HomeMy WebLinkAboutContract 45155 CITY SECIRUA&I CONTRACT STATE OF TEXAS r
COUNTY OF TA N 1
CONTRACT C T BETWEEN THE CITY OF FORT WORTH AND THE S'AF'E CITY
COMMISSION, INC.,FOR FUNDING FROM THE CRIME CONTROL I
PRIEVENTION DISTRICT FOR THE CALL CENTER PROGRAM
In consideration of this mutual covenants, promises and agreements, contain
herein, THIS AGREEMENT is made: and entered into between the CITY OF FORT
WORTH a home ruled municipal corporation of the State of Texas, ("City") ,acting by and.
through Charles W. Daniels, Its duly authorized Assistant City Manager, and THE SAFE
CITY COMMISSION, C ., a Texas non pr fit organization (hereinafter referred to as
SC Q acting by and through Ken Whetter, its duly authorized.Executive Director.
RECITALS
WHEREAS, the City has determined that SCC Crime Stoppers Call Center "Cull
Center") is necessary to improve efficiency of the dissemination of the tip information to
all 37 municipalities, and all 18 school districts in Tarrant County by creating and operating
local, n-house tip call center; and
WHEREAS, the Cityand SCC has agreed to operate a Cell Center that will he staffed by
paid qualified public safety dispatchers that will operate between the hours of 7.00 a.m. and
11-. p.m., Monday through Thursday; 7: a.m. to midnight ht on Fn*day ct 8 0 a.m. to
midnight Saturday and Sunday, 52 weeds per year, to perate the hotline. A voicemail
system will he established to receive after-hour calls, which will he addressed the following
morning at 7:00 a.m.; and
WHEREAS, the City desires t+� contract with �C�C t�operate�Gall Center; and
WHEREAS, the City, as consideration for the performance of SCC,, has appropriated
monies in the Crime Control trol and Prevention District (CC PD) budget in the amount of
$75, 1 . ("Program Funds" to provide to the SC'C for operation of the Call Center.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows-.
AGREEMENT
1, Res onslbilities of SC C
CC covenants and agrees to fully perform, or cause to he performed,, with good
faith and due diligence, all word and services, described in Exhibit "'A"" -- SC C
Performance e ures, attached and incorporated herein for all purposes. SC C shall be
responsible p ihle fir dad-to-dad administration of Gall Center. SCC agrees to expend t
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FY 14 Contract between City and the Safe City Comm ssion for OFFICIAL
CCPD funding for the Calil,Center Clary S
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Program Funds in accordance with its Call Center budget, described in Exhibit "B, also
attached and 'incorporated herein for all purpose.
2, Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
SCC during the term of this Agreement exceed the total sum of $75,00�o.O�0. All of
SCC's expenditures under this Agreement must be completed prior to September 30�,
2014.
2.2 Payment of the Program Funds from City to SCC shall be made on a cost
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement form (RFR), "Exhibit C," attached and incorporated herein for all
purposes, and copies of support documentation which could includes copies of
timesheets invoices with proof of payment such as cancelled checks, bank statements or
wire transfers, leases or services contracts. S,CC shall deliver to City a written detailed
Performance Activities Report, report, "Exhibit D." attached and incorporated herein for
all purposes,, as described in Section 4.2 below with each RFR, to support expenditure of
Program Funds. Such report shall be signed by SCC or duly authorized officer of SCC.
The RFR and Performance Activities Report, shall be submitted to City no later that the
fifteenth (I 5'h) day following the end of`' the month. Submittal of a monthly RFR and
Performance Activities Report is required even 'if services are not provided. When
services are not provided during a month, a zero dollar RFR and Performance Activities
Report is required.
Submit monthly RFR with an original signature by an authorized representative to
the Program Support Division of the Fort Worth Police Depaftment. ATTENTIOM
,Jacob Browning, 350 West Belknap Street, Fort Worth, Texas, 76102, or as designated by
City. Reimbursements will not be made until after receipt of an acceptable and approved
RF'R and a monthly Performance Activities Report from SCC. Reimbursements shall be
made within thirty (30) days receipt of said documents. SCC, shall be reimbursed for
Program Costs only if City determines at its sole discretion that costs are eligible
expenditures in accordance with CCPD regulations, approved budget (Exhibit B) and are
reasonable and consistent with industry norms.
