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HomeMy WebLinkAboutContract 45814 CITY SECRATAW Assistance Award/Amendment U.S.Department of Housing CONTPACT No.-ILL and Urban Development Office of Administration 1,Assistance Instrument 2.T a of Action Cooperative Agreement E]Grant 9A ward 11 Amendment 3.Instrument Number 4.Amendment Number 5.Effective Date of this Action 6.Control Number FF206K136002 I September 11,2013 EIN#-75-6000528 T.Name and Address-of-Reciplent B.HUD Administering Office Fort Worth Human Relations Commission Fort Worth Regional Office of Fair Housing Hazel Harvey Peace Center of Neighborhoods 801 Cherry St., Unit#45 Suite 2500 818 Missouri Avenue, Fort.Worth,TX 76104 Fort Worth,TX 76102 Be,Name of Administrator lumber DUNS 11824614754 Garry L Sweeney 36 10.Recipient Project Manager 9,HUD Government Technical Representative Angela Rush,Administrator Geneveve G.Banks (817)978.5B90 11,Assistance Arrangement 12.Payment Method 13.HUD Payment Office El Cost Reimbursement E]Treasury Check Reimbursement U.S.Department of Housing and.Urban Development E3 Cost Sharing ❑Advance Check Field Accounting Center, Unit#45,Suite 2500 Z Fixed Price Automated Clearinghouse EL VQrth,IX Z6192 14,Assistance Amount I&HUD Accounting and Appropriation Data Previous HUD Amount $ 15s.Appropriation Number 15b.Reservation number .. ........... . . ..................---........... .,.HU,D..Am.oun.t,.t.h..I.s,.,acti,o.n-...--, m 1746A2109 ...................... 8612/130144(TIN) (10,12) FHEO-06-12-03 Amount Prevlqqq1yg4L1LqqL ............---............. ........... . .ji acgop $746A623 00 .............. _ .......... Total Instrument Amount $746162100 Total ObIlgatio n 1746,623.00 16,Description This Cooperative Agreement is to provide$746,623 for the Fair Housing Assistance Program(FHAP)comprehensive funding approach. This Agreement is for funding distribution only and consists of the following documents which are incorporated herein and made apart thereof. This Agreement is to appropriate funding for FY 2013, This Agreement consists of the following documents which are incorporated herein and made a part thereof. 1.Cover page HUD-1044(8-90) 2- Schedule of Articles 3. Statement of or 4. Assurances 5. Supplemental Guidance and Instructions FY2013 training requirements and funding 6. faidal Contact Date Order of Perforence: Notwithstanding any provision of this Agmement to the contrary,in the event of a conflict among any of the documents pertaining to the duties and responsibilities of the parties,the Statement of Work will to precedes ce over the Schedule of Articles. The subject Agreement is to provide Case Processing($580,320),Administrative Cost($147,303)and Training($19,000)for FY 2013. Geneveve Banks is the Government Technical Representative(GrR)for this Agreement. She can be reached at the address provided in Box 9, 17.Z Recipient is required to sign and return three(3)copies is.E] Reciplentla not required to sign this document. of this document to the HUD Administering Office 19.Recipient(By Name) 20.HUD(By Name) Fort Worth Human Relations Commission Garry L.Sweeney 5, at &Title .........-- Date(mm/dd(yyyy) B ure& e Date(mm/dd/yyyy) �2- A 3? A-ffsistant City Manager ooperative reement Officer form HUD-1044(8/90) rot.Handbook 2210.17 %0 Mary J. CitfSecretary 2013 CONTRIBUTIONS AGREEMENT SCHEDULE OF ARTICLES 1. SCOPE OF WORK(FDCED PRICE) 2. PERIODS OF PERFORMANCE- 3. INSPECTION AND ACCEPTANCE 4. CONDUCT OF WORK 5. INSTRUMENT AMOUNT AND REQUE STS FOR PAYMENT & NARRATIVE'REIK)RT 7. CRITERIA FOR PROCESSING 8. PART85 9. USE OF COOPERATIVE AGREEMENT FUNDS 10, MAINTENANCE OF EFFORT 11. HUD'S SUBSTANTIAL INVOLVEMENT 12. ASSURANCES 13. USE OF CONSULTANTS 14, PUBLICATIONS AND NEWS RELEASES 15. REPRODUCrTION OF REPORTS 16. R.OW DOWN PROVISIONS 17. DISPUTES 18, MAINTENANCE OF RE-CORDS 19, CUSTOMER SERVICE-STANDARDS X RE13ORTTNG REQ S 21, TRAINING 22, INITIAL CONTACr DATE 23, CHANGES LDAITING EFFECTIVENESS OF RECIPIENT'S IAW 24. FHAP AND FIRST AMFNDMENT 25. TESTING 6. RELEASE OF JNFORMA:nON WHUE COMPLAINT IS OPEN 2/,. SEXUAL ORIENTATION, GENDER IDENTITY, MARITAL STATUS, AND SOURCE OF INCOME,CAUSE DEl'FRMUqATlONS Appendix A; Sty ement of Work Att hurmt Ao Criteria f®r Processing Attachment ent : Standards for Timeliness 2 1. SCOPE