HomeMy WebLinkAboutContract 45825 arySEMAWthm"
CONTRACT NO.
AWARD/l ONTRAT UNDER OPAS(15 CFR 35M RANNG PAGE OF PAGES
CONTRACT SARArEDORDER
2 CONrRACTiProc,Mst,le;bne)NO L
3 EF !1 14. flEOtlPSIT$ONIPI)RCHASEWC6UESTipRojEc r NO
FET
EECCN130018 10/01/2012 2113FPSLP0036
• ISSUED BY CODE CFASD 6 ADMINIsrERED BY(WoMerehan leem 5) CODE
Equal EimpLiiIyment Opportunity Coomn. Equal. Empll.,)yment Opportunity Comitt,
131 M Street Ed E. 207 S. Houston Street
4th Floor 3rd E,'je,)C0Zr
Washington DC 20507 Dallas Tx 752024726
? NAME AND ADDRESS OF C(:)NTRACTOR(ft.,Senw,CirK Counfty,.Ijatte and 211 Code) 8 DELIVERY
FOB ORIGIN OTHER(Sear bokImr)
E.-ORT WORTH, CITY OE-
9 MSCOUNT FOR PROMPT PAYMENT
1000 THROCKMORTON
FORT WORTH TX 76102631.1
10,SUBMIT INVOICES I rEM
44 coptes unless othenwse specIfied)
T
CODE 000,30,'-5 FACILITY CODE IO H
rE ADDRESS SHOVM IN
11 SHIPTOIMARK FOR CODE FPSLP 72 PAYMENT'W' LL BE MADE BY CODE�SCE
F.xeld Programs — State and Local Equal F;Mpjoyntefjt Opp oL,.'.:u n.ity Comm.
1.11. M Street N.E. PO Box 8790
Attn: VERONICA YOUNG Attn, Matthew Fratice
Washington 1.)C 20507 Res ton VA 20IL95- 8790
13,AUTHORtfY FOR USING OTHER THAN FLIVI.AND OPEN CCMPETIT ON AND APPROPR IAT ION DATA
Fj fl)U,S.C 23N 4C1 I Us c z53 fo 5 ) 11 4ACCOUNTING
See Schedule
1.5A,ITEM NO 158 SUPPLIESISERVICES 15C ISO, 15E UNIT PRICE 15F AMOUNT
I QUANTITY UNIT
"ontirmed I
I SO TOTAL AMOUNT OF CONTRACT 81 $64,19LOO
16, TABLE OF CON GENTS
Ix) I SEC j DESCRIPTION 1PAGEfS1 I (XI QSEC. � DESCRWTK.)N
PART t-THE SCHEDULE PART II•CONTRA(,:;TCLAUSES
X A SOUCITATiONICONTRACT FORM I X I I CONTRACT CLAUSES 12
x El P SUPPLIES OR SERVICES AND PRtrFS/C(:)STS 12 1 PART III•UST OF DOCUMENTS.EXHIBITS AND OTHER ATTACH
X C DESCRIPTION/SPECS PJVORK STATEMENT 14 1 X I J L LISTOF A.TTAOHMEN.TS
X D PACKAGING AND MARKING PART IV,REPRESEN TA7tONS AND INSTRUCTIONS g�g X E @@I JNSPECT?ON AND ACCEPTANCE 12 K 4 REPRESENTA T IONS CERTIFICATIONS AND
X F DELIVERIES OR PERFORMANCE �2 j OTHER sTArEMI,NTS 0F(..)FFERORS
..................... .................. ........................ ......
CONTRACTAD MNfST RATION DATA �3 L I INSTRS CONDS ANN NOTlCES-l'OOFFERORS
H SPECIAL.CON TRACT RMAREMENTS 3 m=L�;EuATL,��F;jc�om Ay AFIE
CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 13 AS APPLICABLE
j C ONTRACTOR'S NEGo nATED AGREE MENT(Corfrxtot,la(eqwed*vyn rh,s 18 i ,AWAR D Contrac.,low as axV m7wred raY sqn Ons dcxmment Vow eer ow�
and(andrn copes�o,mranq ofte'a comulactIx agrees w S05cotanwil Numboliq
h.,rmsm and dwwof ml q&ms of PsHorm W ft services W forth or othww¢ga lnepArAed rx,,IlAtV Ins aWftn�j�aVr d"jangeS'Made by Vau wrDrh aWations m mang,"are sw form
akme and N1 diely mr6flumltron Shoals for Vw r"mK.Watem stered rermn The nghto And in tuill vs to Marshy Aeceplod at to Ibis oIemm tmted&boveand on any ccmadikxi,
odi,gations N the pames to Itim rceracI shag be sAect to WW goww".d bv Vle lafinwin 0164"s DIM aww'd consumnistes the al.exU941 W"so"convtskl rat the fQtA0*,x%g
cockmy,lonfe €a)dim Awsv&r.m"rarI_Cat1 the saki mon al any sod Icy mxca paovamaama $ dmnropiap Gap the Goveirnmiltyfa sokltrafmn and yow offer,arad Ibj vNif
"IWOSWIMM2,("b"'aWnS Old as are attached of ma,pwaItW by No furprow documem�,q necarlwary
L tef !2n
a 9A NAME AND T TLE OF SIGNER d Type eq,pmr) 20A NAME OF CONTRACT1,113 OFFICER
Fernando Costa, Assistant (,'I.ty Manager Lne Fowler
..............————--
190 NAME OF CONTRACTOR 19C DATE&GNED 206 UNITED S.TATES OF AMERICA 20C DATE S�GNEE)pt y
BY
........... ................
STANDAROr
cunt R 44Sa
%SV4 75Q-0 a52 POO
Pfq1V*US EDf a1r)"IN 15 urlUSASI.C.
bx
OFFICIAL RECORD'
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y:
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0 CITY SECRETARY
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J. ays ity cmtwy ...........................
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L
REFERENCE NO OF DOCUMENT BEING CONTINUED PAGE OF
CONTINUATION SHEET
NAME OF OFFEROR OR CONTRACTOR
FORT WORTH, CTT-- OF
ITEM NO SUPKIESWIRWUS OUANTITY UNIT UNIT PRICE AMOUNT
(A) IW
Period of Performamm: 1(j/V12012 w 9/301013
loci TITTLE VT1, ADEA, AD , AND GINA CHARGE D 3 JA
Cj
R E S 0 1 ON S
Processing and ?,escjvi:iqj, 1"itle Vil, ADEA, AD b.
and GINA Charges. Eacn Charge must haue been
fi' ed since
ea-.,i .ha-ge where a de!ern, of
—?asonable cause i� -=s-,ed aAd U:he charge is
prwessed thmugh he-:r-'nqs and/or and
res.a'_ved iL accmdwKe with a chase res&aKcri
if applica-11e.
Delivery: 07/12/2013
Accounting li�fo:
T'PDALO-251010
Funded: $60,450.00
0092 TITLE VU, ADEA, ADA, AND -�INA 1UTAKE SERVICES: 46 JA. 50.00 2,300.00
ProvWe intake Services for charges, Witt,
f11ed dur-_j,,g the period
202.2 tc Septe7,ber 2C, 2-,13. a-, a price o! $,)J per
charge.
(-,b:-iqs,ted Aiaouznt:
Delivery; 07/12/2013
Accc.,antinq
4 ��1-3' 3ED2 3 1',, 2SLF",'Cj 13 FPS:,P0 STI
E ,
13 E-L",C�C/E,,,i- ";1 9 N
cc f5anita-e
e�t
,nmrraz� w2ich muss inclose atnerimme an
n ed
Cc ed,
12 2,13
-:--i ea
0W&WnMM M6*86)
NAMMYMM67 U—d Q W;A
WRWMJ"113
.......... ...............
R EFERENCE
ET _j_
EFERENCE NO OF DOCLMENTBEINGCONTINUED PAGE OF
CONTINUATION SHEET EEC'CN-1300 LS
NAME OF OFFEIROR OR CON�RACJUR
FOWL' WORTH, CTTY a,)F'
ITEM NO SUPPUES SERVICES OUANNTY ".NN ff (WT P[UGE AMOUNT
FEDAL0 2510P)
anna1a $ 4 0 0
0004 OPTION YFAR i T 'M E V kDEA, ADA, AND GINA JA 0 0 0.00
CHAR,1G7, RESOLUTMNS:
Prociesiiing and :2osodving,
TAtl , VIl, ADEA, AD A, and GIN Charges, Ea<:°ri
Pni!�m-e,q,qlng rmci. Resi!)Ivinq, ,ritle VU, ADEA, ADA,
and GINA Charqes,. Each Charge musi� have been
9 1led since October q, 20H0, floor siln<!„e Octok)er
2009, FoT E eclu c�,i!arqe where a determ neat i 111 of:
reas,cin,aIA,e caixse is u;nsued and the chatqie is
processed through hearings andj ;ir 'Iitn gation) and
re,s,,1ved an accurd,nnce with a charge 11'eSONILi!�In
1 n iE appIlcak le.
Obliq,aiLed Plenount: $0,00
Del ivery: 0 '/3 2,120L3
Accounttln'Cl lnfo'e
4501(YV)I3 3BD2013(Y1,0 �d)01aO 3SLI,000131'S�)FPSLE?CbS1,CROO
FP21AL0 25,1020
Fundod: $0.00
0005 OPTION YEAR N - TITLE Vll, ADEA. , ADA AND GINA JA 0.00 0.00
TNTAKE SER',110E'S:
P r ov-i d Cntake Se rvlces ror
charges, vv4th aff .dav7t!i, EL�ed dur�nq the po➢ 1x:id
Provide Vnt,ako SemLces r.:harqies, with
� Nled IuHnq the oeri,!�n d
�2013 Septeznl'.�ier 3D, ::TL4, al�� a pa!�ce Of $50 per
chd t g .
Amcu^ni-� $10,00
Ci Hl 5 i0
Panded: $9.00
0 G�6 OP'rrutd YFj,1,1, P!, ?0N4 VlOC'/F'rPA TRAPMKI �JA 0,.r')0 0,0f;7
("ONFrIPE 1111!17��:
Tra�n' lq -0 I suciceaqf'u'�
c"'%TtN et:Ior+ Concrac!, ' 11'phich must f-nc.1udo
�a�n�nq to fac"i 111.Jrate sJccessful'
'W!IiC'Pl MUSt. franc ude a[
-NOC Anmmal Confere ce.
Obl-qated Amm nt; 50 10
EREFE:RFNCF NO OF DOCUMENT BEING CONTINUED PAGE OF
CO TI UATION SHEET '13COI3 �
NAME OF OFFEROR OR CONTRACTOR
ITEM NO SUPKIES/SERICES QUANTITY UNIT UNIT PRICE AMOUNT
;Ei (P
Cont-nued , . .
zcccur,tir_g _nmoo.
