HomeMy WebLinkAboutContract 39645-A1 1 •
AMENDMENT NO. 1
STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO. - � 4115 -Al
(M&C Needed)
COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and Dunaway
Associates, L.P. , (Engineer) made and entered into City Secretary
Contract No. 39645, (the Contract) which was authorized by the
City Council by M&C C-23975 on the 15th day of December 2009; and
WHEREAS, the Contract involves engineering services for the
following project:
Avondale-Haslet Road, Project No. 01414
WHEREAS, it has become necessary to execute Amendment No. 1
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the
additional engineering services specified in M&C C-24851,adopted
by the City Council on the 12th day of April 2011 and further
amplified in a proposal letter dated January 31, 2011, copies of
which are attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by
Engineer total $79, 781 . 00 .
2.
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $771 ,241 . 00 .
City of Fort Worth.Texas
Amendment to Engineering Agreement
PMO Official Release Date 6 18 2010
0 P' +,alb
Page 1 of 2
LIT.Y C '47 TAB;f
3 .
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the 12th day of April 2011, in Fort Worth,
Tarrant County, Texas .
AC7 000000,
ATTEST: p.44 ° °offAd�
o o��
a'Zr
0
0 ,!
U
Marty Hendrix �� °00 000000 o° 0
City Secretary a ° ° 4/
APPROVAL RECOMMENDED: APPROVED:
P.E. Director, Fernando Costa
or, Assistant City Manager
Transportation and Public Works
Dunaway Associates, L.P. Contract Authorization
ENGINEER
B
Y � Date
Name: Stephen James, P.E.
Director, Public Sector Services
550 Bailey Avenue, Suite 400
Fort Worth, Texas 76107
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
City of Fort Worth.Texas
Amendment to Engineering Agreement
PMO Official Release Date 6 16 2010
Page 2 of 2
1 F
f DUNAWAY
EXHIBIT"A"
Dunaway No. 2009175-01
January 31, 2011
Mr. Patrick J. Buckley, P.E.
City of Fort Worth
Transportation and Public Works Department
1000 Throckmorton Street, 2nd Floor
Fort Worth,Texas 76102
Reference: Avondale-Haslet Road Contract Amendment No.1
City Project No. 01414
City Secretary Contract No. 39645
Dear Mr. Buckley,
Dunaway Associates, L.P. (CONSULTANT) is pleased to submit this Contract Amendment
No.1 for additional professional civil engineering and land surveying services requested by
the CITY for Avondale-Haslet Road between the eastern property line of the City's water
tower and a point approximately 500 feet east of the BNSF railroad tracks.
Additional Drainage Design Services
1. As a result of 30% conceptual drainage review comments, two (2) memoranda
(Memo #1 dated 7/29/2010 & Memo #2 dated 12/28/2010) were prepared by
CONSULTANT providing proposed solutions to the drainage issues identified.
2. Per recommendation made in Memo# 2, the following additional scope of
services will be needed:-
Hydrologic Analysis—CONSULTANT will perform a hydrologic analysis of the watershed
contributing storm water to the existing railroad culvert immediately north of Avondale-
Haslet Road, including:
a) Verify the sub-watershed delineations for the areas that contribute storm water
runoff to the existing 4'x3' railroad culvert north of Avondale-Haslet Road.
b) Prepare hydrologic model of 'detention' at the existing railroad culvert and route
the runoff hydrograph through the railroad culvert to verify the headwater elevation at the
culvert and the depth of overtopping at Avondale-Haslet Road.
C) Modify the hydrologic model to reflect diversion of the Avondale Farms
subdivision runoff to the south side of Avondale-Haslet Road. The revised hydrologic
model will include an analysis of the detention effect at the existing 48-inch railroad
culvert south of Avondale-Haslet Road.
