HomeMy WebLinkAboutContract 40243-A4 AMENDMENT NO. 4 TO AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES
RENOVATE and EXPAND the GENERAL TERMINAL BUILDING at
MEACHAM INTERNATIONAL AIRPORT
STATE OF TEXAS §
§ CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT §
WHEREAS, The City of Fort Worth and Hahnfeld Hoffer Stanford (Architect) made and entered into City
Secretary Contract No. 40243 (The Contract) which was authorized by the City Council by M&C C-24215,
the 11th day of May, 2010; and
WHEREAS, further amendment is necessary for additional design services to increase the scope of work
for the subsurface utility engineering survey; and
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives, enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I —SERVICES OF THE ARCHITECT, a paragraph is added to read as follows:
"Provide additional design services for increasing the Civil Engineering Consultant's proposed
scope of work to include (QL-"B") Subsurface Utility Engineering. The cost of this additional
service is $11,000.00. The scope of services is described more fully in the Hahnfeld Hoffer
Stanford's letter dated March 17, 2011 subject: Proposal for Additional Civil Survey Work —
Underground Utilities, City of Fort Worth, Texas, Meacham Airport Terminal Building Renovation—
Phase 1 (Amendment No.4) including attachments noted as Exhibit A "Teague Nall Perkins
Proposal" and Exhibit 1 "Limit of Scope Plan" and the attached email dated March 18, 2011,
subject: Meacham Terminal Building Contract Amendment for Underground Survey, which are
attached hereto and as Attachments"A" and "B" and made a part of this Agreement."
2.
Paragraph 1 of SECTION V- COMPENSATION TO ARCHITECT, is amended as follows:
"The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of
$257,025.00 plus up to $13,200.00 in reimbursable expenses."
3.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
I
EXECUTED this the J'�day of 2011, in Fort Worth, Tarrant ounty, Texas.
Hahnfeld Hoffer Stanford APPR
IP 01
By: By:
is ael J. offer Fernan Costa
Principal Assistant City Manager
APPROVAL COMMENDED: RECORD '
By: By: 1)(�,
C5e4 Greg n E, Acting Director, artha "Marty" He rix
Transp atio & Public Works Dept. City Secretary pOq 'FQ0 °���r.
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Stanford
March 17,2011
Mr. Dafton Murayama
Architectural Service Manager
Facilities Management Group
Transportation and Public Works Department
City of Fort Worth
401 West 13th Street
Fort Worth,Texas 76102
RE: Proposal for Additional Civil Survey Work-Underground Utilities
City of Fort Worth,Texas
Meacham Airport Terminal Building Renovation-Phase 1 (Amendment No.4)
Dear Mr. Munryama:
I am sending you this proposal for the Underground Civil Survey work necessary to proceed with
design of the Phase 2 work. The survey of Underground Utilities in and around the Terminal Building
performed by Gorrondonna Associates under the Airport Master Planning Contract, did not contain
information critical to our design and construction plans for the renovation of the Terminal Building.
The proposal attached is from Teague Nall&Perkins, (Exhibit A),and would complete the underground
location survey of the utilities near the building as shown in"Exhibit 1"attached to their proposal.
Please amend our contract to include these services.Thank you.
Sincerely,
HAHNFELD HOFFER STANFORD
architects planners Interiors
Eric A.Claycamp,AI LEED A BD+C
Associate Principal/Project Manager
Accepted:
Title:
Date:
Cc: David Stanford-Hahnfeld Hoffer Stanford
Eric Hahnfeld-Hahnfeld Hoffer Stanford
Attachments:
Exhibit A-Teauge Nall Perkins Proposal
Exhibit 1 -Limit of Scope Plan
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N!* TEAGUE NALL AND PERKINS
Civil Engineering Surveying Landscape Architecture Planning EXHIBIT A
AUTHORIZATION FOR PROFESSIONAL SERVICES
PROJECT NAME: Meacham Field Terminal
CLIENT: Hahnfeld Hoffer Stanford Architects (HHS Architects)
HHS Architects (CLIENT) hereby requests and authorizes Teague Nall and Perkins, Inc., (SUE Provider)
to perform the following services:
SCOPE OF BASIC SERVICES:
Based on information provided by URS Corporation on this project that are more particularly described within the Specific
Scope of this document and outlined by exhibit 1- Add SUE exhibit.pdf. This work will be conducted within general
compliance with CI/ASCE 38-02 (Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility
Data". This standard establishes and defines four quality levels for data collection that are briefly described as:
❑ Quality Level D(QL"D")-Information collected from research of existing records or oral discussions.
