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Home My WebLink AboutContract 40907-A1 CITY SECRETARY CONTRACT NO. ` oq()1-A I AMENDMENT TO CITY SECRETARY CONTRACT NO. 40907 WHEREAS, the City of Fort Worth ("City") and Presbyterian Night Shelter ("Contractor") made and entered into City Secretary Contract No. 40907 (the "Contract"); WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD"); WHEREAS. Contractor desires to reallocate of funds within eligible cost items but leaving the total grant award at One Hundred Eighty Three Thousand Three Hundres Seven and No/100 Dollars ($183,307.00); and WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet Contract objectives. NOW, THEREFORE,, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Contractor, whose address is 2400 Cypress, Fort Worth, TX, acting by and through Toby Owen, its duly authorized Executive Director, do hereby agree as follows: 1. a. Exhibit Cis deleted in its entirety and replaced with the attached Exhibit C—Revised. b. This amendment is effective April 1, 2011. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CONTRACT AMENDMENT CSC NO 40907 Page 1 Presbyterian Night Shelter -- IN WITNESS WHEREOF,the Parties hereto have executed three duplicate originals of this Contract Amendment in Fort Worth day of 2011. ATTEST: x� O°°OO°CI0 FORT WORTH p o V ° City Secretary 7 00,° lanis, Assistant City Manager o"0000000 Cf M&C: C-?-f`41 Date: 6447`L$i"1' tz APPROVED AS TO FORM AND LEGALITY: Assistant City Alta ey PRESBYTERIAN NIGHT SHELTER By:Toby wen Title: Executive Director STATE OF TEXAS § COUNTY OF TARRANT § l This instrument was acknowledged before me on � , 2011 by Susan Alanis, the Assistant Cit Mana er of the City of Fort Worth, on behalf of the City of Fort Worth. LINDA M.HIRRUNGER w MY COMMISSION EXPIRES Februmy2,2014 NOTARY PUBLIC, STATE 6F TEXAS STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on C/%,t/E _' 2011 by Toby Owen, Executive Director of Presbyterian Night Shelter, a Texas non-profit corporation, on behalf of said corporation. NOTARY PUB IC, STATE OF TEXAS FOFFir,IAL RECORD M =•.,, Y•� Notary PubIli l Public,State t of Texas t`5' !,.r ` -+�, ,• My Commission Expires k1 s�a:i •��` August 31, 2011 CONTRACT AMENDMENT CSC NO.40907 Page 2 Presbyterian Night Shelter -- CITY OF FORT WORTH EXHIBIT C ESG YEAR XXXVI Page 1 of 3 CONTRACT PERIOD From: 6/1/2010 To: 5/31/2011 Name of Sub Grantee Presbyterian Night Shelte Name of Program Emergency Shelter Program ESG Cost Category Budget Funds a b c d PERSONAL SERVICES Salaries 1,571,126.00 1,132,529.55 149,420.45 289,176.00 FICA 120,191.00 107,813.45 12,377.55 Life Insurance - - Health Insurance 142,204.00 117,436.00 24,768.00 Employment Tax-State 5,813.00 5,813.00 Employment Tax-Federa - - Worker's Comp 7,856.00 7,856.00 Retirement - - SUPPLIES Office Supplies 24,225.00 8,957.00 15,268.00 Postage 4,065.00 4,065.00 Teaching Aids - - Food Supplies 176,230.00 - 21,760.00 154,470.00 Other Operating Expense: - CONTRACTUAL SERVICE: Telephone 21,617.00 10,696.00 4,000.00 6,921.00 Electric 101,973.00 32,421.96 32,564.04 9,707.00 17,280.00 10,000.00 Gas 30,157.00 8,160.00 15,371.00 2,000.00 4,626.00 Water/Waste Disposal 80,434.00 28,800.08 45,633.92 6,000.00 Rent[Building] - - Custodial Services - - Office Equipment Rental' 5,500.00 3,500.00 2,000.00 Printing 4,368.00 4,368.00 Repairs 87,649.05 58,774.96 8,754.09 15,000.00 5,120.00 Fidelity Bond'" 5,291.00 5,291.00 Liability Insurance— 38,333.34 14,500.00 9,073.34 9,000.00 5,760.00 Legal&Accountinc 39,500.00 39,500.00 Private Auto Allowance-Loca - - Advertising - - Conference&Seminars 5,000.00 5,000.00 Contractual Services 45,000.00 25,650.00 19,350.00 Miscellaneous 365,132.00 74,343.00 15,727.00 275,062.00 CAPITAL OUTLAII Office Furniture Computer Equipment Other 15,000.00 15,000.00 Other 2,896,664.39 183,307.00 1,657,914.39 250,000.00 636,347.00 169,096.00 TOTAL Specify on Budget Detail(following pages) Use one column for each non-grant funding soure;note below which column equates to each source(from Leverage of Funds) "'Fidelity bond&liability insumace are required of all subcontractors&may be paid from grant funds or other