OF WORK R PRICE) 'fhe Recipient(or Agency)shall furnish all the necessary personnel,matefials,services, equipment,facilities(except at otherwisee specified herein)and otherwise do all things necessary for or incidental to the performance of the work set forth in the Statement of Work (SOW)and all attachments for the firm fig d price set forth herein, 2. PERIODS OF PE RFORMANCE The Recipient shall provide all services hereunder during the periods of performance. For the FY2013 Coope vative Agreement,the periods of performance air,as follows: Complaint Processio : July 1,2012—June 30,2013 AdministrativLq Cos Tr rug --September 30,2013 October 1,2012 Note:Whil6 as a general rule,the cut-off day for incurring adirrinistrative costs is September 30,2013,the GTR may change the cut-off date to several.days before the end of the fiscal year if that is necessary to complete closeout documentation. 3. INSPECTION AND ACCEPTANCE The Government Technical Monitor(G TM),if so delegated,may accomplish,inspection and acceptance of all but the final jxWucts, The Government"Technical Representative(GTR) shall accomplish acceptance of all final products, The GTR is identified in Block 9 of the HUD-1044. 4. CONDUCT OF WORK During the eff"ective period of this instilinient,the GTR or GTM shall be responsible for monitoring the technical effort of the Recipient,unless the Recipient is notified in writing by the Cooperative Agreement Officer(CAO)of a mplacement. The CAO is identified in Block 8a of the HUD-1044. Only the CAO has the power to authorize deviations from this iru%Lrurnent,including deviations from the Statement of Work. In the event the Recipient does deviate without written approval of the CAO,such deviation shall be at the risk of the Recipients and any costs related thereto shall be home by the Recipient. 5. INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT Agencies that have received Capacity,Building funds for one year may be eligibly for Contributions funds. Contributions funds consist of three categories: Complaint Processing;.Admi.nistrative Costs;and Training. 3 Complaint Processing-GTRs shall determine payment amounts based upon the FY20 13 Standards for Thneliness,which enumerate a range for complaint processing funds up to$2,600 per case, with the possibility of an additional $1,000 for"charged"' complaints. If the GTR decides not to reduce payment for extremely aged cases,they must justify the reason for not reducing payment(e.g., a charged case,or complex investigation). Administrative Costs-Agencies that acceptably process 100 cases or more shall receive 20%of the Recipient's FHAP obligation amount for the preceding year. For agencies thatprocessfewei than 100 cases, see FY2013 Fulkling Guidance forFFHAP "Conlributiotu Agencies"for thefividingfivilwwork. Trainin -Ali Contributions agencies are eligible to receive training funds for attendance at the National Fair Housing"f r° Academy(M A),and other HUD-approved or HUD-sponsored training. Seeb-istruction,and Gwilancefor FHAP "Contributions Agencies"for specifi c requireynents related to trainhig finids. The maximum,amount for performance under the Articles of this Cooperative Agreement,Appendix, and Attachments,is the total amounts of all categories of Contributions funds(i.e.,Complaint Processing,Administrative Costs,Training,and Partneistup). Draw-downs are permitted at the discretion of the GTR. Complete draw-downs of the total amount obligated for Complaint processing funds shall be permitted at any point after June 30,2013,and before September 30,2013. The Recipient shall follow the instructions in the Prograin Funds Control Plan(Attachment C)in requesting payments under the .H p, Payment is subject to withholding if the CAO determines that the Recipient is not complying with all to of the Cooperative Agreement,the Appendix,and all Attachments hereto, 6. NARRATIVE REPORT A Narrative Report describing activities undertaken during the periods of performance,pursuant to which payment is being requested is requiied. The Narrative Report shall include a listing of complaints acceptably processed,including the name of complainant, ponderit,and date closed, type of closure, to referred to legal for enforcement action,information on investigative and conciliation