❑ Quality Level C ( QL "C") - Information obtained by surveying and plotting visible above-ground utility features
and by using professional judgment in correlating this information to quality level D information
• Quality Level B (QL — "B") — Information obtained through the application of appropriate surface geophysical
methods to determine the existence and approximate horizontal position of subsurface utilities. Quality level B
data should be reproducible by surface geophysics at any point of their depiction. This information is surveyed to
applicable tolerances defined by the project and reduced onto plan documents.
• Quality Level A (QL — "A") - Precise horizontal and vertical location of utilities obtained by the actual exposure
(or verification of previousiously exposed and surveyed utilities) and subsequent measurement of subsurface
utilities, usually at a specific point. Minimally intrusive excavation equipment is typically used to minimize the
potential for utility damage.
It is the responsibility of the SUE provider to perform due-diligence with regard to records research (QL"D") and
acquisition of available utility records. The due-diligence provided for this project will consist of visually inspecting the work
area for evidence of utilities and reviewing the available utility record information. Utilities that are not identified through
these efforts will be here forth referred to as"unknown"utilities. TNP personnel will scan the defined work area using
electronic prospecting equipment to search for"unknown" utilities. However, TNP is not responsible for designating and
locating these"unknown" utilities
Specific Scope
Article I: (OL-"B") Subsurface Utility Engineering
TNP will perform (QL=`B") Subsurface Utility Engineering within the clouded areas represented on exhibit-1 Add
SUE.pdf. This data will depict horizontal data at accuracy levels in compliance with ASCE 38-02. Vertical information will
be approximated using the best data available. Prior to beginning field designating activities, TNP's field manager will
review the project scope of work and available utility records. Once these initial reviews are complete, the field manager
and technicians will begin designating the approximate horizontal position of specified subsurface utilities within the
specified project limits. A variety of geophysical equipment will be used to depict the location of utilities (electromagnetic
induction) will be used to designate metallic/conductive utilities (e.g. steel pipe, electrical cable, telephone cable). Non-
metallic/non-conductive utilities will be designated using other proven methods, such as rodding, and probing. Where
access is available, a sonde will be inserted into the utility line and traced using electromagnetic induction. If access is not
available for non metallic utilities or additional data is needed, additional services may be requested at crucial
locations to provide(QL-"A") SUE Services to identify the location and attributes of utilities.
f y
Article II: Survey Services
Survey services will be required for surveying and plotting all visible utility features. All horizontal survey data will be
acquired by robotic total stations and placed on the Texas State Plane Coordinate System North Central Zone, at Grid. All
vertical survey data (Elevations) will be acquired via trigonometric methods and will be referenced to either FEMA or City
of Fort Worth vertical control stations.
Project Deliverables:
TNP will provide THE CLIENT,with an electronic SUE utility site plan depicting the data discovered through the SUE
process in a format to be specified by THE CLIENT, if sealed hard copies are required please see additional services.
Proposed Work Schedule: TNP will begin our field within 7 days upon authorization by the client. Article 1
and 2 work will be delivered to the client within 21 days of authorization. This delivery will be in electronic
format unless otherwise specified by the client.
COMPENSATION to be on a basis of the following:
1. BASIC SERVICES:
Article I: TNP will perform (QL-"B") Subsurface Utility Engineering Services,to collect horizontal location of
underground utilities, for a lump sum fee of$5,000
Article II: TNP will perform Survey services including, tying all utility marks discovered during the
SUE Process, plotting field data and the creation of electronic deliverables for a lump sum fee of
$6,000
2. ADDITIONAL SERVICES: shall be considered additional work and shall be reimbursed at standard TNP
hourly rates or TNP standard rates as shown on Attachment A for items provided in-house. Direct expenses
shall be reimbursed at cost times a multiplier of 1.10 for non-labor, subcontract or mileage items, except for
subcontracted or outsourced survey services, which shall be billed at rates comparable to TNP's billing rates for
similar services,as shown on Attachment A.
