HomeMy WebLinkAboutContract 37508 a w ,
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STATE OF TEXAS
§ KNOWN ALL BY THESE PRESENTS:
COUNTY OF TARRANT §
THIS AGREEMENT, entered into the 4L day of 2008 by and
between the City of Fort Worth, a Home-Rule Municipal Corporation situated in Tarrant,
Denton, Parker, and Wise Counties, Texas ("City"), by Fernando Costa, its duly
authorized Assistant City Manager, The Fort Worth Chamber of Commerce
("Chamber"), by William J. Thornton, its duly authorized Director and Willdan Financial
Services ("Consultant"), an independent contractor, by Frank G. Tripepi, its duly
authorized President. City, Chamber and Consultant may be referred to herein
individually as a Party, or collectively as the Parties.
WITNESSETH
That for and in consideration of mutual covenants and agreements herein contained, the
Parties hereto mutually agree as follows:
ARTICLE 1
CHAMBER AND CITY
The City and the Chamber are co-sponsoring the Study and related work contemplated by
this Agreement, The City and the Chamber will each pay fifty percent of the cost of the
Study up to $201,400 ($100,700 each) and up to $23,600 ($11,800 each) for up to 5
additional public outreach meetings at a cost of$4,720 per meeting as requested per the
Advisory Committee for a total contract amount not exceed $225, 000. The City will
submit payment to the Consultant and will direct the Consultant's performance under this
Agreement. The Chamber will reimburse the City the Chamber's share of the cost. The
Chamber will have three months from the execution of this Agreement to begin
submitting its reimbursement to the City.
ARTICLE 2
SERVICES
Section 1.
Consultant hereby agrees to perform as an independent contractor the services set forth in
the Scope of Services attached hereto as Attachment "A". These services shall be
performed in connection with a Study of Development Costs and Infrastructure Funding
in Fort Worth ("Study").
Section 2.
OFFIc-16 CORD'
WORTH. a
Additional services, if any, will be requested in writing by the City. City and Chamber
shall not pay for any work performed by Consultant or its subconsultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from oral
orders of any person.
ARTICLE 3
COMPENSATION
The City and the Chamber will each pay fifty percent of the cost of the Study up to
$201,400 0100,700 each) and up to $23,600 ($11,800 each) for up to 5 additional public
outreach meetings at a cost of$4,720 per meeting as requested per the Advisory
Committee for a total contract amount not exceed $225, 000 in accordance with the Fee
Schedule shown in Attachment"B". Payment shall be considered full compensation for
all labor, materials, supplies, and equipment necessary to complete the services described
in Attachment "A".
The Consultant shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of the
particular services so ordered and receipt by City of Consultant's invoice for payment of
same.
Acceptance by Consultant of said payment shall operate as and shall release the City
from all claims or liabilities under this Agreement for anything related to, done, or
furnished in connection with the services for which payment is made, including any act
or omission of the City in connection with such services.
ARTICLE 4
TERM
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of I
year beginning upon the date of its execution, or until the completion of the subject
matter contemplated herein, whichever occurs first.
ARTICLE 5
INDEPENDENT CONTRACTOR
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, o r e mployee of the City. Consultant shall have exclusive control of and
the exclusive right to control the details of its work to be performed hereunder and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, agents, employees, contractors and subcontractors. The doctrine of respondent
superior shall not apply as between City and Consultant, its officers, agents, employees,
contractors, and subcontractors, and nothing herein shall be construed as creating g a
partnership or joint venture between City and Consultant.
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ARTICLE 6
PROFESSIONAL COMPETENCE AND INDENINIFICATION
Section 1.
Work performed by Consultant shall comply in all aspects with all applicable local, state
and federal 1oppn and with all upy|icub}c rules and regulations promulgated by the local,
state and national boards, bureaus and agencies. Approval by the City shall not constitute
or be deemed to be o rc}cauc of the res ponsibility and liability n� Consultant or its
officers, agents, employees, uoobaoLnzs and subcontractors for the oocozucy and
competency of its services performed hereunder.
