HomeMy WebLinkAboutContract 45151 STATE OF TEXAS ciTY SEcRUAW L
CONTRACT NO,
COUNTY OF TARR-ANT §
CONT . CT TEEN THE CITY OF FORT WO,.RTH AND THE SAFE CITY
COMMISSION,INC.,FOR FUNDING FROM THE CRIME CONTROL AND
PREVENTION DIST CT' FOR THE ADVOCACY PROGRAM
In consideration n o this mutual covenants, promises and agreements contain
herein, THIS AGREEMENT is made and entered into between the CITY OF FORT
WORTH a home riled municipal corporation of the State of Texas, "City" acting by and
through Charles W Daniels, its duly authorized assistant City Manager, and THE SAFE
CITY COM ISSI ., INC., a Texas non-profit organization hereinafter referred to as
SCQ acting by and through Ken. Shetter, its duly authorized Executive Director.
RECITALS
WHEREAS, the City has determined that SCC crime prevention and education program
and a community advocacy for crime prevention program '.'Advocacy Program")ram") are
needed for all citizens of Fort Worth in order to make Fort Worth the safest major city in
the nation;
WHEREAS, the City and SAC has agreed to provide these programs in accordance with
this,Agreement;
WHEREAS the City desires to contract with SCC to provide these programs; and
WHEREAS WHEREASi, the City, as consideration for the perf o ace of SCC, has appropriated.
monies in the Crime Control and Prevention District CCP budget in the amount of
$175,000.00 and an additional amount of $60,195.00 froim the General Fund to provide to
the SCC foir the operation of the program.
NOW THEREFORE,FORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
Cues on si it t es of SCC
SCE' covenants and agrees to lolly perform, or cause to be performed, with goad
faith and due diligence, all wort and services described in Exhibit "'A" SCC
Performance Measures', attached and incorporated herein for all purposes, SCC shall be
responsible for day-to-day administration of the advocacy program. SCC agrees to
expend the Proigram F unds in accordance with Advocacy Program budget, described in
u.
Exhibit "B." also attached and incorporated herein for all purpose.
OFFICIAL RECORD
FY 14 Contract between City and the Safe City Cornmissi on for CITY SECRETARY
f 11
FT
CCPD funding for the Advocacy Prograin W0RTjJagT*f I
Ig *f I
Le W! M I
2, Program Funds
2.1 In no event shall the total distribution of'Pro grain Funds from City made to the
SCC during the to of this Agreement exceed the total sum. of $235,195.010., All of
SCE's expenditures under this Agreement must be completed prior to Septerriber 310,
2014.
2.2 Payment of the Program Funds froM City to SCC shall be made on a cost
reimbursement basis following receipt, by City from S,CC of a signed Request for
Reimbursement form (R.FR), "Exhibit C," attached and incorporated herein for all
purposes, and copies of support documentation which could *includes copies, of
timesheets, invoices, with proof of payment Such as cancelled checks, bank statements, or
wire transfers, leases or services contracts. SCC shall deliver to City a written detailed
Performance Activities Report, report, "Exhibit D," attached and incorporated herein for
all purposes, as described in Section 4.2 below with each RFR to support expenditure of
Program Funds., Such report shall be signed by SCC or duly authorized officer of SCC.
The RFR. and Performance Activities Report, shall be submitted to City no later that the
fifteenth (I 51'h) day following the end of the month. Submittal, of a monthly RFR and
Performance Activities, Report is required even if services are not provided. When
services are not provided during a month, a zero dollar RFR and Performance Activities
Report is required.
Submit monthly RFR with an original signature by an authorized representative to
the Program Support Division of the Fort Worth Police Department. ATTENTION:
Jacob Browning, 3510 West Belk-nap Street, Fort Worth, Texas 76102, or as designated by
City. Reimbursements will not be made until after receipt of an acceptable and approved
RFR and a monthly Performance Activities Report from SCC. Reimbursements shall be
made within thirty (30) days, receipt of said documents. SCC shall be reimbursed for
Program Costs only if City determines, at its wile discretion that costs are eligible
expenditures in accordance with CC PD regulations, approved budget (Exhibit B) and are
reasonable and consistent with industry norms.
2.3 SCC is authorized to aqjust any categories in the budget in an amount not to
exceed 5% of those particular categories, without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, SCC must notify
City in writing of any such adjustments using the Budget Adj us,tment or "Exhibit E,"
attached and incorporated herein for all purposes. Any adjustment of more than 51% of
each category must have written permission from City pri,or to, any I oudget adjustment
being made. Budget adjustments shall be submitted to the Program Support Division of
the Fort Worth Police Department, ATTENTION: Aya Ealy, 350 West Belknap Street,
Fort Worth,, Texas, 761,02, or as designated by City.