a.) Land planning, lot layout and configuration, preliminary plat preparation, final plat
preparation, zoning applications, zoning exhibits, preliminary utility plans, drainage studies
and preliminary drainage plans;
b.) Property research and real property surveying for easements, right-of-ways or plats;
c.) Preparation of real property transfer documents, exhibits or plats;
d.) Participation in real property acquisition;
e.) Trips and meetings beyond a 100 mile radius of Fort Worth;
f.) Subcontract charges, photocopies, plan reproduction, computer charges, etc. not described
in BASIC SERVICES or Attachment 'A';
g.) Printing, copying, plotting and document reproduction;
h.) Construction inspection.
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3. PAYMENT TERMS: CLIENT shall be billed monthly for services rendered and pay promptly upon
receipt of invoice. Billings for fixed fee services shall be based on the percentage of work
complete. Delays of payment in excess of 30 days from invoice date may result in cessation of
services until payment is received. Additionally, SURVEYOR may withhold all work products
and documents until payment is received in full. Time shall be added to the project schedule for
any work stoppages resulting from Client's failure to render timely payment.
Agreement by CLIENT to this contract acknowledges available funding for the proposed
services provided by the SURVEYOR. Payment for services shall not be contingent upon the
Client's available project specific funds, or anticipated future funding.
Article 111 CONTRACT PROVISIONS: Contract provisions are attached hereto and made a part hereof.
Authorization:
Please execute and return a signed copy for our files. Receipt of an executed copy of this contract or a signed
project-specific purchase order will serve as notice to proceed. No work shall commence on the project until
an executed copy of this contract or purchase order is received by SURVEYOR. By signing below or on a
purchase order, the signer warrants that he or she is authorized to execute binding contracts for the CLIENT
Approved by CLIENT: Submitted by Consultant:
Hahnfeld Hoffer Stanford Architects Teague Nall an Per , Inc.
Tom R
By:
Title: Prince
Date: Date: March 16, 2011
.F
PROVISIO S ��/�
1. AUTHORIZATION TO PROCEED 10. PAYMEN TNP,INC. i�'1v7.)
Signi this agreement shall be construed as authorization by CLIENT for TNP,Inc. Monthly Invol ill be Issued by TNP,Inc.for all work performed under the terms
to pr with the work,unless otherwise provided for in this agreement of this agreement. owes are due and payable on receipt. If payment is not
received within 30 days invoice date,all work on CLIENT's project shall cease
2. LABOR OSTS and all work products and d nts shall be withheld until payment is received by
TNP,Inc. Labor Costs shall be the amount of salaries paid TNP,Inc.'s employees TNP. Time shall be added to the schedule for any work stoppages resulting
for work rformed on CLIENTs Project plus a stipulated percentage of such from CLIENT's failure to render pay within 30 days of invoice dale.Interest at
salaries to ver all payroll-related taxes,payments,premiums,and benefits. the rate of 1%%per month will be cha on all past-due amounts,unless not
permitted by law, in which case, interest wil charged at the highest amount
3. DIRECT EXP NSES permitted by law.
TNP, Inc.'s Di Expenses shall be those costs incurred on or directly for the
CLIENT's Proje , including but not limited to necessary transportation costs 11. LIMITATION OF LIABILITY
including mileag at TNP, Inc.'s current rate when its, or its employee's, TNP,Inc.'s liability to the CLIENT for any cause or combination uses is in the
automobiles are u ,meals and lodging,laboratory tests and analyses,computer aggregate, limited to an amount no greater than the fee earne under this
services, word pr sling services, telephone, printing and binding charges. agreement.
Reimbursement for ese expenses shall be on the basis of actual charges when
furnished by commer al sources and on the basis of usual commercial charges 12. ADDITIONAL SERVICES
when furnished by TN Inc. Services not specified as Basic Services in Scope and Attachment 'A' will be
provided by TNP,Inc.as Additional Services when required. The GHE014 sgreee
4. OUTSIDE SERVICES
When technical or profess nal services are furnished by an outside source,when
approved by CLIENT,an ditional amount shall be added to the cost of these Ben+pensedem.
services for TNP,Inc.'s admt 'strative costs,as provided herein.
