HomeMy WebLinkAboutContract 45149 CITY SECRETAky
CONMallop
Ll
STATE F TEXAS
COUNTIES OF TA T, WISE
AND DENTON
UNITED COMMUNITY CENTERS, INC,
SAFE HAVEN YOUTH PROGRAM- BETHLEHEM
(BETHLEHEM COMMUNITY CENTER),
THIS Agreement is made between the City of Fort Worth, ("City"), a municipal
corporation, acting herein by and through Charles W. Daniels, is duty authorized
Assistant City Manager, and United Community Centers, Inc., ("UCC") acting by and
through Celia Esparza, it duly authorized President/CEO.
RECITALS
WHERE.AS, City has determined that Safe Haven Youth Programs are necessary
to support crime prevention in the City during FY 2014 to support the adoption of a
prevention focus by the police department and the community unit d to provide a ,secure
environment for children- and
WHEREAS,UCC has agreed to operate a Safe Haven Youth. Program which will
provide a secure environment in which children can receive educational tutoring
assistance, and support the adoption of a prevention focus by the police department and
the community; and.
AS, City desires to contract with UCC to operate the Safe Havers Youth
Program at their Bethlehem Community Center; and
WHEREAS, City, as consider ut on for the performance of UCC, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of.
132,986.00 ("'Program Funds" to provide to UCC for the operation of the Safe Haven
Youth pro - ethlehuer u
NOW, THEREFORE, in co�nsideration of the mutual covenants herein
expressed, the parties agree as follows.
AGREEMENT
is Responsibilities of CC
CC covenants and agrees to full"perform, or cause to he performed, with good.
faith and due diligence, all work and services described in Exhibit A" Perfomianct
Measures, attached, and incorporated herein for all pu ses* UCC shall he responsible
for day-to-day administration of the Safe Haven Youth Program-Bethlehem. UCC agrees
to expend the program Funds in accordance with the Safe Haven Youth Program-
OFFICIAL
SAFE HAVEN-: . HLEHEM
FY14 CFW and UNITED COMMUNrrY CENTERS page I of 7CITY SECRETARY
"a'WORTHO
NO
Bethlehem budget, described in Exhibit 4413,1" attached and incorporated herein for all
purposes.,
2. Eroliram Funds
2,1 In, no event shall the total distributions, of Program Funds from, City made to the
UCC during the term of this Agreement exceed the total sum of $132,986-00. All of
UCC's expenditures under, this Agreement must be completed prior, to September 30,
2014.
2.2 Payment of the Program Funds from City to UCC shall be made on a cost-
reimbursement basis follolwing receipt by City from UCC of a signed Request for
Reimbursement form (R-FR), Exhibit "C,'7 attached and incorporated herein for all
purposes, and copies of support documentation which include copies of timesheets,
invoices with proof of' payment such as cancelled checks, bank statements or wire
transfers, leases, or services contracts, UCC shall deliver to City a written detailed
Performance Activities Report, "Exhibit W" attached and incorporated herein for all
purposes, as described in Section 4.2 below with each R.F'R to support expenditure, of
Program Funds. Such report shall be Signed by UCC or duly authorized officer of UCC.
The RFR, shall, be submitted to City no later than the fifteenth (15'h) day following the
end of the month. Submittal of a monthly RFR and Performance Activities Report is
required even if services are not provided. When services are not provided during a
month, a zero dollar RFR and Performance Activities Report is required.
Submit monthly, RFR with an original signature by an authorized representative to
the Program Support Division of the Fort Worth Police Department, ATTENTION., Jacob
Browning, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated by City.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly performance activities report from UCC, Reimbursements shall be made
within thirty (30) days recelpt, of said documents, UCC shall be reimbursed for Program
Costs only if City determines at its sole discretion that costs are eligible expenditures in
accordance with CC?D regulations, approved budget (Exhibit B) and are reasonable and
consistent with industry norms.
