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CONTRACT NO
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality
(the "CITY"), and Freese and Nichols, Inc., authorized to do business in Texas, an
independent contractor ("Consultant"), for a PROJECT generally described as: Near
Southside Regional Detention Feasibility Study.
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These services
shall be performed in connection with Near Southside Regional Detention Feasibility
Study.
(2)Additional services, if any, will be requested in writing by the City. City shall not pay
for any work performed by Consultant or its subconsultants, subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from
oral orders of any person.
Article 11
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "B". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a total of $573,116 unless the City
and the Consultant mutually agree upon a fee amount for additional services and amend
this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services rendered
shall be due within thirty (30) days of the uncontested performance of the particular
services so ordered and receipt by City of Consultant's invoice for payment of same.
Acceptance by Consultant of said payment shall operate as and shall release the City from
all claims or liabilities under this Agreement for anything related to, done, or furnished in
connection with the services for which payment is made, including any act or omission of
the City in connection with such services.
City of Fort Worth,Texas OFFICIAL RECORD
Standard Agreement for Professional Services
PMO Offlcial Release Date:1/28/2013
Page 1 of 8 UTY 811'1111=11111' RY
FT.WORTI 1, TX
R E C E i V E D 0 6 20W
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 2 years,
beginning upon the date of its execution, or until the completion of the subject matter
contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees, contractors,
and subcontractors, and nothing herein shall be construed as creating a partnership or joint
venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated by
the local, state and national boards, bureaus and agencies. Approval by the City
shall not constitute or be deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees, contractors and subcontractors for the
accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's agent,
consultant under contract, or another entity over which the Consultant's
exercises control.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 2 of 8
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance, nor
shall Consultant allow any subcontractor to corrimence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultant as
an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be
on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2)Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants shall
be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Transportation and Public Works
Department, Stormwater Division, Attention: Steve Eubanks, 1000 Throckmorton,
Fort Worth, TX 76102, prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimurn thirty days
notice of cancellation, non-renewal, and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 3 of 8
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than workers compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs
for Consultant's insurance.
L Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
1. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in this Agreement without prior written consent of the City.
Article Vill
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Offlcial Release Date:1/28/2013
Page 4 of 8
Either the City or the Consultant for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered tip to the date of such
termination and City shall compensate Consultant based upon calculations in Article
2 of this Agreement and Exhibit "B" attached hereto and incorporated herein.
(3)All reports, whether partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by the City, its officers,
agents, employees, consultants, or contractors, or prepared by Consultant, shall be
or become the property of the City, and shall be furnished to the City prior to or at
the time such services are completed, or upon termination or expiration of this
Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of such sub-consultant, involving transactions to the subcontract, and
further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this article. City shall
give Consultant and any sub-consultant reasonable advance notice of intended
audit.
(3) Consultant and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time copying
is performed.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1128/2013
Page 5 of 8
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises and/or
small business enterprises in City contracts. Consultant acknowledges the MBE and SBE
goals established for this Agreement and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by the Consultant may result in the termination of this
Agreement and debarment from participating in City contracts for a period of time of not less
than three (3)years.
Article X11
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City
and all of its officers, agents and employees from and against all claims or liability arising out
of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
Article X1111
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas
— Fort Worth Division. This Agreement shall be construed in accordance with the laws of
the State of Texas.
Article X1111
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 6 of 8
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of this
Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained -therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth
Attn: Transportation and Public Works Department
Storm Water Division
1000 Throckmorton
Fort Worth, Texas 76102
Consultant:
Freese and Nichols, Inc.
Attn: Kelly Dillard, P.E.
4055 International Plaza, Suite 200
Fort Worth, Texas 76109
Article XVII
Headings
The headings contained herein are for the convenience in reference and are not intended
to define or limit the scope of any provision of this Agreement
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1128/2013
Page 7 of 8
Article XVII
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
Executed and effective this the 0' —"dayo6)?,`) , 2 .
BY: BY:
CITY OF FORT WORTH ENGINEER
Freese and Nichols, Inc.
�a
Femando Costa ohn Dewar, P.E.
Assistant City' Manager Principal and Vice President
Date: " " W / Date:
APPROVAL RECOMMENDED:
By: (,,j,
Doug Wier
Director, Transportation & Publi Works
APPROVED AS TO FORM AND LEGALITY M&C No.:
By: G-" M&C Date: 110
Assistant City Attorney
ATTEST: w.. FOP
0
Mary J. Kays
City Secretary
AS
City of Fort Worth,Texas
Standard Agreement for Professional Services �g �VNU^
PMO Official Release Date:1/28/2013 OFFICIAL RECORD
Page 8 of 8
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Attachment "A/
Scope of Services for 2013 Stornnwater Feasibility Planning Studies
NEAR S0}U7[HS8DE REGIONAL DETENTION FEASIBILITY STUDY
SW0S-056
Study Area
The Near Southside project area refers to the medical district and urban neighborhood 'U8t
south of Downtown in Fort Worth, Texas. The Near 8outhside area generally extends toEvans
Avenue to the east, Allen Avenue tothe south, the Fort Worth and Western Railroad (FVVVVR)tO
the west, and |-3Oto the north. The business and residential communities in this area are firmly
established, well organized and motivated for revitalization. They are frequently represented by
a non-profit entity called Fort Worth South. Inc. (FVV8|) and supported by a Tax Increment
Financing (T|F) district. FVVS| is a private, member-funded, non-profit 501/o\(4) development
company dedicated to the revitalization of Fort Worth's Near Snuthside. T|F District #4 is an
important redevelopment tOO| for the Near Southside. K allows tax revenues generated by new
investments in the district to be used for funding public irnp[OVerneDts within the district. TiF #4
was created in 1997 and will expire in 2022. The boundaries of the Near 8ouUhsidoa[88
include the Fairmount residential neighborhood, a business district and urban village along
Magnolia Street, four major hPspita|s. amdnurnenoumothnrRledica| bVsingooam. The area isthe
second largest employment sector in Fort Worth with approximately 30.000 employees.
