HomeMy WebLinkAboutContract 45094 CITY SECRUARY
CITY OF FORT WORTH, TEXASCONTRACT No,
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality
(the "CITY"), and Freese and Nichols, Inc., authorized to do business in Texas, an
independent contractor ("Consultant"), for a PROJECT generally described as: Evaluation of
Stormwater Development Review Policies.
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These services
shall be performed in connection with Drainage Reviews for Land Developers as
specifically detailed in Attachment "A"
(2) Additional services, if any, will be requested in writing by the City. City shall not pay
for any work performed by Consultant or its subconsultants, subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from
oral orders of any person.
Article II
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "B". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a total of Forty Five Thousand
Dollars ($45,000) unless the City and the Consultant mutually agree upon a fee amount for
additional services and amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services rendered
shall be due within thirty (30) days of the uncontested performance of the particular
services so ordered and receipt by City of Consultant's invoice for payment of same.
Acceptance by Consultant of said payment shall operate as and shall release the City from
all claims or liabilities under this Agreement for anything related to, done, or furnished in
connection with the services. for which payment is made, including any act or omission of
the City in connection with such services.
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City of Fora Worth,Texas ICI t. RECORD �
Standard Agreement for Professional Services ,11T SEC E11
PMO Official Release Date: 1/2812013 y p�
Page 1 of 8 �F"'Tw wo, RTHI TX
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of six
months, beginning upon the date of its execution, or until the completion of the subject matter
contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees, contractors,
and subcontractors, and nothing herein shall be construed as creating a partnership or joint
venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated by
the local, state and national boards, bureaus and agencies. Approval by the City
shall not constitute or be deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees, contractors and subcontractors for the
accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's agent,
consultant under contract, or another entity over which the Consultant's
exercises control.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Of Release Date:1/28/2013
Page 2 of 8
R E C E�V E F) 2 2013
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Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance, nor
shall Consultant allow any subcontractor to commence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultant as
an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be
on any vehicle used in the Course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage 13- $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants shall
be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Stormwater Management
Division, Attention: Greg Simmons, 1000 Throckmorton, Fort Worth, TX 76102,
prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty days
notice of cancellation, non-renewal, and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
City of Fart Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:112812013
Page 3 of 8
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs
for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VIII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in this Agreement without prior written consent of the City.
Article VIII
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/2812013
Page 4 of 8
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered up to the date of such
termination and City shall compensate Consultant based upon calculations in Article
2 of this Agreement and Exhibit "B" attached hereto and incorporated herein.
(3) All reports, whether partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by the City, its officers,
agents, employees, consultants, or contractors, or prepared by Consultant, shall be
or become the property of the City, and 'Shall be furnished to the City prior to or at
the time such services are completed, or upon termination or expiration of this
Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of such sub-consultant, involving transactions to the subcontract, and
further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this article. City shall
give Consultant and any sub-consultant reasonable advance notice of intended
audit.
(3) Consultant and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time copying
is performed.
City of Foil Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 5 of 8
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises and/or
small business enterprises in City contracts. Consultant acknowledges the MBE and SBE
goals established for this Agreement and its accepted written commitment to MBE and SBE
participation. It is our understanding that this project does not require MBE or SBE
participation. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by the Consultant may result in the termination of this
Agreement and debarment from participating in City contracts for a period of time of not less
than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City
and all of its officers, agents and employees from and against all claims or liability arising out
of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
Article XII
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas
— Fort Worth Division. This Agreement shall be construed in accordance with the laws of
the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date; 1128/2013
Page 6 of 8
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of this
Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand;-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth
Attn: Greg Simmons, P.E.
1000 Throckmorton
Fort Worth, Texas 76102
Consultant:
Freese and Nichols, Inc.
Attn: Kelly Dillard, P.E.
4055 International Plaza, Suite 200
Fort Worth, Texas 76109
Article XVI
Headings
The headings contained herein are for the convenience in reference and are not intended
to define or limit the scope of any provision of this Agreement
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 7 of 8
Article XVII
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
Executed and effective this the day of 2013.