2.3 UCC is authorized to adjust any categories in the budget in an ain unt not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, UCC must notify
City in writing of any such adjustments using the Budget Adjustment Fro 'Exhibit El)I
attached and incorporated herein for all purposes. Any adjustment of more than 5%, of a
category must have written permission from City prior to any budget adjustment being
made. Budget adjustments shall be submitted to the Program Support Division of the
Fort Worth Police Department, ATTENTION. Aya EEly, 3 West Belknap, Street, Fort
Worth, Texas, 761 02,, or as designated by City.
SAFE HAVEN-BEMLEHEM
FY 14 CFW and UNITED COMMUNITY CENTERS Pacl0 e 2 of 17
Term
The to of this Agreement is for a pen'od, begirming on October 11 2013, and
ending on September 30, 2014. All of UCC's expenditures under, this Agreement must
be completed prior to September 30, 2014.
4,1, am Performance
4.1 UCC agrees to maintain complete and accurate documentation supporting the
performance of the work and fulfillment of the objectives set forth in Exhibit, "A."
4.2 U'C'C agrees to provide a monthly Performance Activity Report to document the
performance of the wo�rk, described in Exhibit "A." The Perfo�nnance Activity Report
shall document the program activity names, numbers of participants attending, details of
the activities, and a description of the goals achieved in support of the CC PD goals,
Additionally, the Performance Activity Report must include any successes realized in
descriptive detail. The monthly Performance Activity Report shall be submitted to City
no later than the 15"'day after the end of each month.
50 iDefault and Ter nuWation
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to UCC hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the
event that funds from the CC PD are not timely received, in of or in part, City may, at
its sole discretion,, terminate this Agreement and City shall n. t be liable, for payment for
any or or services performed by UCC under or in cormection with this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City falls to appropri'ate funds sufficient for City to fulfill its obligations under this
A eement City may terminate this Agreement; termination to be effective on the later of
gr I
Ci thirty (30) days following delivery by City to UCC of written notice of City's intention
to ten-ninate or (ii) the last date for which funding has been appropriated by the City
Council for the purposes set forth in this Agreement.
5,.3 This Agreement may be terminated by City, in whole or in part, whenever such
tennination is determined by City to be in the best interest of City; in event of default or
inability to perform or to comply with the terms herein on the part of UCC or for other
good cause.
5.4 Termination will be effected by delivering to UCC a notice of termination,
specifying the portion of the Agreement affected and the effective date olf termination.
Upon UCC's receipt of notice of termination, U shall-
SAFE HAVEN-BETHLEHEM
FY 14 CFIAI and UNITED CO,M M UN IT Y CENTERS Page 3 of 17
(a) Stop or under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(C) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the or not terminated.
5.5 In the event City suspends or terminates, this Agreement for cause, and the cause
for such sus�pension or termination is determined to be invalid, UCC's sole remedy shall
be reinstatement of this Agreement. UCC expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (310) days: following the date of termination of this Agreement, UCC
shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City, will have no responsibility or liability for UCC's expenditures or
actions occurring after the effective date of termination of the Agreement.
60, Administrative Reguirements
6.1 UCC agrees, to keep detailed and accurate records to document its adherence to
applicable[*cable local, state and federal regulations, a-long with documentation and records of
all receipts and expenditures of Program Funds,. All records shall be retained for three (3)
years following the termination or completion of this Agreement or until the completion
of any audit, whichever is later. City or its representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations,
of UCC under this Agreement. UCC, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily ava*i1able for
investigation, examination, and audit. In the event of such audit, by City, a single audit of
all UCC's operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice., UCC shall submit a copy of any audit perfon-ned by
their 'Independent auditor within 30 days of receipt of the final audit report.
6.2 If any audit reveals a questioned practice or expenditure, sueb questions must be
resolved within fifteen (15) days after notice to UCC by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or fature contract(s) with UCC.
6.3 If, as a result of any audit, it is dote rood that UCC misused, misapp,tiea or
Oty the
misappropriated all or any part of the Program Funds, UCC agrees, to reimburse, 1
amount of such monies so misused, misapplied or misappropriated, plus the amount of
any sanction, penalty or other charge levied against City 'because of such misuse,
misapplication or misappropriation.