Primary roadways in the watershed include Henderson Street' Rosedale Gtreet, Hemphill
Street' Magnolia Avenue, Pennsylvania Avenue, South Main Street' and 8th Avenue. The area
is primarily fully developed and rapidly redeveloping, although some vacant or underutilized
parcels exist within the study area.
Problems and Opportunities
The Near 8outhaide project area encompasses four m 'u[ 8tOm0dr8iDwatershedminc|uding \he
Henderson storm drain system to the north. the Butler place storm drain system to the
northeast, the Fairmount/Magnolia storm drain system to the west and mouth' and the
Rosedale/Van Zandt storm drain system to the east. Two smaller subxvatermheda draining to
Leslie Creek bound the west side of the project area. TheSe are88, representing some ofthe
oldest development within the City of Fort VVorth, have o history Of known flooding problems
iOdVdiOg, among others. the following locations: 1\Radio|o8y /\s0Ociates. overland flow along
Lipscomb; 2)the Roaed8|e/1-35 intersection, and 3\ portions of the Magnolia storm drain system
and Fairmount neighborhood. Opportunities exist to integrate stonnxvater management
initiatives with the oommVOih/S broader strategic vision for 8COnV0i: activity and quality of life in
the N88rSoutha\de including master plans for multi-modal transportation, parks, green space,
and future land use. The exhibit in Attachment E outlines the study boundary. The vision ofthis
study is to support and facilitate sustainable development vv|(|e mitigating current and future
drainage concerns.
Page
Attachment "A"
Scope of Services for 2013 Stonmm«ater Feasibility Planning Studies
NEAR SOUTHS|0E REGIONAL DETENTION FEASIBILITY STUDY
SWS~B5G
Purpose and Need
The purpose of this study is to quantify the frequency and magnitude of flooding in the Near
Gouth8ide project area; to ensure that appropriate provisions are made for future drainage
infrastructure needs as the area redevelops; and to identify strategies for |mcading, sizing,
phasiOg, and funding regional drainage improvements in the study area. In particular, areas of
regional detention should be identified that alleviate flooding while promoting redeve|opnnenL
This is necessary to prevent the continued damages from flooding and to increase the public
safety and welfare in the area. Fino||y, this study provides an opportunity to partner with
community stakeholders to identify affordable, effective and acceptable drainage requirements
for redevelopment iO the study area.
• Identify o plan to reduce flood risk (or significantly increase level of flood protection) and
frequent flooding in the Study Area. The resultant plan shall be effe(tive, affordable and
acceptable. Protection of all properties from flooding in the 5-year storm is the primary
minimum target. Maximum reduction of flood risk and identification of acceptable solutions
will be determined as part Vfthis study.
• Integrate StO[mwater management with green space p\8DDiOg by iOcVFp0[8UDg, where
posaib|8, features that provide 8 hybrid function of open space and detention storage
through the development of alternatives that utilize storage-based and non-traditional
methods tV reduce flood risk. These drainage improvement features may be enhanced with
urban design, landscape architecture, recreational features, and low-impact features.
• Identify and/or create opportunities to blend drainage i0pFDvB0eO[ fe8tUnRS with other
initiatives and plans, and consider implementation opportunities iO conjunction xviththeNoar
Gouthaide future land use plan.
• Support development and redevelopment in the Project area through development of a
variety of storm water strategies offered to redeveloping properties in lieu of on-site
detention including, but not limited t0' participation in regional detention facilities, atmrmvvater
impact fee creation, and a "menu" of Low Impact Development (LID) site design alternatives
to address increase in GtormOwuter runoff from redevelopment. The strategies should be
consolidated within a regulatory framework that will support and enhance future
development and redevelopment.
• Engage the stakeholder community in partnership to identify and embrace afhord8b|e,
effective and acceptable strategies for improvement.
• Identify and avoid unacceptable increases in flood risk elsewhere, including downstream in
receiving StOr[D drain systems.
Page
Attachment "A"
Scope of Services for 2013 Stmmmxxater Feasibility Planning Studies
NEAR SOUTHSUDGREG|ONAL DETENTION FEASIBILITY STUDY
SWS~056
�
Provide a conceptual design that demonstrates that the proposed plans are feamib|e,
acceptab|o, and constructible. Provide o phasing concept that a||Vvvo implementation of
multiple strategies and a range of improvements over time.
Definition —"Planning Level"
The work described in this Scope of Services is a Planning Level exercise. "Planning Level"
refers to O level of detail and related VVOrh effort specified within this study scope, and is defined
as the "level of detail in investigation, ana|yses, and preliminary design necessary to support the
identification of 9|eOs and subsequent decisions regarding selection Of alternatives and
implementation of projects, including communication with the public." Upon implementation,
additional detail will be developed to support engineering design and construction.
Stakeholders
Previous discussions have identified and engaged key external and internal stakeholders in the
nornrnVOitv. They include FWS|. affected business owners, the South Main Street project teanl.
and the City of Fort Worth's Planning and Development [3eRadMlant and StornlvVater
Management Department. This study will have a heightened level of engagement with
stakeholders.
Unique Elements
The proposed plans will include an illustrative plan and a series of sketches to portray that
improvement alternatives are compatible with the existing and future adjacent community.
Compliance Statement
This work inthis Scope of Services will be in accordance with the 2012 City of Fort Worth Storm
Water Management Design Manual, with the following exceptions:
• The resultant 100-year flood may not be contained within the public [ight-0f-w8y, as
required by criteria. In lieu therenf, any projects prop0sedxv\\| strive to reduce the 1OD-
year flood, and will not increase 1OO-year flood risk at any location.
• The geometry of any proposed detention basins may not be in accordance with the
specifications in the manual. In such cameo, designs will be coordinated with the City to
ensure they are sustainable and maintainable.