550 Boiley Avenue,Suile 400 * Foil Wo0h,lexos 76107--' Tel:81 7.335.1 121 z�' Fox;81 7.335.7437 _ dunowoyossocloles.corn
• Amendment No. 1
January 31, 2011
Page 2
3. Hydraulic Analysis— CONSULTANT will perform a hydraulic analysis of the
existing 48-inch railroad culvert, including possible grading of the area immediately
upstream of the railroad to accommodate potential development of the property south of
Avondale-Haslet Road and west of BNSF RR:
a) Determine the pipe capacity required to intercept runoff from the Avondale Farms
subdivision and convey it to the southwest corner of the intersection of Avondale-Haslet
Road and the BNSF railroad, where it will be released into an open channel along the
west side of the railroad.
b) Determine the capacity required for the open channel along the west side of the
BNSF railroad.
C) Utilize the preliminary site plan prepared by Teague Nall and Perkins dated
7/10/2009 for the area south of Avondale-Haslet Road (west of the BNSF railroad) to
determine the maximum allowable detention pond area.
d) Adjust the hydrologic model to reflect the detention areas on the preliminary
site plan by revising the contour (storage) data upstream of the 48-inch railroad culvert
and re-run the hydrologic model to verify adequate capacity (i.e., level of fill required for
site grading).
e) Attend two (2) coordination meetings with CITY and property owner to discuss
the results of the hydrologic and hydraulics analyses, as well as the proposed storm
drain pipe, open channel and detention pond layouts.
f) CONSULTANT will revise the detention pond layout to accommodate the latest
site plan for the property south of Avondale-Haslet Road. This task does not include
detail design and associated construction plans for a detention pond.
g) CONSULTANT will attend a second coordination meeting with CITY and property
owner to discuss the results of the hydraulic analysis with the revised detention layout.
4. Design Drawings
a) CONSULTANT will prepare conceptual (30%) design drawings showing the layout of
the revised overall storm drain system including the 650 LF of additional proposed storm
drain improvements resulting from the drainage diversion. Drawings will also show the
existing storm drain system and other features (surface features and underground
utilities) that impact the proposed drainage improvements. This scope does not include
the design of special utility conflict structures or utility adjustments.
b) CONSULTANT will prepare one (1) alternate storm drain alignment and an opinion of
probable construction cost associated with the proposed improvements. This task will
also include preliminary easement layouts for areas where the proposed storm drain
improvements extend beyond the limits of current rights-of-way and/or easements.
• Amendment No. 1
January 31, 2011
Page 3
c) CONSULTANT will attend one (1) review meeting with CITY to discuss CITY's
review comments concerning the 30% storm drain design drawings. The date, time and
location of the review meeting will be determined by CITY.
d) CONSULTANT will address the items discussed at the 30% review meeting and
incorporate changes agreed upon at the meeting into the storm drain improvements to
be incorporated into the overall drawing set. These improvements include the additional
storm drain plans, open channel ditch and additional cost estimates. The revised
drawings will be incorporated into the 60%, 90% and 100% submittal sets, respectively,
as outlined in the original contract scope of services.
Additional Topographic Survey and Easement Services
5. After completion of the conceptual plan additional topographic survey and additional
easements will be required at the following locations:
Topographic Survey
a. At the driveways on the Bulkmatic Transportation tract because of the
containment berm needed.
b. Along the south side of the proposed Avondale Haslet roadway because the
initial survey was not wide enough to capture the proposed widening.
c. Inside the BNSF RR ROW south of Avondale Haslet Rd as a result of the
additional design of the open channel in the BNSF RR ROW.
d. At the proposed detention site on the Hunter tract on the south side of
Avondale Haslet Rd and 2000' north and south to the existing culverts for use
in the detention pond analysis.
e. At the Austin Stone/Avondale Haslet intersection for the design of the County
turn lanes. This particular intersection was not selected for improvements in the
original scope of services but was later requested to be added.