SAFE HAVEN-BETHLEHEM
FY 14 CFW and ITED COMMUNITY CENTERS Page 4 of 17
6.4 UCC's obli ation to City shall not end until all closeout requirements are
9 1
completed. Activities during this clos,eout period shall include, but are not limited to!:
providing, final Performance Narrative, making final payments, disposing of the Safe
Haven Youth Program-Bethlehem assets as appropriate and as directed by City's
Contract Administrator(see paragraph 12.3).
6. UCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness, of the services and work to be performed by UCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of UCC, its
officers, members, agents, emp�loyees, and subcontractors for the purpose of such
monitoring.
7, Indel2endent Contractor
7.1 UCC shall operate hereunder as an 'independent contractor and not as an officer,
agent, or servant or employee of City, UCC shall have exclusive control of, and the
exclusive fight to control, the details of the work and services perfori-ned hereunder, and
all persons performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents., servants, employees, subcontractors, program participants,
licensees or invitees. The doctrine of respondeat superior shall not apply as between City
and UCC, its officers, members, agents, servants, employees, subcontractors, program
plafticipants, licensees or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and UCC. It 'is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the
UCC, nor any program participant hereunder is in the paid service of City and that City
does not have the legal right to control the details of the tasks perfon-ned hereunder by
UCC, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees.
7.2 City shall in no way nor under any circumstances be responsible for any property
belonging to CIC, its officers, members,, agents, employees, sub contractors, program,
participants, licensees or invitees, which may be lost,, stolen, destroyed or in any way
damaged.
8, Indeninification
8.1 UCC covenants and agrees to indemnify, hold hapless and defend, at its own
expense, City and its officers, agents, servants, and employees from and against any and
all claims or suits for property loss or damage and/or personal injury, including death, to
I
any and all persons, of whatsoever kind or character, whether real or asserted, arising out
of or In connection with the execution, perfon-nance, attempted performance or
nonperformance of this agreement arld/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, fN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF UCC OR OF CITY; and ACC hereby
assumes all liability and responsibillty of City and its officers, agents, servants, and
SAFE HAVEN-BETHLEHEM
FY 1 4 CFW and UNITED,COM M M UNIT CENTERS Page 5 of 17
employees for any and all claims or suits for property loss or damage and/or personal
iRiury, including death, to any and all persons, of'whatsoever kinds or character, whether
real or asserted, arising out of or in connection with the execution, performance,
attempted performance or non-performance of this contract and agreement and/or the
operations, activities and, services, of the programs described herein, WHETHER OR
NOT CAUSED IN' WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF'
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTR-A CTS RS, OR
SU'B CONTRA C' RS OF CITY UCC likewise covenants, and agrees to and does
hereby indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions,
0
Of UCC, its officers, members, agents, employees, subcontractors, invitees) 1 Icensees, or
program participants, WHETHER OR NOT CAUSED, N WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF UCC.
8.2 UCC agrees to and shall release City, its agents, employees, officers and legal
representatives frolm all liability for injury, death, damage or, loss, to persons or propsrty
sustained in connection with or incidental to performance under this agreement, even if
the injury, death, damage or loss is caused by City's sole or concurrent negligence.
8.3 UCC shall require all of its subcontractors to include in their subcontracts, a release
and indemnity in favor of City in substantially the same form as above.
90 Non-Assignment
No assignment or delegation of duties under this Agreement by UCC shall be
effective without City's prior written approval.
10. Prohibition Against Interest
10.1 No member, officer or ernployee of City, or its designees or agents, no member of
the governing body of the locality in which the Safe Haven Youth Program-Bethlehem is
situated-, and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the Safe Haven Youth Prograrn-Bethlehern.
during his tenure or for one year thereafter, shall have any interest, direct or indirect in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
UCC shall incorporate, or cause to be incorporated, like language prohibiting such
interest, in all contracts and subcontracts hereunder.
10.2 No officer,, employee, member or program participant of UCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially 'interested, directly or indirectly, in the sale, to UCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of UCC, as an officer, employee, member or program participant. Any
willful! violation OT this paragraph with the knowledge, expressed or implied, of UCC or
its subcontractors,
shall, render this Agreement voidable by City of Fort Worth.
