshooting. The Service Desk will take all incoming calls from FW EOC's personnel, including service requests, notifications of service incidents, and network changes. These incoming calls will be recorded, tracked, and updated throughout the request fulfillment, issue resolution, or service restoration, in accordance with the agreed -upon SLAB. Network Monitoring and Event Management Network Monitoring and Event Management of Fort Worth's network will ensure continuous management of the system's operational functionality. Using sophisticated tools to remotely monitor FW EOC's system, Motorola Solutions' Operations Center often identifies and resolves anomalous events before they might affect user communications. Motorola Solutions' responsibilities in this area include event and intrusion identification, fault isolation, and impact analysis. Incident Management Motorola Solutions will provide ongoing Incident Management as events occur on the network, directed at minimizing impact to Fort Worth's communications by restoring service as quickly as possible. Once an anomalous event is identified, the incident will be recorded through a ticket, relevant stake holders will be notified, and the ticket will be updated and closed based on resolution of the event. Additional responsibilities include identification of tickets exceeding applicable SLA targets, with communication and escalation if needed. If a given incident can be resolved remotely, the Operations Center team will work to do so using existing connections to Motorola Solutions -managed network elements, prior to (or in parallel with) dispatching the Field Service Delivery team for On -site Incident Restoration. Problem Management Should incidents reoccur within the network, Motorola Solutions will proactively identify and correct the underlying cause through a process of Problem Management, rather than reactively addressing City of Fort Worth, TX August 14, 2023 7th Simulcast Site Add Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 3-2 each incident as it occurs. This activity prevents incidents from reoccurring and minimizes the impact of unpreventable incidents. Key responsibilities include all activities needed to proactively and reactively investigate, diagnose, and address the root cause of repetitive network issues, as well as the creation of a problem record that documents the steps needed to remedy problems. 3.2.2 Continual Service Improvement Performance Management Tracking, measuring, and reporting on Fort Worth's network performance is critical to identifying areas where communications are meeting expectations and where they can be improved. Using Performance Management, Motorola Solutions will design, implement, and maintain the network's performance data collection and report generation systems, including the scheduling and generation of standard network performance reports. Motorola Solutions personnel will monitor the KPIs of the overall network, network components, and applications, and use those measurements to ensure that it meets the appropriate service level targets. 3.2.3 Field Service Delivery Preventive Maintenance On -site repairs and network preventive maintenance will be provided by authorized local field services delivery personnel, who will be dispatched from and managed by Motorola Solutions' Operations Center personnel. Ongoing on -site Preventive Maintenance will ensure that network infrastructure equipment adheres to its original design, acceptance, and performance requirements. This service includes the systematic inspection, testing, and alignment of network elements, performed by certified technicians at a cadence that improves system efficiency, reduces failures, and minimizes total cost of ownership by extending the useful life of Fort Worth's network. On -Site Incident Restoration On -Site Incident Restoration delivers all activities that require local access to equipment by representatives of the Field Service Delivery team, including service fault diagnostics, service restoration, and parts exchange or repair. Using sophisticated scheduling and resource management tools, our technicians will restore the network to its operational standards, with guaranteed restoration times based on the established SLAB. Repair Management On -site Incident Restoration may require the exchange of interoperable units and spare parts, which Motorola Solutions will handle via Repair Management. This service includes the repair of units that are not functioning properly. Advanced Replacement Motorola Solutions offers, at additional cost, Advanced Replacement of hardware in the field for units under repair at a centralized Motorola Solutions Repair Depot 3.2.4 Security Management Operations Mission -critical networks require ongoing, proactive security management to ensure that communications are received only by authorized users. Our Operations Center has a dedicated Security Operations Center (SOC) staffed by experts who will assess Fort Worth's unique security