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Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
BASIC SERVICES
It is the intent of this Planning Level Study to determine the scope of the existing conditions and
project area needs as a first phase of the contract. Upon completion of the first phase, and prior
to continuation with the remainder of the scope of services, it is anticipated that a Project
Understanding and Problem Definition meeting will be held with the Consultant Project Team,
Program Management Team and City Staff. The purpose of the meeting will be to achieve
common understanding of the problem definition and agreement of tasks and effort for
Alternatives and Recommendations development. After the Problem Definition meeting and
before proceeding with Phase 11, a Path Forward will be developed in coordination with the City
to affirm or modify the proposed Phase 11 tasks and schedule.
This work flow and phasing are described graphically in the attached Workplan. Anticipated
Phase I tasks are denoted in the following scope of services as (Phase 1) prior to each task
description. Phase I tasks are included in Basic Services Sections 11, 111, VI and VII of this
contract.
The following tasks are to be provided by the Consultant as part of the Basic Services:
I. Study Coordination and Management— Phase I
11. Discovery— Phase I
Ill. Public Involvement and Stakeholder Coordination — Phase I&II
IV. Sustainable Planning and Concept Design Analysis— Phase 11
V. Design Charrette— Phase 11
V1. Existing Conditions H&H Model Development—Phase I
VII. Existing Conditions H&H Simulations—Phase I
VI 11. Identification of Potential Features— Phase 11
IX Alternative Development— Phase ii
X Recommended Plans—Phase I I I
XI. Redevelopment Design Guidelines— Phase 11
XII. Final Report and Deliverables— Phase Ill
Page 4
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
1. Study Coordination and Management — Activities in support of the study and communi-
cation between the Consultant Team, the City, and the Program Management Team.
A. Study Meetings — The Consultant team shall attend study meetings with the Program
Management Team and City Staff. Specific meetings anticipated during the project are
identified in the scope below. The following items apply to the meetings.
1. Agenda —Two days prior to the meeting, the Consultant will submit a draft agenda to
the Program Manager.
2. Conduct of Meeting —The consultant will chair the study meetings and will ensure the
meeting follows the agenda.
3. Action Items—At the conclusion of the meeting, a list of Action Items will be reviewed.
4. Meeting minutes — The Consultant shall prepare meeting minutes to capture key
decisions and action items. Issues discussed should be noted. The meeting minutes
shall be submitted to the Program Manager for review and approval within two days of
the meeting.
B. Schedule — The Consultant shall maintain a study schedule in Microsoft Project. This
schedule shall be submitted monthly with invoice, along with a Schedule Risk report that
identified items behind schedule and other schedule risks. A recovery plan will be
provided. If it is necessary to revise the schedule, the Consultant shall submit a
Schedule Change Control form to the Program Manager.
C. Monthly Summary— The Consultant shall prepare a monthly progress summary report
using the City's Monthly Summary Form. The Monthly Summary shall include a
summary of work completed, description of work in the upcoming month, and should
note any key issues related to the study scope and budget.
D. Invoice — The Consultant shall invoice the City monthly, and provide the necessary
MWBE report to the City.
E. Meetings—Task I
1. Up to six (6) coordination meetings as requested to coordinate with the City,
FWSI and the development community regarding pending property sales and/or site
planning during the life of the project.
11. Discovery (Phase 1): The Consultant will perform reconnaissance, acquire and organize
data, review existing plans and data, and conduct an initial needs assessment as detailed
below.
A. Kickoff Meeting: Consultant shall attend one kickoff meeting with City staff and the
program management team. Discussion should include introduction of study team,
Page 5
Attachment "A"
Scope of Services for 2013 Stormnmvater Feasibility Planning Studies
NEAR SOUl[HS8DE REGIONAL DETENTION FEASIBILITY STUDY
SW0S~056
review of study hiGtmry, understanding of pnnb|anms, identification of key stakeholders,
recognition of any unique e|ements, review of objectives, and review of the study scope.
B. Context and Background Information: The Consultant will acquire relevant dot@,
complete a detailed site assessment, and review existing plans and studies in the Study
Area.
1. Data Acquisition - City to provide relevant previous 8tVdi8a. 0Dda|n. {S|S d8ta,
elevation data, as-built plans, flooding complaints, and other ne|eY8Ot information to
the Consultant. Consultant shall acquire additional necessary data and information
from available data sources.
2' Hydrologic and Hydraulic Models — City to provide the most current versions of the
hydrologic and hydraulic nlDda|n used to nirnV\ata and quantify flooding in the
Henderson and Magnolia watersheds. This includes the |nfo\A/orhn S[] model
prepared by Ha|ff88 part Oftheir Henderson Storm Drain P|onDiVQ Study, along with
the accompanying drainage area maps, s:hannoUcs' and hydrologic models. This
also includes the |nfoworkm S[] model prepared by the City of Fort Worth internal
staff.
3. Data Ingestion — Client shall provide and consultant shall document and organize
data, and review data as necessary togain necessary understanding of the problem
8[ea, previous studies. and potential solutions. Previous plans shall be thoroughly
reviewed and understood. Consultant will review existing plans that provide
background and may have impact on the study, including but not limited to: previous
feasibility studies, Fort Worth Comprehensive Mon, parks, trai|S, and open space
plans, flood rnaps, and storm sewer maps.
4. Field R000nnaiaeanCe — ConsV|tont ah@|| visit the locations pertinent tothe study.
Consultant shall take pertinent photographs and organize a digest of photographs.
Include @G|SGh@pEfi|e showing location mfphotographs.
5. The consultant shall compile the collected data to develop G|S depictions of key
elements that are relevant to the study:
a. Study area, drainage area d8|ineatioU, existing drainage system, parcels, land
uaa, zoning, streets, rail, utilities (if evoi|ab|e\, and pipelines (if available). The
consultant may identify additional ghapah|es to include.
b. Raster data eEto. including: Aar|8| photographs, LiOAR based contours and
LiC)ARb@sgd digital elevation rnopo.
C. Field Surveys: Consultant will collect limited field survey to supplement G|S data for
hydraulic modeling purposes. Features tVbesurveyed may include (but are not limited
to) storm drain curb in|atm, grate inlets, m8nhm|es, pipe inverts for all pipes entering or
exiting a 'unoUo0, curb and gutter elevations, culvert croGsinQs. Or any other storm drain
Page
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
appurtenances. In addition, the ENGINEER may survey the finished floor elevations and
lowest adjacent grades of buildings and residential homes within identified flood prone
areas.