_5C!O•'_313BG201301CCC01013SE,P( 0013PSOFPSLFOSL'i'RVG-
FPWI—V 25101,
r:ded: S0.C.
50? OPTIO'`i YEAR 2 - TOTE VII, ADEA, ACA, FIND GIINA ill- 0
HAIR, E R.E:S0'-..1C.NS:
ProcP_S .1Rg and ResLlvi g,
;'1Lie VI.7, ADEA, r1GA, and C114A "Rg YgE95. _.a C!'
. recessing and Reseiv'__ng, Title VII, ADEA, ADA,
and GINA Charges. Each C"urge mast. hay _ been
_fled since Oc"ber 1, 200, or since October 1,
2010, for each charge where a determination of
reasonable cause is rss.ed and the charge is
processed tf rough, neaLingS o.-d/01: lit ga` icii) --and
resolved in accordance with. a charge resol,lticn
plan if applicablp.
Obligated Amount: $0.00
Accounting info:
4 O i001313DD2'J1301C00;11013SLPOOu- psSDF'PSIP(:SLCR00-
FSDALO-251010
Funded: $0.02
0011) OPTION YEAR 2 - TITLE `.'__, ADEA, ADA, 7�-ND �LidA JA 0.OF, 0 00
INTAKE SERVICES:
�rovid _.,take Services for
charges, a:i ., af, idaWts, Wed during the period
Provide __.cake Services for Narges, witf_
of _�jiavi_ , _-._ed durrnq period Witmer
-,
charge
0i..... - ...emu A__.i,..._.
Acco�nmq 70n;
.__,.v_HY._..
��__g�i -ea Arne__-_. .2_
REFERENCE 040 OF DOCUMENII aEtNG coNnNUED PAGE OF'
CONTINUATION SHEET "ECC11 13 0 0 18 5
NAME OF OFFEROR OR CONTRACTOR
WORTH, CITY OF
tYEM NO SUPN.IFS`SEIRWG S QUANTITY UNIT WT PRICE AMOUNT
Accoulltlllg DffO�
Funcled� $0.00
The total aincant uf awa,rd: $64,150.00,, The
obliqa0 '1on fcii: thIs award is shov,Pn In box 151!".
7SN 754U1,0 i.9 52 006T OPI�ONAL a FORM 1,56(4 66�
Sparmed Rw GSA
FAR N48 CXR)53 v W
Table of Contents
Sec, Dexcri1)tion E'age
No
A SolicitatiolriC:ontract Form
R 8s+p}}{Lex ar S(nrt( }rirr. 2
C` Descrimuan-:Stwci4icatinos.... 2
D Pack a in And 2arkaIg,
F Delis cries or Performance
G (onfract_Vdnrinistration Data 7
}1 Sp ecial(kontraet KefL(irenrcltts 9
l C6rIPraCP C,A USeti.. .
2
52.202_1 Definitions (JAN 2012). .. 12
52,20,_3 Gratuities (APR )934) 12
52.203-5 Covenant Against Contingent Fees.(APR 1934).. - 12
52 200fi_ Restrictions on Subcontractor Sales to the Government.(SEP 2606) ...-- 13
52 203-7 Anu-K(ckback Procedures (OC'I'2010) 12
52 203-8 Cancellation,Rescission.and Reeovert of Funds for Illegal or Improper Achvitc (JAN 1997) 12
2203-10 Price or Fee Adjustment for Illegal or ImproperActivits (JAN 1997) 12
""-I' on Payments to Influence(.eFUUo Federal l ransacuons (OC 1'20)0)- 12
`.2 2ud-4 Printed or Copied Double-Sided on Postconsurner Fiber Content Paper(Maq 20)I} )2
_20-4-7_ Central Contractor Registranon (Df:C 2612) .. 12
52 219-E} Protecting the Government's Interest When Subcontracting mth Contractors Debarred,Suspended,or Proposed for Debarment- 12
(DEC 2010)
5221>-2 Audit and Records-Negotiation-(OC 1 20)6) )2
52 21.�_R Order of Precedence-Uniform Contract Format (OCT 1997) 12
,2 222 3 Convict Labor (JUN 2003) .. 12
52.222.21 Prohibition of Segregated Facilities.(FEiR)499) ..... 12
52 222:216 Equal Opportunity (MAR 2007) 12
52 222-35 Equal Opportunns'for Veterans(SLIP 2010) 13
5.2 222-36 A1Furnative Action for'orkers firth Dsabdnnes.(OC 1'2010) 13
2.222-37 Employment Reports Veterans (Sf'l'2010) 13
52 2''2—t0._ Notification of'Eimplovice Rights Under the National Labor Relations Act (DEC 2010) - - 13
,2 2_,w-Sr) Combating'I rtfllcking m Persons (lul 2039) 13
5222254 EmploymentEiligibility Verification.(JUL 20)2} - .. .... ........ ........ 13
2 223-6 Drug-free Workplace,(MAY 2001 j )3
ti2?23-18 Encouraging Contractor Policies to Ran Text Messaging While Dm ing(AUG 201 1) 13
2224_J_ Pnyacy Act Notification (APR )984} 13
52.224 2 Pnvacc Act (APR 1989) )3
"'.2,x_13_ Restrictions on Certain Foreign Purchases (JUN 2003) 13
"' 4 Federal State,and Local"Faxes(State and Local Adjustments)-(APR 2063) - ... .. 13
.5.'_',32-.1._ Payments.(APR 198 4) 13
52'_32-8 Discounts f'or Prompt Payment-(11-1 12,0021 - t3
c2 232.1 I Extras (APR 1984) - 13
Prompt pa}ment.(OCT 2M8) - 13
52232-33 Paymentby Electrunic Funds fi ansfer-CentralContractorRegistration.EOC[`2(X3) 13
t3 Disputes ()UL 1-002] 13
c 23.3-3 Protest after Avka,'d (AUG 1996) 13
S" Applicable Lake€or Breach of Contract Claim ((.)Cl'2,'K)4) 13
'42-" Production Progress Reports (APR 1991} 13
_1.1 Changes Fixed-Pace (A(!G 1987)-Alternate I(APR 19$7} 13
2.214-6 Subcontracts for Commercial Items MEC 2016y (3
2d5-i_ Goyemment Prcpetty (APR 2012) )3
_`-249-4 1 ermtriauon for ConvenicncCOf the Go,vernment(Services)(Short Form) (APR 19841 :3
19-8 Detault(Fisted-Price Supply and Services (APR 1984) 13
_2,- Clauses incorporated by Reierrnce(F[;R !r)081 43
Comouter( en,erat%d forms OAN 19')11 - ..
IdS'CC51'AY"[ACI[e2EN't ......_.............................................................................. 13
12
SECTION C - DESCR,II'TION/SPEC'IFICATIONS/WORK STATEMENT
I. Background
A. The Equal Employment Opportunity Commission (EEOC) is authorized
by statute to use the services of State and Local Fail- Employment Practices Agencies (FEPAs) to
assist it in meeting its statutory mandate to enforce Title VII of the Civil Rights Act of 1964, as
amended (Title VII); the Age Discrimination in Employment Act (ADEA) of 1967, as amended;
the Americans with Disabilities Act (ADA) of 1990; as amended; and, the Genetic Information
Nondiscrimination Act of 2008. The EEOC also recognizes the need to ensure the employment
rights of individuals granted by Federal, State, and Local anti-discrimination laws.
B. As part of the Congressional mandate, the EEOC is required to establish
an integrated system for a more expeditious resolution of employment discrimination charges.
The EEOC has entered into a partnership with the FEPA, herein referred to as the Contractor, for-
continuous development and enhancement of this system.
II. Scope of or
A. The Contractor agrees to work with the EEOC in the maintenance and
enhancement of a national, integrated employment discrimination law enforcement and charge
resolution system by accomplishing various objectives that include. but are not limited to, the
following:
1. Implementation by the Contractor of procedures that provide for
professional intake of all charges the FEPA initially receives, prompt notification to respondents,
resolution of charges on a current basis, determinations supported by evidence, and resolutions
with remedies;
2. The training of Contractor personnel in charge processing
procedures compatible with those of the EEOC, on an as needed basis,
3. Use by the Contractor of an employment discrimination charge
form that, within statutory limitations, is acceptable to the EEOC and the Contractor;
4. Use by the Contractor of'processing terminology (such as common
language pertaining to types of resolutions) that is the same as or compatible with that used by
the EEOC:
5. The development and maintenance of a system to ensure that the
EEOC and the Contractor maintain compatible procedural and substantive standards;
6, The identification by the Contractor and the EEOC of legislative
changes that may be appropriate for the establishment of integrated and efficient charge
processing systems, and
!` x � c |3
7. Use of an effective case management system, and as applicable,
adherence 1oo Charge Resolution Plan that:
u. enhances quality and efficiency io the Contractor's charge
resolution systems;
h. establishes annual charge resolution objectives and
provides mechanisms for fixing accountability and measuring progress toward those objectives;
C. develops procedures and processes designed toreduce
inventories of dual-filed charges that will ensure maintenance of a charge inventory of less than
365 days; and
d. ensures that quality standards are met and are
commensurate with the EEOC's policies and statutory responsibilities.
B. When uu agreement un the above requirements is reached between the
Contractor and the EEOC, they must be included as part of the executed Worksharing
/\Qrccnucu1. The effective date of the Worksharing Agreement will run concurrently with the
effective date o[this contract. Upon execution, the Worksburiog Agreement dated
17,.2011, is incorporated byreference into this contract.
C. The Contractor and EED[,asu condition to the maintenance o[this
contract, ybaU approve the Yporksbariug Agreement. Once the Contractor or the EEDC has been
designated t o �coc�ss the charge, only the designated party will process the The other
party sbu|| rc6uio from processing the charge pending completion by the iobiu| processor to
preclude duplication o[effort,
Q. The Contractor shall:
\. Implement io partnership with the EEOC, u system that permits
each party to perform various functions on behalf of the other, for example, accepting charges
for each o1bcr, within the statutory |iroitadnoo, and
2. Commit itself 10 nuoio1eoamco of effort. Should the Contractor or
the governmental body that provides its funds (u) reduce the Coo1zuu1oz'm resources in
anticipation of or as a result of the EEOC contract funds, (b) place restrictions on the use of its
funds, or(c) revise the Contractor's operating procedures or regulations that impact ooits ability
to perform under its contract, the BFDC may consider it to beumaterial breach of this contract
and may, among other dbioQa, reduce its funding of this contract or require the return of all or a
portion of the funds provided hythe EEQC under this contract.
B. It is understood and expressly agreed to by both parties to this cooicao1
that all provisions of the EFOC's Contracting Principles for State and Local FEPA for Fiscal
Year 2013 are incorporated in their entirety into this contract.
