HomeMy WebLinkAboutContract 43700-R2 CITY SECROTANY
2nd RENEWAL AGREEMENT CONTRACT NO.
CITY SECRETARY CONTRACT NO. 43700
WHEREAS, the City of Fort Worth ("City") and Deaf Link, Inc. ("Consultant"),
collectively referred to as the "parties," made and entered into City of Fort Worth City Secretary
Contract ("CSC") No. 43700 on or about October 5, 2012, which was subsequently renewed on
or about January 13, 2014 via CSC No. 43700-R1; CSC No. 43700 and CSC No. 43700-R1 are
collectively referred to herein as the"Agreement'; and
WHEREAS, pursuant to the Agreement, the Consultant provides professional
Consulting services for the purpose of providing Accessible Hazard Alert System (AHAS) and
the AHAS Individual Notification (AHAS-IN)program in order to provide accessible emergency
alerts to citizens with sensory disabilities; and
WHEREAS,the 1St renewal term of the Agreement expired on April 6, 2014; and
WHEREAS, the City has the right to renew the Agreement for an additional term of one
year under the same terms and conditions; and
WHEREAS,the City has given proper notice of its intent to exercise such renewal.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
Section 1 of the Agreement shall be modified to include the services set forth in the
attached Program Quote dated 4-1-2014.
CSC No.43700 2"'Renewal CI TY SECRETARY
Deaf Link
Page 1 of F TI'v 1A,-R TX
2.
Section 2 of the Agreement shall be modified to extend the Term of the Agreement with
the Renewal Term commencing on April 6, 2014 and expiring on April 6, 2015 ("Renewal
Term"). There shall be no further renewal options under the Agreement.
3.
The compensation for the Renewal Term shall not exceed $44,944.00.
4.
All other provisions of the Agreement that are not expressly amended herein shall remain
in full force and effect.
Executed on this ,day of ..... , 2014.
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CITY F T R DEAF L I K,,�
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Assistant City Manager" Title:
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City S retary
APPROVED AS TO FORM AND :og�"P� LAVELLE BROWN
LEGALITY: Notary Public
STATE OF TEXAS
My Comm.ExP.05-04-2015
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Males ra 13. Farmer
Sr. Assistant City Attorney
Contract Authorization:
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M&C: Not Required
OFFICIAL RECORD
Date Approved:
rov Rdn CITY RE� '
DearLink
Page 2 of 3 F Y�, � TX
Program Quote
4-1-2014
CSC No.43700 2'Renewal
Deaf Link
Page 3 of 3
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DEAF LINK
Accessible Hazard Alert System AHASTM
Program quote for City of Fort Worth, TX
Proposal dated: 4-1-2014
Deaf Link seeks to renew the contract with the City of Fort Worth for provision of the Accessible Hazard Alert
System (AHASTM)including the following program elements. The performance period is 12 months beginning
April 6"'2014 through April 6"'2015.
1. Deaf Link will produce and deliver AHAS alerts and other accessible information for the City of Fort
Worth through authorized direction by the Fort Worth Office of Emergency Management.
2. Deaf Link will provide Fort Worth with 24/7 capability to send accessible alerts in response to all
Emergency Alert System (EAS)event codes for Warnings, Watches, and Emergencies, Civil
Emergency Messages(CEM),Terrorism events, Amber Alerts, and National Weather Service(NWS)
watches and warnings.
3. Deaf Link will provide Fort Worth OEM the capability to send accessible web based video alerts(3
minutes standard length) in American Sign Language(ASL), English Voice, and Text. Alerts will
also be created in Broadcast quality formats for local TV stations.
4. Deaf Link will include Short Message Service(SMS)capability for delivery of text based alerts to
cell phones,web,or mobile communication systems. Alert messages will have associated video links
embedded in the text.
5. The AHAS-INTM(individual notification)component of the AHASTM program is a subscriber based
service allowing Deaf Link to deliver accessible alerts to computers,tablets,web/video capable
phones, web capable braille readers and other devices as selected by the subscriber. This service is free
to the subscriber other than any carrier costs associated with their broadband(phone or internet)
service provider.
6. Included in the AHAS program are(5)3 minute accessible(informational)videos for posting on city
websites(additional videos $350 each).
7. Community outreach program: Deaf Link will work with the City of Fort Worth in hosting town hall
meetings to encourage personal preparedness and enrollment in the AHAS-IN program. (Meeting
locations are determined and paid for by the City,broadband access for demonstrating AHAS is
recommended). Deaf Link will support(2) initial meetings as part of the Ft Worth,AHAS program.
For additional meetings Deaf Link will charge$1500 per meeting. Includes provision of CART and
ASL interpreters. Meetings are a scheduled maximum of 2 hours in length.
8. Deaf Link IT staff will continue to work with Fort Worth to enhance program elements and improve
the effectiveness of accessible communications for the community.
9. TOTAL(BASE)AHAS PROGRAM COST FOR 12 MONTHS $44,944.00
10. Deaf Link is sole source for the Accessible Hazard Alert System AHASTM program.
Contact information: Dan Heller 210-590-7446(cell 210-896-2246) darihellerdeaflink.com
Deaf Link Inc. PO Box 701826,San Antonio,TX 78270
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