Easements
f. Four (4) slope easements will be needed along the adjacent properties of
Avondale Haslet Rd (Hunter Cross Roads, Bulkmatic Transportation, Vista
Cross Roads and Terry Wayne Barrow) as a result of the proposed roadway E
elevation in relation to these properties.
g. Up to three (3) drainage easements may be needed on Hunter Cross Roads,
Bulkmatic Transportation and Vista Cross Roads properties as a result of the
drainage diversion.
h. Two (2) temporary right of entry documents will be needed on the Bulkmatic
Transportation and Vista Cross Roads for re-grading of existing driveways.
i
• Amendment No. 1
January 31, 2011
Page 4
Additional Roadway Design Services
6. Per recommendation made memo #1 a containment berm will need to be
designed on the north side of Avondale Haslet Rd to ensure that there are no major
changes to the existing drainage pattern.
7. Per meeting on 12/2012010, City requested a paving jointing plan to be included
in the construction plans. This task was not included in the original scope of services.
A summary of the proposed budget for this contract amendment is as follows (See Exhibit"A-
1"for a detailed man-hour estimate of these tasks):
Basic Fee Fee
1 Additional Storm Drain Design Services(Lump Sum $ 39 875.00
2 Additional Survey Services(Lump Sum $ 31471.00
3 Additional Roadway Design Services (Lump Sum $ 7,915.00
4 Additional Reimbursable Expenses Not-to-Exceed $ 520.00
TOTAL PROPOSED AMENDMENT $ 79 781.00
A summary of the total project is as follows:
Contract Description Fee
Original Contract Paving and Utility Reconstruction $691,460.00
Amendment No. 1 Additional Paving&Storm Drain Design $79,781.00
TOTAL PROJECT $771,241.00
i
• Amendment No. 1
January 31, 2011
Page 5
MWWBE Participation
Gorrondona & Associates will provide topographic survey services as a part of this
amendment.
City MWWBE Goal—15%
IV1/WBE Goal Provided:
Original Contract— 16%
Amendment No. 1 —We will maintain the initial MWBE commitment of 16%.
Please review the enclosed information and do not hesitate to call me if you have any
questions or require additional information regarding this amendment.
Sincerely,
DUNAWAY ASSOCIATES, L.P.
a Texas limited partnership
Kervin Campbell, P.E.
Project Manager
2009175 Amendment 1 01.31.2011-kmc.docx
I
\ 7 ® \ � 7k } 2 _ , as # ■ £ = _ _ _ k _ _ a 2 ® 2
§§ s as m g
/§ • � , _ . . � , m , . , m
� � (
f /
f ] 0 ) k
� a � £ � $ k ` k
j
/
! � rte ! ■ & § .
\ 2t / / \ i \ ; \ f �
44
.s1 2 { \ } { ■ \ < ! (
- ! ƒ f \ } $ � !
! - 7
] ■ 6 §
& \
$ ! ; a ! } fk ■ , � a � ! # ate e e � &
to
• � � � f \ sa !J I�dk §4; l2 1 A I j I 1z ■ ( ! � e 2 Jk \� �#
� i f
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/12/2011 - Ord. No. 19653-04-2011
DATE: Tuesday, April 12, 2011 REFERENCE NO.: **C-24851
LOG NAME: 20AVONDALE HASLET DESIGN AMENDMENT DUNAWAY
SUBJECT:
Adopt Ordinance Finding that Conditions Have Materially Changed and Amending the Project Scope for
Avondale Haslet Road Renovations and Authorize Amendment No. 1 in the Amount of$79,781.00 to City
Secretary Contract No. 39645 with Dunaway Associates, L.P., for the Design of Avondale Haslet Road
from US Highway 287 Frontage Road to Willow Creek Drive (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance finding that a material change has occurred such that the project scope
and limits for Avondale Haslet Road from US Highway 287 Frontage Road to Willow Creek Drive of
Proposition One of the 2008 Bond Program for Arterial Streets shall be amended and expanded; and
2. Authorize the City Manager to execute Amendment No. 1 in the amount of$79,781.00 to City Secretary
Contract No. 39645 with Dunaway Associates, L.P., to provide additional engineering services and plan
preparation for the widening of Avondale Haslet Road from US Highway 287 Frontage Road to Willow
Creek Drive, thereby increasing the contract amount to $771,241.00.