City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 3-3 risks, provide ongoing network security monitoring, and deploy tested software security patches to network elements as necessary throughout the system's lifecycle. Baseline Cybersecurity Risk Assessment Motorola Solutions' personnel will provide FW with a Baseline Cybersecurity Risk Assessment created using a holistic approach to information security. This assessment will focus on the internal and external factors that may pose operational threats, analyzing gaps in management processes, operational procedures, and technical implementation in order to prepare Fort Worth's operations for formal certification by security frameworks such as ISO 27001 or NIST. Physical and technical penetration testing will be used as needed to measure the system's ability to safeguard against potential vulnerabilities and exploits. The baseline assessment is reviewed every two years of the service. Security Monitoring Increased network activity, reduced performance, and loss in functionality may be symptoms of malicious software intrusion; Security Monitoring aims to detect this activity before it can materialize and negatively impact the operational system. Security Monitoring provides automated, real-time alerting and system oversight across mission critical operations to prevent these events. Technology -agnostic event collection and logging will enable 24/7 centralized security monitoring capability. A dedicated team of security professionals will continuously monitor FW EOC's systems for detected anomalies and suspicious activity, which can be used to create triggers and initiate alerting processes. Security Update Service (SUS) As Fort Worth's network technology evolves, Motorola Solutions will provide a Security Update Service (SUS) to deploy operating system and third -party software security patches to network elements included in Fort Worth's system. Network elements will be remotely patched on an as needed basis by dedicated Motorola Solutions engineers on behalf of FW. 3.3 MOTOROLA SOLUTIONS' PREMIER SERVICES CAPABILITIES Motorola Solutions' Premier Services capabilities consist of our team of experts, refined processes, and sophisticated tools, developed through our experience in delivering mission -critical communications. 3.3.1 Operations Center Our Operations Center is staffed with technical experts dedicated to FW and our other Premier Services customers. As Fort Worth's system is transitioned to the Operations Center team, these experts will be briefed regarding Fort Worth's network configuration, the service level performance targets that must be attained by our team, and the specific needs of Fort Worth's end users. With direct connectivity into FW 's network, Operations Center personnel will be able to view network trends, develop analytics that identify operational trends, and identify areas of potential performance improvement. These activities will enable us to understand incidents and alarms as they occur, and often resolve those issues remotely before they impact system performance. Complementing the Operations Center's 24x7x365 view of FW EOC's system is our team of local, experienced field personnel. While the Operations Center takes the lead on data analytics and incident resolution, our field team will focus on on -site repair, preventive maintenance, and the implementation of network improvements and upgrades. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 3-4 The Operations Center will work in partnership with your local field personnel to ensure seamless delivery. While the Operations Center takes the lead on data analytics and incident resolution, your field team will focus on on -site repair, preventive maintenance, and the implementation of network improvements and upgrades. The Premier Services team will keep watch over the entire network on a 24x7x365 basis to maximize availability and performance. They will also handle the lifecycle planning aspects of deploying, maintaining, and upgrading the network as needed, which will simplify FW EOC's financial budgeting as well as human resource planning processes. 3.3.2 Service Delivery Processes Our proposed Premier Services package has been developed by combining IT Service Management principles with our specific expertise in the implementation and service of mission -critical communication systems. IT Service Management principles are based on the ITIL framework, which advocates for the alignment of Premier Services with a customer's specific needs and processes. Through ITIL, the description of each service in this proposal provides a granular baseline for both the outcomes delivered and how the services interact with each other as part of a complete solution. Motorola Solutions' formal internal training, mentoring, and Digital Six Sigma programs support the ongoing improvement of our service delivery to ensure that FW EOC receives the most return on investment throughout the life of the network. