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AMENDMENT NO. 2 TO
CITY SECRETARY CONT T O. 26268
CONTRACT FOR BUDGET A_ND ANALYSIS SYSTEM
This Amendment "Amendrnent") is made effective as of October 1, 2009 ("Effective
ffeoctive
Date") and entered into by and between the City of Pert Worth, a home rule municipal
corporation situated in Tarrant, Denton and 'vise Counties, Texas, hereinafter called
"City," and C l Technologies Solutions, inc., "C l"" , formerly CG AMS Inc., and
American Management Systems, Incorporated, individually referred to as a "party,"' and
collectively referred to as the "'parties."
RIECITALS
WHEREAS, the parties entered into a Contract for Budget and Analysis System dated.
September 101, 200,01, which is on file as City Secretary Contract No. 26268 "CSC No.
26268"), and subsequently uently amended CSC No. 26268 can or about October 1 2007 to
modify the term, which, such amendment is on file as City Secretary Contract No. 37767
("CSC No. 37767"); CSC Nos. 26268 and 37767 are hereby y c allectively referred to as the
"Agreement,-"" and
WHEREAS, the term of the Agreement was extended through September 30, 2009; and
WHEREAS, the parties wish
to ether amend the Agreement to extend the term and
modify other conditions.
NOW THEREFORE,, ire consideration of the foregoing, for other good and valuable
consideration, receipt o. which rs erel acknowledged,r � e l ed t e parties hereby agree as
follows
1. Governing Document
The Agreement is incorporated herein and forms a part of this Amendment.
Except as provided below, all other terms and conditions of the Agreement shall
remain unchanged an in full force and effect and are hereby ratified and
reaffirmed ed by the parties hereto. In the event of any conflict or inconsistency.
between the provisions set forth in the Amendment, this Amendment shall govern
and c ntro l.
2. Section 3. Cost of Work
3.2 The first sentence is hereby modified to delete "annual renewal options
through September 30, 2009," and replace with `annual renewal options through
September 30, 2012."
OFFICIAL. RECORD
WORTH,CITY SECRETARY
3. Section 4. Contract Term and Performance Schedule
4.1 The fourth sentence is hereby modified to delete "annual renewal opti,ons
through September 30, 2009," and replace with "annual renewal options through
September,30, 2012."
4. The annual maintenance fee shall not exceed fifty one thousand fifty one dollars
($51,051.00) for the renewal term beginning October 1, 2009 and ending
September 30., 20,10. The pla,rt,ies shall negotiate an agreed upon rate for each
renewal period thereafter. Procedures for invoice and payment shall be in
accordance with the terms set forth in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment in multiple
originals by their respective duty authorized representatives.
City of Fort Worth, Texas CGI Technologies and Solutions,
44cityY) Inc. (11CGI11)
By*-
BY0
Karen L. nt, omery Patrick J. Colacicco
Assistant City Manager Vice President
Date: /?: ,'- Date:
Approved as to and Legality Attest.,
By: By- I
(B :,
ales Na B. Farmer �4arty Hendrix >
;40 QQ;0 0 0
Assistant City Attorney City Secretary *Cy AM* 0
JAM$*
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Contract Authorization: **rl -0
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M&C- C-23033
Date Approved: 9/16/08
0 OFFICIAL RECORD
2 CITY SECRETARY
r
FFT, WORTH, TX
Page I of 2
t of Fort Worth Texas
Mayor an di , Council Co un "icat I ion
COUNCIL CT ON.- Approved, on 9/16/2008
0
DATE: Tuesday, September 16, 2008 REFERENCE NO., **C-23033
LOG NAME,- 13BRASS1
SU�BJECT:
Authorize Amendment to City Secretary Contract No. 26268,for Budget and Analysis System with
American Management Systems, Inc.,, to Extend, the Term for Annual Maintenance and Support for the
Budget Reporting Analysis Support System in an Amount not to, Exceed 511,051. O
RECOMMENDATION[-,
It is recommended that the City Council authorize the City Manager to elxecut'e an am�e�n,dment to City
Secretary Contract No. 26268, for the Budget Reporting AnalysiI s Support System with American
Management, Systems, Inc., in an amount not to exceed $51,051.00, to extend the term for annual
maintenance and support of the Budget Reporting An alys,iis Support System.
DI CUISS�ION,:
In October 2000 (M&C C-18 68) the City Council authorized, the purchase of software and maintenance
support from American Management Systems (AMS), which has since changed names to, CGI
Technologies and Solutions Inc., (CGII), for the Budget Reporting Analysis Support System (BRASS)
budgeting softwa�re under a contract for BRASS, City Secretary Contract No. 2'6268, (the
Agreement). Prior to the acquisition of BRASS, the City relied on, a COBOL-based IBM mainframe
application that had been in place for approximately 22 years and became difficult to maintain and,
support. The purchase of BRASS from AM; represented an overwhelming improvement in efficiency,
capabilities, and sophistication:, with regard to the City's budgeting and reporting process.
The Agreement with AIDS also provided annual software maintenance support for BRASS at an increase
not to exceed: five percent per annum. Fiscal Year 2006-2110017 maintenance costs were $48,u 20.00.
The proposed amendment extends the term of the Agreement through September 30, 2009, The
Agreement may be renewed annually by the City Manager at the discretion of'the City and CGI.
The software vendor for the BRASS system has offered an upgraded version of the product, called
Performance Budgeting. This version is web based and may be superior to the current version in use,
which is not web based and has limited technical support. Staff is exploring the new functionality of'
Performance Budgeting, and the possible conversion to this web, based product. Because data elements in
BRASS are not identical to those in the, newer version,, implementation will require some staff work as well
as vendor assistance to migrate the data from BRASS into the newer product., Staff is currently working
with the vendor to determine the approxirnate cost for such a conversion/implementation assistance, and
will provide information to Council along with a recommendation when this effort is finalized. As with most
proprietary software, annual maintenance costs, will still be necessary and those fees will be subject to
further negotiations,, if it is recommended to convert.
FISCAL INFORMATION / CERTIFICATION.
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund.
http-,Happs.cfwnet.org/ecounelI/printmc.asp?id I 03918&print=ti-ue&DocTyple--Print 12/310/2009
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..........
FUND CENTERS:
TO, Fund/Account/Centlers, FROM Fu,inid/Account/Centers
........... ........
GG01 5391!20 090,5500 $.51,01511.�00
CERTIFICATIONS.-
-I'll..........
Submitted for-City Karen Montgorniery 1(62,22)
On"1910ift Peloartment Heads, Lena El'ili�s, (85 17)
Additional, Inform.ation CIP.Ptact., Sandy Oliver (7'371)
ATTACHMENTS
No attachmen�ts, fou�nd:�.
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