4
III. Statement of Work
Processing of('harges - Title VIT ('harges, and/or ADEA (2harges(if ap plicable),
ADA and/or GINA Charges (if applicable),
A.- The Contractor shall submit charges to the EEOC for contract credit
iri,cluding, but not lirnited to, no cause findings, successful settlements, successful conciliations,
administrative resolutions, final orders issued i6llowing and pursuant to administrative hearings
and litigation. The EEOC shall not award any contract credit for resolutions by the Contractor
based on no jurisdiction (except in cases where an investigation is actually required to determine
,jurisdiction) or resolutions based on the charging par'l:y's failure to establish a bona fide charge,
B. All charges submitted for credit under this contract shall be cornpleted by
the ('ontractor between October 1,2012 and September 30, 2013 as follows:
I. Ali charges will be evaluated and determinations made in
accordance with the theories of discrimination in employment as developed under Title VII, the
ADEA, ADA, and the GINA, as appropriate.
1 Investigation and resolution of individual charges pi-Irsuant to this
contract shall be conducted in a manner designed to efl ctua,te relief for the char gin�
.!,party and
shall be carried out as expeditiously as possible.
1 All final actions, litigation, and intake services for which payment
is requested under this contract will be j,)roc,,esscJ and awarded contract credit in compliance with
the State and Local Handbook, the ADA Technical Assistance Manual for ADA charges,and the
Worksharing Agreement.
4,, Contract credit submissions will include final dispositions of
charges(Le. final actions). When administrative appeal rights exist,the final disposition of a
charge occurs only after the time for appeal has expired or the appeal has been processed to
completion, In cases where the administrative appeal has been processed, the date of the notice
of the final result of the appeal is the operative date. This applies in all cases where an
administrative appeal is provided, whether the case is adin,inistratively resolved, disrnissed,
decided, or when no cause is found. The fifteen-day period during which a "substantial Weight
Review niay be requested and/or the period during which as Substantial Weight RrCview is
conducted is not considered for the purposes of'conipiifing the operative date of the final
disposition ofa charge.
5. Coraract credit submissions that are not final dkpositions will
include�
a. 1harges to be litigated by the Contractor where the EEO(.'
receives copies of the cornplaints bearing confirmation of the filing dates with the( ourt,or other
appropriate official Confil-Martion of the filing dates of the complaints,'
b, Certain types of'charges that must be transferred to the
EEO(, that are not final areltions by the ('ontra,aor, as specified in the State and Local flaridbook
and;
15
c. Intake services by the Contractor where the EEOC accepts
for processing a charge initially filed outside the jurisdiction ofthe Contractor, or any other
FEPA, and for which the Contractor has prepared all charge intake documentation, including a
complete affidavit, as required by the EEOC. In addition, contract credit for intake services will
be given when the EEOC accepts for processing a charge initially tiled with but not jurisdictional
with the Contractor and the COR determines and justifies that there is a need to service charging
parties who live at great distances from an EEOC or FEPA office.
6. Charge resolutions submitted for contract credit pursuant to this
contract will be identified by the Contractor by timely and accurate data entries on the EEOC
IMS or any successor system, if applicable. Where the Contractor is not on the EEOC IMS or
any successor system, charge resolutions submitted for credit pursuant to this contract will be
designated in a monthly status report from the Contractor to the COR.
7. All charges will be processed by the Contractor in accordance with
the Contractor's applicable State or Local Laws.
8. Contract credit will not be allowed for any charge subject to a
processing fee. If such a fee is imposed or implemented during the period of the contract, the
contract may be terminated in accordance with Clause 52.249-4, Termination for Convenience of
the Government(Services)(Short Form).
9. The Contractor shall preserve all case files and records relevant to
all charges or actions until final disposition of such charges or actions by the Contractor and the
EEOC and other federal authorities including federal courts.
SECTION D -PACKAGING AND MARKING
Charge/case file material and reports to be furnished to the designated field office shall be
through the regular U.S. mail and should be adequately packaged to assure safe delivery to the
designated office.
SECTION E - INSPECTION AND ACCEPTANCE
E.I INSPECTION AND ACCEPTANCE
A. Inspection and Acceptance shall be made by the COX. Inspection and acceptance
shall be made pursuant to the standards set forth in the EEOC's Compliance
Manual, and applicable section(s) of the State and Local Handbook.
B. The COR will ensure that the Contractor maintains performance that is consistent
with the criteria and requirements contained herein, as well as in the Substantial
Weight Review Procedures and Worksharing Agreements. The EEOC District
Office will conduct an on-site evaluation of the investigative and administrative
6
charge processing procedures of the Contractor as needed. Accordingly, the
Contractor is expected to comply with reasonable requests for providing and/or
making available information concerning various aspects of their processes and
procedures as they relate to or impact on the management and disposition of the
dual-filed inventory. Such information includes but is not limited to staffing
information, case management printouts, charge processing documentation, and
any other material and data as may be related and/or apply to the processing of
dual-tiled charges or administration of the contract.
SECTION F - DELIVERIES OR PERFORMANCE
.1 PERIOD OF PERFORMANCE
A. The period of performance under this contract shall be from October 1, 2012
through September 30,2013, with two one-year options to extend the term of the
contract. (See Section I, 52.217-9 "Option to Extend the Term of the Contract".
B. The period of performance for Option Period I and Option Period II are as
follows:
Option Period I —October 1,2013 through September 30,2014
Option Period II—October 1, 2014 through September 30, 2015
F.2 TIME OF DELIVERY/DELIVERABLES
A. When the Contractor enters a charge in the E.EOC computerized Integrated
Mission System (IMS) or any successor system the following procedures shall be
used. The Contractor will:
1. Make accurate and timely charge data entries in the IMS or successor
system, and the Contractor is responsible for ensuring that all appropriate
charge information is available for extraction by the collection manager in
a timely manner. Charge resolutions submitted for contract credit review
will not be accepted for payment if it is determined that any required data
entry has not been made by the EEPA. A determination not to award
contract credit made may be reversed under the procedures set forth in
Section IIl.B.5.a. of the FY 2013 Contracting Principles.
2. Enter basic charge data into the IMS or successor system within five days
of the Contractor's receipt of each charge as set forth in Section II1.13.5.a
of the FY 2013 Contracting Principles in order to be eligible to receive
contract credit.
3. Provide EE with a list of final actions within a time frame agreed upon
by the COR and the Contractor, but usually no later than 30 days after the
P c i7
resolution of each charge to meet the requirement of Section III. B.2 of the
FY 2013 Contracting Principles. The Contractor must ensure the timely
and accurate entry of data into the IS or successor system. The COR
will generate charge data lists and reports through the IMS or successor
system to verify that this requirement is being met throughout the term of
this contract.
4. Enter all charge data for contract credit submissions through each quarter
not later than the 8th calendar day of the month following each quarter.
B. When the Contractor is not on the IMS or successor system,the following
procedures shall be used. The Contractor will:
1, Submit monthly contract production reports to the COR for review. The
monthly reports shall consist of EEOC Forms 322 - FEPA Performance
Report and 472 -FEPA Charge List. Upon award of the contract, the
monthly reports must be received by the CORnot later than the 8th
calendar day of the month following each month.
2. Furnish to the COR, separate written reports as may be expressly required.
3. Provide the EEOC with a list of charge resolutions with respect to dual-
tiled charges within a time frame agreed upon with the COR, but no later
than thirty (30)days after the charge resolution dates. The lists of charge
resolutions will be provided on EEOC Form 472. After receipt of the lists,
and when requested by the COR, the Contractor will forward all charge
file information, or a copy of such information, within five workdays of
the requests. The COR may extend or reasonably alter the five-day time
frame as deemed necessary and appropriate (For non-certified Contractors.
file information must be submitted within five days of submission of the
Form 472/resolution listing unless the time frame is extended or otherwise
modified by the COR). Failure to timely submit reports and charge file
information will result in the denial of contract credit for the affected
resolutions.
4. The Contractor must make timely and accurate submission to the EEOC of
EEOC Form 322 and EEOC Form 472. All reports covering the first three
quarters of the FY 2013 contract must be received. by the EEOC prior to
September 30, 2013.
SECTION G -CONTRACT ADMINISTRATION DATA
A CONTRACT A I IS ATI DATA
A. Contracting Officer: See Block 20A of SF 26
B. Inspection and Acceptance: See Section E of the Schedule
C. Accounting and Apl.xopriation Data: See Accounting I-ine, Accounting and
Appropriati(ms Data
D. Contracting Officer's Representative:Jaime Valdez, State and Local Program
Manager
Dallas District Office
Telephone: (210) 281-7661
F. Paying Office; See Block 12 of SF-26
F. Prograrn f)irector: Michael J. Dougherty, I)irector
State and I..,(.)cal Progranis
Office of Field Progranas
131 M Street,N.E., Fifth Floor
Washington,DC 20507
Telephone: (202) 663-4801
G.2 CONTRACTING OFFICER
The Contracting Officer shall be the only individual aUthorized to modify any of the
terms of the contract or redirect the efforts of the Contractor,
G.3 CONTRACTING OFFICER REPRESENTATIVE
The EEOC State and Local C'oordinator/Prograrn Manager for the District Office will
serve as the Contracting Officer's Representative(COR.)duririg the performance of this contract.
The name of the authorized COR will appear in Section G.I ontract Administration Data. The
COR shall monitor the contract for the Program Director and provide the Contractor with
technical guidance. Technical guidance shall can providing details or interpretation of the
scope of work and the requirements set forth in the contract, It is intended that any details,
interpretations or stiggestions fumished shall not constitute any changes in terms and conditions
of the contract, The COR has the responsibility for monitoring and evaluating all phases of the
Contractor's performance in order to determine compliance with the technical requirenients of
the contract. The COR is responsible for providing oversighl to the District. Office District
Resource Manager(DIW) for the preparation of the official receiving report to record
acceptance in EEOC's financial sysLern procurement Module, No payment may be made until a
properly, cornpletedreceiving report is transmitted to the payiTieni office.
GA INVOICING INSTRUCTIONS
A. The Contractor shall submit an original invoice(s) and any other information
mqijired to make payments to the following address:
US Equal Employment Opportunity Commission
P O Box 8790
Reston, VA 20195-2690
B. The contractor may submit an invoice electronically to the following e-mail
address: eeocinvoice(a—';acecloud.co .
C. A copy of the invoice must be sent to the designated COR.
G.5 PAYMENT SCHEDULE
Upon contract execution, an advance payment invoice not to exceed fifty (50) percent of
the number of charge resolutions stated in the contract,submitted by the Contractor.
Subsequent payments will be based on the Contractor's actual production of accepted charge
resolutions. The contractor can submit invoices for actual production on a quarterly basis (April
12,July 12, and October 11, 2013). No payment will be made until the contract and
subsequent modifications, if any, are returned,properly executed, to the Equal Employment
Opportunity Commission, Acquisition Services Division, 131 M Street, N.E., 4"' Floor,
Washington, D.C. 20507.