2.3 SCC is authorized to adjust any categories in the budget. in an amount, not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, SCC must notify
City in writing of any such adjustments using the Budget Adjustment Form "Exhibit E.,11
attached and incorporated herein for all purposes. Any adjustment of more than 5% of
each category must have
written permission, from City prior to any budget adjustment
y
being made. Budget adjustments shall, be submitted to the Program Support Division of
the Fort Worth Police Department, ATTENTION: A Ealy, 350 West Belknap Street,
Fort Worth, Texas, 7'6102, or as designated by City.
FY 14 Contract betw n City and the Safe("ity Commission for
CCPD funding for the Call Center Page 2 of 17
3, Term
The term of this Agreement is for a period beginning on October 1, 2013, and
ending on September 30, 2 14. All of SCC's expenditures under this Agreement must be
completed prior to September 3 , 2014.
4, Program Performance
4.1 SCC agrees to maintain complete and accurate documentation supporting the
performance of the work and fulfillment of the objectives, set forth 'in Exhibit "A."
4.2, SCC agrees to provide a monthly Performance Activity Report to document the
performance of' the work described in Exhibit "A." The Performance Activity Report
shall document the program activity names, numbers of participants attending, details of
the activities, and a description of the goals achieved, In support of the CCPD goals.
Additionally, the Performance Activity Report, must include any successes realized in
descriptive detail. The monthly Performance Activity Report shall be submitted to City
no later than the 15 1h day after the end of each month.
5, Default and Ter mi"nation
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the C,CPD. All monies distributed to SCC hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the
event that funds from the CCPD are not timely received, in whole or in part,, City may, at
its sole discretion, terminate this Agreement and City shall not be liable for payment for
any work or services performed by SCC under or in connection with this Agreement.
f1%this A,
5.2 If for any reason at any time during any term 01 Ms Agreement, City Council of
City fails to app ropfiate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreements termination to be effective on the later of
(0 thirty (30) days following delivery by City to SCC of written notice of City's intention
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to terminate or (iii" the last date for which ftmding has been appropriated by -the, C,i
Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best, interest of City in the event of default
or inability to perform or to comply with the terms herein on, the part of SCC, or for other
good cause
5.4 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion(s) of the Agreement affected and the effective date of terminat'
s,peci 1 ion.
Upon SCC's receipt of notice of termination, SCC shall:
FY 14 Contract between City and the Safe it Commission for
CCPD funding for the Call Center Page 3 of 17
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination,
(b) Place no her order or execute any subcontracts, except as may be
necessary for completion of the work not terminated,,
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures, of' Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates thi's Agreement for cause, and the cause
for such suspension or termination i's determined to be invalid,, the SCC's sole remedy
shall be reinstatement of this Agreement. SCC, expressly waives any and all rights to
monetary damages, including but not limited to actual, co sequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty, (30 days, following the date of termination of this Agreement, SCC
shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no responsibility or liability for SCC's expenditures or
act-ions occurring after the effective date of termination of the Agreement.
6. Administrative REg,uirements
6.1 SCC agrees to keep detailed and, accurate records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement or until the completion
of any audit, whichever is later. City or its representatives shall have the right to
11 a, it at anyti I
investigate, examine and audit ime any and all such records relating to operations
of SCC under this Agreement. SCC, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
iexams a nvestigation, nation, and audit. In the event of such audit by City, a single audit of
all SCC's operations will be undertaken and may be conducted either by City or an
independent auditor of City's, choice. SCC shall submit a copy of any audit performed by
their,independent auditor within thirty(301) days of receipt of the final audit report.
6.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (I,5 days after notice to ACC by City. If questions are not
resolved within this period,, City reserves the right to withhold further funding under this
andVor future contract(s) with SCC.
6.3 If as a result of any audit it is detennned that SCC misused, misapplied or
misappropriated all or any part of the Program Funds, SCC agrees, to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus, the amount of
any sanction, penalty or other charge levied against City because of such misuse',
misapplication or misappropriation.
FY 14 Contract tween City and the Safe City Commission for
CCP,D ffinding for the Call Center Page 4 of 17
6.4 SCC's obligation to City shall not end until all closeo at requirements are
completed. Activities during this closeout period shall include, but are not limited to
providing final Performance Narrative, making final payments, disposing of the SCC
rovi I ak
Program assets as appropriate and as directed by City's Contract Administrator.