13. SALES TAX
5. OPINION OF PROBABLE CO n accordance with the State Sales Tax Codes, certain surveying services are
In providing opinions of probabl cost the CLIENT understands that TNP,Inc.has xable. Applicable sales tax is not Included in the fee set forth and will be added
no control over costs or the pri of labor,equipment, or materials,or over the o and collected when required by state law. Sales tax at the applicable rate will be
Contractor's method of pricing,an that the opinions of probable cost provided to ind ted on invoice statements.
CLIENT are to be made on the bas' of the design professional's qualifications and
experience. TNP, Inc. makes no arranty, expressed or implied, as to the 14. SUR YING SERVICES
accuracy of such opinions as compar to bid or actual costs. Ina ance with the Professional Land Surveying Practices Act of 1989, the
CLIENT ' informed that any complaints about surveying services may be
6. PROFESSIONAL STANDARDS forwarded the Texas Board of Professional Land Surveying, 12100 Park 35
TNP,Inc.shall be responsible,to the lev of competency presently maintained by Circle,Bui g A,Suite 156,MC-230,Austin,Texas 78753,(512)239-5261
other practicing professional engineers in a same type of work in the State of
Texas,for the professional and technical so dness,accuracy,and adequacy of all 15. LANDSCAPE RCHITECT SERVICES
design,drawings,specifications,and other w and materials furnished under this The Texas Bo of Architectural Examiners has jurisdiction over complaints
Authorization. TNP,Inc.makes no other warra ty,expressed or implied. regarding the pro ssional practices of persons registered as landscape architects
in Texas. The LIENT is informed that any complaints about landscape
7. TERMINATION architecture service be forwarded to the Texas Board of Architectural Examiners,
Either CLIENT or TNP, Inc. may terminate this uthorization by giving 10 days Hobby Building: 333 uadalupe, Suite 2-350, Austin, Texas 78701, Telephone
written notice to the other party. In such event C ENT shall forthwith pay TNP, (512)305-9000,Fax(5 )305-8900.
Inc.In full for all work previously authorized and pert ed prior to effective date of
termination. If no notice of termination is given, lationshlps and obligations 16. INVALIDITY CLAUSE
created by this Authorization shall be terminated upon mpletion of all applicable In case any one or more of a provisions contained in this Agreement shall be held
requirements of this Authorization. illegal,the enforceability of a remaining provisions contained herein shall not be
impaired thereby.
8. MEDIATION
In an effort to resolve any conflicts that arise during the d ' n or construction of 17. PROJECT SITE SAFETY
the project or following the completion of the project, CLIENT and the TNP,Inc.has no duty or responsi 'ty for project site safety.
CONSULTANT agree that all disputes between them arising ut of or relating to
this Agreement shall be submitted to nonbonding mediation less the parties 18. DRAINAGE CLAUSE
mutually agree otherwise. The parties to this Agreement recognl that the development of real property has
the potential to increase water runoff n downstream properties, and that such
The CLIENT and the CONSULTANT further agree to include a si lar mediation increase in runoff increases the possr ility of water damage to downstream
provision in all agreements with independent contractors and consul nts retained properties The CLIENT agrees to indemnt and hold the CONSULTANT harmless
for the project and to require all independent contractors and consults Is retained from any and all claims and damages arisi ,directly or indirectly,from water or
also to include a similar mediation provision in all agreements with su tractors, drainage damage to downstream properties esulting from the development and
subconsudants,suppliers or fabricators so retained,thereby providing for ediation construction of the Project. CLIENT sha not be required to reimburse
as the primary method for dispute resolution between the parties t those CONSULTANT for any claims or expenses sing out of the Project if it is
agreements. determined by a court of competent jurisdiction t CONSULTANT was negligent
In the performance of its duties and obigati , and that CONSULTANT's
9. LEGAL EXPENSES negligence was the direct cause of damage to a roperty downstream of the
In the event legal action is brought by CLIENT or TNP,Inc.against the othe to Project.
enforce any of the obligations hereunder or arising out of any dispute conoeml
the terms and conditions hereby created,the losing party shall pay the prevailing 19. CONSTRUCTION MEANS AND METHODS AND JOBS SAFETY
party such reasonable amounts for fees,costs and expenses as may be set by the Means and methods of construction and jobsite safety are the sole responsibility of
court the contractor.
or,
Attachment A
TEAGUE NALL AND PERKINS, INC.