Section 2.
bu this connection, Consultant shall indemnify, hold harmless and defend the City and its
officers, agcoLu, servants and employees from and against any and all claims or suits for
property damage or }o*u and/or personal injury, including death, to any and all pcxsmom of
vvho1oocvcr kind or chuzudez, including but not limited 10 employees of Coouo}1uut,
Conmu}tuoL`y subcontractor's, ong`}oyoeu of Coouu1|oo|"s oubcouArac1oz*, and all other
persons performing work incident to this Agreement which may rise out of or be
connected with directly or indirectly with pczfbnuuooc of this Agreement, to the extent
zr*o||ing from the negligence or other wrongful conduct of Cooxu1|uo|, Consultant's
employees, subcontractors, ezup10yeno of Cooxn1Luni`* snbuoo|zuutom and all other
persons performing work incident to this Agreement. Couuu|tuoL shall likewise
iudemui[n, and hold huzoo1c*o, City for any and all injury or damage 10 City property
arising out of or in connection vvidz, any and all negligent or other wrongful ou|* or
omissions of Consultant, its officers, agents, employees or subcontractors.
ARTICLE 7
INSURANCE
Section 1.
Consultant shall not uon/nlcoue work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance, nor shall
Consultant allow any subcontractor to commence work on its subcontract until all similar
insurance of the subcontractor has been un obtained and uypcovu} given by the City;
provided, hovvcrcr. Cnuxm}cant may cicd to add any subuonVultauL as an additional
insured under its liability policies.
Commercial General ljabibiv
$1,000,0(X}each occurrence
Sl,O0A"AU0aggregate
Automobile Liability
$l/)UQ,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall
be on any vehicle used in the course of the project,
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease- policy limit
$100,000 disease - each employee
Section 2.
Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's
worker's compensation insurance policy, the City, its officers, employees and
servants shall be endorsed as an additional insured on Consultant's insurance
policies.
b. Certificates of insurance shall be delivered to the Department of Transportation
and Public Works, Attention: Jim Walker, Assistant Director, 1000
Throckmorton Street, Fort Worth,TX 76102,prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation
shall not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non-renewal, and/or material change in policy
terms or coverage. A ten days notice shall be acceptable in the event of non-
payment of premium.
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength
and solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
g. Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium
costs for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
J. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
1. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
ARTICLE 8
TRANSFER OR ASSIGNMENT
City, Chamber and Consultant each bind themselves, and their lawful successors and
assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not
assign, sublet or transfer any interest in this Agreement without prior written consent of
the City.
ARTICLE 9
TERMINATION OF CONTRACT
Section 1.
City may terminate this Agreement for its convenience on 30 days' written notice. Either
the City or the Consultant for cause may terminate this Agreement if either Party fails
substantially to perform through no fault of the other and does not commence correction
of such nonperformance with 5 days of written notice and diligently complete the
correction thereafter
Section 2.
If City chooses to terminate this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered up to the date of such
termination and City shall compensate Consultant based upon calculations in Article 2 of
this Agreement and Exhibit "B" attached hereto and incorporated herein.
Section 3.
All reports, whether partial or complete, prepared under this Agreement, including any
original drawings or documents, whether furnished by the City, its officers, agents,
employees, consultants, or contractors, or prepared by Consultant, shall be or become the
property of the City, and shall be furnished to the City prior to or at the time such
services are completed, or upon termination or expiration of this Agreement.
ARTICLE 10
RIGHT TO AUDIT
(a" Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonable advance notice of intended audits.
(b) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access to
and the right to examine any directly pertinent books, documents, papers and records
of such subconsultant, involving transactions to the subcontract, and further, that City
shall have access during normal working hours to all subconsultant facilities, and
shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this article. City shall give Consultant and any
subconsultant reasonable advance notice of intended audit.
(c) Consultant and subconsultants agree to photocopy such documents as may be requested
by the City. The City agrees to reimburse Consultant for the cost of copies at the rate
published in the Texas Administrative Code in effect as of the time copying is
performed.
ARTICLE 11
MINORITY AND WOMAN BISUNESS ENTERPRISE
(M/WBE)PARTICIPATION
In accordance with City Ordinance No. 15530, the City has goals for the participation of
minority business enterprises and woman business enterprises ("M/WBE") in City
contracts. Consultant acknowledges the M/WBE goal established for this Agreement and
its commitment to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Consultant may result in the
termination of this Agreement and debarment from participating in City contracts for a
period of time of not less than three (3) years.