G.6 CONTRACT ADJUSTMENTS FOR TRAINING
The EEOC may adjust the contract for training when the following conditions exist:
A. If the Contractor has not invoiced for training completed within a thirty (30) day
period, the Contracting Officer may unilaterally deobligate the amount of fiends
the government determines to be in excess of the amount needed to pay for
training.
C. In the event the government determines before training is to be conducted that the
amount of funds provided under the contract should be reduced or increased as a
result of a revised estimation of the amount of funds needed to pay for training,
the Contracting Officer may unilaterally modify the contract to provide funds for
training in accordance with the government's revised estimate.
SECTION H -.SPECIAL CONTRACT REQUIREMENTS
11.1 TITLE V"II, ADA AND GINA CONFIDENTIALITY PROVISIONS
A. The Contractor agrees to abide by the confidentiality provisions of Title VII,
ADA and the GINA as those provisions are interpreted by the EEOC. The
Contractor shall not make public in any manner whatever the following
information if said information was obtained from the EEOC:
1. The existence of a Title VII, ADA andlor GINA charge filed by a
particular charging party against a particular respondent. unless a Title
VII. ADA and/or GINA lawsuit has been instituted,
ti" t q C
2. Intorniation obtained by the EEOC pt.irsUant to its investigation authority
(Section 709(a)), unless a Title VII, ADA and/or GINA. law,'sLiii, involving
that iril'orinalion has been instituted and,
1 Things said or done by the parties (i.e. charging parties and respondents,
and the EEOQ during,the settlement efforts or conciliation of a charge,
unless a Title VIT, AD A and/or GINA lawsuit has been instituted.
4rz Pursuant to Paragraph 5(b)of the EEOC Menu.)i-anduin of Understanding
with the Office of Federal Contract('orripliance Progranis (OFC( 1)),
information compiled by OFCCP and provided to the EEOC may be
provided to an FEP Agency (i.e, the Contractor) upon its request. It is
further understood and agreed that the Contractor will not disclose to the
public any such information without first requesting and obtaining the
express vw,ritten approval of the Director of OFCCV,
B. [ EOC-furnished EEO Reports may be made public by the Contractor during a
hearing conducted by the Contractor that involves the above information,
H.2 CONTRACT ADJUSTMENTS
A. 'The CC)R will review production on a quarterly basis. The Contr-actor is expected
to produce approximately 1/4 of the total charge resolutions required under the
contract each quarter,
B. If the annualized linear production of the C ontractor's actual production at any
time indicates that the Contractor is prodi,,icing at a rate that would not meet the
number of charge resolutions required under the contract, the government may
unilaterally modi fy the contract price and the total number of charge resolutions
(downward adjustments) to reflect the annualized charge production pro.lectwn,
C. 'The governi-rent has the unilateral option to increase the number of contracted
charge resolutions arid/or,intake services(upward adJustments), based on the
actual or projjected production of charge resolutions and intake services.
H.3 RIGHTS IN DATA
T'he 0overrinient shall have access to all case files created and developed. in the
perfort-nance of this contract at all reasonable times when they are in the possession of the
(_'ontraclor, The(I.'ontractor shall have access to such case files at all reasonable times
while they are in the possession of the EIFOC No case files, r-epons, studies, findings or
other inforrnation collected or created in the perfionriance of this contract shall be
released by the Contractor except as authorized in accordance with the Corifidentiality
Provisions set forth at paragraph T+I above.
HA INDEMNIFICATION
The Contractor shall indemnify the Government, its officers, agents, employees and
assignees, for all claims of any nature arising out of the performance of this contract,
including costs and expenses resulting from such claims.
H. ACKNOWLEDGMENT OF GOVERNMENT
The Contractor agrees that in the communication or release of all information concerning
work performed or work to be performed under this contract; such communication or
release,written or oral, shall be jointly approved by the COR and the Contractor, and
shall include a statement indicating that the project or effort is co-sponsored by the
EEOC.
.6 DIRECT AND INDIRECT COSTS
This is a fixed price contract. No additional funds will be added for direct or indirect
costs incurred by the Contractor in the performance of services that exceed the unit
price(s) indicated in the pricing schedule.
H.7 NOTICE OF ADVERSE COURT ACTION
The Contractor will provide written notification to the Program Director of any adverse
local, state, or federal court decision issued against the Contractor relevant to the Equal
Opportunity clause in Section I of this contract. Such notice shall be provided within ten
(10) days of the court's decision.
H.$ PRIVACY ACT
This contract requires the collection, creation and maintenance of records that are subject
to the Privacy Act of 1974. See the Privacy Act Notification Clause and the Privacy Act
Clause incorporated into this contract in Section I. The records compiled, created and
maintained pursuant to this contract are included in the EEOC's Privacy Act System
EEOC-3, "Title VII and ADA Discrimination Case Files", or Privacy Act System EEOC-
1, "Age and Equal Pay Discrimination Case Files". The contents and operation of these
systems are described in Federal Register Notice, "Privacy Act of 1974, Publication of
System of Records, Proposed New Systems and Proposed New Routine Uses", dated July
30, 2002, and included in Section J of this contract. The EEOC's Privacy Act
regulations, at 29 CFR, Part 1611 are hereby incorporated by reference.
H.9 CHARGE DATA SYSTEM - DATABASE
The Contractor is expected to reconcile its data base with the EEOC's data base as
necessary and appropriate. If significant discrepancies occur and cannot be eliminated
through a routine reconciliation, the EEOC may request a hard inventory of the
Contractor's charge inventory. Such hard inventory must be conducted in accordance
with guidelines prescribed by the EEOC.
12
SE,CTION' l—CONTRACT (LAUSES
52.217-9 Option to Extend the Term oft a Contract. (MAR 2000)
(a)The GOVUnnient may extend the term of this contract by written notice to the Contractor
within 30 days-, provided that the Govc.,rnment gives the Contractor a preliminary written notice
obits intent to extend at least 60 days before the contract expires. The preliminary notice does
not cornr nit the Go er irment to an extension,
(b) If the ('.iovernment exercises this option, the extended contract shall be considered to include
this option clause.
(c)The total duration of this contract,, including the exercise of any options under this clause,,
shall not exceed 36 months.
(End of clause)
52.252-2 Clauses Incorporated by Reference. (FEB 199 8)
This contract incorporates one or more cl.auses by reference, with the same force and effect as if
they were given in full text. LJpon request,the Contractirig Officer will make their full text
available.Also,the full text of a clause may be accessed electronically at this/these address(es):
�vww,,acquisitioii,gov/far/itidexAitinl.
(End of clause)
................ ........�mV Clause ===........... Clause Title
Number
L2_=2Q2-1 Definitions.(JAN 2012)
5x.203 3 Yratuities.(APR.1984)
................ .......... .... .........
.... . .. .....
Covenant Against Contingent Fees.(APR 1984)
...............
ontractor Sales to the Government.(SP P 2006)
FL�i- I
S2 2u)3 7 [�n Lj-�LicL�aF_ 2010)
an"
52. Cajlce ii
ation,itescissron,and Recovety of Funds for Illegal or Yrrrprtrpei jActrvrjy,LJ��l 9.97)
5.2.203-:1.0 c,e or Lr ee d arstnrent tbr-Illegal or Irxap ier LtLvt,(LIN 1997)
sactions,(OCT 20 10)
[F�i isunrer Fiber Content Paper (MAY 2011)
52 209 fs ............
[Pro-i�Ling'ih' e Governni.ent's Interest When Subcontracting with Contracturs Debarred,Suspende"d,or
Proposed for Debarnient.(DEC 20 10)
��t ,CR e ...........
Circler
..........
Convict Labor.(JUN 2003)
.m_..........
"n
?72., 1 I
13
pp� rra�ti�� ty for Veterans.(SEP 20 10)
��Guos�for'b�'orlc�r��vaR�l�a,a��alwTack (�1 I �Dlt)�
��.�: "� 3'TM_J 1 rrnp[ayreaernt liepaarT�V"etcn°runs ("�I 1�2010) 1
652.2"2 40 Notification of Employee Rights Under die National Labor Relations Act (DEC 2010)
�
,;222,-5db C oranbatarn, rafllra aan l�mnoun .( l t1C)9� y
52,222 5� L:rrn to nxnernt i~In rbnpit erafacatrrann (J111 2012)
5122 3,-6�'Lrru 41"nee "orlcplace„(l A 2001)
S?.22 1 . 11 racaurap;Tra fDntYaGtafl Polrcres no l3an 1 .t la Asa>an gl-Driving.(AUG 2011)_ _....._ � .9
i2.?2 1 {1'rnerac e Act I od ll�aRaonn (APP. 1984)
5 .224 ? lVacy AoT (AP1� 194}
.. _.. _.
EesTa°ietrocns on C ettaurn l careara lnaaa ac s (1[J19?C1�8 —
__.v_
52°249 4 Pedecal, State and l Deal l"axem(State and L or�nl Adpustarnents) (AI'lt 2003)
_ _ . .
�r2 2 a2 1Payrnends (A.PIt 1984)
:.� �.
32 Il )scounts for i'rotnnpt Payrnernt (FEB 4()02)
52.23 1 I. Extras.(APR 1984)
_ .
X2.23
f'a �n�rat lay 1v,1.ectror�i c a uar s Transfer •Central Contractor Registration,(t1C T 2003)
§spate (,ILJL.2002)
52,.233 3 Prates!affer Award.(A L1 Ca 11)945)
F-2=-2 3 3 Alaplicable L�awnr far of contract
- _
2.242 _
.._._ _.
L�;-_Al,
43 I
Changes Fixed-Price,(Al TCu 1982)-Alternate I(APR 1987) .._�_ _ . _ _..
5 x.244-� SulacoanT:racts for Crarnrraerrral ltertrns,(I-)1°t 20101
..... ...