D. Condition Assessments: Portions of the stormwater features analyzed in the study
shall be assessed for structural conditions. Priority will be given to trunk lines that have
not been inspected in the past. Pipe features shall be documented with either
photographic evidence or CCTV inspection. Pipe condition shall be ranked as good, fair,
or poor. Inlets and manholes shall also be documented and noted as good, fair, or poor.
An exhibit indicating location and condition of all features, associated photos or video,
and any field notes shall be submitted to the City. This scope assumes that the City will
clean the lines as required for the camera to pass through. No effort for cleaning is
included in this scope.
E. Deliverables
1. Assembled GIS data
2. Photographs from field Investigation
3. Field Surveys — Summary of field survey efforts including datums and benchmarks
used, coordinate system used, grid to surface conversion factors.
■ Project Control Exhibit showing location of all control points, benchmarks,
and elevation reference marks.
■ Data sheets for benchmarks
■ Overall survey exhibit showing locations of all surveyed elements.
4. Finished Floor Elevations — Summary of finished floor elevation survey efforts
including homes and structures surveyed, finished floor elevations, and lowest
adjacent grade.
■ Exhibit indicating which buildings were surveyed and where shots were
taken.
■ Table indicating finished floor elevation and lowest adjacent grade for
each building surveyed.
5. Condition Assessments — CCTV video files, written report with still images of areas
of concern, and exhibit ranking features as good, fair, or poor.
6. DVD with electronic files of each deliverable
F. Meetings—Task 11
1. One (1) Kickoff Meeting
2. One (1) Site Visit
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Scope of Services for 2013 Stormwater Feasibility Planning Studies
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Ill. Public Involvement and Stakeholder Coordination: The Consultant will conduct public
involvement and stakeholder coordination activities as detailed in the tasks below. It is
understood that the nature of this project creates the possibility that the character and scope
of these meetings may change as the project develops. Should the effort required to
accommodate needed and/or requested meetings, significantly exceed the estimated
budget for these tasks, Consultant will notify City in writing. Prior to planning or execution of
the first public meeting, and following the data acquisition phase of this project, Consultant
will facilitate a Problem Definition Meeting with the City and the City's Program Manager to
confirm a more complete understanding of the project and the anticipated tasks and
schedule for the remainder of the project. As part of the first phase of the project the
Consultant will attempt to notify and engage the stakeholder community regarding this
Planning Level study. Phase I stakeholder engagement will utilize multiple media sources to
attempt to make contact with all stakeholders wishing to engage in the planning process.
This phased approach is depicted graphically in the attached Workplan and is included as
part of this Attachment A.
A. Public Meetings— Three public meetings are included in this scope of work as follows:
1. Public Meeting #1 —This meeting will serve as an input meeting open to the public to
understand the community issues and determine concepts that are feasible to the
public. This will be conducted following existing conditions analysis.
2. Public Meeting #2 — The draft plans for the project area will be presented to the
public to obtain input and feedback.
3. Public Meeting #3—The final plan for the project area will be presented to the public.
B. Creation of a Stakeholder Steering Committee (Phase 1) — Work in coordination with
CoFW Stormwater Management Team, COFW Planning Department and FWSI to
create a Stakeholder Steering Committee. The purpose of the Committee will be to
identify impacted stakeholders and to provide a framework for disseminating and
receiving information to/from the Community.
C. Stakeholder Meetings — Develop and attend up to six (6) meetings with Stakeholder
Steering Committee and/or smaller Stakeholder Groups to identify stakeholder needs
and concerns. The anticipated meetings are listed below:
1. Steering Committee Meeting #1 (Phase 1) — This meeting will serve as a project
kickoff for the stakeholder steering committee to communicate the project objectives
and schedule. It will also serve as an opportunity for the project team to get input
and perform data collection activities related to history of flooding in the project area.
Goal of this meeting is to develop an understanding of the community.
Page 8
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
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2. Steering Committee Meeting #2 —The results of the existing conditions modeling and
planning possibilities will be presented to the stakeholder meeting. The purpose of
this meeting will be to effectively communicate the magnitude of the flooding problem
to the stakeholder committee and discuss realm of possibilities from a planning
perspective to determine appropriateness.
3. Steering Committee Meeting #3 — Review the results of the Design Charrefte and
present alternatives to the Steering Committee.
4. Steering Committee Meeting #4 — Final plans for regional improvements will be
presented to the stakeholder committee for final review and approval.
5. Smaller stakeholder/ landowner group meetings — Up to two (2) meetings are
included within the scope for smaller stakeholder groups if needed to further
investigate or develop improvement alternatives.
D. FWSI Coordination (Phases I and 11) — As the primary representative of project
stakeholders, FWSI will play a key role in this project. The following activities specifically
related to FWSI are anticipated:
1. Review FWSI Master Plan, Park Planning Analysis, TIF financing models, TIF
Project and Finance Plan, TIF funding requirements, and any other relevant
information to be provided by FWSI.
2. Identify and discuss regional improvement alternatives with FWSI Stakeholder
Steering Committee.
3. Meet with FWSI and Stakeholder Steering committee to identify strategic funding and
partnership alternatives for regional drainage improvements.
4. Coordinate with FWSI to facilitate meetings with impacted property owners regarding
property acquisition, park creation and multi-function partnerships for drainage
improvement mitigation.
5. Attend meetings with selected property owners to discuss multi-use alternatives.
6,. Coordinate with FWSI and design consultant for South Main street project to identify
opportunities for incorporating drainage improvements into the active project. Final
design of any recommended improvements is not included in this scope and will be
considered an additional service.