BY: BY:
CITY OF FORT WORTH ENGINEER
Freese and Nichols, Inc.
Fernando Costa Thomas Haster, P.E.
Assistant City Manager Principal and Vice-President
Date: Date:
APPROVAL RECOMMENDED:
By: T�._ L
Douglas W rsig, P.E.
Director, Transportation and Public
Works
APPROVED AS TO FORM AND LEGALITY M&C No.:
By: 4 e M&C Date:
Douglas W. Black
Assistant City Attorney
ATTEST:
Ma J. ka sp Ir IV ON
City City Secret
City of Fort Worth,Texas �w
Standard Agreement for Professional Services F ICI R w CO m
PMO Official Release Date: 1/28/2013
Page 8 of 8 1 Al SECRETARY
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ATTACHMENT "A"
Scope ofWork
Drainage Review Assistance Services
City Project 0o.
The scope set forth herein defines the work to be performed by the ENGINEER /n
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work k) be performed and address the needs Of the Project. Under this scope, "ENG|NEER"
is expanded to include any sub-consultant, including Gurveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
Freese and N\ohO|S. Inc. (FNU (Consultant) will p[OVdm 1\ assistance in review of \8VVM
Plans, Grading Plans, |8VVM ConsbUoh0D Mans, andC|P CO08kUCUOn Plans (Grading and
Drainage) for the City of Fort Worth Department of Transportation and Public Works.
WORK TOBEPERFORMED
Task 1. Management
Task 2. Task Order Implementation
Task 3. iSVVM Plan Review
Task 4. Grading Plan Review
Task 5. iSVVM Construction Plan Review
Task 6. C|P Plan Review (Grading and [)r8|nege\
TASK 1. MANAGEMENT.
ENGINEER will manage the work outlined |nthis scope hz ensure efficient and effective use |
ofENG)NEER'8 and QTY's time and resources. ENGINEER will manage change, '
coDlnnUn|C8ka efheoUma|y. ono[d|n8\e internally and externally as nemded. and proactively �
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address issues with the C|TY.G Project K4gn8ge[ aDdOthgnS8SD8CesBarVh3nlakepFOg[8sS '
on the work.
1.1. Managing the Team /
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• Le8d, manage and direct team activities /
• Ensure quality control |s practiced |n performance 0f the work
• COn0DlUD|C8\e internally among \e88l members
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Task and allocate team resources
1.2. Communications and Reporting
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The Consultant will maintain a log of all drainage reviews in a manner approved
by the City P ��C� ��an�g�r Tha |ogxv||| indud� pr �oo� norn� nndnUn0ber, �
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dates of receipt Of p|aD8. review costs, name of review engineer, date of '
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completion of revew, and s(@tUn Of review.
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City w^x .Toxa,
Attachment A
pmo Release Date:07/23m012
Page 1mo
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* Ad the request O[ the City Project Manager, the Consultant will attend meetings
with the Developer and Developer Engineer 0odiscuss comments. The
Consultant will not discuss review CDnlnnent8 or meet with Developers or Design
Engineers concerning the review project outside Of City meetings unless
requested by City |
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* Prepare invoices, in accordance with Attachment B to this Standard Agreement
. and submit monthly in the format requested by the CITY.
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DELIVERABLES
A. Drainage Review Logs
B. Digital COp|eS of all correspondence with Applicants.
C. Monthly invoices.
D. Monthly progress reports.
TASK 2- TASK ORDER IMPLEMENTATION
2.1 Initiate Task Order Request
Aj the request of the City Project M@DGQer (ordesignaiednapnaseDtahwe). 00DsU|tnnt
will pick Up plans for the project to be reviewed from the City. This will be done
within one working day nf the request. The City will specifically request the type cf
review needed. i.8. |SVVM Plan, Grading Permit, |SVVM Construction Plan, or other |
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review. The package will include the information submitted t0 the City such es '
C0nlp|e(ed GheokUStG. p|aU0. C0rnpU(8(iOMS, reports, and computer models. The C|h/
Project Manager should also provide additional background |Dh][Dl8don needed by
the Consultant such aS existence Of known downstream drainage problems and
flooding. Consultant will make digital copies of all aubnn|ifa| Dl8ter|e|a and return
originals to the City Project Manager.