52,249m4 I crnninacion fon C onuean4eegc¢ aal tlr CaasSaeranrn'ent(Services)(Short Form).(APR 1984) p
52.2!19 $ fault(Fixed-Price Supply and Service).(APIA 1984)
5 n 2S2 a C latrses lnco aorateil lr Itefercance
(FEB 1990
__... .. T .._
L52,3 1 ��C orraptater Cierneraieci 1 astt run (IA 11 1991__. _.. .__. _._ .._ _ .__
SECTION J-MST OF ATYAC:H E TES
Attachment A Worksharing Agreement for FY 2613
Attaohinent B SF LLL, Disclosure of Lobbyi.n , Activities, 2 Pages
At:tach.m.ent C" Federal register Notice, Dated pril 26, 2006 and July 30, 2002
BETWEM
City Of Fort Worth' Worth Human Relat-ions Co-mrnission
and
THR U.S . ECNIAL EMPLOYMIENT 01? 1-UNI TY
Dallas Dist:.--icl- 0.'(-J--1ce
PO R F-,
-S(..AL Y,'i';AR 2033
!NTRODUCIFION
a. The CJ.t.y of Fort Worth, Human Relations Commlssion, hereinafter
referred to as the FEPA, Me jurisdicuion over al:egatLons a'
employment discrimination , filed aqainsL employers of 15 crr more
employees occurring within the city limits of Fort Worth, Texas
based on race, color" religion, sex, nacional origin, age (401
years of age and older) and disability En,.rsuariL to City of: -Foct
Worth City Code (Chapter 17,Divis-i-or-, 3 , Section 17 - 71) -
The U. S . Equal Employ.-Lient Opportanity Commission, hereinafter
referred to as the MCC, has jurisdiction over allegations of
employnenL discrimination accurring thro-ugFioulj. ,--he United States
where such charges are based on race, colo:.--, -religi,-)n, sex, or
nationa.1 origin, all pursuant to Title VII of the Civil Righr---,
Act of 1964 , as amended (42 U. S .C . § 2000M ) (hereinaEter
referred to as Title VIT) . The EECC has jurisdiction t-,o
investigate and deLenrine charges of disc2-imina.'-ion based on. age
(40 or older) under Lhe Age in 2mpIc-,,ri,,-LenI,- Ac-c. of
1967 , as amended (29 U.S .C. § 621 eL . secy ) (ADEAh for unequal.
wages based on sex under the Equal Pay Act o 1163 , as amended
(29 VS .C. § :106) (EPA) , and over allegatior-s of E-TnpioT.-,,.ent
discrimination based on diScl,Di.IiLy pursuant La Title i of the
We ns wiLh Disabilities Act o! 1990 , as amended (42 U.S.0 -§
12101) (ADA) , and cwei Me USE] Co C acquisit-lo-n Of e rn e t-1-c
information as the tasis for employment decision, pursuant Lo
Title !I of the Genetic MoxmaLion Nondi scy nn Nation Act of
2002
Y3. I-r, recagm Licni of, and to the PxL2nt M the ccxnwn jurisdiction.
and goals of the two (2) Agencies, and in consideration K the
mucual prcmises and covenanns convained. aric!
EEOC hereby agree Eo the Lei ms of this Worksharing Agreement,
sr t„.1; ”�n is �-iesiqned to providn 1 rdi v i-d"uals arl. efficient
p 'oreCures CJ r olzaining redress f Or the; .. gr-I-e-vdikes under
appiooriane City of F'or; Wornh, Tpxas DiscrAdnanion ordnwnres
and
W F I MIF N G 0��, OF
A In order to facilitate tin assertion of employment rights, Hie
EEOC and the FE PA each designate the other as its aymt for W-_,e
MPose Of receiving and draung cha .- ' T I
I q C 5:I ' ,
-1 -ic ud-'! ncj --hose that.
are not jurisdictional with che agency thaz initiaaly receives
the charges . The EEOC' s receipt of cha.rgLs cr, Lhe FIEPA' s behalf
will automatically ini.EiaLe the proceW:i ,,,qs of bot-1, t -ie 1:�E'Oc and.
the F,1.,_',PA for His ;xurposes W Section 706 \c) and (e) (1) of 'fitle
Vil . This delegaLion of auLhorlLy W re�:eive cnarqi's doe s n.C-)t;.
include the right of One Age-,,.''.cy 1-o determine ',he'_ jur-J_sdiction of
the other Agency over a charge . Charges can be cransf-eryed, frof-u
one agency to another in accordance with the terms of this
agreement or by ofner mui.,-al
M. The REPA shall Lake all charges alleging a xTiolaLinn of
VII , Elie ADEA, the EPA, or, t FDA i,.,here FEIDA and
the EEOC have mutual. jurisdiction, Cr where Ehe MOC only has
jurisdiction, So long _a s e �eg a'--_ Torn s m e-e�L t,n e n i J.n i mum
requirement.--s of ',-hose AcLs, Enid for charges specified in
WY A. 1 . below, refer them tc, the C,,.,'0C' for Tom: o(.-,essi.r.1g_
M Each Age nay will inform individuals of their rights to file
charges directly with the other Agency a.nci ci ussi-st- any person
alleging employrment -a cha,rge,, Ln a manner
Lhat wi.li satisfy the requ.ire.rments of horJr. agr-mcies to the extent
of cormazon ju:t.-isdici.cn.
Normally, once an agency begins on . nmscigaticv" it resolves the
charge . Charges may be transferred between the and the FIPPA
within Me framework of a mutually ac:,rreeable Eacn agency
will ad.vis'e Cl-larg nc, Parties chat chacq,,es wil], be rc.s-)Ived. by the
agency Laking the charge excepL yamn Me �_,,,,q 'k t C: I a f L
_�e r. a- �_,g ,h -,, ch .: q ,
lacks jurisdiction or when the charge is tc; he uransAnved in
accordance i t h Section ili (mvisic.; OF WITIAD CHARGE-
PRO'
D For charges chat are Lo be dual - F L led, -wi I I use EEOC
Charge Form 5 Wr u1sernanively, an dJiscriminaHon
charge form twhich stanutcry 1 it�r _ati s ac.cept-a.1ble _i-n
form and con-_ent"._ "--o t'h'a _d F,
a "-_'nar a e _"S '_a ken ,ased = disability, se
disabiliny
:e c` �ih,--, ch
Agency will make evecy effort wo forward all dual ti led (liarges
Lo che unher agency mchin three 131 imckinq 6ays of recehw .
Cha,rc�� tia.ta cra chargEs taken by the p2xv uhat will We
invesnigated by Me MCC YUL bc enzeied hy Lhe ZAPA in LK-,
j.ntearaced Mlssdon.
the filing of the wainge . Each ageiny o- "er
relevarin data obtained at the =E of intake . The information
includes EECC Form 212A (Trans7�nLal Fcnm) 5 (CharWl
of Discriminacioni , affidavit trcm mhe Maxqmg Party, More
possible a pie-counseling am!
cy
1-1, Within ten calendar days ot- ea.c,,,., ac,,Iee� t, at it-,
will notify both the Charging Party and Me Respondent of the
dual-filed nature of each such charge it receives for initial.
processing and explain the rights and of the
parties under 'Lhe applicable Federal , St_aC,e, or L,coal sLatta✓es.
III, 111VISTON OF iNITIAL RESPONSIBTLITIE',S
In recognition of the stawtory authority granted to the FEPA by
Section 706 (c) and -706 (d) of TiHe V11 as amended; and by 'Title, I o�
the Americans wit.h Disabilities Act , and the tran�sm_',.L.Lal of. c.harqe ', of
age discrimination pursuant to the Age Discriminatkni in Employment
Art: of 1967 , the primary responsibility for reso.1-vin g charges between
the FEPP, ard the EEOC wil-L 'ce di%rdd.ed as fcl,'Lw
os �
A. The EECC and the FEPA will pwness al! 'Title VII , AW, and ADEA
charges that they ordg naily receive-
1 . For charges originally received by the EEOC and/or to be
initially processed by Lhe EEOC, the PFPA viaives its right
of exclusive jurisdicLion to initially process such charges
for a. period of So days Wr t4e purpose of alllov.;inq Lhe P,,EQC
to proceed immediately with Me processing of such charge-,,
before the 61st day-
in addition, the EEOC vAll WALWIlly proce-s.,; t_Inie following
charges :
A.3-11. Title V-111. , ADD, and cmmurrent- Tide, Vi , /PF)A charges
jurisdicHonal with the FEPA and receive,(' by the FEPA 240
days or more a l:_er r:hp ciat:e of violaLion;
di-sability-based. cha�Lge,,-., t-hat may .-)oc be -(--_so].,Jed by
the FEPA in a maraier consistent with Me M.A.
All concur- enc
All charges a-,-
jainsL or _-.I_s -.fgar,_`,zaHoT--s,
'wher,--_-, such paren— exer-c.:-se,-
nvt_- the &Wrge proc-,_,s s ;
All &-Xges filed lb-y, EEECC, Commis5zioners ;
Charoes a1sc coveyed ty the nmignarlon Refon, and,
Control Act;
Complaints reterred to Lhe EF✓C by cloy u. S. Department of'
justice, office of Federal or
Federal Eund-granting agunciEs urder 29 CFA q 1640 , I&Q ,
and M91 ;
-- Any charge where the Evoc i.5 a parny w a conci 1 i aLl on
Agreemeina- C1 Y_" a Corsent 10cree c.hat , upori -`,j
, n-sul-tation
and agreemenc, is relevant La Me ddEpositAna M Lhe cAn-rge.,
W.�-1-1 noL-Lffy 1-Ine, 1PEJ',-`4 of- a-!!.
and Clonsent Decrees Mal Inane features Yelevam Lo the
discosic-i-on c
Any al-egiing retaliation for filirg a charge with
the Fr,'OC or fer W-' Llh the c-Ind
- - All charges against Resparylents tnat- ace desig-n,a.ted for
i.nJ,'.1,ia.1 Processing by the EEOC im a nuppiernentary memnora,ndum
to this A.c-,,reement: -
2 . The FE PA will initially process the followinq types of
charges :
— Any charge aLleging retaliDtioni for filing a charge with.
t 'FFIP:z, o cooperating vidth nhe 17EPAn
-- Any charge where the FEPA is a, party Wo a. Conciliation
Agreement or a Consem Dec-i.-ec- 1-ha'c_ ,-).jpori. (-,-onsultati—il
and agreement , is relevant UD Lh(-., disposi-t-jon of tne ch.arge,
T will provide --l-ie E110C ✓it-h ara. -St of all
conciliation A ;rare ents and Wisent Decrees Mat have
fe-atures relevant to tlh-e dispos-itic>,-.t. of suh,,s;equ,.an- Charges ;
-- TA-1 1 c1ha r ge s L h a r. c-, 11 ego more t 7,an one bz".s 1'.S a f
discrimination where at 1c rile one basis is not covered by
the '. aws administered by the EFOC bun: �.s covered by the FEIPA
Orda,nance , or where the EEOC Ls mcandciCed, by coi-l:rt
deca-sion or is y internal w M 1 n i�,;L t 1 L V e ET:OC' policy to
dismiss t,_ E7 chacge, can
'- All charaes acrainsi: Resynyknus 1-ha-, are des ,�,-,�,:jat�ed for
initial process Oyl by the TEPA in a sugpiemenrary mefvorEuidiuni
no tO s Agreemwu� ond,
All disabiliry hased char,-,
-C, Lh.e E!",C)(2, �urnsdi=fon.