DISCUSSION:
The 2008 Bond Program allocated $4,500,000.00 for the improvement of Avondale Haslet Road from
2,250 feet east of US Highway 287 Frontage Road to Burlington Northern Santa Fe (BNSF) Railroad to a
four lane divided arterial road with sidewalks. It was originally anticipated that the improvements to the
portion of the roadway from US Highway 287 Frontage Road to 700 feet east of the intersection of Haslet
Court and Avondale Haslet Road would be built at a future date with funding through an agreement
between Wal-Mart Stores Texas, LLC and the City of Fort Worth. However, an opportunity to build the
section from US Highway 287 Frontage Road to a point 700 feet east of the intersection of Haslet Court
and Avondale Haslet Road now has arisen. Wal-Mart Stores Texas, LLC, has agreed to contract for and
manage the construction of a four lane roadway at this location if the City will provide funds sufficient to
construct the northern two lanes of the roadway.
Implementing the revised project pursuant to the agreement described above with Wal-Mart Stores Texas,
LLC, would represent a material change to this project. Staff recommends that the scope of the Avondale
Haslet Road project, as outlined in the 2008 Bond Program, be 1) amended to provide that for a segment
of the roadway, only two lanes will be constructed rather than four lanes initially planned, and 2) expanded
to include planning, design and construction for the limits, as follows: approximately 800 feet of a five lane
section from the intersection at US Highway 287 Frontage Road going east; 2,900 feet of the northern two
lanes of Avondale Haslet Road; 600 feet of four lanes of an arterial across the BNSF Railroad; and 500
feet of a transition back to the existing lanes at Willow Creek Drive.
Lop-name: 20AVONDALE HASLET DESIGN AMENDMENT DIJNAWAY PaaP t nf�
On December 15, 2009, (M&C C-23975), the City Council authorized the City Manager to execute an
engineering agreement with Dunaway Associates, L.P., in the amount of$691,460.00 (City Contract No.
39645).
Amendment No. 1 to the project design contract consists of providing additional survey, property exhibits,
and hydraulic calculations that were not in the original scope of work. Dunaway Associates, L.P., has
proposed to complete this additional design work for a lump sum fee of$79,781.00, thereby increasing the
contract amount to $771,241.00. City staff considers this fee to be fair and reasonable for the scope of
services to be performed. Funding for this project will come from the New Development Fund.
Dunaway Associates, L.P., agrees to maintain its initial M/WBE commitment of 16 percent that it made on
the original agreement and extend and maintain that same M/WBE commitment of 16 percent to this
amendment. Therefore Dunaway Associates, L.P., remains in compliance with the City's M/WBE
Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE
Commitment form executed by an authorized representative of its company.
This project is located in COUNCIL DISTRICT 7, Mapsco, 4U, 4V, 5S and 5T.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated from the New Development Fund.
FUND CENTERS:
TO Fund/AccounVCenters FROM Fund/Account/Centers
C204 531200 207230141430 $48.310.00
C204 531200 207230141451 $31.471.00
CERTIFICATIONS:
Submitted for City Manager's Office b Fernando Costa (8476)
Originating Department Head: Greg Simmons (7862)
Jim Walker (8009)
Additional Information Contact: Patrick Buckley (2443)
ATTACHMENTS
1. 01414 avail funds .doc (CFW Internal)
2. 01414 Avondale Haslet Amend 1 01-31-2011.pdf (CFW Internal)
3. 01414 Avondale-Hasle_t.pdf (CFW Internal)
4. 01414 M&C avondale haslet design amend far 2.pdf (CFW Internal)
5. 01 41 4 M&C_avondale has let_desig_n a mend.p_df (CFW Internal)
6. 20 Avondale Haslet Road Am end_ ORDINANCE2.doc (Public)
7. 20AVONDALE HASLET DESIGN AMEND. DUNAWAY MWBE.pdf (CFW Internal)
8. C204 531200.pdf (CFW Internal)
9. Location_Map 20A_vondal_e Haslet Design Amendment Dunaway.pdf (Public)
Logname: 20AVONDALE HASLET DESIGN AMENDMENT DUNAWAY Pace 2 of'?