Standard Rate Schedule for Reimbursable/Multiplier Contracts
Effective January 1, 2011 to December 31, 2011*
Engineering/Technical From To
Principal $150 - $230 Per Hour
Project Manager $120 - $200 Per Hour
Senior Engineer $110 - $210 Per Hour
Engineer $85 - $140 Per Hour
Landscape Architect/ Planner $110 - $170 Per Hour
Landscape Designer $ 70 - $110 Per Hour
Designer $85 - $120 Per Hour
Senior Designer $100 - $150 Per Hour
CAD Technician $60 - $90 Per Hour
Senior CAD Technician $75 - $110 Per Hour
IT Consultant $120 - $150 Per Hour
IT Technician $85 - $120 Per Hour
Clerical $50 - $80 Per Hour
Resident Project Representative $70 - $120 Per Hour
Surveying
Survey Office Manager $130 - $180
Registered Professional Land Surveyor $120 - $150
S.I.T. $70 - $100
Senior Survey Technician $70 - $100
Junior Survey Technician $50 - $80
1-Person Field Crew w/Equipment** $115
2-Person Field Crew w/Equipment** $135
3-Person Field Crew w/Equipment** $150
4-Person Field Crew w/Equipment** $170
Subsurface Utility Engineering Hourly Rate
SUE Engineer $160
SUE Technician $95
1-Person Designator Crew w/Equipment $110
2-Person Vacuum Excavator Crew w/Equipment $250 (Travel and Stand-by)
SUE QL-A Test Hole(0—4 ft)*** $750 per hole
SUE QL-A Test Hole (4.1 —8 ft)*** $900 per hole
SUE QL-A Test Hole (8.1 — 12 ft)*** $1,150 per hole
SUE QL-A Test Hole (12.1 —20 ft)*** $1,500 per hole ^'4
IQ rq
Direct Cost Reimbursables l'� Amu I Mr (M mme 64993mC^W
Photocopies, Scans& PDF Files: $0.10/page letter and legal size bond paper, B&W
$0.20/page 11"x 17"size bond paper, B&W
$1.00/page letter, legal and 11"x 17"size bond paper, color
$2.00/page 22" x 34" and larger bond paper or vellum, B&W
$4.00/page 22" x 34"and larger bond paper or vellum, color
Plots: $1.00/page 11"x 17"size bond paper, B&W
$2.00/page 11"x 17" size bond paper, color
$4.00/page 22" x 34"and larger bond paper or vellum, B&W
$6.00/page 22" x 34"and larger bond paper or vellum, color
$6.00/page 22"x 34"and larger mylar or acetate, B&W
Mileage $0.50/mile
All Subcontracted and outsourced services shall be billed at rates comparable to TNP's billing rates shown above.
Rates shown are for calendar year 2011 and are subject to change in subsequent years.
Equipment includes Truck,ATV, Robotic Total Station, GPS Units and Digital Level.
**Pncing includes 2-Person crew, designating for excavation, survey, vehicle costs,and field supplies. OF
I
EXHIBIT 1
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-24 OU
. Meza, Alfonso __ __ A�TpGHM ►.1'C '� "
From: Eric Claycamp [eclaycamp @hahnfeld.com]
Sent: Friday, March 18, 2011 5:00 PM
To: Murayama, Dalton; Meza, Alfonso
Cc: Johnson, Ruseena; Welstead, Bill; Charlotte Swords; Eric Hahnfeld
Subject: Meacham Terminal Building Contract Amendment for Underground Survey
Follow Up Flag: Follow up
Flag Status: Red
Attachments: Meacham Terminal Contract Ammendment 4.pdf
Alfonso:
Attached is the Contract Amendment proposal for Underground Survey Services. We opted to go
forward with TNP in lieu of Gorrondonna.
Let me know if I need to send anything else.
Sincerely,
Eric A. Claycamp, AIA, LEED AP BD+C
Associate Principal
Director of Sustainability
Hahnfeld Hoffer Stanford
200 Bailey Avenue,Suite 200
Fort Worth,Texas 76107
817-302-0650 d
817-302-0692f
817-946-5517c
www.hahnfeld.com
COLLABORATION. INNOVATION. TRANSFORMATION.
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3/31/2011