techniques,and descriptions of all activities undertaken to justify all administrative closures. This list must demonstrate that the agency receive-s and processes a reasonable number of complaints cogni7AbIe under the Fair Housing Act,as required in 24 CFR§ 115.206(e)(7) The Narrative Report shall also include a desctiption of outreach activities undertaken in support of fair housing case processing to educate the public on fair housing rights and responsibilities.The GTR/UrM should verify that the Recipient is undertaking the education and outreach activities identified. If the FL-Lipient is the requirements outlined in the FY2013 "marling Guidance,for FHAP "Coraributions Agencies'",remaining funds may be used to undertake the fair housing education and outreach activities. 4 Where information is provided,electrordeally through the Title Eight Automated Paperless Office Tracking System(TEAPOTS)or some other software application,the Report need not be provided in hard copy unless required by the GTR. 7. CRITE RIA FOR PROCESSING The Criteria for Processing are the standards by which HUD determines whether a complaint, cognizable under the Fair Housing Act and processed by the Recipient,waffants reimbursement with FHAP funds. The Criteria for Processing are hereby incorponated as Attachment A. 8.PART 85 The Administrative Requirei.nents for Grants and Cooperative Agreements(24 CFR Part 85) are hereby incorporated by reference. The Agency must be'farniliar with these requirements and verify to the GTRIGTM that the Recipient has a copy on file. A copy of Part 85 may be obtained from your agency's GTR/GTM. You may also access a copy by entering"24CPR85"in the quick search box on the Government Printing Office website at: htt //ww . oaccess.mv1cfr/index.htm1 9. USE OF COOPERATIVE AGREE,MENT FUNDS AND NO CO-NIINGLING The Recipient is entitled to receive the fixed amount identified in Block 14 of the HLJD-1044 for satisfactory completion of the work to be performed,regardless of costs incurred.. FRAP funds must be used for the purpose that HUD provided the funds including the processing of complaints cognizable and the Fair Housing Act.,training under the Fair Housing Act and the state or local fair housing law,wit ninistrative costs associated with fair housing complaint processing,creation and maintenance of data and information systems,and the development and maintenance of fair housing education and out. h projects. The Recipient must segregate FHAP funds from the Recipient's and the state or local government's other funds. 10. MAINTENANCE OF EFFORT The Recipient must spend at least 20 percent of its to annual budget on fair housing activities if it enforces antidiscriiin nation law(s)other than a fair housing w® The term"total annual bud get"means the entire budget assigned by thejulisdiction to the agency for enforcing and administering antidiscrimination laws,but does not include FRAP funds. Maintenance of effort also means that the Recipient shall not unilaterally reduce the level of financial msources CIIIIVDtly committed to fair housing. Budget and staff reductions occasioned by legislative action outside the control of the Recipient will not,alone,result in a determination of ineligibility. However,HUD will take such actions into consideration in assessing the ongoing viability of a Recipient"s fair housing program. 5 11. HUD'S SUBSTANTULINVOLWM 'NT A. H`UD intends to have substantial involvement in the review and approval of all aspects of the work to be carried out as a result of an award under this Agreement. B. Anticipated substantial involvernent may include,but is not necessarily limited to,the following, 1. Review and guidance during and upon completion of cases cognizable under the Fair Housing Act; 2. Requests for additional information on cases to provide clarification or for completeness of a case investigation or file; 3. Development and presentation of national and regional office fair housing investigation and conciliation training; 0 4. Participation.in the development and presentation of in-house investigation and conciliation training; 5. Participation and approval of education and outreach progranxis or materials; 6. Provision of appropriate dh-ectives and guidance for case processing; 74 Assistance in the investigation,coticiliation,and/or enforcement of fair housing cases cognizable under the Fair Housing to 8. Requests for updates on the final status of cause deterrninations;and 9. Review and analysis of agency's fair housing law for determinations of continued substantial equivalence to the Fair Housing Act 12. ASSURANCES As a condition for the receipt of FRAP funds,the Recipient assures HUD that it will.