6.5 SCC covenants and agrees to fully cooperate With City in monitoring -the
effectiveness, of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of the SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
7* 1gdependent Contractor
7.1 SCC shall operate hereunder as an independent contractor and not as an officer,
agent,, or servant or employee of City. S,CC shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and
all persons,performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees. The doctrine of respondeat superior shall not apply as between City
and SCC I its officers, members, agents,, servants, employees, subcontractors, program
participants,, licensees or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and SCC. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor,, licensee or invitee of the
SCC, nor any program participant hereunder is 'in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by
SCC, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees.
7.2 pity shall in no way nor under any circumstances be responsible for any property
belonging to SCC, its officers, members, agents, employees,, subcontractors,, program
invitees,
participants, licensees or, invitees,, which may be lost, stolen, destroyed or in any way
damaged.
8, Indemnification
8.1 SCC covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and
all claims or suits for property loss, or damage and/or personal ink ury' including death, to
any and all persons,, of whatsoever kind or character, whether real or asserted, an*sing out
of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement andJor the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED,, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS,, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF SCC OR OF CITY; and SCC hereby
assumes all liability and responsibility of City and its officers, agents, servants, and
FYI 4 Contract between City and the Safe City Commission for
CCPD funding for the Calil,Center Page 5 of 17
employees for any and all claims or suits for property loss, or damage and/or personal
i,njury, including death, to any and all persons, of whatsoever kinds or character, whether
real or asserted, arising out of or in connection with the execution, performance,
attempted performance or non-performance of this contract and agreement and/or the
operations, activities and services of the programs described herein, WHETHER OR
NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS,, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY SCC likewise covenants and agrees to and does hereby
indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts, or omissions
of SCC, its officers, members, agents, employees, subcontractors, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF' OFFICERS, AGENTS,, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF SCC.
8.2 SCC agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this agreement, even if
the injury, death, damage or loss is caused by City's, sole or concurrent negligence.,
8.3 SCC shall require all of its subcontractors to 'Include in their subcontracts a release
and indemnityin favor of City in substantially the same form as above.
91 Non-Assienment
No assignment or delegation of duties under this Agreement by SCC shall be
effective without City's prior written approval.
10. Prohibition Against Interest
10.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SCC Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the SCC Program during their tenure or for one year thereafter, shall have
y interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
an
work to be performed hereunder. SCC shall incorporate, or cause to be 'incorporated, like
language prohibiting such interest, in all contracts and subcontracts hereunder.
10.2 No officer, employee, member or program participant of SCC shall have a
financial interest i
direct or indirect, n this Agreement or the monies transferred
hereunder,, or be financially interested, directly or 'Indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member or program participant. Any
willful violation of this paragraph with the knowledge, expressed or implied,, of SCC or
its sub�contractors, shall render this Agreement voidable by City of Fort Worth.
FYI 4C'ontract between City and the S,a,fe City Commission for
CCPD hinding for the Ca)I Center Page 6 of 17
Nondiscrimination
11.1 In accordance with federal, state and local laws and ordinances, SCC covenants
that neither, it nor, any of its officers, members, agents, employe+es, program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with
the employment, advancement, or discharge of employees, in connection with the terms,
c ndit ons or privileges of their employment, discriminate against persons because of
their age, except on the basis of a bona fide Occupational qualification, retirement plan, or
statutory,requirement.
11.E SCC will not unlawfully discf.rninate against any person or persons because f'�
age, race, religion, age, disability, color, national origin, or familial state, nor will SCC
permit its otticcrs, members, agents, employees, subcor tr ctc rs or program participants
to engage in such discrimination.,
12 COM I la ce
12.1 SCC, its Officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all lags, Federal, state and local,
including all ordinances, rules and regulations, Of City. If City calls to the attention of
CC any such violation on the part of SCC or any Of its Officers, members, agents,
employees, subcontractors Or program participants, then SCC shall immediately desist
from and correct such violation.
12.2 SCC shall utilize Program Funds strictly for those purposes and goals intended
under r the terms and conditions of thin Agreement. If City calls the attention of SCC to,
any such v101atiOins Can the part of SCC or any of its Officers, members, agents,
employees, program participants Or s bcO�ntractors, then SCC shall i'mmediately desist
from and correct such violation.
12.3 City designates A a Ealy, 817 92-4239 to act as Contract Services
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring. City reserves the right to change this contact at any time by
sanding a written notice to ACC with the new contact information.