NoUmUisnandang any othfRL pruviynv� W nVe :\gieemeni, the ?EPA or
rhe may rt�ques- --- ce
any charge E"oteco _ c F._... A Mv other agency. SuAl
variations Mail not ne inccris"i,nK w2r?i pne objecrilles 0' Khh;
C. Each on a quafremy hasis rmtify Yho anhar W all
cases ii-i VtlgaLvnr�,, and wilL PoLlty c;t:-h(-"r a s
filed. As char1jes are rwcFivea Q rony a
on the other Agency' s IMgWon list a copy at the new char;lc,.
w 1 1.].- 17D,t 1,,f C,; th-7 other ;qency' s I a i- w 1 1, n.
,-Iree
IV. EXCHANGE OF ITNI."ORMATTON
A. Ploth the •RPA and the REOC shall make ava.i li-ahle f'or inspc.'ctinri
and colyying to appropriate, officials from the other Agency any
information chat may assisL each Agency in carrying out its
respons i"b'i I i t i e S . such information shall include, Imit not-,
necessarily be limited to, investigative files, conc i 1 i at ion
agreements, staffing inEormanbo% case ma nac-,emen t pr i nt-outs,
charge processing domxwncaKon, and any ot'ner and data
as may be related to the processing of dual -filed charges or
administration of the ccawract . The Agency accepting information
agrees to coniply with any ~onfidentiality requirements imposed or]
the agency providing L h�e information. With respect W all,
information obtained 2rcm the EEOC, the PEPA agrees to observe
the confidentiality provisions of Title VII, i t E 11�111E,A, the ADA
and GINA.
9. in order to eXpedike the resolurion of charges or facilitate she
working of this Agreement, either Agency may request or permit
personnel of che other Agency La aCCOMpar'y Or L10 r3'1-)SeZVe its
personnel when process 'ng a (-,,harce .
(7. RES01JJT7k'.)N OF CHARGES
A. Both agencies will adhere to the procedures set ou.t, in the ',_",E.0C1s
S'LaLe aEjd L,ocal He).ndbook_ _ncl.,_,dLnq current .Cevis-ions tlheyeto,
B For the purpose of acct subst-ant--aal wei.ry
jhc. to the PEPA final
—inaling and order, the FEPA must submit 'Lo the EE0C co-,,,ies of all-
documents pertinent to cone hwt� ng a substantial weight review;
the evaluation will W designed t CD determi-ne w('�.,-h(-->r t-_he
following items have been addressed in a manner sufficient to
satisfy EFOC requirements ; includinq, but:- nc.)L li'mite"C_i '_o:
1— jurisdictiorial requirements,
2 . investigation and zesolucion A all reievmn. issues Weging
personal hann with. appropriate documannanion, arh 'using
proper tr,,eory,
3 . relief , if appropfinme,
4 . mechanisms for mcni Lo] Lrg arc! en.Lor_C-'.r� WJ',t;'h all
er I
-e ms of conciliation aqfeemanis, ":;raers
hearing or consem crayrs to whjc,�,. th�, 17SPA is a. parcy
C. in order to be eligible Mr corcuracr credit and/or payment,
submissions must meet a] 1 Me subs Lan.t i,)-e anci
requirements as s0pulated in Me
D. lFor �.he -p-arE..,,oses of dewrm:ln �_nFj payment,
a final action is defirec! ..r_ i me poic,*,,-_ after the- chatrgJ�n�j
p a.- ,_y -:.as ni.o administrarive appeal. , cr othief ave_,nue of
redress available under applicable and
V1 , IMPLEMENTATION OF' THE'
A. Each agency will desigauLe a person as liaison officLal for the
other agency to cant acL connnning Lhey day- to-day implEnnernation
for ✓he Agreement . The liaison for the FE-,1A 'ne r n<xr a Rush
and the lia-'.-son official Cur the EEDC will be JaYne Valdez .
B. The agencies will monitor the allon-a.tion of criarge -processing
responsibilities as set forth in the v%Jriil-,re it appc'ars
zhat the 0 v er a I-l pY(-)j e C L i on appears -i-r-app r op r Jt.a t.e, t 11 e
appropriate portions of v-his Agreemenc wil] be to ensure
full utilization of HUI invest gaHon nd iesclLution capaczt.ies
of t FEPA and rapid redress for allegaticnis of unlawful..
er-Liploymeint di-scrimina.t--:i,on .
C. The EEGC wil-I for-n.-i5 to he copied, by the IFEPA, in
accordance with the Reyulauons and the C-'ompJ---` ance iiariu al to Ine
used by the FEPAs in correamndence with Charging Parties and
Respondents .
D, If a dispute regardOg the implementauion or applicamicsi of this
agreement cannou be resolved by the FEPA and. District office
Director, the issues will be reduced to writing by bot2i parties
and forwarded to the Eh-recLor. of .he �ffice of Pie ,��ograms for-
resolution.
H. This Agreement shall operate from Che first day of Oct obey. 2012
co the thirtieth day of Sepcember 2013 and may he renewed or
modified by mutual of lt.he, pancies .
I have read the foregoing j-',greement: Enid 1 accepc axk agree
to the pro-of-signs ccnf�airned uh-,,,re-,`-n.
-- - ----- ------
-
Da' , JanW V. zoi-ic,`11,
Eq,,ial
0
-- ---------
y Te I a Z 1 on s C omm i S a 0 n
vi
DISCLOSURE OF LOBBYING ACTIVITIES Appmved by ON15
Co a e e ths forirn to disc�ose lobbying activities pursuart to 31 U,S 1352 0348-0046
i Lj_3.ic burden 6scloswej.--..........
�L............
hype of Federal Acflon: 2., Status of Federal Action: 3. Report Type:
a.cor&act z3r bidloffer/apphcafion a inklial fifing
b.grant 'Ib. initial awaii-d i,. b. imateriaal change
Cr coop era0ve agreement c.post-amaird For Material Change Only:
d. Roan year ....__ __..qUarter
e. Hoan quarantee date Of GaSt report
I'. Boan 4isurancit
.......... ............ .......... ...................... ....... . ................
and Address of Reporting E p a ubaa Enter ntity; 5� If Rep Entity in No.4 is Swrdee, Ent Name
E I Prime Subawaroilee and Address of Prime-
'.er- � if known:
o ssional District, if kjj0wj7- 4c
ressional Dist6ct, al/ .nvvn�
1--- -.1................................... .............
6. Federal Departrnen(]Agcncy: 7, Federal Prograrn NameiDescription:
CF DA Number, if appficable��
-
i-. F-e--de-—ra'I—Acfl'o—n -91--A,,--w-ard Akrncrkants—if kr'-n-o-w--n-.7' -------I
.............I............... .............--l'............................. ...................... ........................ ...........
10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (inchidmg address it
(if individual, last name, first narne, Ml).' diffetent from No. 10a)
(last •arne, first narne, A,41)1-
............ ..........
(r1rormatkxr FeQueMed Vwm Oii 0u5 fown as euduoized by Wte 31 U C,sodun (.1
1352r Of va%�vng aclmom �s f�rnwefial of�btl
upon wWc�)rsg'8en,.oM vmas plwma biy gIha mr above whan O s vansecocin,was nnwro
u,ankamd hiW TNs 64Canzulv is req,inxIl FusuaM Ro 3g USX, f352, INS, P6nt Naaiie� ........... ..........
aiffcrmflkin MH bmsvadaWs Pawn publikinswArAkm, Aoiypftr%cn w Iho fife Dan Qft 11he Ti t ka"
gequircid disdoiuiv shoH ba s,,Nec�W a CIA Ugnany Of NM Nqss W80,11 $10,0W ffnd
Ywcu oinore Man 5 D 00,U00 for na&nor fedp a,s,
'Te�ephone No,,, Date,,,
Federa[Ustv Only'.: rM fr)r L ocM RepoAkwfiori
StandaW Fenn
INSTRUCTIONS FOR COMPLETION OFSF-LLK_ DISCLOSURE OF LOBBYING ACTIVITIES
This disc;osu;e form shalt be completed by the repodVID entity,whethersubawardeeor prime,Federa;rec�em �me��������a���r��/
aumo.n,ama/eoa/cxa"onmapp.�^nfiling, vvovom*/mcs, U.S.C. sc*'n"onz,The m/"so/amo"'u�v*�dm/each pay-nn'n,aome,mc"tm"mx
vavmem/o any muu�"ue"t�v�,/"nve"�"on,aoemv//"o/u/"nvcocno"umcc,n,cmvlovemr any aoevu' a Member u/co"oeus x^omcormomnmv^~—
Congress,n,a"c�vlovceo/awe�"e,u/co"oessmcu"necon"=maco.e�oreocm/ac:o".cmn�o,e*/./c�stxa,ovv/r�,u"m the m/�a/m/"o and ~=~
change report. Re�./owe'mvleme"wo guidance n"m/s*couvmcu�'eo/me"aoc*e^t and ayoum�,aum,/o"a/mmnna/�n. material
/ Identify*c type m covered Federal action^�which lobbying activity.s and/or has been secured m influence the nutco,`r!ew/a"mevd Federal action.
a, Identify the status urmecovered Federal action.
o� Identify me appropriate classification ofthis repo* n this/so m/lo"°v report caused uva material change w the.vCo"naoo"previously reported,enter
mevca,m,w quarter/"which the change occurred.Enter the date o/[tie last nn".oum/svu=/xc^report:xm/sienum^o entity m,this covered Federal
action.
«. Enter the full name,address,city.Stale and zip code or the zvnm"oco:y.Include Congressional District,x^nn°" Check mu"pp=poatemans/ncauu"
of the reponing entity trial designa!es if it is,or expects to be,a prime or subaward rec(pent,Identify the tier of the si.jbawarcee,e.u.the first svua°mmo
n/the prime/s the m tier.s"ua=amy include but are"ot limited mwumo/mms,s^uom^ts and contract awards under sm"m.
s n the arga"ua/m"m/"o the re�onm '�e."^ "xe"xs "s","°a,v°e,'mc"enter m" w/ name,address,city, Stale and zip code m the prime p"^°a/
recipient.muuue Congressional District,xknown
a. Enter the name of f1he Federa!agency making the award or loan commitment.Include at least one organizationai!evcl below agency narne,n known.For
e,amv.e,Department o/na^svo,tam/",United s/aTcs Coast ouam
7. cme,meeuewvroopm"amcu,uenc,v'mom,moumco^peuop/ac^o"(item1, «k"°w",en/c,*exyloa*/:unrpmera/oo*auc»owxmco
(cpoa)number for grants.cooperative aoocmc"'s,loans.and loan mrni-nnme"'s.
u� Enter the most appropriate Federal identifying number available m/the Federal action identified." .tern ', le g., Request for Proposal(xpr) number,
mvimioo for o.0 (/pB) number, omm announcement number, the contract, om"', or /ua" award nunuec the aw,xoaonmnmp oalcm*v/ number
assigned ov the Federal agency) Include prefixes,eu,^Rpp-Dsu000/.'
o For a covered Federal action where there has been an award or loan c-orn.-nitiYient by the Federal agency.enter the Federal amount of the aAardi:oan
commitment for the prime entity identified/n item vo,s.
m. (a)Enter!he full narne,address,city,State and zip code ofthe lobbying regisIrant unoei the Lobbying Disclosuie Act of 1995 engaged by the reporting
cot,tyme"oneum item vm influence the covered Federal action.