- A. Provide a drug-free workplace; & Comply with the provision of the Hatch Act(5 U.S.C.Sections 1501-1508 and 7324-7328) which limits the political activities of errip)oyees:whose principle employment activities are funded in whole or part with Federal funds, C. Establish safeguards to prohibit,camployees from using their positions for a purpose that constitutes or presents the appearance of personat or organizational conflict of interest,or personal gain; D. Comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 6 nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.K 900,Subpart F); E. Comply with all federal nondiscrimination laws including,but not necessarily limited to: (a) Title VI of the Civil Rights Act of 1964,which prohibits discrimination on the is of race, color,or national origin by recipients of federal financial assistance(b)Title IX of the Education Amendments of 1972,as amended,which prohibits discrirnination on the is of sex by recipients of federal financial assistance;(c)Section 504 of the Rehabilitation Act of 1973„which prohibits discrimination on the basis of disability by recipients of federal financial assistance,and(d)the Age Discrimination Act of 1975„as amended,which prohibits discrimination on the basis of age by recipients of federal.financial assistance; F. Comply with all applicable plicable requirements of federal laws,executive orders,regulations,and policies governing this program;and G. Co ply with the requirements of the Resource Conservation and Re wvery Act which mandates that state agencies using federal funds for procurement prograins give preference to products containing recycled materials when purclizising specific products identified in guidelines developed by the Environmental Protection Agency(40 CFR 247-253). 13. USE OF CONSULTANTS Salary payments to consul. is under this instrument shall. not exceed the equivalent of the maximum daily rate paid to level IV of the Executive Schedule, as evidenced by current pay vouchers. 14. PUBLICATIONS AND NEWS RELEASES A. Definition. For the purpose of this clause,"publication"includes: (1) Any document contairung information for public coasumption; (2) The act of,or any act that may result in,disclosing information to the public;or (3) Any products resulting from the education and outreach efforts of the Recipient that are planned to be made available to the public through dedication,assignment by the Government, or other such ineans as HM shall determine. B. Government Ownership of Official Products of Work All interim and final repoi ts and information,data analyses,special methodology, findings,and their related docun6ents and work prod[ucts,including reports,work sheets, survey instrurnents„computer tapes,and any other physical materials and products produced directly under the SOW of this instrument are considered Official Products of Work,owned.by the U.S.Govelimient and held for the benefit of the public, 7 C. Publication of Official Products of Work. Official Products of Work,quotations there from,paraphrasing,or disclosures of interim findings may not be published without the approval.of the GTR fora period of sixty(60) days after acceptance of the product by the GTR_ Thereafter,the Recipient shall be free to publish without HUD approval, D. Acknowledgement and Disclaimer All Official Products of Work,or any part thereof,and any Independent Products and Special Products arising out of this instrument,when published by Recipient or other participants in the work,shall contain the following acknowledgment and disclaimer- "Me work that provided the basis for this publication was supported by funding under a Cooperative Agmement with the U.S.Department of Housing and Urban Development. The substance and findings of the work are dedicated to the public. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily refl ect the views of the Goverairrient" E. Notice of News Release and Public Announcements Copies of all press releases,formal announcements,and other planned,written issuances containing news or information concerning this instrument that may be made by the Recipient or its staff,or any stibcontractor or other person or organization participating in the work oft °s instrument shall be provided to the GTR at the earliest possible time. News releases and other public announcements may not disclose any interim finding or quote or paraphi ase any part of any Official Product of Work. without complying with paragraph D above,entitled Acknowledgement and Disclaimer. The Recipient agrees that no news releases or public announcements involving F funded activities will be released'to the public without prior HUD approval. The Recipient further agrees that it will submit any and all press releases/news announcements,studies an(Vor other products developed with FTW funds to the G`I`R for review and approval of at least two weeks prior to its release,unless HUD agrees to waive the two-week submission requirements. Publication flyers,and other routine documents previously approved by the GTR and/or the Department,may be published without further HUD approval. 15. REPRODUCTION OF REPORTS In accordance with Govenruient Printing and Binding Regulations,reproduction of reports, data or other written materials,if required herein,is authorized,provided that the materials produced do not exceed 5,000 production units of any page and the items consisting of multiple pages do not exceed 25,000 production units in aggregate. 8 16. FLOW DOWN PROVISIONS The Recipient shall include provisions of this instrument in all contracts of employnient with persons who perform.any part of the work under this instrument,and with all subcontractors and other persons or organizations participating in any part of the work and this instrument. There shall be provisions for a further flow down of such requirements to each sub-tier of employees and subcontractors to the extent feasible,. If the Recipient subcontracts to a public or private organization any activity for which it receives FHAP funds,it must ensure in writing that the orgarrization is complying with all relevant civil rights laws including:(a)Title VI of the Civil Rights Act of 1964;(b)Title EX of the Education Amendments of 1972,as amended;(c)Section 504 of the Rehabilitation Act of 1973;and(d)the Age Discrimination Act of 1975. 17. DISPUTES During performance of the instrument,disagreements may arise between the Recipient and the GTR on various issues,such as the acceptability of cornplairrus forwarded for reimbursement. If a dispute arises,the CAO shall be the final authority on the matter and shall prepare a final decision,taking into account all facts and documentation presented. The CAO's decision shall be mailed,emailed,faxed, or telephonically provided.to the Recipient. 18. MAINTENANCE OF RECORDS The GTR and CA O are to maintain 0 appropriate,records relating to the implenientation of this cooperative agreement,for a period of 5 years for the GTR files and a period of 7 years for the CAO, files. The it for the C are to be kept in a secure place and should be accessible too ers only with the CAO's permission, After 7 and 5 years respectively,the records may be archived at the records center. The Recipient agrees to maintain records dernonstrating its fin vial administration of FHAP funds. The Recipient also agrees to maintain records of its 1 x6bimance under FHM,including all past performance assessment reports,performance improvement plans,and other documents relative to the Recipient's performance. The Recipient agrees to permit reasonable public access to its records as required at 24 CFR§ 115,308(c)(ie,,records are made available at the agency's office during normal working hours for public review). The Recipient agrees to permit the Secretary of Ht JD,hispector General of HUD, Comptroller, General of the United States,and any of their authorized representatives,access to all the pertinent books, ounts,reports,files,and other payments for surveys,audits,examinations, excerpts and transcripts as they relate to the agency's participation in the FHAR The Recipient agrees to keep files in such a fashion as top °t the audits under applicable Office of Management and Budget,circulars,procurement regulations and guidelines,and the Single Audit requirements for state and local agencies. 