SAFE HAVEN-BETHLEHEM
FY 14 C,FW and UN[TED COMM UNITY CF FRS Page 6 of 17
Nondiscrinunation
11.1 In accordance with the federal, state and local laws and ordinances, UCC
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms,, conditions OTprivileges of their employment,discn*mlnate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
11.2 UCC will not unlawfully discriminate against any person or persons because of
age, race, religion, disability, color, national origin, or familial status, nor will UCC
permit its officers, members, agents, employees, subcontractors or program participants
to engage in such discrimination.
0
120 C2MHance
12.1 UCC, its officers, members, agents,, employees, program participants, and
subcontractors,, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of UCC any
such violation on the part of UCC or any of its officers, members, agents, employees,
subcontractors or program participants, then UCC shall immediately desist from and
correct such violation.
12.2 UCC shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of UCC to
any such violations on the part of UCC or any of its officers, members, agents,
employees, program participants or subcontractors, then UCC shall immediately desist
from and correct such violation.
12.3 City designates Aya Ealy, (817) 392-4239,, to act as Contract Services
Administrator and delegates to this individual authority for Agreement administration.,
compliance, and moniton'ng.
13. Waiver of Immu
If UCC is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability, for damages or injury,
including death, to persons or property; UCC hereby expressly waives its rights to plead
ity or exemption as agaffist City. This section shall not be
defensively such immun* I
construed to affect a goverri-mental entity's immunities under constitutional, statutory or
common law.
14. I-nsu,rance Reguirement
SAFE HAVEN-BETHLEHEM
FY 14 CFW and UNITED COMMUNITY CENTERS Rage 7 of 17
..........
14.1 UCC shall procure and shall maintain during the to of this Agreement the
following insurance coverage.-
(a) Cornin ere ial General Liability (CGL). $1 1000 000.00 per occurrence, with a
$2,000,000.00annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b)
Non-Profit Oryanization Liabilitv or Directors & Officers Liqbility:
$1,00 �0.00 per occurrence, with a $1,000,000.00 annual aggregate limit, In a
form that is acceptable to the City's Risk Manager.
14.2 UCC's insurers) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and, be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
14.3 Each insurance policy required herein shall be endorsed t th a waiver of
subrogation in favor of the City. Each insurance policy required by the Agreement,
except for policies of worker's compensation or, accident/medical 'insurance shall list the
city as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement,
14.4 UCC further agrees that it shall comply with the Worker's, Compensation Act of
Texas and shall provide sufficient compensation insurance to protect LJCC and City from
and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement,
15. IMI"see llaneolus Provisions
15.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having Jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions, which can be given effect
without the invalid provision.
15.2 City's failure to insist upon the performance of any ter in or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of'Clity's right to assert or, rely upon any such ten-n or right
on any future occasion.
15.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of thi's Agreement,
venue for said action shall He in Tarrant County, Texas.
15.4 UCC represents that it possesses the legal authonty, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken,, to, enter into, this
Agreement and to perfo!n-n the responsibilities herein required.
SAFE HAVEN-BETHLEHEM
FY14 CFW and UNITED COMMUNITY CENTERS Page 8 of'17
15.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes,, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the to of this
Agreement must be in writing and must be approved by each party.
15.6 All notices, required or permitted by this Agreement must be in wn'ting and are
deemed delivered on the earlier of the date actually received or the third day following
(1) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (11h) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Charles W Daniels'.Assistant City Manager
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Aya Ealy, Contract Services Administrator
Fort Worth Police Department
350 West Belknap Street
Fort Worth,TX 7'6102
2. UCC: Pablo Calderon,, Program Director
United Community Centers, Inc., Bethlehem Center
970 E. Humbolt Street
Fort Worth,Texas,761
(817) 92,7-5556 Ext. 113
15.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or,activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectan-an or religious,facility or activity.
15.8 UCC certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. UCC shall notify City, in writing of any changes to its 501 (c) (3,) tax-
exempt status during the term of this Agreement.
