HomeMy WebLinkAboutContract 35728-A1 CITY SECRETARY
CONTRACT NO. 3, -AI
Amendment to Software Support Agreement
For Municipal Court Integrated Case Management System
City Secretary Contract No. 35728
This Amendment ("Amendment") is entered into by and between the City of Fort
Worth ("City"), a home-rule municipal of the State of Texas, and CourtView Justice
Solutions Inc. ("Company"), a Delaware corporation with principal offices located at
5399 Lauby Road, Suite 200, North Canton, Ohio, as successor in interest to MAXIMUS,
Inc. This Amendment amends the Application Software Support Agreement for
Municipal Court Integrated Case Management System City Secretary Contract No. 35728
("Agreement"). The City has acquired additional software from Company; accordingly
the parties agree to amend the Agreement as follows:
1. Effective October 1, 2008, the Company purchased and assumed certain
assets and responsibilities of MAXIMUS, Inc., which assets and responsibilities included
the Agreement and the underlying intellectual property. The Company agrees to be
bound by all terms and conditions of the Agreement. The parties agree that "CourtView
Justice Solutions Inc." shall be substituted for "MAXIMUS" throughout the entirety of
the Agreement effective October 1, 2008.
2. The first paragraph of Section 3 of the Agreement, "Compensation," and
the listed quarterly payment immediately following that Section 3 are deleted in their
entirety and replaced with the following:
In consideration of the performance of support services as set forth in this
Agreement, City shall pay Company the annual fee set forth on Schedule A, which
annual fee shall be paid in quarterly installments as set forth on Schedule A.
Payments from City shall be due forty-five (45)days after the invoice. In the event
of a disputed or contested billing, only the portion so contested will be withheld
from payment, and the undisputed portion will be paid. City will exercise
reasonableness in contesting any bill or portion thereof. No interest will accrue
on any contested portion of the billing until the contest has been mutually
resolved. City shall make payment in full to Contractor for contested billings
within 60 days of the date the contested matter is resolved.
The remaining paragraphs of Section 3 of the Agreement, "Compensation," shall
continue in full force and effect throughout the term of the Agreement.
3. Schedule A of the Agreement is deleted in its entirety and replaced with
the Schedule A attached to this Amendment and fully incorporated herein by reference.
4. All other terms and provisions of the Agreement that are not specifically
amended by this Amendment are and shall remain in full force and effect throughout the
term of the Agreement.
This Amendment is effective as of the 16thday of October , 2009.
CourtView Solutions Justice, Inc. City of Fort Worth
By: d�L=z By:
Kevin Bade Print e: Charles W. Daniels
General Manager Print Title:Zil +a.,+ Qjj M2adjer
Date: /0 Date: 46• /o
ATTEST:
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c °� �yd Marty Hendrix
$�aa °00°0000 `Y City Secretary
�nt�.11UX.ab4° �.r APPROVED TO FORM
LEGorry
Deni C. McElr
Assistant City lorney
M&C:
1st year Support/Maintenance-.shall be included at no additional cost to the City in the form of a
one-year warranty period, which begins on the Effective Date. The Effective Date shall be the
earlier of the following: (1) the date that installation and testing of the collections interface are
complete or(2) three months after the date that this Quotation is approved and signed by the
City. Both the City and CJS agree to sign the addendum at the end of this quotation to
document the Effective Date. Beginning on the one-year anniversary of the Effective Date,
Support/Maintenance shall be invoiced and paid in accordance with the terms of the"Software
Support Agreement For Municipal Court Integrated Case Management System"as amended.
ADDENDUM TO QUOTATION
THIS ADDENDUM ("Addendum") is made and entered into by and between THE CITY OF FORT
WORTH, a home-rule municipal corporation of the State of Texas ("City"), acting by and through
the Municipal Court Services Department Director, and COURTVIEW JUSTICE SOLUTIONS, a
Delaware Corporation ("Contractor"), acting by and through its duly authorized General Manager.
By execution of this Addendum, the City and Contractor agree that the"Effective Date"as defined
in this Quotation is _;_.!`r'i n Li( N 1 IV , 20 f C and that this Addendum shall serve as
conclusive evidence of such date.
The City and Contractor further agree that the period of the no-additional-cost one-year warranty
shall commence on this Effective Date and that Support/Maintenance shall be invoiced and paid
beginning on the one-year anniversary of the Effective Date.
CourtView Solutions Justice, Inc. City of Fort Wort
By' By:
Kevin Bade Deidra Emerson
General Manager Director— Municipal Court Services Dept.
Date: /a - (6 -v Date:
Schedule A
Application Software Systems Covered Under this Agreement
Note: Items on this Schedule A will include only those that apply to the specific
site being installed.
Software Annual Quarterly Start Date for
Payment Amt Payment Support
Amount
Case Management Module $93,300.00 $23,325.00 January 1, 2007
Judicial Management Module
Financial Management Module
Accounts Receivable Module
Web-based Public Access Module
RAMServer: Collections Interface $3,300.00 $825.00 1 year after
API: Support and Maintenance "Effective Date"'
Both parties understand, acknowledge and agree that Imaging and workflow are a
part of the Case Management Product. The product also includes the interfaces to
the IVR; Company, however, is not responsible for the operation or
function of that third party software product that is provided by the City.