FY14 Contract between City and the Safe,City Commission for
CCPD ffinding,for the Advocacy Program Page 2 of 17
3• Term
The term of this Agreement is for a period beginning on October 1, 20,13, and
ending on September 30, 2014. All of'SCC's expenditures under this Agreement must be
completed prior to September 30, 2014.
4. Pro ram Performance
4.1 SCC. agrees to maintain complete and accurate documentation supporting the
performance of the work and fulfillment of the objectives set forth in Exhibit "'A"'.
4.2 SCC agrees to provide a monthly Performance Activity Report to do cum ent ,the
perfon-nance of the work described in Exhibit "A,." The Performance Activity Report
shall document the program activity names, numbers of participants attending,, details of
tl e! activities, and a description of the goals achleved in support of the CCPD goals.
Additionally, the Performance Activity Report must include any successes realized in
descriptive detail. The monthly Pert"ormante Activity Report shall be submitted to City
no later than the 15th day after the end of each month.
5. efault and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD and, General Fund. All monies distributed to SCC hereunder shall
be exclusively from monies received from the CC PD and General Fund, and not from
any other monies of City. In the event that funds from the CCPD or General Fund are not
timely received, 'in whole or in part,, City may, at its sole discretion, terminate this
Agreement and City snall not be liable for payment for any work or services performed
by SCC under or in connection with this Agreement.
5.2 If for any reason at any time during any to of this Agreement, City Council of
City falls to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement; termination to be effective on the later of
(i) thirty (30) days following delivery by City to S,CC of written, notice of City's intention
to terminate or (ii) the last date for which funding has been appropriated by the City
Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City in the event of default
or inability to perform or to comply with the terms herein on the part of SCC, or for other
good cause
5.4 "termination. will be effected by delivering to SCC a notice of termination,,
s p iect yl f 'ng the portions) of the Agreement affected and the effective date of termination.
U1
Pon SCC's,receipt of notice of termination, SCC shall.-
FY14 Contract behveen City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 3 of 17
(a) Stop work 'under the Agreement on the date and to the extent specified in
the notice of termination';
(b) Place no further order or execute any subcontracts, except as may be
necessary for completion of the work not terminated';
(c) Terminate all orders and contracts to the extent 'that they relate to 'the
performance of the work terminated by the notice of termination;, and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates 'thi's Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the SCC's sole remedy
shall be reinstatement of this Agreement. SCC expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, SCC
shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no responsibility or liability for SCC's expenditures or
actions occurring after the effective date of termination of the Agreement.
6. Administrative Requirements
6.1 SCC agrees to keep detailed and accurate records to document its adherence to
applicable local, state and -federal regulations, along with documentation and records of
all receipts and expenditures titures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement or until the completion
of any audit, whichever is later. City or its representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations
of SCC under this Agreement., SCC, its officers, members, agents, employees, and,
1 i
subcontractors, upon demand by City,, shall make such records readily availab le for
investigation, examination, and audit. In the event of such audit by City, a single audit of
all SCC s, operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. SCC shall submit a copy of any audit performed by
their independent auditor within thirty (30) days of receipt of the final audit report.
6.2 If any audit reveals a questioned practice or expenditure,, such questions, must be
resolved within fifteen (15) days after notice to SCC by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with SCC-
6.3 U, as a result of any audit, it is determined that SCC misused, mis,app'liec or
misappropriated all or any part of-the Program Funds, SCC agrees to reimburse City the
amount of such monies so misused,sused, misapplied or misappropriated, plus the amount of
any sanction, penalty or other charge levied against City because of such misuse,
misapplication or misappropriation.
FY 14 Contract between City and the Safe it Commission for
CCP�D funding for the Advocacy Program Page 4 of 17
6-4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of the SCC
Program assets as appropriate and as directed by City's Contract Administrator.
6.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of-the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records, of the SCC its
officers, members, agents, employees, and subcontractors for the purpose of' such
monitoring.
