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Home My WebLink AboutContract 40526-CO3 ® MOrOROLA CHANGE ORDER CITY SECRETARY tA cOH d quo. Change Order No. 03 Date: December 20, 2011 Project Name: Fort Worth Phase I P25-TX-091171A Customer Name: City of Fort Worth Customer Project Mgr: Alan Girton The purpose of this Change Order is to: Move the project completion date to May 31, 2012. Contract# City of Fort Worth: Contract Date: 6128/10 Contract 40526 Motorola Contract: 10-15074/RH/CB In accordance with the terms and conditions of the contract identified above between The City of Fort Worth and Motorola, Inc., the following changes are approved: Contract Price Adjustments Original Contract Value: $1,649,850.04 Previous Change Order amounts for Change-Ord-e r numbers0 through 2 $6,711.50 This Change Order: $0 New Contract Value: $1,656,561.54 Completion Date Adjustments Original Completion Date: 7/8/2011 Current Completion Date prior to this Change Order: 7/8/2011 New Completion Date: 5/31/2012 Changes in Equipment: (additions,deletions or modifications There are no equipment changes with this change order. Changes in Services: additions, deletions or modifications L REC(JF< l There are no service changes with this change order. CITY E ECRETARY FT. Form: WDSIPM04-12C ver 3.0 Page 1 of 2 Fort Worth Phase I P25 -TX- 091171A ® MOTOROLA CHANGE ORDER Schedule Changes: describe change or N/A The scheduled date of completion will change to May 31, 2012, due delays in receiving the FCC license tooperate the Phase 1 system. Pricing Changes: describe change or N/A There are no pricing changes with this change order. Customer Responsibilities: (describe change or N/A There are no customer responsibility changes with this change order. Payment Schedule for this Change Order: describe new payment terms applicable to thts change order) There is no change in payment schedule Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the provisions of the Change Order will prevail. IN WITNESS WHEREOF the parties hav,#executed this Change Order as of the last date signed below. Reviewed by: Date: 1110112- Mo la P e Reviewed by: — Date: Z- City of Fo Project Manager MOTOROLA, INC. CITY OF FORT WORTH By: dj By: ao--_ Printed Name: avid Hill Printed Name: � l Wan lS Title: Regional Services Manager Title: PcnE�+di' + Date: 12/27/11 Date: J AUDSWId by 0PRO/W` D An S 1'0 FOR M_ AND LEGALITY:O 0 0 0 Mary J. K Cty ou a -000 Assistant City AtIornev 0 J OO T d 00000000 Ice !y b A! da "n t Tact Authorization OFFICIAL. K ",)P" CITY S)F CRETAR'� _ --- Forn): V ff IVM f X 4X3.0 Page 2 of 2 Fort Worth Phase I P25 -TX- 091171A M&C Review _Officja sle of the City of • A VV City Council Agenda FoirrW nii COUNCIL ACTION: Approved on 6/15/2010 - Ord. No. 19188-06-2010 DATE: 6/15/2010 REFERENCE NO.: C-24272 LOG NAME: 04PUBLIC SAFETY RADIO SYSTEM CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of an Agreement with Motorola Inc., Using a Houston-Galveston Area Contract for Equipment and Professional Services to Install Public Safety Radio System Infrastructure at a Cost Not to Exceed $1,700,000.00, and Adopt a Supplemental Appropriation Ordinance Increasing Appropriations in the Information Systems Fund by the Same Amount and Decrease the Unaudited, Unreserved, Undesignated Fund Balance of that Fund by the Same Amount RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an Agreement with Motorola Inc., Using Houston-Galveston Area Contract No. RA 01-08 for Equipment and Professional Services to install Public Safety Radio System Infrastructure for the Information Technology Solutions Department at a cost not to exceed $1,700,000.00; and 2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information Systems Fund by $1,700,000.00 and decreasing unaudited, unreserved, undesignated fund balance by the same amount. DISCUSSION: This M&C is for the purchase of the required P25 digital interoperable radio infrastructure necessary to provide a minimum back-up capability for the current aging public safety system and the prerequisite equipment to support a new radio site in southwest Fort Worth needed due to annexations, and to provide the foundation for a new radio system. It includes a new"master switch" at our Eagle Mountain Lake Radio Site and transmitter/receiver equipment at the downtown Burnett Plaza Radio Site as well as the necessary equipment to allow communications between new technology used at new radio sites and the existing radio system. City Radio Maintenance staff has worked to extend the life of the current system and it is now over 18 years old and beginning to experience increasing failures and service degradations. Since the beginning of 2010, there have been 14 incidents that resulted in serious system-wide failures or performance degradations in the