1 5.91 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
SAFE HAVEN-BETHLEHEM Page 9 of 17
FY 14 CFW and UNITED COMMUNITY CENTERS
15. 0 The provisions and conditions of this Agreement are solely for the benefit of City.
and UCC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples.
in Fort Worth, Tarrant County, Texas,.as, to e effective October 1 2013.
CITY OF FORT WORTH UN ED COMMUNITY
C T S INC.
J�'ffrey W. Halstead lt,,IF*l 3 e sparza
Chief of Police President/CEO
oe
arcs W, Daniels
Assi,,s ant City Manager
APB D A A LEGALITY.-
����� � ��
ssl,t � t ltd Ott ev
S *
; .w
Authorization.-
Contract No.
M&C. C
OFFICIAL RECORD
'CIA'LRECORD
..
FE HAVEN-BETHLEHEM
'Ty SECRETARY
FY 14 CFW and UNITED COMMUNITY CENTERS �` ge
A04 I
e
RTNI,
"EXHIBIT A"'
United Community Centers,Ine.
Goals, Performance Measures, and Outcomes FY 2014
1. To provide 200 units of'service in the yotiLprorram
1 2. To.provide I 1, O hours of Recreational &Athletic Activities to the out
3�. "I To provide 7,500 hour's of Cultural Enrichment Activities to the youth
4. Toprovide 12,00,0 hours of'Educational and Enhancement Activities to the youth
To p ide 61,,0:00 hours of Alcohol & Substance Abuse Pmvention Activities to
5. *1
the outs
SAFE HAVEN-BETHLEHEM
FY 14 CF W and U'N ITED COM M U N ITY C ENT E RS Page 11 of 17
1111,4AHIB IT B11
Uiiited ('011111IL11iity (",eriter,1110., f)rC)(-)j-am Rudhet
BUdget, Item ArnOW-it Requc,�sted
A,, 1)ersonnel $77,996.00
B. Fringe Benefits, $7,55()0.0 0
C. Travel $0
D. Equipment $0
E. SUpplieS, $'2,500.00
F. Contracts/ConSUIUMItS $28000.0
G. Other $1619910.010
"J"O'"FAL $132,986.00
BLA)G"FT DETAH,
A. Personnel
Name Posit](Al Rate of Pay x No. of OL11-S Cost
ACT III Q,&A ("�oord inert or $1 1 X092.00
Receptiomst $ 8,13 2 0.0 0
PIT .I'Linjor COLInselor $ 9,600.00
PIT Child Care Associate $ 9",800.00
PIT Child Care Associate $ 9. 100..001
PIT Child Care Associate $ 9,800.00
P1 T ACT f I I A ssoc tale $900.00
Custodiaii Janitoric-11 $ 9984.00
TOTAL Persomiriel $77996-00
'Name Position Description of Benefits Cost
Ben,efit and Taxes $7,500.00
"FOTAL Fringe NA $7,500-00
C.Travel,
C,
Purpose o-fl-ravel Locatioll I te St
SAt"E 1-lAVl-N-B1-"FHl,1`HFM
R S Page 1.2. of 17
FY14 CFW alid t.)NIT D COM MUNITY CFNTJ-4
D. EqUipIlleill
tern ost
a 11 t i ty C"ost
I C Per Item Q tn
"J"OTAL EqLiipment NA $01
wmmw
item Cost Per Iteiii QLJ�'Illtit)/ Cost
Supplies, and CLIrriCUIL1111 "_,50 0 0 0
T'01"AL S lies $2,500
F. Con,tracts/Comu,I tatits
Name Positioll Rate of P , x No . offlotirs Cost
Consultants Contr�tct Director ,ind Eclucational 2 8,(X')O.0 0
$28NO.00
"'FOTAL Coliiti-acts/Coi"istilta.ii,ts,
G. Ot-her Costs
Telephone
Utilities
Security
I.nsurmice
Repairs and Maintenance
"Fransportation
1"OTAI Other Costs $16,990.001
SAFE HAVEN-BETHLEHEM
FY 14 CFW and UNITED COMMUNITY (.,ENTERS Na age 1,3)off.. 17
BUDGE1."' NARRATIVE
The detailed bUdget narrative explains the need for all proposed expenditures by individual item.