2.2 |n|ha\ Review
Comments will be shown with red marks on plan and calculation sheets and will be
accompanied by brief commentary on each comment, within a transmittal letter.
Final comment response letters will be signed and sealed by the Review Engineer.
Reviewed plans and transmittal letters will be electronically transmitted to the City in
DdfhnrD@i The Consultant will be @Vai|Gh|o to discuss comments with the C|b/
Project Manager nsneeded. The City Project Manager will be responsible for
providing ConnnneOis to the Developer and Design Engineer. |Oiha| reviews shall be
completed within 14 calendar days of notification from City Project Manager. |
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2.5 Subsequent Review
Reviews of revised plans will be prepared |nthe same manner aS for initial reviews.
Each [08ubnn|K@| will be completed within 14 calendar days of notice 0fresUb0U(8|.
City of Fort Worth,Texan
Attachment
pmu Release Date:oneme o
Page ovr4 �
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2.6 Project Closeout
When all comments have been addressed tothe satisfaction of the City, the City
Project Manager will notify the Consultant and the particular review will be
considered closed. The Consultant will submit 8 final, sealed letter tothe applicant
indicated that comments have been addressed. �
TASK 3' |SWK8PLAN REVIEW. |
3.1 |DiU8| iSWM Man Review �
iSWM plan review generally involves confirmation that adequate outfall exists and
that adverse impacts will not result from the proposed project. Specific it8nn8 to be
reviewed for eXisUnO, proposed, and u|U0O8ie conditions include drainage area
delineations and area Cn0put8tioDs, proper use Of runoff coefficients and composite
runoff coefficient computations, and analysis of dovvnn1[e@nn drainage capacity.
D8t8nhnO oa|cu|@UVnS and modeling will be required for those projects where
detention iSrequired.
3.2 Subsequent iSVVM P|8D Nex|exva
Reviews of revised plans will be prepared in the sonn8 manner as for |n|U@\ reviews.
DELIVERABLES (Digital format)
A. iSVVM Plans with Redline Comments.
B. Comment Letter (signed and sealed at final version).
TASK 4. GRADING PLAN REVIEW
4.1 |n|Uo| Grading Permit F{ev/evv
G[8d|DQ permit review will generally involve review of drainage area delineations and
C8/Cu|aUnDs in order in confirm that adequate OQtfaU exists and that grading will not
adversely affect adjacent property.
4.2 Subsequent Grading Plan Reviews
Reviews of revised plans will be prepared in the s@[nn manner as for initial reviews.
DELIVERABLES
A. Grading Plans with Redline Comments.
B. Comment Letter (signed and sealed �ifiO�| version).
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TASK 5. iSWMCONSTROcT|ON PLAN REVIEWS.
5.1 Initial iS\NM Construction Man Review
|8VVK8 Construction Plans will be reviewed to determine appropriateness of the
individual BMP for the particular application. This will include review ofcapacity
Ca|ou|aUoDs. notes, and construction details. |
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City m Fort Worth,Texas
Attachment �
pMo Release Date:on2mco1u �
Page xm4 �
5.2 Subsequent iSVVK4 Construction Plan Reviews
Reviews of revised plans will be prepared in the Smnn8 manner as for initial reviews.
DELIVERABLES
A. iSVVM Construction Plans with Redline Comments.
B. Comment Letter (signed and sealed @1 final verSion).
TASK 6. C|P CONSTRUCTION PLANS.
6.1 Initial C|P Construction Plan Review
C|P construction plans reviews will focus OD the assessment of proposed drainage
and grading improvements for compliance with City requirements. Generally, the
review will include drainage area delineations, hydrologic parameters, [UD0ff
C8/cU|aiiOns. S0r08d Of water calculations, inlet capacity, hydraulic grade line
calculations, Outf8|| protection / energy dissipaters, conOtruCt8b|||h/ and downstream
impacts.
