HomeMy WebLinkAboutContract 36451 CITY SECRETARY
CONTRACT NO. ncLb
STATE OF TEXAS § FIRST AMENDMENT TO
§ CITY SECRETARY CONTRACT
COUNTY OF TARRANT § NO. 35984
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 35984 ("Agreement")
is made and entered into by and between THE CITY OF FORT WORTH ("CITY'), a home rule
municipal corporation situated in Tarrant, Denton, Parker and Wise Counties acting by and
through its duly authorized Assistant City Manager, and Emma S. Walker, PC
("CONSULTANT") acting by and through its duly authorized representative
WHEREAS, the CITY and CONSULTANT, made and entered into City of Fort Worth
City Secretary Contract No. 35984, ("CONTRACT"), which was authorized by the City Council
by M&C P-10474 on the twenty-fourth day of October, 2006; and
WHEREAS, the CONTRACT involves Accounting Services; and
WHEREAS, in M&C G-15970 the City Council authorized increasing the available funds
for this contract by One Hundred Thousand Dollars ($100,000.00).
NOW, THEREFORE, CITY and CONSULTANT, agree as follows:
1.
The second paragraph of the CONTRACT is amended to add the following sentence:
"CITY and CONSULTANT consent to keep this Agreement effective until September 30, 2008,
or when CITY deterinines the Services are complete,whichever occurs first."
First Amendment to Contract No. 35984
Page 1 of 2 .__
am
2.
The third paragraph of the CONTRACT is amended to read: "Fee. In consideration of
the Services to be performed hereunder by Consultant, City promises and agrees to pay
Consultant an amount not to exceed One Hundred Ninety Thousand Dollars ($190,000) ("Fee").
The Fee shall be compensation for all Services. Payment from City to Consultant shall be made
on an invoice basis following receipt by City from Consultant of a signed invoice. The invoice
shall be submitted to City no later than the 15th day following the end of the month."
3.
All other provisions of the CONTRACT that are not expressly amended herein shall
remain in full force and effect.
Executed on this the\.�day ofa ," , 200_8.
ATTEST: CITY OF FORT WORTH
4�
• City Qtcretary Karen Montgomery
Assistant City Manager/CFO
APPROVED S TO FORM CONSULTANT:
yant Emma S. Walker, PC
By:As ity orney Name: Emma S. WaRcer
Title: Chief Executive Office
1009 Henderson Street
Fort Worth, Texas 76102
M&C: G-15970
First Amendment to Contract No. 35984
Page 2 of 2 ;
,,;F1�J Ii Ili;i °��,6u
ON HN"AM
R l @161 J0 HI TEE.
Page 1 of 2
City of Fort Worth., Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/2712007 - Ordinance No. # 17875-11-2007
DATE: Tuesday, November 27, 2007
LOG NAME: 13EMMAWALKER07 REFERENCE NO.: **G-15970
SUBJECT:
Authorize Amendment No. 1 to the Professional Services Agreement with Emma S. Walker, PC, to
Assist in the Completion of the FY 2006 Comprehensive Annual Financial Report and Adopt
Supplemental Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Amendment No. 1 to City Secretary Contract No. 35984, a professional services agreement
with Emma S. Walker, PC, to assist in the completion of the FY2006 Comprehensive Annual Financial
Report, increasing the compensation by $100,000, for a total cost not to exceed $210,000; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund
by $100,000, and decreasing the unreserved, undesignated fund balance by the same amount.
DISCUSSION:
The Finance Department uses this agreement to assist in the completion of the FY 2006 Comprehensive
Annual Financial Report (CAFR). Contract accounting staff from Emma S. Walker, PC, assisted with
completion of the FY2004 and FY2005 CAFRs and is assisting with the FY2006 CAFR. Additional
assistance will be needed from Walker to help complete the FY2007 CAFR.
On August 24, 2006, the Purchasing Manager awarded a purchase order to Emma S. Walker, PC, to assist
in the completion of the FY2005 CAFR for a cost of $20,000. On October 24, 2006, Council approved
M&C P-10474, authorizing execution of a professional services contract with Emma S. Walker, PC, and
increasing the existing purchase order by $90,000, for a total cost of$110,000. The Finance Department is
requesting to increase the agreement by $100,000, for a total cost of$210,000. Contract accounting staff is
utilized to address peak load demands in accordance with recommendations made by MAXIMUS, Inc., as a
result of the operations review of the Finance Department.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the General Fund. Upon approval, the unaudited, unreserved, undesignated fund balance
of the General Fund will be $5,897,001, which is the amount available above the minimum reserve fund
balance of $51,164,694 required by the City's Financial Management Policy Statements (i.e., 10 percent of
the current-year adopted budget expenditures less the annual transfer from the General Fund to the Debt
Service Fund).
TO Fund/Account/Centers FROM Fund/Account/Centers
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/31/2007
Page 2 of 2
GG01 539120 0132010 $100,000.00 GG01 539120 0132010 $100,000.00
Submitted for Cif Manager's Office b Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Mae Gray-Rossi (8325)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/31/2007