7'. Independent Contractolr
7.1 SCC. shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. SCC. shall have exclusive control of and the
exclusive right to control, the details of the work and services performed hereunder, and
all persons performing, same,, and shall, be solely responsible for the acts and omissions of
its officers, members,, agents,, servants, employees, subcontractors, program participants,
licensees or invitees. The doctrine of respondent superior shall not apply as between City
and SCC, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees or invitees, and no-thing herein shall be construed as creating, a
partnership or Joint enterprise between City and SCC. It is, expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the
SCC, nor any program participant hereunder is in the paid service of City and that City
doles, not have the legal right to control the details of the tasks performed hereunder by
SCC, its officers, members, agents, employees, subcontractors, program plarticipants,
licensees or invitees.
7.2 City shall in no way nor under any circumstances be responsible for any property
belonging to SCC, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, s,to�len, destroyed or in any way
damaged.
8. Indemnification
8.1 SCC covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from. and against any and
all claims or suits for property loss or damage and/or personal injury, including death, to
any and all persons, of whatsoever kind or character, whether real or asserted, arising out
of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
* C hereby
CONTRACTORS OR SUBCONTR AC RS TO OF SCC OR OF CITY and SC
,
assumes all liability and responsibility of City and its officers, agents, servants, and
FY 14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 5 of 17
employees for any and all claims or suits for property loss or damage and/or personal
in 0
ury, including death, to any and all persons, of whatsoever kinds, or character,
whether
real or asserted, arising out of or in connection with the execution, performance,
attempted performance or non-perf-onnance of this contract and agreement and/or the
operations, activities and services of the programs described herein, WHETHER OR
'Nor I, CAUSED IN WHOLE OR IN PART., BY ALL NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY SCC likewise covenants and agrees to, and does hereby
indemnify and hold harmless City from and against any and all iqjury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions
eft
CC, its o fficers, members, agents, employees, subcontractors, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN .PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,, SERVANTS, EMPLOYEES,
CONTRACTORS; OR SUBCONTRACTORS OF SCC.,
8.2 SCC agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for iqjury, death, damage or loss to persons or property
sustained in connection with or incidental to performance Linder this agreement, even if
the injury, death, damage or loss is caused by City's sole or concurrent negligence.
8.3 SCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
9. Non--Asst i mant
No assignment or delegation of duties under this Agreement by SCC shall be
effective without City's prior written approval.
0
to. krohibition Against, Interest
10.1 No member, officer or employee of City, or its designees or agents," no, member of
-the governing body of the locality in which the SCC Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the SCC Program during their tenure or for one year thereafter, shall have
any interest, direct or indirect in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder., SCC shall incorporate, or cause to be incorporated,,, like
I interest,language prohibiting suc I n nterest, in all contracts and subcontracts hereunder.
10.2 No officer, employee, member or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member or program participant. Any
willful violation of this paragraph with the knowledge, expressed or implied, of SCC or
its subcontractors, shall render this Agreement voidable by City of Fort Worth.
FY'14 Contract b etween City and the Safe("it y(",ornmissionfor
CCPD funding for the Advocacy Program Page 6 of 17
tl
Nondiscri min ation
11.1 In accordance with federal, state and local laws and ordinances, SCC covenants
that neither it nor any of its officers, members, agents, emp�loyees,, program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with
the employment, advancement, or discharge of employees, in connection with the terms,
conditions or privileges, of their employment, discriminate against persons, because of
their age, except on the basis, of a bona fide occupational qualification, retirement plan, or
statutory requirement.
11.2 SCC will not unlawfully discriminate against any person or persons because of
age, race, religion, age, disability, color, national origin, or familial status, nor will SCC
permit its officers, members, agents, employees, subcontractors or program participants
to engage in such discrimination.
124 Compliance
12.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, Federal, state and local,
including all ordinances, rules, and regulations of City. If City calls, to the attention of
SCC any such violation on the part of SCC or any of 'Its officers, members, agents,
employees, subcontractors or program participants, then SCC shall inunediately desist
from and correct such violation.
12.2 SCC. shall utilize Program Funds, strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of SCC to
any such violations on the part of SCC or any of its officers, members, agents,
employees, program participants, or subcontractors, then SCC shall immediately desist
from and correct such violation.
12.3 City designates, Aya Ealy, (81 7) 3912-142319 to act as Contract Services
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring. City reserves the right to change this contact at any time by
sending a written notice to SCC with the new contact information.
130 Waiver of Imm
If SCC is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) frolm and against liability for damages or injury,
including death, to, persons or property, SICC hereby expressly waives its rights to plead
defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
FY 14 Contract between City and the Safe City Commission for
CCPD1 funding for the Advocacy Program Page 7 of 17
14. Insurance Reguirement
14.1 S,CC shall procure and shall maintain during the term of this Agreement the
following insurance coverage.-
a. Commercial General Liability $1 01010,01001 per occuff ence, with a
2 000 1 1 1
1 1000.010 annual aggregate I*m*t, in a form that is acceptable to the City's
Risk Manager.
b., Non-Profit Organization Liability or Directors & Officers Liabi 1.1ty.