6.2 Subsequent C|PConstruction Plan Reviews
Reviews 0frevised plans will be prepared in the same manner as for initial reviews.
DELIVERABLES
A. iSVVMC|P Construction Plans with Redline Comments.
B. Comment Letter (signed and sealed at final vers|OO).
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City m*m Worth,Texas
Attachment
pmo Release Date:unzxoo/z
Page 4ur4
ATTACHMENT
COMPENSATION �
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Drainage Review Assistance Services
City Project [dm.
Time and Materials with Rate Schedule Project
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i Compensation
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A. The ENGINEER shall be compensated for personnel hOle' non-labor expenses, |
and subcontract expenses in performing services enumerated in Attachment �
as follows:
i Personnel Time. Personnel time shall be compensated based upon
hours worked directly in performing the PROJECT multiplied by the
appropriate Labor Category Rate for the ENG|NEER'a {e8nn member
performing the work.
Labor Category Rate as presented in the rate schedule table below is the �
rate for each labor category performing the work and includes all direct
salaries, overhead, and profit.
/\ summary Ofcurrent hourly billing rates is provided below:
CAOTenhnidan/Uenigner 1 05
CADTechnic|an/OesiOnar 2 123
CAD Tech nician/Doai8ner 3 151
Construction Manager 1 89
Construction Manager 2 115
Construction Manager- 3 135
Construction Manager 4 170
Corporate Project Support 1 90
Corporate Project Support 2 100
Corporate Project Support 3 145 |
Intern/Coop 55
Professional 1 111
Professional - 2 134 /
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Professional - 3 152
Professional -4 175
Professional 5 205
Professional -8 234
Technology Charge 8.50
ii Non-Labor Expenses. Non-labor expenses shall be reimbursed as
Direct Expenses @t invoice nr internal office cost. |
Direct Expenses /DOO-|aboh indude, but are not limited k]' mileage, travel
and lodging expenses, mail, suppUea, printing and reproduction services,
other direct expenses associated with delivery Of the work; plus
applicable sales, Us0. value added, business t[@Dsfe[, gross receipts, or '
other similar taxes.
City m Fort Worth,Texas
Attachment �
pwo Official Release Date:u.uo.cuo �
page/uo
B-1 �
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ATTACHMENT �
COMPENSATION �
iii. Subcontract Expenses. SUbCOn(noot expenses and outside services
shall be reimbursed at cost to ENGINEER p|US G markup of ten percent
MO96\.
|v. Budgets. ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed Of pn}Orcsa toward that
end so that the budget or work effort can beacUUSt�diffoundn�C�S�8ry� �
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ENGINEER is not obligated to incur costs beyond the indicated budgets,
as may be adjusted, nor is the City obligated to pay ENGINEER beyond
these |irn|ta.
If ENGINEER projects, in the course oYproviding the necessary services,
that the PROJECT CO8\ presented in Article 2 Of this Agreement will be
exceeded, whether by Ch@DQe in scope of the project, increased costs or
other conditions, the ENGINEER shall immediately report such fact to the
City and, if so instructed by the Ob/, shall suspend all VVO[k hereunder.
When any budget has been increased. ENG|WEER's excess costs
expended prior to such increase will be allowable to the same extent as if
such costs had been incurred after the approved increase.
B. The ENGINEER shall be paid monthly payments as described in Section || -
Method ofPayment.
|L Method of Payment |
A. The ENGINEER shall be paid h« the City based upon an invoice created on the
basis Of statements prepared from the books and records Of account of the
ENGINEER, based OD the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms oy
this AOree[D8O1 by an officer Ofthe ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content �
8s presented |n Exhibit B'1.
D. Payment Of invoices will besubject to certification hy the City that such work has
been performed.
||l. Progress Reports �
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A. The ENGINEER shall prepare and submit to the designated representative ofthe
Transportation and Public Works Department monthly progress reports and |
schedules in the format required by the City.
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City m Fort Worth,Texas
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Attachment
pwo Official Release Date:000.m1z
Page co/o
B-2
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 3 of 5 B-3