(u)Enter the fu:"amesof'he/"oivm"al(s)performing services,and include w/address xu/nionmm(a) s"/n.Lauwamm,First Name,and
M/cm/c/"xa/(w/).
11- The certifying officral shall sign arid date me form,print his!her name,title,arid teleprione n-;nn1-)er.
According to the 1`2perworriFteduction Act,as amended,no persons are faquiied to respond to a collection of intorrration untess��displays a Valid OMB collitroll
Number, I he valid OMB control nt,,mber for this informatio,i collection is OMB %to. 0346-0J46 jb);c !epoilino h�jm en 'cr this coile Io nation i,,
eslimaled to average 10 minutes per response,trc;uoing timc fo; rc-Aeviing iristructions, seamni.ng existing 3ata �,,c�,rces, gD'.nerwq Drid maintaining the carol
needed,and com�;Ipting ac(j reviewing the colleclion of infon-nation Send corrinrieWS Feaarcjn�y the 11Lfoen esumat6 or any-,fsei aspect of this collection od
49338 Federal Reghler/W 67, NO, 14611'uesday, jOy 30, 20N/Nolices
anflouncing [be VW2 Anuuud Nfooky d owmMurwarg w uh du;OTC Web site, last Intblished its Privary AcL:sysktrins
dir"ozonc'T�ailaprw Cwymfls"don al WWjKwwmaoqW an Tumday, noUces in 1994.Tha Cknnnission
�t:fr(:)'l�)urilsll Invell ing" the 0 R' July 29, 2002.Aba MANT VU agenda proposes rour new syslerwis of mcwds to
wHI dul wit appn��Priaic'In'rnters vvill 1be awdadda M 15 mme Ums ho ccrsw�in two cast-s' new prograins thm
whhn We Ozone Tmnnwd Noon in sqmmWy on MANE WIN Web sits,;M will collect h0vidually ldo"Hfiable
Ne Noohw and Mid-Mlanitic,fAaLes 1'uEBgd.d'" wwc+d XS.w:,Ma:r. utraara.draa.wrr&'u.110 mcords and,in thn other"vo cases,
as pmv Wed Nr under Me Octim Ak A d purponc of thk meeling is to rmtriew existhg romAs OW through the usn of
skmendmnnts or i 99o.'1'h�s mecHng is runwr amne hinTh 5WAM,Iscuss Ve enforntation lir�chnoiogyhavc bat::orno
rmt subpe to the prov imons or the role of chun mmmly and ermigy hirfivtduafiy in addiiion,
�Rdmd A&koq Crimnxhrto Acl,Public (flhclew;�; in ozone redumion efforis, the("wnnl�qsion is wnending severap of
Low 9ZA61 as arnendi7d mW dWou momm!apprancIms to B sperins Lis includn uddiUunal
DATES:The cyro rnowing va,01 be hold on redMh%WMmdAMN ommo Induding categuries of hidivWtaals or of recwds
71boshy Ampsl H, 202 M arl hy at 9 owne U."Porl, The CommAdon A addhy two nnv
awL (D 1"t, Wu&Jay 21 202, r"tfm uws In Hs Wo p&Ac now
AODRESSEY'rhe Inn at 11sex,70 FWWx Owtuld&%Wdi, case filos systaiins and lbur now rouhne
Way�Essox juoic��on,Vunnan! 05452: Qkawl Adw huslmta�,Region Ht, uses o)It,",gavcrnslun� 101adc syslein d
nmards covaing federal sector
1802)87H-1 1 UU,AnpoOnn? fhAe:Thu WR WAXA)DO Pled on;TT 8:45 arn� corn htinil and appeal records, Vin,,flly,
TWWHQ Unhan P
(MANY.,„' VUf Bonrd wtil meel ffic MUM CME HN Mn �he C'ommession hot,amendeidsiaveral
prov0sis day,on Mond, Av%nM 5, =7== sysilem notices w reflect cuo'ent offM
2001 ft"M I 1M.Umd 5 pm, WS11,M nanitas and has wnended AppN-tdN A ut
Tenanchnowwr EQUAL ENWLDYMENT OPPORTUNITY renea mi"cra,addrnses of CarnrnisMoa
FOR FLNO'HER iNFORMATMN CON rAGr: COMMOTON oRkm To mm we AM umm wM have
a copy or Lbo curnno tax; of cadh of hs
juslilh M. Kalz, LJ,S, Environnwr(M PrNacy Act of 1974; PublicaHon of syslam noUms,the ComminWri is
riolecho'n Agcnr�y"T"wgims IR 1650 NoUces of Sys Wms of Records and Fujum,to mmfawc wo ow or its
Aich Slruw,Phi43doyllb, PA 191031 Proposed New SysWms of Records systerns wkes
(2151234-2100. Fm Dowumms and
Noss Intruh1cs(,crnittnI�Ov-swe AGENCY Equal HmploymeM A briefdescj1pfion or lhe na oii
Transpm(C�orflmussionj,444 Narth OpportmiRy Ornl'Nriss�oll. changes Ulows
Capitial Stroul,NYT, SuNc 638, AC nOW NC.IdCe�pcd)hcal lor;of nolklas of -(,'Eo(.'—.1 At,,a and l3quo I Pc��,Acr
Washh)Won FIC 20000 R02)SUM-3M40; symems of nmoM%and pirapand now DA-rc-iminatiou Gayr A iwvw
email Vkb No hUQ sys4ems r�d rer-ords cmegcwy of indhQuals wus added la
conr inchvidu& who OW cmnnpkdntt�,
SUMMARY:This nahce pmpmm hu"mav under secHan 321 of to Govann=
SUPPLEMENTARY�NFMMIAriOW 'Pho Chl,;ue syslers,orramrds and changes m a Emp oyecs Mi;hus Act rnf 199'1
AN Am Anwidne,nis NOUN cwman Q number of exisling syslerns of records, I j-,,0C-1 Age, carter"Equal Pay rya
.t,IK llo,' "(',0yM'0d This tuotice epubHshas Al dEM)C4 DRAmhrawm GMe Mks md 1110=3
of fnlcr�amv Ozone Air 11(01wluin"' oo��icrs�or fls sysi[sens of records n6my rule V11tandAtrervrins WiLh
SnUan I Hja)=bUshes an 13zona to Ow I'Mmy Ad at one issue Of we A. bHtiie,,,,sAo' Dip�ri�ninWkm GWe
Transpwt Rcgdnn'' (OTRI cornp�ised of F`cderal RqWV"D AM an a=Urahe and Piles,Twt)new rouGrni! ases are
Lhe Sloes of Lannuscub [Ndawan, compIetv text of thu nc6ccs is avtiflabNa prop�mcxl fov sntch sytttsrm,One%votfld
Maim;,Pvlory�antl, New fis im Jq KTA&wk and by apnqy Innnk dischasure al inhumaUnn k)
Hompildre, New Jcvscy, �'��ew'yorh' Piivacy Anil offlirms, officials of SW[e Or,local bair dssou�ijl�ons
Pmnsyhw0* Rhidu 15nd, Ownurra, DATE&The charfi;c�s w �he oxisting m disciphnary bmirds rouse conamiunes
pws of VOWAV witl lhu D�mric� o(' sysbuns aVramwds are onvivu am,JUN %Yhen they awe inveQuAing comjdahos
ChWnlfa The AIM= A1MnWmWr 3%2NZ I'Ve pwpund www�yswrrs of agalruM aflorneys in connec6on w0h
ka AK mad RMhUan A 0ie records will bnome eHAiN,Ithoindsed repremmmon d a pmy banc
Environmawal ProWrIOn Qmcy frimher nMhw.an Sqbombor 27, 2001�EOC Tho pro�-'sost�ni rolitine use, hi
convenm! the CHM anacring tithe unhn immnwnw douim olaw SIB, RE I IM TW. 1.0 AUA cm,e
commishWn in Now Ym*CHy an Noy filc-SyMerct, is limited, io �hs6phI1137)7
7, isroi�rhc purpose d We CYrc is jo AWRMS00 Wr�llvn comments unay he Ads or(Mauni"Osts u"der the canyvI
dmi with gnsund RK UVHW 1511MUML sms to the CNhce of Execuilve Uf a Maio M two gmemmmit hwm=
h'anspoH,amll contro� whlnn Uia 0,71? SnmkiOh EQ %playrimn I Noe Mn am awaei by As:
"nic plapose of this not me A to Ojjppc�irlunH y(",'ommission, Home I al,02,
announce Tat Mis(Aminssao"wHi 1801 1.Stem,NW,VV0AWgWn DC THW WL 42 aS CAUMe SN"nd MW
rnew on Aawmf 0,HICKThr,mm ling 20507 GWes ul Us no;Me Rre "d may W be dK6nmW to=mhom V
will bc hok�at the alkusN nood emler aWhish in Me followHig MUnnale uhie pl'd)!ic Orhcr Ms ol mate ol isilerati
in lWs nwhm. hwnnau: Nju P1 int �uafllc'obrcut-)11�'N' qovem,mcws ttre,n,u� rnembus 01�hv
Su,o on of lhc'Clean A'Ar iih."cm cunipuim' fis'y' and audio-U PC jj)ad&C 1'hC SeCf)aKi a10W F(RuCrIO cu ft�
Ad of igq�) ��nst Co)Aus may be ohkcnod fmm ffie would porrnik
the mcongs oRhc OTC am mN m0pj Pu'65cadonrt%Oar by czHing i BUM to W%zl =cWts in connechon wah
W am PM&AMS dam FWM a� 199-33UT hn'Ang' issuing C�c��rancc"or
Advowy Cwrmiihre Ad.Ahm am0rig FOR FUIRrmER tNVORMANON CON TACT� condwbig a bacagmund cMV Ile
QH be qw; W we yinwic as spaust Nbconas 1.SdUgmen AsWsmia lagal Commission has 1e 6a cd�htv 8h se
penrills Criuwsn'l sx Kalhficen Ordm, Sar�jctr [11,0o05f,�d mo0nc L�SCS Ore compa�ihr.!