7. Up to four(4) meetings with FWSI are included in this contract.
E. City Inter-departmental Stakeholder Coordination - Coordinate with additional Fort
Worth Departments to identify and coordinate project sharing and cost sharing with other
City CIP Programs including:
Page 9
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
1. Community Development — Understand city process for drainage review on
redevelopment projects
2. PACS — Identify multi-use park locations and planned projects within the City area.
3. Water Department — Identify planned CIP projects in the area for possible joint
projects to create underground detention/storage networks
4. T/PW Streets — Review 2014 Roadway CIP for projects in the study area to create
underground detention/storage networks
5. Up to one meeting with each department is included for a total of four (4) meetings.
F. Meetings —Task III
1. Three (3) Public Meetings
2. Six (6) Stakeholder Committee Meetings
3. Four (4) FWSI Meetings
4. Four (4) Inter-Department Coordination Meetings
IV. Sustainable Planning and Concept Design Analysis — FNI will conduct sustainability
planning at critical milestones throughout the course of the project to identify sustainability
goals and assist the project in achieving the stated goals. This task includes the following
items:
A. Sustainability Work Session - Conduct project team and owner work session to
determine preliminary sustainable performance goals for the overall project.
B. Sustainability Memorandum - Based on results of the work session prepare a
Sustainable Planning and Design memorandum that details the goals of the project
and describes the planning and conceptual design efforts required to achieve those
sustainable performance targets.
C. Final Performance Rating - Prepare pre-final sustainable performance rating for the
project based on established sustainable infrastructure metrics and meet with owner to
review the results.
D. Deliverables
1. Sustainability Memorandum
2. Final-performance rating memorandum
E. Meetings—Task IV
1. One (1) Sustainability Work Session
2. One (1) Final Sustainability Review Meeting
Page 10
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
V. Design Charrette - Consultant will create, coordinate and present design charrette for
stakeholders.
A. Design charrette will have the following broad goals:
1. Engage and educate stakeholders regarding development impact.
2. Communicate drainage improvement LID alternatives.
3. Describe drainage review process for redevelopment in the study area.
4. Describe alternatives for onsite redevelopment mitigation.
5. Present LID initiatives and success stories from other communities.
6. Describe Public/Private partnerships for creating drainage solutions, and
7. Present regional planning and drainage improvement solutions identified as part
of this study.
8. Receive stakeholder input regarding presented concepts.
B. Meetings—Task V
1. One (1) Design Charrette
VI. Existing Condition Hydrologic and Hydraulic (H&H) Model Development (Phase 1) -
The consultant will be provided Infoworks SD models for the Henderson and
Magnolia/Fairmount watersheds. The consultant will perform a technical review of the
existing models and make adjustments as necessary. The RosedaleNan Zandt and Butler
Place watersheds will require development of H&H models. The purpose of this task is to
establish a baseline of H&H models to be used for the study.
A. Review and Adjustment of Existing InfoWorks SD (IWSD) Models — Consultant will
simulate the storm drain systems using the IWSD models. Consultant will evaluate the
models and make any minor refinements necessary to improve performance or address
any identified modeling concerns. This task only applies to the Henderson and
Magnolia/Fairmount IWSD models.
B. Development of new IWSD models — Consultant will prepare an IWSD model for the
RosedaleNan Zandt system as follows:
1. Model Extents —The downstream limits of the model will be the outfall at New York
Avenue to Stream SC-2. The model will include all of the storm drain trunk lines
including the primary branches along Rosedale Street, South Calhoun Street, and St
Louis Avenue. It is expected that the drainage from 1-35 will be added as a single
basin contributing to the storm drain; the 1-35 storm drain system will not be explicitly
modeled.
Page 11
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
2. Data Sources — The IWSD model will be constructed primarily from GIS, as-built
records, and LIDAR information. Limited field survey will be collected to verify critical
areas. Data inputs to the model will be flagged appropriately based on the data
source.
3. Hydrology — Consultant will perform hydrologic calculations for the storm drain
system as follows:
a. Consultant will delineate contributing watershed sub-basins to the storm drain
system in sufficient detail to describe the behavior of the system
b. All existing inlet capacity will be accounted for in the model although each inlet
may not be individually modeled. It may be necessary to group or lump inlets at
intersections to limit the detail in the model.
c. Calculations will be based on future land use conditions using the SCS Curve
Number method and SWMM routing
d. Precipitation inputs will be based on hypothetical frequency events
e. All hydrologic calculations will be performed within IWSD model
4. Hydraulics — Consultant will perform hydraulic calculations for the storm drain
system as follows:
a. Storm drain network will be constructed from GIS, as-built record data, and
limited field survey
b. Some laterals may be omitted for simplicity
c. 2D overland flow calculations will be conducted where necessary. Portions of
the model may be modeled using 1 D overland flow links.
d. The best available information will be used for the tailwater conditions for stream
SC-2. A backwater model will be used if available from the City, otherwise
normal depth conditions will be assumed.
5. Model Execution and Analysis — Consultant will execute the model, analyze the
results and debug as necessary to address any identified instability concerns.
C. Development of Traditional H&H Models — Consultant will prepare traditional H&H
analyses for the Butler place system and Leslie Creek subwatersheds to establish the
existing conditions discharges at the outlet of each watershed from the Study area.
VII. Existing Condition Hydrology and Hydraulic Simulations (Phase 1) — The consultant
will utilize the IWSD models developed in Task V to demonstrate the performance of the
system under existing conditions. This task only applies to the Henderson, Rosedale/Van
Zandt, and Magnolia/Fairmount watersheds.
Page 12
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
A. Hydrology — Consultant will utilize hydrographs for a range of events and durations,
including the 3-hour, 6-hour, and 24-hour rainfall for the 2-year, 5-year, 10-year, and
100-year events.
B. Existing Condition IWSD Simulations — Consultant will develop simulations of the
storm drain systems using the 3-hour, 6-hour, and 24-hour duration hydrographs for
the 2-year, 5-year, 10-year, and 100-year events.
C. Existing Condition Inundation Maps — Consultant will prepare GIS shapefiles
showing the inundation for each of the simulations.
D. Existing Condition Calculations — Consultant will determine the inundation volume
and elevation, segmented by subarea,for each of the simulations.