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 3-5 SECTION 4 PRICING Motorola is pleased to provide the following pricing for the proposed equipment and services to the City of Fort Worth. Proposed Equipment $2,904,786.00 Implementation Services $1,726,592.00 Warranty Services - Year 1 Included HGAC RA05-21 and Fort Worth Contract #50054 Equipment Discount ($703,613.00) SUA and Post -Warranty service pricing below is provided for planning purposes and not included in this proposal. After the first year warranty, the lifecycle services (SUA and Maintenance) can be added to the City's existing managed service agreements via change order. Year 2 $27,278.00 $161,208.00 Year 3 $28,642.00 $173,361.00 Year 4 $30,074.00 $182,029.00 Year 5 $31,578.00 $191,126.00 PRICE ADJUSTMENT Due to significant market volatility and material price fluctuations in raw materials such as steel, copper, finished wood and concrete, in the event of a cost increase in material, equipment or energy occurring during implementation of the project through no fault of Motorola Solutions, the contract price, time of completion and/or contract requirements shall be equitably adjusted by Change Order in accordance with the procedures of the contract documents. Motorola Solutions reserves the right to apply a fuel surcharge to the quoted freight rates on all shipments based on the cost of diesel at the time of shipment. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 4-1 SECTION 5 PERMS AND CONDITIONS 5.1 STANDARD TERMS AND CONDITIONS OF SALE This proposal is subject to the terms, conditions and pricing of City of Ft. Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). *Data Location oDisclaimer: Data for the State of Texas Customer may be exported by Provider if (1) access is needed for internal business purposes such as processing orders or invoices to Poland, or (2) access to City Data is necessary to enable third tier development support personnel located in Denmark, Poland, India or Malaysia to perform fixes or other remedial services associated with the products and services purchased hereunder. •Product Accessibility oDisclaimer: Motorola provides products geared towards law enforcement professionals in their day-to-day operations and as such, our mobile video products are provided to work in and be supported in that environment. This Agreement encompasses a large variety of products, and as such accessibility for mobile video products may vary based on it's environment and function, as such the accessibility requirements in this section shall not apply to Mobile Video Products. To the extent that accessibility standards could be applicable and/or commercially feasible for the applicable products and their environment, the DIR agencies may request that Motorola either provide the most recent VPAT assessment (if available), complete a VPAT assessment in a reasonable timeframe, or respond to an accessibility information requests within in reasonable timeframe. 5.2 PAYMENT City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 5-2 Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. Payment for the System purchase will be in accordance with the following milestones. System Purchase (excluding Subscribers, if applicable) 1. 25% of the Contract Price due upon contract execution (due upon effective date); 2. 60% of the Contract Price due upon shipment of equipment from Staging; 3. 10% of the Contract Price due upon installation of equipment; and 4. 5% of the Contract Price due upon Final Acceptance. For Lifecycle Support Plan: Motorola will invoice Customer annually in advance of each year of the plan For multi -year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, "All Items," Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. "All Items," not seasonally adjusted shall be used as the measure of CPI for this price adjustment. The adjustment calculation will be based upon the CPI for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S. Department of Labor (http://www.bls.gov) immediately preceding the new maintenance year. For purposes of illustration, if in Year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base). Any pricing change would be documented in a change order executed with the Customer. City of Fort Worth, TX 7t" Simulcast Site Add August 14, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Confidential Restricted Page 5-3 Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORTWRRTTH� Create New From This M&C DATE: 4/23/2024 REFERENCE **M&C 24- LOG NAME: 04MOTOROLA NORTHWEST NO.: 0311 TOWER AMEND CSC 50054 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc. to Increase the Contract Amount by $3,944,148.00 for an Additional Radio Tower and Communication Equipment in Northwest Fort Worth, for a New Year Three Total of $5,714,136.00, Using Houston -Galveston Area Council Contract No. RA05-18 Cooperative Contract, or its Successors RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc. to increase the contract amount by $3,944,148.00 for an additional radio tower and communication equipment in