ARTICLE 12
OBSERVE AND COMPLY
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
ARTICLE 13
VENUE AND JURISDICTION
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas —Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
ARTICLE 14
CONTRACT CONSTRUCTION
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
ARTICLE 15
SEVERABILITY
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent Jurisdiction to
be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
ARTICLE 16
NOTICES
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City:
City of Fort Worth
Dept. of Transportation & Public Works
Attn: Jim Walker, Assistant Director
1000 Throckmorton Street
Fort Worth, Texas 76102
Chamber:
Fort Worth Chamber of Commerce
Attn: William J, Thomton, Director
777 Taylor Street, Suite 900
Fort Worth, TX 76102 USA
Consultant:
Willdan Financial Services
Attn: Frank G. Tripepi, President
27368 Via Industria, Suite 110
Temecula, CA 92590
ARTICLE 17
HEADINGS
The headings contained herein are for the convenience in reference and are not intended
to define or limit the scope of any provision of this Agreement
ARTICLE 18
COUNTERPARTS
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
(Remainder of Page Intentionally Left Blank)
IN WITNESS THEREOF, the parties hereto have made and executed this Agreement in
multiple originals the day and year first above written, in Fort Worth, Tarrant County,
Texas.
CITY OF FORT WORTH: CONSULTANT:
Willdan Financial Services
Fernando Costa 4Z
Assistant City Manager Frank G. Tripepi Z7- 111001,
President
RECOMMENDED:
FORT WORTH CHAMBER
Greg"" ons, Ming Director OF COMMERCE:
Dep f ransportation&Public Works
APPROVED AS TO FORM AND William J. trron
LEGALITY: . Director
Amy J. Ra ey�
Assistant City Attorney
ATTEST:
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Marty Fend Date
City Secretory
Lit 0
Authorization
L C<
CITY SEC-M-P-TAIRY ;1
FT. WORTH, TEX
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ATTACHMENT "A"
SCOPE OF SERVICES
The primary objective of this scope is preparation of the Infrastructure Funding Study for
presentation to the Advisory Committee on Development Costs and Infrastructure Funding and
the City Council. Following the task plan is adeaoripdon of our expectations of support from Qty
staff.
Task 1 General Fund Forecast
Our approach to this task and Task 2 recognizes that General Fund tax revenues can fund either
operating or capital expenditures. A standard approach to development of a capital improvement
program (CIP) is to deduct General Fund operating expenditures from total General Fund
revenues to estimate funding and debt capacity available for the CIP.
'
Task la General Fund and Impact Fee Revenue Forecast
0"It C/ive: Develop u5- and 1O-yeer forecast cf General Fund revenue sources.
Dez�,,c�,vnAmn/ Gather historical (5 to 10 years) data for fiscal, demognaphio, and development
model inputs. Fiscal data includes assessed values, taxable sales, and revenues
by source. Demographic and development data includes population and housing.
Identify a now development growth forecast. Seek assistance from Qh/ to
provide data in electronic format.
Build General Fund revenue forecast for 10-ynar planning horizon based on
historical tnendo, correlation with independent variables, and anticipated
development. Anticipate modeling approximately 25 revenue line items. Focus
effort on largest revenue ouuvoea. Estimate property tax revenues based on
existing and projected development, assessed va|ue, and current tax levy.
Consult with department staff ma needed to refine approach based on financial
policies and knowledge of City's fiscal structure.
Estimate impact fee revenues based on adopted fee ordinances and projected
growth. Also develop forecast(fGeneral Debt Service Fund revenues inaddition
ho General Obligation debt levy.
One (1) meeting to kick-off project.
Del'i'vemobi W s: Information request.
Task 1b General Fund Operating Expenditure and CIP Forecast
�zb/mcb��� Develop u5' and 1O-yeer forecast of General Fund expenditures for operations
and planned C|Pprojects,
��'so Gather historical (G to 10 years) for f|ooa| and staffing model inputs, Fiscal data
includes expenditures by program and category (personnel, supplies and
contracts, capital outlay), Include debt service schedule for General Debt Service
Fund. Staffing data includes full-time positions by program. Seek assistance from
City to provide data in electronic format.
Build General Fund operating expenditure forecast for 10'ymarhohzon based on
historical trends, correlation with independent var|ab|es, and anticipated
development. Assume existing service levels maintained over forecast period
,
unless policy dictates otherwise. Anticipate modeling approximately 50 programs
with estimates by category (pemonne[ supplies and contracts, capital outlsy).