9 19. CUSTOME R SERVICE STANDARDS The Recipierit agrees to ensure that any and all individuals associated with fair housing complaints, including aggrieved persons,complainants,respondents,and representatives,are treated with dignity and respect, The Recipient agrees to maintain regular contact with parties to a complaint,including not allowing more than 30 business days top s without some form of contact with parties. The Recipient agrees that its staff will not communicate disinterest or distrust in the complaint process to any oft e parties to the complaint Complaints to HUD from individuals associated With FHALP fair housing complainLs will be irniewed by the GTR. The GTR will work with.the Recipient and the individual to resolve the matter. In addition,customer satisfaction issues identified that may impact the timely and eff ective processing of fair housing complaints will be considered when HUD condrim performance assessments of the Recipient in accordance with 24 CFR§ 115.206. 20. REPORTING REQUIRE MENTS The Recipient agrees to provide the GTR timely information on all fair housing,cA)mplaints cognizable under the Fair T-fousing Act,from receipt to closure,regardless of whether payment has been received by the Recipient The Recipient agrees to fully utilize the Title VHI Automated Paperle&s Office Tracking Systems (TEAPOTS),and input information in TEAPOTS in a timely manner. Failure to meet this requhrxnent shall result in HUD identi4ing such failure as a deficiency in the FHAP agency's performance assessment,thereby authorizing HUD to proceed with performance deficiency procedures enumerated in the FR AP regulation.at 24 CFR§ 115,210. 21. TRAINING The Recipient agrees to send staff to mandatory training sponsored by HUD,including,but not necessarfly limited to,the National Fair Housing'Raining Academy and the National Fair Housing Policy Conference. 'fhe Recipient shall participate in such trainings in accordance with the requirements enumerated in the document entitled FY 01 Fi unding Guidancefor F "Con&ibudons Agetwies". 22. INITIAL CONTACT DATE The Recipient must use the Initial Contact Date field in TF.Apars to record the actual date on which a complainant first contacts the Recipient or I-MO to inquire about filing a housing discrimination complaint, or to report an alleged discriminatory housing practice- The Recipient will be required to comply with the following procedures with respect to documenting a complainant's initial contact. For cases initially filed with the Recipient, the Recipient must: A) Maintain records of each complainant's initial contact with the Recipient, including records of all telephone, e-mail, letters,and iii-person contacts; to B) Place the original record of a complainant's initial contact, or a copy of that record,in the case file under the complainant's evidence section of the file, consistent with the requirements of Chapter 10 of the Title VIII Manual; and C) Ensure that the Initial Contact Date field in TEAPOTS reflects the earliest date of contact ieferenced in the case file. For cases initially filed with FIJEO, the Recipient: A) Must ensure that the Initial Contact Date filed in TEAP OTS refl ects the earliest date of contact referenced in the case file referred to the Recipient by . .EO; B) Must not change the date that FHEO entered in the Initial Contact Date field in TEAPOTS even if records contained in the case file received from FHEO reflect a later to of contact by the complainant. If FHEO has entered an initial date of contact in TEAPOTS that is earlier than any contact date referenced in the case file, the Recipient must contact the FREO regional offi ce to obtain any records of contact that may have been omitted from the case file. 23. CHANGE S LIMITING E FFE CT NESS OF RECIPIENT'S LAW If a state or local fair housing law that a Recipient enforces is amended, or rules or procedures concerning the fair housing law are adopted,or judicial or other authoritative interpretations of the fair housing law are issued, the Recipient must notify.IILJD's Fair Housing Assistance Program Division at the following address: Fair Housing Assistance Program Division Office of Fair Housing and Equal Opportunity U.S.Department of Housing and Urban Developjnent 451 Seventh Street, SW,Room 5206 Washington,DC 20410 24. FLAP AND THE FIRST AMENIDME4 NT one of the funding made available under the FHAP may be used to investigate or prosecute any activity engaged in by one or more persons that may be protected by the First Amendment of the United States Constitution. 