Northwest Fort Worth, for a new year three total of $5,714,136.00 using Houston -Galveston Area Council Contract No. RA05-18 Cooperative Contract, or its successors. DISCUSSION: The City of Fort Worth maintains a radio communications system, the North Texas Interoperable Radio Network (NTIRN), utilized by most City departments and almost 200 external government entities. Mayor and Council Communication (M&C) C-28495 authorized a System Purchase Agreement with Motorola Solutions, Inc. (Motorola) in an initial annual amount of $1,602,101.00 using Houston - Galveston Area Council (H-GAC) Contract RA05-15 for the acquisition and implementation of radio related capabilities, and establishment of a four-year discount program for the purchase of radios, other system equipment and services. The discount program includes additional discounts of up to 20 percent off H-GAC pricing for radio equipment and a discount of up to 5 percent for services through December 17, 2025. Afterward, the City executed City Secretary Contract No. 50054 (Agreement) with Motorola. M&C C-28495 also authorized the City to purchase similar equipment and services under successive contracts, stating if H-GAC Contract RA05-15 is not extended but H-GAC executes a new cooperative contract with Motorola with substantially similar terms as H-GAC Contract RA05-15, that M&C authorizes the City to purchase equipment and services under the new H-GAC contract. M&C 21-0937, approved on December 14, 2021, authorized an amendment to the Agreement with Motorola for additional radios and other system equipment & services for three one-year terms with a first year amount of $1,462,800.00, second year amount of $1,609,080.00 and third year amount of $1,769,988.00 for a cumulative contract total of $4,841,868.00. On June 28, 2022, City Council approved M&C 22-0496 to acquire public safety radios and associated equipment and increase the contract amount in year two by $2,797,260.00 for a new year two total of $4,406,340.00. After this M&C, the total contract amount was an amount not to exceed $7,639,128.00. This M&C will authorize a contract amendment to increase the spend authority by $3,944,148.00 in the agreement's third year for a new radio tower and communication equipment in Northwest Fort Worth. During the last eleven years, the City has developed and expanded in North and Northwest Fort Worth. To accommodate the growth and to support the expanded City services that resulted, radio coverage must be extended by the implementation of an additional transmission site and tower. The Northwest Tower will provide the needed reliable radio communication coverage to the north and northwest areas of the City of Fort Worth and Tarrant County, improving communication for public safety and public works entities. Other terms and conditions of the existing agreement remain the same. PRICE ANALYSIS - H-GAC provides up to a 25 percent discount off list price for products commonly acquired by the City with no significant pricing increase compared to the last agreement approved by City Council on December 6, 2016 (M&C P-11978). In addition, Information Technology Solutions staff negotiated additional discounts of up to 20 percent off H-GAC pricing in an agreement with Motorola approved by City Council on December 5, 2017 (M&C C-28495). SUCCESSOR CONTRACTS - In the event the H-GAC agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use H-GAC Contract No. RA05-21 to make purchases authorized by this M&C. As noted, H-GAC Contract No. RA05-21 expires on July 31, 2024. If H-GAC Contract No. RA05-21 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contracts. If H-GAC Contract No. RA05-21 is not extended, but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract No. RA05-21, this M&C authorizes the City to purchase the equipment and supplies under the new H- GAC contract. BUSINESS EQUITY - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — Upon City Council's approval, the existing agreement will be renewed in accordance with H-GAC RA05-21 or its successor. RENEWAL OPTIONS — The agreement may be renewed for additional one-year terms at the City's option, in accordance with H-GAC RA05-21. If H-GAC Contract RA05-21 is not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract RA05-21, this M&C authorizes the City to purchase equipment and services under the new H-GAC contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Tax Notes Series 2023 Fund for the NW Radio Tower project to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity I Budget Reference # Amount ID ID Year I (Chartfield 2) FROM Fund I Department Account I Project ' Program Activity I Budget I Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Mark McDaniel () Originating Denartment Head: Kevin Gunn (2015) Additional Information Contact: Donlen Ruffin (2017) ATTACHMENTS 04MOTOROLA NORTHWEST TOWER AMEND CSC 50054 funds availabilitv.ndf (CFW Internal) FID Table Motorola 50054 NW Tower.XLSX (CFW Internal) Form 1295 Certificate 101180453.ndf (CFW Internal)