Consult with department staff to incorporate local knowledge nf factors that drive
specific expenditures. Distinguish between administrative functions that would
not grow as development ocnurs, and direct service function that would grow
based on maintenance ofstaffing ratios. Include forecast cfexisting debt service
in the General Debt Service Fund.
Build 10-year General Fund capital improvement plan forecast. Anticipate
including transportation facilities (aderia|a, bridgea, a1nae{a, traffic signals, and
intersection improvementa), parka. and government buildings. Develop forecast,
based upon pnognammed, p|enned, and projected expenditures for those capital
expenditures currently managed by the City's Transportation and Public Works
Department. Subdivide expenditures into major capital funding categories. To
assist with prioritizing capital expenditures, consider projected capital needs for
each of the major capital funding categories compared with the programmed,
planned, and projected expenditures.
8&y�0m�m See Task 2.
E`e6memab/es: Information request.
Task 2 Gap Analysis
n,mw: Forecast level of unfunded C|P projects and identify strategies to address the
gap.
itmrv: Combine forecasts of total revenues and operating expenditures togenerate 10'
year forecast ofavailable funding for CIP. Review historical use of debt financing
by the City. Evaluate the Qb/o debt capacity using standard underwriting criteria
and a survey of comparable Texas cities. Develop afinancing plan to maximize
{}IP funding, including both pay-as-you-go and debt financing methods as
appropriate.
Contrast forecast of C|PfundinA with C|P costs to determine the magnitude ofa
funding gap. By capital funding catogory, identify the share of {}IP projects
funded over 5' and 10-yee,forecasts.
Consider other potential revenue alternative to close the funding gap for C|P
projects, Sources may include, for examp|e, taxes, franchise fees, and fund
transfers. Provide qualitative assessment of the impact of potential revenue
alternatives on c|dzene, buoineusae, and developers (see Task 3 for a
quantitative assessment of economic impacts of impact fees).
Recommend three feasible C|P funding and financing alternatives to minimize
the unfunded share of planned C!P costs, |denUfyC|P project priorities in an
action plan that will assist the City in using available revenues as efficiently as
possible,
Provide strategies to improve the City's internal capacity to develop, adopt,
monitor, and implement multi-year capital improvement programming. Strategies
may |nc|ude, for examp<e, establishing goals and policies to guide investment
dec|siVnn, development of evaluation criteria for project ranking, integrating
public input into the project selection process, and guidelines for forecasting CIP
revenues. Include recommendations for the effective administration of the
transportation impact fee program,
& el"i ngs/ Three CB meetings with City staff to resolve data isauea, develop financial
forecast and gap analysis, and discuss C|P alternatives and strategies.
De8xer, bles/ Technical memoranda transmitting preliminary neau8a for City staff review.
Include results in final report(Task 5).
Task 3 Impact Analysis
T�sk3a� Development Cost Survey of Comparable Cities.Ao requested in the RFPthis
task compares development costs across locations. Our approach adds a market
value component(total development cost burden as a percent of market value)to
allow for a more informative comparison. The key metric ia "cost burden"based
on development costs as m percent of market value. All other factors being equal,
a city should be below the maximum cost burden among comparable locations to
avoid disincentives for real estate investment.
k, 3-b: Return on Cost Analysis. The key metric |n this approach ie "return ow cost,
''
the ratio of net revenue (profit) to total development costs for a specific
development project. This metric is commonly used by developers kmevaluate
the feasibility of a potential development project. A project must satisfy a
minimum threshold based on estimated risk-adjusted returns. The analysis
compares return on cost with and without proposed policy change, such as on
impact fee program, across several project prototypes to evaluate the degree to
which the policy may affect real estate investment.
Transportation £c#mon//c Impact ^4mm/vs/a The primary deficiency of the
approaches described in Tasks 3a and 3b is that they ignore the economic
benefits of transportation investments. Transportation economic impact analysis
aahma1eo the "net benefits" of transportation investments on the Qt\/o
economy. The negative impacts of increased development costs from a fee
program are weighed against the benefits of reduced congestion. Using
sophisticated transportation and regional economic modeling tools this approach
provides the most authoritative naouUa for policy analysis.
Task 3a Development Cost Survey of Comparable Cities
01 Evaluate potential impact of impact fees based on development cost survey of
comparable
cities.