E. Deliverables
1. Interim document describing modeling.
2. Inundation maps for 3-hour, 6-hour, 24-hour duration, 2-year, 5-year, 10-year, and
100-year events.
3. Computed flood volumes and elevations for studied events.
VIII. Identification of Potential Drainage Improvements — The consultant will identify and
size potential storage features using the existing conditions models.
A. Volume Evaluation — The Consultant will review the results of the IWSD simulation,
and determine the volume necessary to reflect the target improvements to the
performance of the system. This assessment will consider the range of events and
durations, and the volume required to mitigate each of the modeled events should be
identified. A working meeting with City staff will be held to evaluate the storage
volume and discuss recommendations from the consultant. City staff and the
consultant will agree upon a range of detention volume targets under (Least
Aggressive, Moderately Aggressive, and Most Aggressive as described below in
Subsection 13).
B. Initial Assessment — The Consultant will identify potential detention areas within the
study area for each watershed. The consultant will develop three storage concepts, as
described below. For each concept, the consultant will identify, at a planning level, the
potential storage volume that may be acquired, potential control structure locations,
and necessary modifications to the drainage network.
1. Least Aggressive — Consultant will identify potential storage in areas that have the
most straightforward implementation. The goal of this is, if possible, to identify the
volume necessary to meet the target volume from Subsection A. This plan may
involve acquisition of property, but will focus on property that is likely part of
redevelopment plans. This concept may include areas subject to the Transit
Page 13
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS•056
Oriented Development plan, but will recognize that reservation of this land will be
limited. This plan will involve minimal disruption to the existing drainage network.
2. Moderately Aggressive — Consultant will identify potential storage sites to meet, if
possible, detention features that provide the volume necessary to meet the target
volume from Subsection A. This option will consider the effect of property
acquisition and relocation of drainage infrastructure. The consultant will identify
the most reasonable and cost effective means of obtaining the desired volume. If
clear constraints exist that prevent the reasonable identification of features, a
reduced volume will be identified.
3. Most Aggressive — Consultant will identify storage features, as necessary, to meet
the target volume from Subsection A. This will involve the relocation of drainage
infrastructure. No constraints will be imposed on the development to this detention
concept.
4. Revision of Detention Targets (if necessary) — Based upon the assessment of
potential storage volume (1-3 above) consultant may recommend to City staff the
revision of detention targets. City staff and consultant will jointly consider this
recommendation and revise target volumes, by location, as needed.
5. Storage Feature Location —Consultant will recommend areas to be eliminated from
the plan based upon the feasibility of implementation and potential flood damage
reduction. City staff will receive recommendations and, in a work session with
consultant, work with the consultant for the potential elimination of features. The
purpose of this exercise is to focus the study on areas that have meaningful
implementation potential.
C. Planning Concepts
1. Illustrative Planning Concept — Consultant will prepare an illustrative plan to convey
planning concepts based on volume needs outlined above. Concepts will identify the
least aggressive, moderately aggressive, and most aggressive, unless the City
eliminated one or more of those from further consideration.
2. Planning Level Cost Estimates— Consultant will identify planning level cost estimates
based upon the rough layout plans. The cost estimates should focus on the major
cost items and property acquisition, and should include a placeholder for
architectural enhancement. The cost estimates shall have appropriate contingencies
for a planning level estimate.
3. Screening of Concepts — Consultant will perform an initial feasibility assessment of
each concepts. This assessment shall be based upon the estimated cost and
potential benefit. The consultant will present this assessment to City staff, and the
team will jointly decide on the elimination of certain concepts.
Page 14
Attachment "A"
Scope of Services for 2013 StormnvVater Feasibility Planning Studies
NEAR SOUTHSkDE REGIONAL DETENTION FEASIBILITY STUDY
SWS~056
D. Deliverables
1- Target detention volumes.
2' Preliminary concepts.
3. Planning level cost estimates.
4. Interim document describing screening Dfconcepts.
IX Regional Drainage Improvements Alternative Development — The CDO8U|t@Dt will
refine alternatives. These plans will include architectural features and will be presented tm
the stakeholders and community.
A. Initial Architectural Concept— The Consultant will develop two concepts for each of
the conceptual plans. The plans will consider the connectivity with the surrounding
environment, compatibility with plans by others, potential to create green infrastructure
or other linkages within and through the study area, and constructability. The concepts
will be presented in the form of rough sketch overlay on the G|S-based map boae,
and will be presented to the City staff in m work session. City staff will comment on the
plans and will provide direction to the consultant in the fina|izoUuD of the concepts.
The City may decide tn move forward with both alternatives for each p|on. or may
eliminate one. The City may make suggestions for an additional o[ revised alternative
concept.
B. Refined Architectural Comcept — The Consultant will refine, revise, and potentially
add architectural concepts based upon the work session with City staff.
1. Number of Alternatives - NO more than two alternatives for each concept will be
taken forward.
2. Considerations — The alternatives should further consider connectivity to the
cornnlunhv, vvo|kobi|itv, public features, and compatibility with other p|gno, cost,
and provision of the desired storage wJ|unnm.
3. Coordination — The Consultant will support City staff in meeting with other entities
with plans that may be impacted by the study, or that may have the opportunity for
'mint-use or plan enhancement.
4. Affected Properties — The Consultant will develop a listing Of the properties
affected in each alternative concept.
5. Conceptual Opinions Of Probable Costs —The Q}St BSUrO@tes from Subsection V|||
C.2 will be refined to include more detail, although they should mU|| be considered
planning level.
O. Preparation of Alternatives — Preparation of concepts at m scale necessary to
illustrate bDthe City and to the public. Presentation will include plan view and cross
Page 15
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
section, including architectural renderings that illustrate how the features fit into the
surrounding environment.
7. Power Point Presentation — The Consultant will prepare a power point presentation
of the alternatives for presentation at a public meeting.
C. Constructability Review —The consultant will perform a constructability review of each
of the alternative concepts. This review shall identify and assess implementation risks
associated with each alternative concept. The consultant will consider cost and funding,
coordination with other agencies, construction disruption, right-of-way acquisition,
community acceptance, utilities, and other items necessary to consider implementation
risk. If necessary, the consultant will identify areas of additional study required to
mitigate uncertainty.