13. Waiver of lmmunl*ty
If SCC 's a charitable or nonprofit Organization and has or claims an immunity or
exemption on (statutory or Otherwise) from and against liability for damages Or injury,
including, death to persons or property,, S,CC hereby expressly y vaivcs its rights to plead
defensively such 'immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
`Y 14 Contract between City and the Safe City Commission for
C C'PD funding for the Call Center Page 7 of 17
14. Insurance ReQIU*
irement
14.1 SCC shall procure and shall maintain during, the to of' this Agreement the
following insurance coverage:
a. Commercial General Liability (CG L,),,- $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, 'in a form that is acceptable to the City's
Risk Manager.
b. Non-Profit Or ganization LI ablilt r Directors Officers LiabilL:
$1,000:,000 per occurrence, with a $,1,000,000 annual aggregate, limit, in a form
that is acceptable to the City's Risk Manager.
SI
14.2 SCC's ins urer�/s) must be authorized to do business in the State of Texas for the
fines of insurance covera *ded and be currently rated ' I
I ge provi in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
10
1 4.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation In favor of the City. Each 'insurance policy required by this Agreement,
,except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional "Insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
14.4 SCC .fther agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect SCC and City from
a,
and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
15. Miscellaneous Provisions
000�
15.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence,paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having j urisdiction over the subject
matter thereof, such 'invalidity shall not affect other provisions which can be given effect
without the invalid provision.
1 .2 City's failure to insist upon the performance of any term or provision of -this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's night to assert or rely upon any such to or night
on any future occasion.
15.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution,, performance, attempted perfon-nante or non-performance of this Agreement,
venue for said action shall He in Tarrant County, Texas.
FY 14 Contract between pity and the safe city Comm i ss ion for
CCPD funding for the Call Center Page 8 of 17
............. ...........I
15.4 SCC represents that it possesses the legal authority, pursuant to any proper,
appropriate and of motion, resolution or action passed or taken, to enter into this
6
Agreement and to perform the responsibilities herein required.
15.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
Agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
I it-
15'.6 All notices required or permitted by this Agreement must be 'in wri ing and are
deemed delivered on the earlier of the date actually, received or the third day following
(i) deposit in a United States Postal Service, post office or receptacle-9 (11) with proper
postage (certified mail, return receipt requested); and (11`1) addressed to the other arty at
p
the address as follows or at such other address as the receiving party designates by
written notice to the sending party.,
1. CITY, Assistant City Manager for the Police Department
City Manager's Office,Attn: Charles,Daniels
City of Fort Worth
1000 Throckmorton Street,
Fort Worth,TX 76102
Copies To: Contract Services Administrator
Attu-, Aya Ealy
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
2. SCC: Ken Shetter, Executive Director
201 Main Street Suite 2
Fort Worth,1 TX 76102
(81 7) 885-7774
15.7 None of the performance rendered 'under this Agreement shall 'Involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or 'Indirectly, any such sectarian or religious facility or activity.
15.8 SCC certifies that it has obtained a 501(c)(3), Certificate from the Intemal
Revenue Service. SCC shall notify City in writing of any changes to its 501(c)(3) tax-
exempt status during the to of this Agreement.
FY 14 Contract between City and the,Safe City Commission for Page 9 of 17'
CCPD funding for the Call Center
.................. .............. ........................
15.9 Captions and headings used in thi's Agreement are for reference purposes only and
shall not be deemed a part off"this Agreement.
15.10 The provisions and conditions of this Agreement are so,lely for the benefit of City
and SC C and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 20 13.
ACCEPTED AND ACS REED,0
CITY OF FORT WORTH SAFE CITY COMMISSION, INC.