The bUdget narrative should clearly explain how funds will be used and why expenditures are
necessary for success-tul, impletnentation of your program,. Please explain how costs are calculated.
A. Personnel -
Costs associated with this item are to be Utilized in the Following manner: To pay a
ACT" III Q A Coordinator, Receptionist, P/T.J'unior Counselor,
(3) P/T ChIld Care Associates, PIT ACT [It Associate, and Custodian Janitorial salary
B. Fringe -
All fringe has been included in the amount allocated for personnel. Level of fringe benefits
depends greatly on the position held.
C. gave I-
No funds are budgeted Under the travel category
D. Equipment -
No funds are budgeted Linder the equipment category
E. Supplies -
To pay for Supplies for the youth program and CUrriculun'i
F. Contracts/Consultants -
To play for the time the Director and Consultants work at the center
G. Other Costs—
To cover the cost of telephone, utilities, Security, insurance, repairs and niaintenance, and
transportation
SAFE
'Paoe 14 of 17
FY14 CFW an6 UNITED COMMUNITY t-7
Exhibit C - Mo�nthly Request for Reimbursement (RFR)
FY 2014 UCC Safe Haven Youth, Program
Budget Request
Sub�mit to: Fort Worth Police D�e�partme�nt Subrniffing Agency., United Commun!t
y Centers,Inc.
Aya Ea,ly Agency Contact Name- �Don Campion:
350 West Belknap Street Phone Number, 817-927-5556 ex�t. 112
3�rd Floor Emafl- dcan pi,oln@unitedconimun�ly�qenteLq.org
Fort Worth,TX 76102 Invoice Nurnber�
Period, covered by,thiis request,,: 10/1/2013 to 91/310/20114
minlddlyy mmlddlyy
A B C D, E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Cat�2og Bu;dget Amount Req,u�ested Request Requested Available
0 4
""'k?
1 Director and Consultants
1000#�,Wli
J')Ir
2 ACT III Q&A Coordinator
bill
we I
31 Receptionist
,A,,
V,
a N
w/M mw
4�
IN
I/
0/1
w
0.
J.
0.
x
4"/061/1//w
4 PrT Junior Counselor $1111/11/rIR %"��
9
x
O/N
f) "wo"q/
51 P/T Child Care Associate
/1114,1100 F
W'A
0
"I,
V0,
'30
6 PIT Chid Care Associate 0/11 9`6 0 0`�,0 0!041
111115" A/1,
-4/1
6
21/1
Ir
7 P/T�Ch,ild Care Associate
"'a
q
5
8 PrT ACT111 Associate 00,
I j
u/m/0
9 Maintenance/Custodjan
10 Su�ppli�es,and Curriculum Oa:
/a
14//.
g/
11 Transportation 10
'100"01*
fR
Y"
10'001J ;1N 01/46-M4,26
12 Be�ne�fits and Taxes
.2
4%
/g
z
14
"Alm,
�,/1/06
xz�l
1,3 Other
Jhq,
'31 7i
7
'32986""1"" $
Total Prog,raim,mati�c Costs 1 010"
Please Attach:
1. Attach copies of invoices and,the recleip�ts on al,l exp:en�d:ituires,
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report,
Summary:
Toltal Budget� $ 132,986.001
Previous Requels,ts,, $, -
have reviewedthis request and certify tha�t the listed This Request* $
expenses are accurate and are C17argeabl�e to the Tota�Spent, $
Bethlehem Community Center approved'budget, Balance le,ft in gran�t.� $ 1,32,,91861.010
7
Agent U
so,On 11
oq
�'—Flseal
�cc,o�un e n
A
F'und,',,//�,,,/.,,/,/e���,�////,"",.,�//""",,/"/.",/",� t C te
Grantee Authorized0ifficial Date
Title
SAFE H�AVEN-BETHLEHEM
FY14 CFW and UNITED COMMUNITY CENTERS Page 15 OF 17
EXHIBIT Di
United Community Centers,Inc.