D. Deliverables
1. Alternative concept drawings.
2. Interim document describing constructability review.
3. Power Point presentation.
4. Affected Property list.
5. Opinion of Probable Costs.
X. Recommended Plans —The consultant will prepare final recommended plans.
A. Recommendation to City — The consultant will recommend specific alternative plans
to City staff in a work session. This recommendation will be based upon the studies
conducted, the architectural concept, the public sentiment, the overall cost and
performance, and the risk of implementation. The consultant and City staff will jointly
agree upon the selection of recommended alternatives.
B. Final Alternative Plans — The consultant will develop final recommended alternative
plans.
1. Additional Study— if the consultant recommended additional study for the selected
alternative (Subsection A), the City may authorize Additional Services to
investigate the feasibility. Plans and recommendations may be revised based
upon this study.
2. Performance — the consultant will model the combined proposed plan (all
recommended alternatives) in InfoWorksSD, and will develop resultant inundation
maps, hydrographs, and flood depths of for the various events studied.
3. Implementation Plan — the Consultant will identify key elements of implementation,
and will identify pertinent implementation strategies. These strategies involve
potential partnership with other agencies or City Departments, mixed use
Page 16
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
development provisions, and Transit-Oriented Development/Form Based Code
opportunities. Any construction sequencing and phasing requirements shall be
identified.
4. Final Presentation of Alternatives— The consultant will refine previous schematics,
sketches, sections, and plans and will supplement as necessary for final
presentation.
5. Final Affected Property List — if necessary, the consultant will update the right-of-
way acquisition data.
6. Final Opinions of Probable Costs — If necessary, the consultant will update cost
projections for the recommended plan.
7. Power Point Presentation — The consultant will develop and present a power point
presentation of the recommended plan for presentation at a public meeting.
C. Deliverables
1. IWSD models, with inundation mapping and depths for studied events.
2. Cost estimates.
3. Property acquisition list.
4. Power point presentation.
5. Summary of Public Meeting.
D. Meetings—Task X
1. One (1) Final Presentation
X1. Redevelopment Design Guidelines — In addition to regional drainage improvements, this
study includes an evaluation of redevelopment stormwater design guidelines specific to
infill development. While the guidelines will be specific to this study area, it is anticipated
that they would be appropriate for any infill development sectors across the City with minor
modifications. The focus of the guidelines will be on promoting Low Impact Designs to
mitigate stormwater impacts from development.
A. Identify Strategies - Identify and document strategies and alternatives for Low Impact
Design Redevelopment Guidelines that provide Stormwater solutions for
redevelopment of parcels in the study area. Guidelines will be categorized based on
development size, type, location and % increase in impervious cover. Expected
strategies to be investigated include the following:
1. LID site design alternatives and BMPs
2. Assessment and participation in regional detention facilities in lieu of on-site
detention
Page 17
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
3. Stormwater Impact Fees
B. Coordinate with City - Meet with CFW Stormwater Management Team, CFW
Planning Department and FWSI to present identified strategies and to brainstorm
additional strategies.
C. Coordinate with Stakeholder Committee - Present strategies to Stakeholder
Steering Committee for input and concept refinement.
D. Consolidate Strategies - Consolidate the recommended stormwater strategies within
a regulatory -framework that will support and enhance future development and
redevelopment. Make recommendations to the City on how to incorporate
redevelopment guidelines into existing city processes and technical standards. Actual
revisions of City technical standards, policies, or form-based code is NOT included in
this scope of work.
D. Deliverables
1. Interim deliverable documenting recommended redevelopment guidelines
E. Meetings
1. These topics will be covered as part of the monthly study meetings.
X11. Final Report and Deliverables —The Consultant shall compile a final report documenting
and describing the analysis. The report shall include clear recommendations.
A. Executive Summary—The report shall include an Executive Summary that provides a
high level summary of the analysis. The emphasis of the Executive Summary shall be
the identification of the problem, the formulation of the alternative concepts, and the
recommended concept.
B. Body of Text — The character and extent of the conceptual design shall be
summarized. Much of the body of the report shall be developed by incorporating the
Interim Memoranda.
C. Address Comments — City staff will provide reviews of the Internal Memoranda
prepared during the course of the study. Unless requested by City staff, the Internal
Memoranda do not require resubmittal, and comments will be addressed in the final
report. The final report will be subject to one review by City staff, and the Consultant
will appropriately address comments.
D. Digital Media—The Consultant shall provide all models, associated GIS files, exhibits,
and narrative on a digital media in addition to the hardcopy text of the report.
Page 18
Attachment "A"
Scope of Services for 2013 Stormwater Feasibility Planning Studies
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
Summary of Meetings:
Task I —6 meetings
Task 11 —2 meetings
Task III — 17 meetings
Task IV—2 meetings
Task V— 1 meeting
Task X— 1 meeting
Total: 29 Meetings
End of Attachment A
Page 19
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ATTACHMENT "B"
SWS-056 Near Southside Regional Detention Feasibility Study
COMPENSATION AND PAYMENT SCHEDULE
A. The Engineer shall be compensated a total project fee of $573,116. Payment of
the total lump sum fee shall be considered full compensation for the services
described in Attachment "A" for all labor materials, supplies and equipment
necessary to complete the project.
B. The Engineer shall be paid in accordance with "Exhibit B-1", Supplement to
Attachment B. Each invoice from the Engineer shall be verified as to its accuracy
and compliance with the terms of this contract by an officer of the Engineer.
C. Additional Tasks that may be assigned, not currently included in the Scope, may
be billed and paid on an hourly basis for actual hours worked and expenses
incurred, at an hourly billing rate as provided in Exhibit "13-2". No additional
Tasks will be performed without prior written authorization from the City.
D. Professional Services Fee summary is provided in Exhibit "B-3".
E. Total project fees including SBE participation is provided in Exhibit "B-3K.
Schedule
The intent of the schedule is to complete the effort described in Attachment "A" and
amended in Attachment "C-1" and deliver a final report within 240 calendar days after
the "Notice to Proceed" letter is issued.