By*
Char l+ . Daniels Ken Shetter
Assistant City Manager Executive Director
APPROVAL RECOMMENDED:
0/6
Jeffre . H�stew
I'll,
y WId
Chief of Police
,al
If- 0,11
Date.-
APPROVED AS TO FORM AND LEGALITY,
Jessica S
Assistan it Attorney
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Ail---A.EST:
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ZOO),
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Secretary
Authorization* 010 000,000
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M&C. AS,
Date:
OFFICIAL RECORD
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ECORD
CITY SECREE]TARY
I TX
FY 14 Contract between City and,the Safe City Commission for FT, WORTH, TX
I.- Pad CC PD funding for the Call Centcr Pa 10 of 17
"EXHIBIT A"
Safe City Commission Inc. —Crime Stoppers Call Ce�nt,er
Goals, Performance Measures, and Outcomes FY �' 014
Ilerforniance Nle,'aisures,
To provide a minimum of 14 hours per day in the Safe City Commission Crime
D 11 s a ye at Ir
Stoppers Call Center by p�rsqnnel 36D ci .
y a
7
2. 1p 'de m*n* )f 7 000 *informant contacts.
pro vi a I imum
To process a minimum Of 2,500 tips received and referred to law enforcement or
school personnel.
FYI 4 Contract between C'ity and the Safe City Commission for
CCPD funding 1br the Call Center Page I I of 17
..................................
"EXHIBIT'B"9'
Q
Safe City Commissi,on,, Inc.—Crime Stoppers, Call Center
Program udget
BUDGET SUMMARY
Budget Item Amo�unt Re ues,ted
A. Personnel $75,0010-00
B. Fringe tr3enefits,
C. Travel
D,
FR-Tip.ment
E. Supplies
. Other
TOTAL $75,0001.00
.BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x No. of our Cost
Call Center Staff $75,5000-010
TOTAL Personnel NA $7590010.00
B. Fringe Benefits,
Name Position Description of Benerits, Cost
TOTAL Fnenge.- NA $0
C. Travel
Purpose of Travel Location Item Cost
TOTAL Travel NA So
D. Equipment
Item, Cyst Per Item Quantity Cost
TOTAL Equipment NA so
FY 14 Contract between City and the Safe City Commission for
CCPD funding for the Call Center Page 12 of 17
Supplies
Item Cost Per Item Quantity Cost
TOTAL Sup lies NA $0
F. Contracts/'Consultants Cost
TOTAL C'ontracts/'Consultants NA $01
G.O� her Cost Gust
TOTAL Other Costs, NA
FYI 4 Contract between City and the Safe ity Commission for Page C PD funding for the "all Center ��f 7
B�UDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures by individual item.
The budget narrative s uld clearly explain how funds will be used and why expenditures are
necessary for successful implementation of our program. Pleas,e explain how costs are calculated.
A. Personnel—
Costs associated with this to are to be utilized in the following, manner:
0 To pay for all Center Staff
B. Fringe—
No funds are budgeted under the Fringe category
C. Travel—
No, funds are budgetled 'ender the travel category
D. Equipment—
No funds are bud
geted under the equipment category
E. Supplies—
No funds,are budgeted under,the Supplies,category
F. Contracts/Consultants—
No funds are budgeted under the Contracts/Consultants category
G. Other Costs—
No funds arebudgeted under the Other Cost category
F'Y 14 Contract between City and the Safe City commissi n for Pa,ge 14 of 17
CCPD funding for the Call Centcr
Om A-0 f AL A*&
v
Immilbiz m Monthly Request for Reimbursement(RFR)
FY 2013 Safe City Commission-sCall Center
Prog�ra�m Period 10/011/113 to 09/30/14
Submit to,#F(ml Worth Pollco Depattment Submitting Agency Safe C!j1.COMMftslO"-C&N Corr
Ays Ealy AgwKy C4n%d Now On Sheftr
M~Belknap Stroet Phone Number 817-U&7774
3rd Floor EmaN,* i0ra
Fort WoO,TX 78102, Invoker Number:
Porlod cov*rod by this mquest, to
mnblddW
A a C D E
Tool Of,P"VION (84c) (A4D)
Reimbunwnwo This TcRal ftba"
ftget 9asom R"U"ftd Av&Ubi#
1 Personnel $ [$
$ $
2 Fringe I '' -- - ---,
7 w afto -— �-'�f -
W
3 Tr J
W, A 1Al
WAN
avel
$ $
4 Equipmerit
$011 $
off ,N J1
5 SUPPIW*
40
6 Constmcton
71 Consultants/Contracts 100
mr""rd $ $
I E'v
8 fter-Dyvct Cost MO"011, 111"
$ $ WOW fmww
91 Indinid Costs $
If
Total Programmatic Costs $
4
Pleas*Attach,
I. AMsch copies of invoices and the rw*lpts on all expenditures
Z For Personnel Cost,Include copies of signed timshoft
3., Attach a copy of Mond*Performance Report
Ownmary.