funds. MATCHING FUND SOURCES [a]General revenue [b]VA [c]HUD [d] FEMA BUDGET DETAIL Page 2 of 3 PERSONAL SERVICES Hourly Annual %of Position/Title Rate Hours Time Amount 1 None charged to ESG 2 3 4 5 6 7 8 TOTAL STAFF SALARIES - FRINGE BENEFITS %of %Paid %Paid CATEGORY Payroll Amount by Agency by CDBG Amount FICA None charged to ESG Life Insurance Health Insurance Employment Tax Worker's Comp Retirement TOTAL FRINGE BENEFITS - TOTAL PERSONAL SERVICES - BUDGET DETAIL Page 3 of 3 UTILITIES AVERAGE COST PER NUMBER OF MONTHS AMOUNT CATEGORY MONTH Telephone None charged to ESG Electric 2,701.83 12 $32,421.96 Gas 680.00 12 $8,160.00 Waste/Water Disposal 2,400.00 12 $28,800.08 Other None charged to ESG Total Utilities $ 69,382.04 BUILDING LEASE BUILDING COST PER SQUARE LOCATION NO.SQUARE FOOT FOOT AMOUNT 1 Not applicable 2 3 TOTAL BUILDING LEASE OTHER EXPENSES CATEGORY TOTAL CHARGE %CHARGED TO ESG AMOUNT Fidelity Bond Liability Insurance 45,833.34 32% $ 14,500.00 Legal&Accounting Office Supplies Postage Printing Mileage Advertising Operating Expenses Equipment 15,000.00 100% $ 15,000.00 Contractual Services 45,000.00 57% $ 25,650.00 Repairs 67,149.05 88% $ 58,774.96 TOTAL OTHER EXPENSES $113,924.96 CONFERENCES AND SEMINARS EVENT TOTAL CHARGE %CHARGED TO ESG AMOUNT 1 2 3 TOTAL CONFERENCES AND SEMINARS $ OFFICE EQUIPMENT RENTAL ITEM TOTAL CHARGE %CHARGED TO ESG AMOUNT 1 Copier lease 9,000 0% $ - 2 TOTAL OFFICE EQUIPMENT RENTAL $ Page 1 of 2 Folden, Mark From: Guzman, Leann Sent: Tuesday, June 07, 2011 11:33 To: Folden, Mark Cc: Bentley, Robin Subject: RE Contract Amendments These look much better Thanks for changing them. From: Folden, Mark Sent: Monday, June 06, 2011 8:22 AM To: Guzman, Leann Cc: Bentley, Robin Subject: RE: Contract Amendments See if this is better, instead of saying "within eligible line items" I've listed what line items increased and decreased. My problem isn't that the amendment is too detailed, its that the exhibit is too detailed, which leaves room for everyone's needs to be met! Thanks again! Mark From: Guzman, Leann Sent: Thursday, June 02, 2011 11:54 To: Folden, Mark Cc: Bentley, Robin Subject: RE: Contract Amendments My problem with these is that it's so vague that no one would ever know what had been changed unless they took out the original Exhibit C and laid it next to the new Exhibit C and compared numbers in each category (which is ironic. since your problem is that it's too detailed) Is there some simple way to say in the Whereas clauses what we're doing, more specifically than how it's worded now but without getting into dollars and cents? 6/9/201 1 Page 2 of 2 From: Folden, Mark Sent: Wednesday, May 25, 2011 10:47 AM To: Guzman, Leann Cc: Bentley, Robin Subject: RE: Contract Amendments Leann, Here is a package that includes the revised budgets for AIDS Outreach and Samaritan House. The revised exhibits were very difficult to generate because when people want budget revisions they only provide the summaries and then it is very difficult to work that into the detail, so I added some language on the first detail page of the exhibit re " the amount charged is not to exceed the amount on the Program Budget Summary". Having this much detail causes a lot of problems down the line. I think we need to simplify the budget exhibit on a go-forward basis, but that is a discussion for another time. As before please let me know if you need any additional information or have questions on any of these. If they are OK, please let me know so I can get them to the agencies for execution. Thanks again! Mark From: Folden, Mark Sent: Tuesday, May 24, 2011 13:27 To: Guzman, Leann Subject: Contract Amendments Leann. I have several agencies that are requesting fairly routine amendments to their contracts. I have all of them prepared with the exception of the revised exhibits for Samaritan House and AIDS Outreach Center. With those exceptions, I have attached for your review. Please let me know if you have any questions on any of them specifically or need additional information. Thanks! Mark Mark Folden Housing and Economic Development City of Fort Worth Mark Folden@fortworthgov org (81 I) 392-8634 092011