Dem,nri o Develop up to five prototype project descriptions, for example single family, multi-
family, retail, office, and industrial. Consider projects likely to be prominent in the
near term Fort Worth real estate market. Develop data request based on types of
development burdens tobe included |nthe study such as:
* Development impact and in-lieu fees-,
° Project condit{ons/deve!opmantagreement funding provisions-,
°
Financing district special taxes andasaeasments,- and
°
Processing costs for planning, engineering, and building inspection.
`
~
Also request qualitative data related to funding strategies for capital projects
associated with development, such as use of subdivision dedications, tax
increment financing, and developer agreements.
Identify appropriate contacts in each city tobe surveyed (see list of12 Texas and
7 out-of-state cities in RFP to be reviewed and agreed upon with Qh/ staff prior
10 commencement ofwork on this aubtash). Collect available data from city web
sites. Work with City of Fort Worth staff to draft and transmit letter on City
letterhead to staff contacts requesting participation in the survey. Follow up with
agency staff todetermine a1u1ua of naeponse, fill in data gaps, and clarify the
basis for cost calculations. Collect market data and estimate an average ao|em
value for each prototype project in each city.
Compile cost and market value data by prototype project. Calculate burden
metric based on development costs as a percent of market value, Generate an
"apples to apples" ranking. Consider potential impact of additional impact fees on
real estate investment in Fort Worth based on this analysis.
8Wh,efiit naS/ None.
D�0mer�,-nlb&e, , See Task 5.
Task 3b Return mza Cost Analysis
Olby-
e-C fie'we- Evaluate potential impact of impact fees based on pro forma analysis of Fort
Worth development projects.
Review recent development projects from prior developer engagements within
Fort Worth. In collaboration with City staff select up to five prototype development
projects (see Tmah 3u). Estimate total development costs for prototype projects
based on uotum| project experience in the Fort Worth area. Total development
costs cover the period from project inception to final sale. Include current cost
estimates for land acquisition and oonetruction, approvals and permits, and
project financing and marketing. Estimate final sale values based on current
market data.
Research threshold levels for return on cost metric byproject type based onweb
naaeav:h and interviews with local real estate developers, brokers, and
investment advisors. Consider potential impact of additional impact fees on real
estate investment in Fort Worth based on this analysis.
& f0rg&�- None.
bh,��- See Task 5.
Task 3c l[rmnspwmLotimxu Economic Impact Analysis
Quantify the regional economic costs and benefits of using a transportation
impact fee tofund infrastructure.
Prepare Transportation Economic Development Impact System (TRED|S) model
inputs for program costs. Costs based on estimated impact fee revenues
converted to model inputs in the form of increased construction and building
occupancy costs. Alternative cost scenarios can be run that assume different
incidence of impact fees (lower developer profit, lower proceeds to land seller).
PmmpmreTRE0S mode| inputs for program hene0i1s. Measure benefits based on
reduction in vehicle hours of delay (VH[>) from transportation projects funded by
impact fees. Estimate VHO using North Central Texas Council of Governments
�
(NC|COG) transportation model recently completed as part of the City's Mobility
and Air Quality (MA0). Work closely with NQC[G and City staff to conduct a
model run that removes those proposed arterial projects that would be funded by
the impact fee program. Compare results with base case (MAQ model run based
on completed network). Convert additional delay to costs using FHVVA and
TxD(]T methodologies that value system user time.
UoeTREO|S to run base case and alternative acenaho(o). Oiaaggnegete benefit-
coat results from Tarrant County to City of Fort Worth.
The ability of the consultant team to complete this task within the project
schedule is based on the availability of NCTC[)G staff to conduct the additional
model run.
8�n�dn��� None.
See Task 5.
Task 4 Public Outreach
Task 4a Public Outreach
���/a���w�� Obtain qualitative public input on results of the gap and impact analyses.
Des,c�pfion.- Coordinate promotion a#nrta with City staff using existing City channels for
soliciting participation from stakeholder groups and the general public. Facilitate
two community workshops following Tasks 2 and 3. Present participants with an
overview of the aaaumptinna, meLhodo|ogies, and results developed by
consultant team for both tasks. Facilitate meetings to elicit comments and
opinions from adiveroe audience.
N��w&mg st- Two community workshops.
Deb meomb&e6/ Presentation slides. Summarize views expressed by participants and provide
list cf attendees in final report (Task 5).