Total Budget $ 75000.00
Provious R*quests: $
I hm�revi4wod Mis roquM and coift that dw lhd*d This Requesto $
*jqws"tr*scouraft and are the lo to iho Total Spent.
Set*City Commisskmo-Caft C*nfer approv*d budg*t Balance,left In grant 7506000.00
N
"N
pow 01
Or
WON
IL
Agomy AuVkwhod'Offkhd Dat*
TNO
FYI 4 Contrw between C Ity and the Safe Ci ty Commission for
CCPD tu"fts for ft C Center PaSc 15 of 17
EXHIBIT
Safe City Commission—Call Center CCPD
Agen,cy/Address Project Name: Call Center
Contract No:
Contract mount:
Date of Request:
Program Period-. to
PROGRAM!SERVICES AND ACTIVITIES CURRENT CUMULATIVE
PROGRAM NARRATIVE
PROBLEMS ENCOUNTERED S L TIONS PR OS
ANTICIPATED ACTIVITY DURING THE NEXT MONTH.*,
Please Feel Free to,Add 1*01 a Pages if Necessary
FY 14 Contract between City and'the Safe City Commission for
C PD fu,nding for the Call Center Page 16 of 17
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EXHIBIT E
REQUEST'FOR BUDGET MODIFICATION
DATE:
0' Aya Ely
4
FROM*
REASON:
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A. Personnel
B. Fringe
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Contractual
H. Other
TOTAL DIRECT
I. Indirect
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL,PURCHASE)
0
JUSTIFICATION#
FY 14 Conowa betwftn City aM,the Safe City Commission for
CCPD fundmig,for the Call c er Pap 17 of 17
M&C Review Page 1 of I
Official site of the city of Fort Worth,Texas
CITY COUNCIL, AGENDA FO OR '
RT WOU H,
SIMPSON
COUNCIL ACTION.- Approved on 9/24/2013
DATE: 9/24/2013 REFERENCE **C-26469 LOG NAME: 35SAFECITYCAL,LCENTERFY14
NO.:
CODE: C TYPE.- CONSENT PUBLIC NIO
HEARING:
SUBJECT: Authorize Execution of on Agreement with Safe City Conolmission, Inc.,, in the Amount, of
$75,000.00 to Continue the Operation of the Crime Stoppers Call Center for Fiscal Year
2014 (ALL COUNCIL DISTRICTS)
RECOMMENDATION,,
It is recommended that the City Council authorize the execution of an Agreement with the Safe City
Commission,1 Inc., in the amount of$75,000.00 to continue the operation of the Crime Stoppers Call
Center fore Fiscal Year 2 14.
DISCUSSION.
The Fort Worth Police Department has been an active partner in the Safe City Colmmiss,ioln Crime
Stoppers Prolgrami. In an, effort to improve efficiency of the dissemination of the tip informiat,ion to, all
3,7 municipalities and all 18 schoo�l districts in Tarrant County, Safe City Commission, Inc., began the
creation of a local, in-house tip call, center. The c,alil, center is staffed by paid, off-duty public safety
dispatchers that operate between the hours of 8:00 a.m. and 12-00 a.m., seven days a week, 365
days a year. A voicemail system receives after-hour calls, which are checked the following morning
at,8,.-OlO a.m.
The Crime Control, and Prevention District Fiscal Year 2014 budget will include the amount of
$751,000.00 for the Crime Stoppers Call Center. This Agreement shall not be effective until October
11 2013 and the City shall not be obligated to make any payments under this Agreement until the
Fiscal Year 2014 budget becomes effective. This Agreement will end September 30, 2014.
FISCAL INFORMATION/CERTIFICATION-*
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be avail�ab:le in the Fiscal Year 2014 operating budget, as appropriated, of
the Crime Control and Prevention District Fund.
TO Funid/AccountICenters FROM Fuind/Account/Cenit,ers,
GR79 531200 035,9102 $T5
,0_00-00
..............
Subm*ltted forte ity Managgrs Office-by Charles, Daniels (61,99)
Oril-gi-natinq Depgrtment Head: Jeffrey W'. Halstead (4210)
AddItional, Informat'lion Contact: A,ya Ealy (4239)
...........
ATTACHMENTS
http://apps.cfwnet.org/council—packet`/mc—review.asp?'ID—I 8765&0ouncildate-9/24/2013 9/24/2013