public safety system. Seven of those have occurred in the last 60 days. The system typically operates with 80 percent- 90 percent capacity available but there have been instances of this capacity dropping to 50 percent available simply due to the age and fragility of the system. When this happens, system users experience "busy signals" preventing them from making calls. This has affected Police whose officers have had to use back up channels during major events like speedway races to ensure officers at the events have an operational radio system to rely on. Although the system has sufficient capacity for daily operations, significant events stress and in some cases overload it, reducing the system's capacity and preventing communications. Key components of the radio system have now reached their end of life expectancy and are no longer supported by the manufacturer. Additionally the current system is unable to support the http://apps.cfwnet.org/council_packet/mc_eview.aspll)=1352%counciktate=6/15/2010(1 of 3)[10/27/2011 2:53:45 PM] M&C Review interoperability goals as set forth in the Texas Statewide Communications Interoperability Plan. As the City annexes new areas, the radio system must be expanded to provide coverage in these areas. Plans currently are to start an additional site in southwest/Walsh Ranch area of the City within the next year to provide radio coverage in this area. The infrastructure funded by this project is a prerequisite to installing this additional radio site. This new site will also improve coverage in areas that have substandard coverage. Staff is actively putting together the replacement and funding plans for the current radio system. In May 2010 Council approved M&C C-24221 authorizing staff to hire Buford Goff and Associates, Inc., (BGA) to develop a Master Plan for the Public Safety Radio System, develop the Radio System Technical Architecture and to negotiate New Radio System Costs. BGA notes that upgrades of this nature typically take 18-60 months from contract signing to final system acceptance. Staff has been pursuing grants to support this project and received one for$1.145 million that has been used to upgrade hand held and mobile radios to be compatible with the new system. Additionally, staff is engaging with other radio system owners in the region and the North Central Texas Council of Governments to establish a "county"wide interoperable radio system. The North Texas Interoperable Communications Coalition (NTICC) is being created to provide seamless interoperability between jurisdictions and eliminating redundancy and reducing costs as well as providing communications interoperability with other regions throughout Texas and the nation. Recently NTICC provided the Mayors' Council an overview with regard to NTICC and an interoperable radio system for the county and was invited back to the August meeting to provide a presentation. NTICC has recently initiated discussions with the Tarrant 911 District for possible assistance. Additionally NTICC has begun pursuing federal funding. In the event staff decides that it is prudent for the City to pursue federal funding as part of NTICC, the issue will be presented to the Legislative and Intergovernmental Affairs Committee (LIAC) and if approved by the LIAC, then to City Council for addition of this issue to the"Support" element of the 2010 Federal Legislative Program. The IT Sourcing Initiative will have no impact on this project. The Texas Interlocal Cooperation Act permits joint participation by local governments, states, state agencies and non-profit corporations to use the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program. Purchases made by using H-GAC procedures satisfy otherwise applicable competitive bidding requirements. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager for an amount up to$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE—A waiver of the goal for M/WBE subcontracting requirements was requested by the IT Solutions Department and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon adoption of the attached supplemental appropriations ordinance, funds will be available in the current operating budget, as appropriated, of the Information Systems Fund. TO Fund/Account/Centem FROM Fund/Account/Centers P168 539120 0046020 $1,700,000.00 P168 539120 0046020 $1,700,000.00 Submitted for City Manager's Office by: Karen Montgomery (6222) http://apps.cfwnet.org/council_packet/mc_review.asp'ID-13526&councildate=6/15/2010(2 of 3)[10/27/2011 2:53:45 PM] M&C Review Originating Department Head Peter Anderson (8781) Additional Information Contact: Steve Streiffert (2221) ATTACHMENTS 04PUBLIC SAFETY RADIO SYSTEM AO.doc http://apps.cfwnet.org/council_packet/mc_review.asp7lD=13526&councikiate=6/15/2010(3 of 3)[10127120112:53:45 PM]