ATTACHMENT"B"
Page 1 of 1
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Professional Services for
SWS-056 Near Southside Regional Detention Study
<List any changes to the Standard Agreement>
None
City of Fort Worth,Texas
Attachment C
PIVIO Release Date:05.19.2010
Page I of I
EXHIBIT "13-11y
(SUPPLEMENT TO ATTACHMENT B)
SWS-056 Near Southside Regional Detention Feasibility Study
METHOD OF PAYMENT
PROGRESS REPORT REQUIREMENTS
I. Method of Payment
Partial payment shall be made to the Engineer monthly upon City's approval of an
invoice from the Engineer outlining the current labor and expenses of the total
project. The aggregate of such monthly partial fee payments shall not exceed the
following:
Project Phase Estimated Project Percent Complete
Existing Conditions Analysis 50%
Preliminary Report 90%
Final Report 100%
The balance of fees, less previous payments, shall be payable after delivery of the
FINAL report and electronic files.
11. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of
the Department of Transportation/Public Works monthly progress reports
covering all phases of the analysis in the format required by the City.
B. Periodic reports concerning SBE participation shall be submitted as required by
the SBE Office.
EXHIBIT"B-1"
Page 1 of 1
EXHIBIT "13-2yl
(SUPPLEMENT TO ATTACHMENT B)
NEAR SOUTHSIDE REGIONAL DETENTION STUDY
SWS-056
HOURLY RATE SHEDULES
A summary of current hourly billing rates is provided below:
Principal-in-Charge $200 — $405
Project Manager $110 — $270
Senior Professional Engineer $150 —$270
Junior Professional Engineer $110 — $190
Engineer-in-Training $85 — $150
Registered Landscape Architect $110 — $165
Landscape Architect Intern $85 — $135
Sr. GIS $85 —$135
Jr. GIS $50 —$110
Engineering Intern $30 —$90
CADD Technician $35 —$120
Admin/Clerical $55 — $150
EXHIBIT"B-2"
Page 1 of 1
EXHIBIT "B-3"
(SUPPLEMENT TO ATTACHMENT B)
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
PROFESSIONAL SERVICES FEE SUMMARY
Task Description Fee
1 _ Study Coordination and Management $16,274
2 Discovery $62,546
3 Public Involvement and Stakeholder Coordination $114,415
4 Sustainable Planning and Concept Design Analysis $24,598
5 Design Charrette $8,864
6 Existing Conditions H&H Model Development $109,670
7 Existinq Condition H&H Simulations $17,556
8 Identification of Potential Features $15,862
9 Alternative Development $91,132
10 Recommended Plans $29,224
11 Redevelopment Design Guidelines $31,487
12 Final Report and Deliverables $51,488
Total Proposed Fee $573,116
EXHIBIT"B-3"
Page 1 of 1
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY
SWS-056
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount Percent
PRIME ENGINEER:
Freese and Nichols, Inc. Engineering and Project Mgmt. $498,611 87.0%
SUB ENGINEER:
Open Channels Public Involvement and $25,000 4.4%
Stakeholder Coordination
Verdunity Sustainability Planning $10,000 1.7%
Gorrondona Field Survey $20,000 3.5%
DFW Infrastructure CCTV Condition Assessment $19,505 3.4%
Total for Professional Services $573,116 100%
SUB ENGINEER. shall participate in performing portions of the following Tasks:
Project Description Scope of Services Total Fee MWBE Fee Percent
Public Involvement Task 3 $573,116 $25,000 4.4%
Sustainability Planning Task 4 $573,116 $10,000 1.7%
Field Survey Task 2 $573,116 $20,000 3.5%
Condition Assessments Task 2 $573,116 $19,505 3.4%
Non-MWBE Participation Scope of Services Total Fee Non-MWBE Fee Percent
None
EXHIBIT"B-3A"
Page 1 of 1
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M&C Review Page I of I
Official s Le of he City of Fort Worth,Texas
CITY COUNCIL AGENDA FoR-r�Tli
COUNCIL ACTION: Approved on 10/22/2013
DATE: 10/22/2013 REFERENCE w*C-26515 LOG NAME: 20SWMSOUTHSIDEDRAINAGE
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Professional Services Agreement with Freese and Nichols, Inc.,
in the Amount of$573,116.00 for the Near Southside Regional Detention Feasibility Plan
(COUNCIL DISTRICTS 8 and 9)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Professional Services
Agreement with Freese and Nichols, Inc., in the amount of$573,116.00 for the Near Southside
Regional Detention Feasibility Plan.
DISCUSSION:
This Agreement will determine the feasibility of stormwater detention and other drainage
improvements to address several areas of chronic flooding which damage businesses and restrict
infill development in the area served by Fort Worth South, Inc. It will also help shape the strategy for
pursuing regional solutions for flooding problems in other older parts of town where it is very difficult
to develop infill lots without aggravating existing flooding problems.
A Request for Qualifications(RFQ)was published for these services on November 17 and December
1, 2011, in the Fort Worth Star-Telegram,ten consultants responded and the top four consultants
were interviewed. Freese and Nichols, Inc., was selected as the most qualified consultant for this
work. Freese and Nichols, Inc., proposes to perform the scope of work for this contract for a lump-
sum fee of$573,116.00.
M/WBE Office- Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by
committing to 13 percent M/WBE participation. The City's goal on this project is 13 percent.
This Stormwater Master Plan study area is located in COUNCIL DISTRICTS 8 and 9, Mapsco 76G,
76H, 76L, 76M, 77E, 77F, 77J, and 77K.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Stormwater Utility Fund.
TO Fund/AccounVCenters FROM Fund/Account/Centers
1) PE69 531200 0209202 $573,116.00 2) PE69 531200 0209202 $573,116.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Steven E. Eubanks (7857)
ATTACHMENTS
SWS-056 Near Southside.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18859&councildate=10/22/2013 10/29/2013