$1,000, 00 per occurrence, with a $1,000;,000 annual aggregate limit, in a form
that is acceptable to the City's Risk Manager.
14.2 SCC's insurer(s) must be authorized to do business in the State of Texas for the
lines, of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
14.3 Each 'insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worKer s compensation or accident/ medical insurance shall list the
,City as an additional insured, City shall have the right to revise insurance coverage
requirements under,this, Agreement.
14.4 SCC further agrees that it shall comply with the Worker's Compensation Act of
Texas, and shall provide sufficient compensation insurance to protect SCC and City from
and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
15, Miscellaneous ,Pr ovisl*ons
15.1, The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other pad of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having Jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
15.2 City's failure to insist upon the per-fon-nance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment, to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
15.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or no:n-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.,
FY 14 Contract between City and the Safe City Commission for
CCPD1 funding for the Advocacy Program Page 8 of 17
15.4 SCC represents, that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this,
Agreement and to perform the responsibilities herein required.
15.5 This, written it and the exhibits attached hereto, which are; incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
Agreement between the parties concerning the work and services, to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms, hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
15.6 All notices, required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day foillowing
(1) deposit in a United States Postal Service post office or, receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (Ili) addressed to the other party at
the address, as follows or at such other address as the receiving party designates by
written notice to the sending party.
I CITY: Assistant City Manager for the Police Department
City Manager's Office,Attn: Charles, Daniels,
City of'Fort Worth
10010 T'h-rockmorto�n Street
Fort Worth,, TX 76102
Copies To: Contract Services Administrator
Attn.- Aya Ealy
Fort Worth Police Department
350, W., Belknap Street
Fort worth, TX 76102
2. SCC: Ken Shetter, Executive Director
201 Main Street, Suite 2
Fort Worth, TX 76102
(817) 8851-7774
151.7 None of' the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for:
the construction, operations,, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds, received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
15.8 SCC certifies that it has obtained a 501(c)(3), Certificate from the Internal
Revenue Service., SCC shall notify City in writing of'any changes to its 501(c)(3) tax.-
exempt status during the term of this Agreement.
FY14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 9 of 17
15.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
15.10 The provisions and conditions of this Agreement are solely for the benefit of City
and SCC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
IN WITNESS WHEREOF,1 the parties hereto have executed this Agreement in
r
multiples in Fort Worth Tarrant County, Texas, to be ef-f
ective October 1, 2013.
ACCEPTED AND AGREED:
CITY OF' FORT WORTH SAFE CITY COMMISSION, INC.
By-. all E
Chakes W. D,aniels, Ken Shat
Assistant City Manager Executive Director
Tate: /
/10 290 /11
APPROVAL RECOMMENDED:
Jeffrey W. Halstead
Chief of Police
Date
APPROV r AS TO FORM AND LEGALITY,
Jessica S igsvalng
Assistan liety, Attorney
0
ATTEST:
ohm—
b
0000
it Snecretary X
Authorization:
M&C.
Date
OFFICIAL RECORD
F Y 14 Contract bletwwen it and the S `it y Commission fi:)r CITY SECRETARY
CCPD funding for the Advocacy Program FT, WORTH,ft 10 of 17
44_V,%r_"w`IBIT A"
Ip-j"Iev
Safe City Commission Inc. -Advocacy Program
Goals,, Performance Measures, and Outcomes FY 2014
Performance Measures
. V
To facilitate or participate 'in a minimum of 2,5 multi-disciplinary meetings
(exc a ing meetings, related solely to One Safe Place programs and/or services).
*de a m*n* individual's 1 ining 1011
2. o provi i imum of 500 *nd*vidual's Professional try* and educat"
programs facilitated by Safe City Commission.
3. At least 20,000 Fort Worth ISD students will participate in the Imagine No
-Violence Art Contest.
At least 90% of Fort Worth IS D middle school and high school students will
4. receive public education 'information about the Campus, Crime Stoppers Friends
for Life program.