Safe Haven Program (CCPD)
Agency/Address Project Name-, Safe Haver Erogram
Contract NoV 0
C ract Amount.-
Date of Request:
Program Period, to
PROGRAM I SERVICES AND ACTIVITIES CURRENT CUMMULATIVE
PROGRAM NARRATIVE-.
..............
PROBLEMS ENCOUNTEREDISOLLITIO RO POSE
D.,
I sm m W W1.1 0 i
MW IPWN PON"w4p
ANTICIPATED ACTIVITY DURING THE NEXT MONTH',
Please Feel Free to Add Additional Pages if Necessary
SAFE HAVEN-BETHLEHEM
FY14 CFW and UNITED COMMUNITY CENTERS Page 16 of 17
EXHIBIT E
REQUEST FOR B'UD:GET MODIFICATION
DATE.-
TO: Aya Ealy
FROM:
REASON:
Budget Cate loq Avoroved Bud Change Re guested Revised
A. Personnel
B. Fringe
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Contractual
H. Other
TOTAL DIRECT
1. Indirect.
Signature Date
BUDGET NARATIVE (DESCRIBE V*4 DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION.-
S E HAVEN- ETHLEHEM
FY14 CFW and UNITED COMMUNITY CENTERS No 17 of 1,7
t:p
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY N I L AGENDA FORTWor"
11KINIA au
COUNCIL ACTION,-, App roved) one 9/24/2013
REFERENCE, 35 "14 UNITED, COMMUNITY
DATE,- 91/24/2013 NON- **C-26464 LOG NAME: CENITER-SAFE HAVEN
O
PROGRAM
CODE: C, TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with United Community Centers, Inc., in the Amount
Up to $132,990.00 to Continue Operation of a Youth Safe Haven Program at the
Bethlehem Community Center in Fort Worth (COU'N:CIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with the United
Community Centersl Inc., a non-profit organization, in the amount up to $1 32,919x.00,to continue
operation of a Youth Safe Haven Program at the Bethlehem Community Center in Fort Worth.
DISCUSSION:
The original Safe Haven Program was, first operated in the near southeast part of Fort Worth and was
later expanded to other designated sites in Fort Worth. Youth Safe Havens are places where
children in targeted neighborhoods play and learn with other children without the fear of being a
victim of crime. The United Community Centers, Inc. (UCC), provides a Youth Safe Haven Program
for youth living within a five-mile radius of the Bethlehem Community Center located at 970 East
Humbolt Street,.
On October 9, 20011, the City Council authorized execution of a contract for the continued operation of
the Youth Safe Haven Program to be operated by the UCC and the program has continued through
Fiscal Year 2013. This, Mayor and Council Communication will authorize the programs to continue
through Fiscal Year 2,01144., The program, provides youth with quality programs, ins character/leadership,
educational activ�it,iesi, cultural arts,, health life skills and recreation. Program staff address additional
educational, social, psychological and p,h�y�s,i�cal needs youth may experience. The program's focus
and goal is to change lives by caring for the "whole chi lid." This approach provides youth the,tools
they need to become responsible adults.,
This contract shall not be effective until October 1, 20!13 and the City shall snot be obligated to make
any payments under this contract until the Fiscal Year 20,14 budget becomes effective.
The Bethlehem Community Center is located in COUNCIL DISTRICT 8.,
0
FISCAL INFORMAT'IONICERTIFICATION.
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be available in the Fiscal Year 2014 operating budget, as appropri!ateld, of
the Crime Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
.............................................................
GR79 539,1120, 0:359808
.... ...........
htt,P://apps.cfwnet.org/counc*l iew.asp?1D--I 8682&councildatel-91/24/2013 9/24/2013
1 _packet/me—rev"
M&C evew Page 2 of
Subm tte d for C t Mann er's O ice by: Charles Daniels (6199)
r art + #
.. Jaffrey W. Halstead 1(4231)
Additional Information Contact. Agra Eal! (4239)
ATTACHMENTS
http-,//apps.cfwnet.org/council—Packet/m,c—review.asp.?ID—I 8682&co ncild to=91/24'201 9/24/2013