25. TESTING The following requirements apply to testing activities funded under the F1-1AP: A. Testing must be done in accordance with a HUD-approved testing methodology; B. Testers must not have prior felony convictions or convictions of any crimes involving fraud or pedury; C. Testers must receive training or be experienced in testing procedures and techniques; D. Testers and the organizations conducting tests,and the employees and agents of these organizations, may not: 1)have an economic interest in the outcome of the test, without prejudice to the right of any person or entity to recover damages for any cognizable iikirtry;2) be arelative or acquaintance of any party in a case; 3)have had any employment or other affiliation,within five years,with the person or organization; or 4)or be a competitor of the person or organization to be tested in the listing,rental,sale or financing of real estate. 26. RELEASE OF INFORMATION WRILE COMPLAINT IS OPEN As a general rule, the Recipient will not release information collected during the course of the investigation while the complaint is open. There are three exceptions. First,the Recipient will provide information to HUD,consistent with Section 11 of this document. Second, a party to a complaint being investigated by the Recipient is entitled to receive a copy of any document it submitted during the investigation of the complaint. Third,during conciliation, a conciliator may opt to use the strategy of revealing portions of the evidentiary section of the investigative file to the parties. This type of disclosure may also occur during an investigation when a Recipient investigator questions a party or a witness about a document or a statement in a document. 27. SEXUAL ORIENTATION, GENDER IDENTITY,MARITAL STATUS,AND SOURCE OF INCOMIFKCAUSE DETERMINATIONS Recipient must submit to the Fair Housing Assistance Program(FHAP)Division copies of sexual orientation,gender identity,marital status,and source of income cause deternu. nations. The General Section of HUD's Notice of Funding Availability (NOFA)deems ineligible applicants that have not satisfactorily,resolved a cause detennination from a FHAP agency for a systemic violation of a state or local prohibition of sexual orientation, gender identity,and source of income housing discrimination. Additionally,on February 3,2012,HUD issued a final rule entitled Equal Access to Housing in HUD Programs Regardless of Sexual Orientation and Gender Identity,which mandates recipients of HUD funds,FRA-insured lenders, and FHA-mortgagors to provide access to HUD prograims without regard to sexual orientation, gender identity,and marital status. Receipt of cause determinations from FHAP agencies on these issues will assist HUD in determining whether an applicant is ineligible for funding under the NOFA and/or has violated the Equal Access Rule, FHAP agencies should submit such determinations electronically to LQBTfajrhous,.jrn @j uq. q-_v en jg_ ,or send hardcopies to: Ditector,Fair Housing Assistance Program Division Office of Fair Housing and Equal Opportunity U.S. Department of Housing and Urban Development 451 Seventh Street,SW,Room 5206 Washington,DC 20410 12 NT STATEMENT OF WORK APPENDIX A -CO NTR IIBUTON S A GREEM F FY 2013 1. 'fhe Recipient agrees to process housing discrimination complaints cognizable under the Fair Housing Act in accordance with the Agreement for the Interim Referral of Complaints and Other Utilization of Seri "s(Interim Agreernent)or Memorandum of Understanding(MOld) between the Recipient and HUD,the Schedule of Aslicles,the Criteria for Processing,and 24 C.F.R.Part 115. 24 The Recipient agrees to cooperate with HUD in the pa sing of housing discrimination complaints cognizable under the Fair Housing Act in accordance with the Interim Agreement, MOU,the Schedule of Articles,the Criteria for Piocessing,and 24 C.F.R.Part 115. 