5. A minimum of 350 arrests resulting from Crime Stoppers tips
6. A minimum of 700 cleared cases resulting from Crime Stoppers tips
FYt4 Contract between City and the Safe City Commission for Page I I of 17
CCPD funding for tbe Advocacy Program
"EXHIBIT B"
Safe CI"ty on Comm*ss*
I I , Inc. -Advocacy Program
Program Budget
BUDGET SUMMARY
Budget Item Amount Re uested
�A. Personnel $127500.00
B,. Fringe Benefits $401000.00
C. 'I ravei $1,2010.010,
D. Equipment $21000.00
upplies $2,
M010.00
F Contracts/Consul tants $15M00.00
G. Other $47495.00
TOTAL
$235,195.00,
BUDGET DETAIL
A. Personnel
Name Post"Iflon Rate of Pay x No. of Hours Cost
Executive Director
Administrative Assistant
Program, Staff
TOTAL Personnel NA $1271500.00
B.Frl"nge Benefits
Name Posi,flon Deserliptlion of Benefits, Cost
Executive Director
Administrative Assistant
Program Staff
TOTAL Frl*nge NA $401,000.00
C. Travel
Purpose of Travel Location Item Cost
Staff Travel
TOTAL Travel NA $1,200.00
FY 14 Contract between City and the Safe City Commission for
CC PD funding for tae Advocacy Program Page 12 of 17
10
...............
Equipment
Item, Cost Per Item Quantity Cost
Equipmem
TOTAL Equipment NA $2,000.00
.............
E. Supplies
Item Cost Per Its Quanfity C st
Supports Administrative Fratnewot-k
Outside accounting services
F'F services
Web flosting
O�ther Equipment and supplies
TOTAL Sup 4'es NA S21000.0o
F. Contracts/Consultants, Cost
Cmitracts/Consultants
TOTAL Contracts/Consultants, NA $15,00,0.0101
G. Other Cost Cost
Occupancy expenses
Rent/lease
Utilities
,Cleaning services
Landscape services
Insurance
TOTAL Other Costs $47,495.00
FY'14 Contract between it arid the Safe C"Ity Commission for
(:
BUDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures, by 'individual item.
The budget narrative should clearly explain how funds wild. be used and why expenditures are
necessary for successful implementatiOn Of Your program. Please explain how costs are calculated.
A. Personnel—
Costs associated with this item are to be utilized in the following manner:
0 Salaries for an Executive Director, Administrative Assistant, and Program Staff
B. Fringe—
Costs associated with this item are to be utilized in the following manner:
• Fringe benefits associated, with the Executive Director, Administrative Assistant,
and Program Staff po�sitioins.
C. Travel.—
Costs associated with this item are to be utilized in the following manner.-
0 Staff'Travel
.D. Equipment—
Costs associated with this itee are to be utilized in the following manner:
* Equipment
E. Supphes—
Costs associated wl'th this item are to be utilized in the following mannen
• Supports Administrative Framework
Outside accounting services
I'I' services
• Web Hosting
• Other Equipment and supplies,
F. Contraiets/Consultants—
Costs associated with this item are to be utilized in the following man-ner:
* Contractor:/Consultant
G. Other Costs—
Costs associated with this item are to be utilized in the -following manner:
0 occupancy expenses
Rent lease
• Utilities
• Cleaning services
• Landscape services
• Insurance
F Y 14 Contract between C Ity vcmd the Safe C ity Comm ission for Page 14 ot'17
CCPD ftin m
ding for the Advocacy Pr
Exhibit C - Monthly, Request for Reimbursement(RFR)
�FY 2014 Safe, City Commission-Adivoicacy Program
Program Period 10/01113 to 09/310114,
Su ter: Fort Worth Police Department Submifffnig Agency: Saft C!tf Comm%sion-Ad cmmcy'........
Ays Ealy Agency Cmilact Narne: Ken SiNder
3.%West Ulknap Street Phone N�um,ber:
3rd Floor Emalil�: LsDCLeasafK gMmli§ in.org
Fort Worth,TX 76102 Invoi,c*INumber.