Task 4b Extended Public Outreach
{�0���v�� Obtain qualitative and quantitative public input on results of the gap and impact
analyses.
Descrion/owr For the community workshop use "Audience Participation Technology (APT)"
(see above for description). During the presentation of study naau|1a provide the
opportunity for the audience ho vote on specific issues such as:
�
Infrastructure priorities;
• Ranking nYfunding alternatives-, and
• Relative importance cf competing policy objectives.
et/n See Task 4a.
'Nvw-nab'i See Task 4e. Include summary of recorded votes of all parti:|panta, segmented
by predetermined criteria. Cross-tabulate results to match voter segment with
specific issues,
�
Task 5 Final Report
OtUectixe: Communicate study results tn Advisory Committee and City Council.
De,'];Ctri"v"r"'0n/ Draft administrative draft report for City staff review that documents study
aaoumpiionm, methodn|ogiea, naou|is, findingo, and conclusions.
&&ae I-i m9"s One meeting with the Advisory Committee and one with the City Council.
Administrative draft, public draft, and final draft.
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/512008
DATE: Tuesday, August 05, 2008
LOG NAME: 20WILLDAN REFERENCE NO.: C-22964
SUBJECT:
Authorize Execution of an Agreement in an Amount Not to Exceed $225,000.00 with the Fort Worth
Chamber of Commerce and Willdan Financial Services Under Which the City of Fort Worth and the
Fort Worth Chamber of Commerce will Share the Cost for Willdan Financial Services to Conduct a
Study of Development Costs and Infrastructure Funding in Fort Worth
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a Consultant Services
Agreement in an amount not to exceed $225,000,00 with VVilldan Financial Services and the Fort Worth
Chamber of Commerce under which the City of Fort Worth and the Fort Worth Chamber of Commerce will
share the cost for Willclan Financial Services to conduct a study of development costs and infrastructure
funding in Fort Worth,
DISCUSSION:
The City Manager has established an Advisory Committee on Development Costs and Infrastructure
Funding (Committee) to assist the City in developing a long term financing strategy for capital
improvements that keeps the City of Fort Worth competitive with other municipalities with respect to
attracting new development. Proposals were solicited from firms to provide professional economic
consulting services associated with the creation of a Study of Development Costs and Infrastructure
Funding (Study). The scope of services for the Study and related activities will include the following.
A comprehensive short term and long to forecast of the City's infrastructure revenues and
expenditures for all General Fund Infrastructure Capital Improvement Programs;
A gap analysis to show how revenue and expenditures compare over a comprehensive short term and
long term period',
An economic analysis that considers the cost of private development and predicts the impact of funding
infrastructure on the growith and health of the community:
A comparison of the overall cost of development in the City of Fort Worth with 19 benchmark cities: and
Two community workshops to obtain public input and consensus on the options analysis.
Proposals were solicited from professional consulting firms for the scope of work described above, Five
proposals were received and reviewed by a sub-group of the Commiftee, Four firms mere interviewed and
the Committee ultimately selected VVilidan Financial Services as the top ranked firm.
The Corr m-itee recommended that Wilidan Financial Services perform the work, The City and the Chamber
are co-sponsoring the Study and related work contemplated by the Agreement. The City and the Chamber
Logname: 20WILLDAN Page I of 21
will each pay 50 percent of the cost of the Study up to $201,400.00 ($100,700,00 each) and up to
$23,600,00 ($11,800.00 each) for up to five additional public outreach meetings at a cost of $4,720.00 per
meeting as requested per the Advisory Committee for a total contract amount not exceed $225,000.00,
The City will submit payment to the Consultant and will direct the Consultant's per under the
agreement. The Chamber will reimburse the City the Chamber's share of the cost of the Study and related
work. The Chamber will have three months from the execution of the agreement to begin submitting its
reimbursement to the City.
It is anticipated that this study will be completed by February 2009.
WAldan Financial Services is in compliance with the City's M/WBE Ordinance by committing to 11 percent
l participation on this agreement. The City's goal for this project is 10 percent.
FISCAL,INFR�ATIC?NICERTIF1CATlt:}�1;
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund,
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 531200 0905500 $225,000,00
Submitted for City Manager's Office by: Fernando Costa (8476)
Originating Department Head: Greg Simmons (8762)
Additional Information Contact: Jim Walker(8009)
Locyname: 20W1 LLDAN
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