The"Effective Date"shall be the earlier of the following: (1) the date that installation and testing of the
collections interface are complete or(2) three months after the date that this Amendment is fully executed
by both parties. Both the City and CJS agree to sign the addendum attached hereto to document the
Effective Date.
"EFFECTIVE DATE" ADDENDUM
THIS ADDENDUM (`Addendum") is made and entered into by and between THE CITY
OF FORT WORTH, a home-rule municipal corporation of the State of Texas ("City"),
acting by and through the Municipal Court Services Department Director, and
COURTVIEW JUSTICE SOLUTIONS, a Delaware Corporation ("Contractor"), acting
by and through its duly authorized General Manager.
By execution of this Addendum, the City and Contractor agree that the "Effective Date"
as defined in Schedule A to the Amendment is Ck 11 Ll C' f LC , 20 IC and that
this Addendum shall serve as conclusive evidence of such da .
The City and Contractor further agree that the period of the no-additional-cost one-year
warranty shall commence on this Effective Date and that Support/Maintenance shall be
invoiced and paid in accordance with Schedule A to the Amendment beginning on the
one-year anniversary of the Effective Date.
CourtView Solutions Justice, Inc. City of Fort Worth
By: �� -� By:�.(gGVI�
Kevin Deidra Emerson
General Manager Director-Municipal Court Services
Dept.
Date: /C>-/ so Date:
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/6/2009 —Removed from Consent Agenda, Ord. No.
18855-10-2009
DATE: Tuesday, October 06, 2009 REFERENCE NO.: **C-23828
LOG NAME: 38COURTVIEWJUSTICE2
SUBJECT:
Authorize Amendment to Application Software Support and Maintenance Agreement with CourtView Justice
Solutions, Inc., for the CourtView Case Management System and Adopt Appropriation Ordinance
RECOMMENDATION:
It�s xecoem elhax tae C1ty uie� r
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2. Anti brize th&City'Iv wager tp'amc�ie the'Softwa>a Support and Maintenance Service Agreement with
CourtView Duce-Solutions, Case'Management System`to increase the,total annual
service fees,tP':$�6,fOb,00;�att� :° �
3. Authorize the City Manager to enter into subsequent annual renewals of the Service Agreement for
application software sq, and maintenance services, subject to funds being appropriated for such renewal
periods.
DISCUSSION:
In January 2003,(M&G C 194Sa)t e'C ty C uncil''authorized the execution of an Agreer}cnt with
MAXIMUS Jusrice=Sollttmitsi�iatdnr� lt�.,(MAIvI(JS�for the purchase of the CourtView Case
r
Management System(Coui•kVi°v�) 4 S has':selected by the Municipal Court Services Department
through a Request for Proposed Rfl?)46 implement the new case management and electronic document
management system. The tiutial waria>Yypen, for the system e�tpired in December 2006.The Cary Council
approved M&C G-15785 on 7uly 1`I, Q07,at thori g.a fiate'pricc cont act for a Maintenance Agreement
not to,exceed'$93;300.00 aimu4lly Zvi ari i;it�al t %t ofive %ears ar►d annual renewal options contingent on
sufficient funds being'properYy appropriated,fog each:renewal period.'
In October 2008,MA UMUS was acquireci,by CourtView Justice Solutions,Inc., (CJS)and a notice of
assignment was issued by the Financial Management Services.Departmenton February 25,2009 authorizing
the transfer all contracts and agreements.
As part of the delinquent citations collections initiativeby_the Municipal Court Services Department,
(Department)an additional module for CourtView is now required in order to refer delinquent cases to the
collections vendor in the most efficient manner possible. This additional module will require an amendment
to the existing Support and Maintenance Agreement as it was not purchased under the original contract. CJS
has agreed to provide the module to the Department with a warranty period that will expire 12 months from
completion of the testing phase or 15,months from the date the amendment is executed,whichever comes
first. After the expiration of the warranty period,the fixed price contract for the additional module will be
$3,300.00 annually,rriAing the annual totaT,for service"fees$96;600,00:
w
The tion of the five,year term for
the initial Support and Mm*ntenance�Agreement As with the brigmil.service.contract,subsequent renewals.to
the amended Agreement shale"{iot require further Council approval provided that sufficient funds are properly
appropriated for each.renewal period:
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations and
adoption of the attached appropriation ordinance,funds will be available in the current operating budget,as
appropriated,of the Special Trust Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
FE72 539120 038535010000 $6,600.00 FE72 539120 038535010000 $6,600.00
FE72 431038 038535010000 $6.600.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Charles Daniels (6183)
Originating Department Head: Deidra Emerson (6711)
Additional Information Contact: Kimberly O'Neil (6737)
ATTACHMENTS
1. 38COURTVIEWJUSTICE2 AO.doc
2. FUNDS AVAILABLE.doc