Period cove erect by this request's to
MM/WW mffVddW
A a C D E
`c al of Previous (B+C) (A-D)
Refirribursoments This TOW 801ance
13UgEtC!!ML0!x R amble
$
Personnel $ $
R
Fs
2 Fri NO
nge,
$
$
3 Travel $ $
4 Equipment $ $
/0"
5 Supplies
$
"g
$
/M
6 comtfuction $
7 ConsultantslContracts $ 01V"
8 Mer-Drect Cost $ $
9 (Mirect Costs $ AftmNoWANOMWn"Wom I
$
osts
Total Programmatic C rmenxa
Please AftCha
I. Attach copilesof'on pro ilces and the raceiptson all expenditures
t For Pemonnell Cost,in�clude copies,of signed timesh�eets
3. Attach a copy of Monthly Performance Report
Summary.,
Totall Budiget $ W.W236,195.00
Previous Requests: $
I have reviewed thi's mqtmt and cerd*that the,listed This Request,: $
expenses oral accurate and are chargeable to the Total,Spent: $
So&City Commission-Advocacy,Program approved bucVet. Balance left in grant $ 241195.00
'REPWO,ME RN
Agency A uthortzed:Official Daft
Tift
FYI 4 Contract between City and the Safe City Commission for
CCPD funding for,the Advocacy Program Page 15 of 17
EXHIBIT D
Safe City Commission-,Advocacy(CC PD,)
......... ......
Agency/Address Project Name: Advocacy
Contract Nw
Contract Amount.,
Date of Request,,,
Program Period-, to
PROGRAM SERVICES AND ACTIVITIES CURRENT CUMULATIVE
PROGRAM NARRATIVE.,,
PROBLEMS,ENCOUNTERE2jt�_ LU,TIO,NS PROPOSE.D4.1
...........
ANTICIPATED ACTIVITY DURING,THE NEXT IVIONITH,
Please Feel Free to Add Additional Pages if Necessary
FY 14 Contract between City and the Safe City Commission for
CCPD funding for the Advocacy Program Page 16 of 17
EXHIBIT'E
REQUEST FOR BUDGET MODIFICATION
DATE:
TO Aya Eal,y
FROM:
REASON.:
,Budget Catego AHroved Budget CLange Reg vested &LAud Budget,
A. Personnel
B. Fringe
C. Travel
D. Equipment
E., Supplies
R Construction
G. Contractual
H.
her
TOTAL DIRECT
1. Indirect
S 0
i gnature Date
BUDGET N IVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL MRCHASE)
JUSTIFICATION.*
FY14 Contract between City,and the Safe city commission for
CCPD fund,i,ns for the Advocacy Program Page 17 of 17
M&C Review Page I of I
Official site of the City of Fort Worth,,Texas,
CITY COLUNCIL AGENDA Fo RT WORTH
COUNCIL ACTION., Ap�prolveld on 9/2412,013
DATE: 9/24/2013 REFERENCE **C-26468 LOG NAME: 35SAFECITYADVOCACYFY114
NO.■
CODE: C 'TYPE.- CONSENT PUBLIC NO
HEARING0
SUBJECT.- Authorize Execution of an Agreement with Safe City Commission,, Inc., in the Amount of
$235,1911 5.00 to Continue Operation o:f'a Community Advocacy Crime Prevention Program
( ►LL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Safe City
Commission, Inc., in the amount of$235,195.00 to continue operation of a Community Advocacy
Crime Prevention Program,
DISCUSSION:
On April 5, 2005, (M&C C-,20640) the City Council authorized City Secretary Contract No. 31847 with
the Safe City Commission, Inc., (Safe City Co ission), to continue the important role as a crime
commission in Fort Worth. The Community Advocacy Program provides crime prevention, education
and com'mun,ity advocacy throughout Fort Worth. This Mayor and Council Communication will
authorize the contract to continue the existing program for Fiscal Year 2,0114. Funding in the amount
of$60,195.00 is provided from the General Fund and in the amount of$175,0 .00 from the Crime
Control and Prevention District Fund.,
The Safe Gity Commission is a vital partner in the City of Fort Worth's crime prevention efforts,. The
Safe City Commission's goal is to help make Fort Worth the safest major city in the United, States
through its partnership with the community, schools and law enforcement. Its initiatives promote a
culture of non-violence among the City's,youth.,
FISCAL INFORMATIONXERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the Fiscal Year
20,14 operating:, budget, as appropriated, of the Crime Control and Prevention Diistrict Fund and of the
General, Fund in accordance with the budget approved by the Fort Worth City Council on September
17, 2013.
TO F'und/Account/Centers FROM Funid/Account/Ce'nters
GIR79 531200 03591010
$1 75,Q 0 0-0 0
GG01 539,120 035,1202 $ 95.001
Submitted for Cit Charles Daniels (619,91)
..-,,Y Manager's Office by:
Ori matt ag Denartment Head;- Jeffrey W. Halstead (4231),
Additional Iniformation, Contact.- Aya Ealy (4239)
.................. ................
ATTACHMENTS
http-,Happs.cfwnet.or,g/counc*I iew.asip.
1 _packet, 91D-18767&c nci .ate-9/24/20 3 9/24/2013