3. The Recipient agrees to augment its fair housing enforcement efforts by engaging in outreach. and education,and engaging and participating in training and technical assistance pursuant to the Interim Agreement and MOU. 4. The Recipient agrees to follow HUD's guidance in processing complaints cognizAble under the Fair Housing Act unless and until the Department rescinds such requirement in writing to the Recipient. 5. The Recipient agrees to identify to HUD all staff assigned to carry out fair housing activities by name,position,salary,relevant experience,and percentage of time spent carrying out fair housing responsibilities. 6. The Recipient may be required to participate in customer satisfaction evaluation activities under this agreement. The Recipient agrees to furnish to HM all information collected from its customers in the form specified by HUD. 7. If the Recipient has aged cases,upon request from H131),the Recipient must provide updates to HUD on its handling of aged cases and submit a plan to the GT`R/GTM for closing such cases. 13 M&C Review Page I of 2 OffidM sft.e of the City of Fort Worth, Texas CIW COUNCIL AGENDA ForNVORTH COUNCIL ACTION: Approved on 9/24/2013 - Ordinance No. 20961-09-2013 DATE: 9124/2013 REFERENCE NO.: **C-26452 LOG NAME: 02FHAP2013 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Fair Housing Assistance Program Cooperative Agreement Through the Fort Worth Human Relations Commission with the United States Department of Housing and Urban Development for Fiscal Year 2014, Authorize Acceptance of Funds in the Amount Up to $760,000.00 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1, Authorize the execution of a Fair Housing Assistance Program Cooperative Agreement through the Fort Worth Human Relations Commission with the United States Department of Housing and Urban Development for Fiscal Year 2014 and accept funds in the amount up to $760,000.00 for a contractual award in the amount up to $746, current and future accrued interest from contractual award funds in the amount up to $13,377.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount up to $760,000.00. DISCUSSION: On July 23, 2013, the Fort Worth Human Relations Commission voted to recommend the approval of the Fair Housing Assistance Program (F A ) Cooperative Agreement with the United States Department of Housing and Urban Development(HUD). Pursuant to a Cooperative Agreement, HUD will provide funding to the Fort Worth Human Relations Commission, a designated FHA , based on the number of fair housing complaints resolved from July 1, 2012 to June 30, 2013. The Human Relations Unit staff, on behalf of the Fort Worth Human Relations Commission, resolved 225 complaints during this time period. Additional funds are awarded to qualifying FHAP agencies for administrative costs and training. The Cooperative Agreement provides payment for the following: a. Resolution of housing discrimination complaints in the amount up to $580,320.00; b. Administrative costs in the amount of$147,303.00 (20 percent of the Fiscal Year 2013 Agreement); c. Training funds in the amount of$19,000.00 for mandatory HUD training; and d. Current and future accrued interest in the amount up to $13,377.00. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of the grant funds, funds will be available in the Fiscal Year 2014 operating budget, as appropriated, of the Grants Fund. http://apps.cfwnet.org/council_packet/mc—.review.asp?ID=l 8853&coca ncildate=9/24/2013 8/5/2014 M&CReview Page 2 of 2 TO Fund/Account/Centers FROM Fund/Account/Centers GR76 5 $147„303.00 (VARQ.Ui) 002206652010 GR76 5 530 320.00 (VARIOUS) 002206652020 GR76 451727 002206652000 J741623.00 GR76 531180 002206652030 19I0-0000 GR76 441012 013206652000 LI.L77.00 GR76_5yARII?U��002206652� j13j 17,LO ..............--....... ...... Submitted for City Manager's Office bit: Charles Daniels (61 99) Originating Department Head: Angela Rush (6155) Additional Information Contact: Tracy Bancroft-Lasseter(8988) ATTACHMENTS 02FHAP2013 A0131.docx http://apps.cfvAict.org ,�/council packet/mc review.a,sp?ID=18853&council.d,at.c.-9/24/2013 8/5/2014 ................................................................