HomeMy WebLinkAboutContract 45635-A1 DocuSFgn Envelope ID:979DE5DA-49E6-4AF3-A140-A5444COCD26D
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COMTRACT NO.
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FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 45635
This Amendment is made between the City of Fort Worth, TX ("Customer" or "City"), a
municipal corporation, acting herein by and through Fernando Costa, its duly authorized
Assistant City Manager and SunGard Public Sector Inc. ("SunGard Public Sector" or
"Contractor"), and acting herein through their duly authorized representatives, enter into the
following agreement:
WHEREAS, City and Contractor entered into an Agreement identified as Fort Worth
City Secretary Contract No.45635 for a period of one year beginning October 1, 2013 [SunGard
Public Sector contract No. FTWO-130472]; and
WHEREAS, it is the collective desire of both City and Contractor to amend the
Agreement to allow Contractor to provide professional services to City by performing a Business
Process Review of the City of Fort Worth Water Department's Utility Billing System.
NOW THEREFORE, KNOWN ALL BY THESE PRESENT:
Fort Worth City Secretary Contract No.45635 is hereby amended by:
1. Adding section 3.5 under "Support Services" to read
"3.5 In addition to the Support Services that are provided hereunder, Contractor will
conduct a one-time Business Process Review of the City of Fort Worth Water Department's
Utility Billing System. City's Business Process Review is detailed in the attached Budgetary
Quote #Q-00007548 with a Presented Date of 4/22, 2014, which is incorporated within this
Amendment as if copied in full. Services include 32 hours onsite plus a prepared
findings/recommendations document.
Topics to cover include, but are not limited to:
a. Review revenue type codes and associated account numbers in the CR system;
b. Review charge type codes and associated account numbers in the CX system;
c. Discuss system control of both systems to ensure recommended configuration; and
d. Discuss daily update process and the corresponding reports that are generated to clarify what
entries result from the transactions.
The City's Business Process Review shall commence on a date agreeable by both Contractor and
City ("commencement date"), but at least within sixty (60) days of execution of this Agreement
Amendment. Contractor will perform all services related to this section 3.5 within sixty (60) days
from the commencement date."
2. Adding section 11 to read
"Section 11 BUSINESS PROCESS REVIEW FEES.
OFFICIAL RECORD
First Amendment to Fort Worth City Secretary Contract No.45635 CITY SECRIE"FARY
TX I
RECEIVED JUN 3 0
DocuSign Envelope ID:979DE5DA-49E6-4AF3-A140-A5444COCD26D
City will pay Contractor an amount up to $12,800.00 to conduct the Business Process
Review described in section 3.5 of this Agreement. The City will pay Contractor
$10,800.00 in consulting services fees to conduct the Business Process Review.
Contractor may also be reimbursed for an amount which is estimated at $2,000.00 and
shall not exceed $3,000.00 for related travel expenses. Such travel expenses will be
governed by SunGard Public Sector's Corporate Travel and Expense Reimbursement
Policy. City will pay fifty percent (50%) of the consulting service fee ($5,400.00) upon
execution of this Agreement Amendment. City will pay the remaining fifty percent
(50%) of the consulting service fee and any actual costs of related travel expenses, which
shall not exceed $3,000.00, within thirty (30) days of receiving an invoice from
Contractor after completion of the services outlined in section 3.5 of this Agreement
Amendment. Fees stated in this Amendment do not include sales (or equivalent) taxes.
Taxes due, if any,will be added to Customer's invoice."
All other terms, provisions, conditions, covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
APPROVED FOR APPROVED FOR
CITY OF FORT WORTH: CONTRACTOR:
-�-o°ousigned by:
p
ay: By: 024DC2OA72094BA .
Fernando Costa Christian Coleman
Assistant Cit Ma ager VP and CFO
Date: Date: 6/27/2014
APPROVED AS TO FORM
AND LEGALITY:
1
By: _
Jessica nSa gs an
Assistant City Attorney
Qom°° r�
ATTES'��w-...�.� °
Ma J. a ..M.„,., . °
yser
Cit Secretary �F
Contract Authorization:
Date Approved: 0.1'F('C(tl,L RECORD
First Amendment to Fort Worth City Secretary Contract No.45635 CITY ,,151E CRE'T
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'-11Dau: gn Envelope END:979DE5DA-49E6..4AF3..A140-A5444COC 2(5Q )
SUNGARD, Budgetary Quote
PUBLIC SEC"I OR
Quote Prepared :
Amanda Fauver
1000 Business Center Drive, Lake Mary, FL 32746
Phone: (407)304-3922 Fax: (407) 304-4206
Email: amanda.fauversungardps.com
Quote# Presented Date Valid Until
C -000075 4/22/2014 7/31/2014
Quote Prepared for:
Account: Fort Worth, TX FTWWO FTW2
Contact: David Holt
Address: 1000 Trockmorton Street
Fort Worth, TX 76102
Phone: (617)350-3625
Professional Services
_.._� ........ _ ..... _ ._........... __.._ _.._,._.. ....._._. ....... _._._ .....................
..
Product Code Product Name Service Type Extended Price Net Price
PS-i--iLC Prof Svc-High Level Consulting Consulting Services '10,800.00 10,800.00
Services Fee
Total: 10,800,00 10,800.00
_......_ ._._� ............... _.........__._,....................._. .... _
Travel and Living Estimate
Travel and livinn�„expenses are an estimate. Actual e.1aenses will be charged per our travel policy.
_ary _................._ ..
?,040.00
........ .._...............- __..............
....__...... ..., _.__ ............._._.. .......,.......,..
Total License Fees and Professional
Services Excludes Maintenance
_ . ....... ._....._.. - ...._._ _ .............
10,800.00
_ .. ..
Total Amount
_.._ ._ - _._..
10,800.00
_ .........__., _..... _._ ._._... ........... —.... ..._..._. _ ._...._.. .._
Comments:
Customer Inf'ormat'ion Systems Business Process review includes 32 hours onsite plus a prepared find''ings/recomrnendat:ions
document.
Topics to cover include, but are not limited to:
"I. Review revenue type codes and associated account numbers in the Cr system
2. review charge type codes and associated account numbers in the CX system
3..Discuss system control of both systems to ensure recommended configuration
4.. Discuss daily update k�aT� ss and the come ondinjq re ortsmthat are generated to clarify what entries result from the transactions
SUNGARD” PUBLIC SEC-1,,,
Confidential Pagel