11 ad. "tIA111:11?b�ig: Opun- �isc Ntw eMnkcmniin� PW f)OSQID� d1C
Agwndo:Copics,cf'�6e Himl agends; 663-7D20 MY of"rcrord���
win ho awilabw hom 'ho OTC nmcc 5,:UPV�EMENTARY�NFORMA NOW 1'�ie G't�mHrnl
(2102'l 506 3840(hy Emphspnmo Qpmlunoy Munnission 1?6C0Qhs '111V �YSl01T� OfVVE0IMS AdS
Fedmal Register/VA. 67, ND. 146Amnsday, July 30, 2002/1'Jolves 49339
-----------------
------------------------------------ ------------ ------------------------------ ------
amended to cover all corruspoudence invinuipoinns by Lhe CATice relating to disciplinary boards and to federal
sold C01no-winiCAlions,by loiter, calorie. the progrony and uperM ions of the agmides when hiring, or conduct ing
call, or cinait throughout Orc agency in IRECK! The Corn Ussion is adding a hackgrmind checks or roundly
rei'lect die use of compunnizod Oanking sysicin a[ records uuvehug those files. clecinances arc proposed to be added to
systems in many offices. Six raw 5 no uses are proposed for the this system as well.They are descrihed
EEOC-7 Rinplo,pcle Pay.and Woe TIOW SYMOnAn HIM= A is proposed in grouter detail Lf-�ove. In addition,ibe,
11000."dS. Routine use i wris ainninled to to o'NOIept this systom of records irony Core ruessi oil proposes to add a laenv
replace to Gerinal ScrAws cmimirl PmAid"s of-the Privacy Act routine usc:prompting disclosure of
Administration with the f4pawnern OF pursuant 10 se0kins QjX2J and (kH2) of information to orliploVices Or coniractors
Interior.Tif-OC has switched A pay and We Act. A wHer,or Proposed engaged by an agency 0 carry out Ke,
leave symenn adviinisuation from dw Rule making w published separately irk agency's resporlsibilities under 29 UR
General Su0m, Administsumn & the today's Federal Regiver proposing part 1614. Finally,Ae CommAsnon
Department of the hinriot, ur-luucduuiu ss to [--,E.00's Privacy' AcL proposes to add a now rouUnc use
EEOC-8 Eroployec Tj ovel and cogi-daucrN Mia dowl-ibe those pormoing disclosure ohnib"Afon to
Rehr-ibursenerit Pecono'n RON% we c oxen Imms, potential vvilnesses d'uring the cot"'e,of
VMS ammukd to mpoce we Unual EEOC-I Y Liligotion Piles. air, invest-iMaHon, as inay be appropriate
SmAins Ach5niskirlion with Hio To Cwurrikskm DMcocif Legal and necessary to quafmir the agency's
Depoutnicrul of Tritcrioi. has colcrtsr,�! hill; upg1o'ded, its cornpute'rized funcdcuris under 29 CFR part 1614. The
SwHdwd hs Brimmid Houawnwril "acking mwmn W nhng"Oem CornmMkin has tie ulankilod 00 t"se
admunstOliuvc, sersnum knim GSA W the covering, ky dekinimr,Kyalhon files and Alur proposed rmaKe uses are,
D"Wrinoril of the inicriat My; crinitm a Yq a Mcis containing compatibba w4h to Ow enforcemern
EED 9 Mows WYOuill Pww5y to'slulooriv, alf"u'lavin;and declaraiiOn", purpose of the sysWrn of records.
Routine use j was anianded to rophisc give rl by hli-lix civals drivulg 1.,'Iroc's co
A - ,
, ,npluae list of all EEOC sysin"ns
To General ScrAcas Almnist"nnrl Quionsc OF lawsuds brought against 111c clf'records is pubhshod below.ThL
with the Ykjork-rivil. A frocrar. EEOG a, 31 ou CO Yu P I el 0 text t 0 F t 1-1 C 110 t,I eS f(110",
g(.mcy. conscquer"lly, he Commit; s
Its swRAwd its Nnanchl rnariagemeni is adding a syswiin oi records covering
rig For Mo Amm"Al"
adrninistr ativc seLvic. ham CON to Min the Why of Lagal Counsel's defens.ve
Depallulont of 1he 1111ornir. lrti'.',ationl iles, The y- tern covers all Cart Nil.Donuinglicz,
EE0542 75ephcone (101 Doind docuavids re lroed in K&I or chcjn
Records.The cilic"Forwis of individuals achilinishative, litigation h.101-aght against jj,
:OC: Syst,rils of EZccnrds
and mccrAs wow arnmalod in hickde an chornmission, which we MUK"We EMC-" Ap nW E"m Pay Act
U.S.gover-rimorlL phoin cord%Afers bv Ous iwnw of Me WOW who filed Oisc,.l inrinatlon'ai;e Fhes.
and phone cord records, including Me litigation or the nanle Uf the EECC-2 futarnry UK& List.
billing records. individual wi[onsstla s�vbo gave U!"OU-3 Title%,!I:111d wing
fdentlftoulaon testimony, offidavif"; orh"Clartilion's 17kaW1Qmw Act Discrimination Ale
Urdy'rhe categories ofrmcty"ns d"&g Me COUTSE!of such littation. Ffve FW,
amended to covur proxhi-iiiv card 101, mono iNw are props" for On new MM 54 JARMA&AMW
and recoids da oijohout the ili? -11, 1-a',OC-5
g clicy, sy�un
whore applicable. The sys(ein was Peosoot-Ibie
pmv&uiy livAted to Fla&-fuli1mg Arc-olonaodcolon Pecords The Plojr.oil
proxmity cord hotdcris. Comm icy has issued on it
I-L'OC-7 Em plo Vec Pay A lid Lonvo RmoK,
EEOCm hum-nal W-ussnient wow UWAlikiii, proccill'oes for EED&M EmphyeeTnivelam!
In crimes' The Coillillission aplr?oved aw pnwWhy wasu"Wo accon-irriodMion isinibumemam Ruml-Wi.
internal ova wworninp,nlvostigauiulls for AdIP"k wuh tKabilikes under EEGC>q Maims CARK00 R—Ah
orallegations orharayrnisO made by On RAAHWC)n Act of 1973.THS new nowo
EEOC employ I"Ins ri-v syswnl Of svoem "Paxillk Covers all Cuomo and E DU-ii RccoMsufA Ivy,r,;nAQcrc:i
trecorc ill th'!
Is c-.ovcls current or Know EEOG Anner EJADC employces and nhiphrants' A"aulst c
iii-ri playa s, coulphlous or'upoIls (-'.I rcqu�ist-� io! ic-isonm1olu U."Ind Snvwi,
-1 c S VVOO i z TH"hom CAI OWN K"Al"
,ak, all o,ports
"w - nodw] records, noms cm-ds
of illiel findin")s anal ol rrco�d, intit-1c.Ilhoo, iuqurisis, E'EGc�4 Hmplym Pan 0 PF wya;d"',
and .slur nat; -Ind, lecorr"s'nacic E1,0C
con-ectivu nistiows taken wid iciaic(l to nack dwwws on vrx m othu
coruaspondennt;and cxYlibby Mac ruqueQn. Fo��swww uses are propnsk kv,;g,pT&oFW
rourine once arc proposed for A! fur rr wSwal Or ,
svi;tcril. 1;i addOiral, it =s propos.!d to 0l i rsiame uses in thr our EEQC 18 j0msuw;&&Acc onnuma"O",
exempt this taster incorn r rte s n,W v a ti rds iinind @hove lvnwd,ti
plovisiclr )! dw Pcivilc Ar! o1c QT nwi0j"ii ly"Rom on. he EMC&OW-1
to Scaler, jk iii)DT Ono Act A Wwo 01 wKynylaw IWONVY cots ("ked lor d-ie,
Proposed Mulamaking is publishud purposc a we stiph"h10 iminne uses CMm",im md Ap"A Remo!,
separately nt o ly5s Federal Register y>'( aluiri;iate Ola! aw", riiClosalc EEOC-1
pcoposir ncildnirroli it) ft-J"'("C's par l( no, ilrose,
l 1u ne ues evil! not
Privacy W tigualions On U V mi w nowdadmr,
YMEM N"E:&
this C-xceluphln 01[ccis o:1 t) rsoual PnIvarN. Age and ft(jul.il Pay Acit Dis�,,i nm(irl ion,
bapulm p,y0;;A GC_ 7nj irniployirn�inl Cast,, Files.
Filos 11-le "if Iwo: "'D;;po unt" I he F""Cii:n1l coventinini-if
lr,,spcc;i-0 r err rl has ri"or,'o-lizc(i its cnlriplmri o;n/Aq�qn,'(.n' Thc SYS,.ElA i,C)CATION:
Rhng symem aNd wiH be on,alwAing ON two Ovoke Low youpusee,to be added Firyd Office whyro Mo Anagri ot
ulvesfigativty liles by the loi• o of 00 to EECK.i ;nd EAX X pc mitting ccappla-int of dionNanation was HINJ
inchviduds who «rc Of il"it"closuiv M bw w4wialims ", Pm AppmIx AY knord"i
49340 Federal Reghter/Val. 57, No, 146/71"ttesday, July 30, 2002/Noticus
curn�flands 8'Ud undea-secticar 32,1 cd' 13'mooyrnwa An am E"al flay.Act and Or QVIDSHgOV0 PLMIMSO of the age"icy to
be GmemmaW Mnpkryecs RfghBs Ad se0jon 321 cd tho CAuvenurrent the extent otat iho infornufflon is
of 3991 are lom"ad in IS 0Mca of Emphyms RIN Ao of 1991, relovant and n oce-,,ssajy tcu the
Federal()poralions, 1802 1.Skeet,WA, ROUTINE USES OF RECOMS MWANED IN ME agwwyW decision,
MNAbylon DC W507,aficra ireming SnTEM,MCLUMNG CAMOORMS OF USERS AM MUMS MD PMUMES FOR SMMNG,
has been ruquoswd, THE PUR FAG ES OF SUCH LISM RErFUEVENG,ACCESSUNG,RETA"ONG,AND
CATEGOFUES OF WOMOUAILS CMEMO BY ME 11ma rmmds and hArmarbn in DWOMG 0"Woms N DE SYSMW
"TTEM: thcso reckerrk Irma y he uscd!! STORAW
Persms odwr tan halml emptyms a,Tii:u drq6ose porknirrid unforrri W Thesp records are maintained In ide
and apolann who Nho ampim or, a Aderdl,sialo,or local age or theid rolders and �n u�rnjjuter daiabases,
compktims wRh EEOC Aeg4rg fliat an pAy as may be upprofniate or,
ernploym,en-Il�Ifayrncnl agancy or labor necesswy U;pr1m; be CarnminknI RETMEMBIUM:
oqNrri:zMKn Ws Ada Wd Ure Age brazdans under the Age MIi1ion These ro(roids are reirrievable by
11schirninadmi in Ernphryniew AcL or in Emphymma Act nr Equal Pay ACL chamwg pady nmu%employw name,
1957 or the EquM Pay Ad Of I GB3,or b.Ao d5dom inknination carrWrIed Mil charpe nurnbLir
vAo Me wrn&ms under sedion 321 in bese rcwrds to sme and local
of to Clovernmew Mnfdoyme; RjKs apncws wrnhwe"%We or NMI Ah mmsm=
Act of 1091, erno"awnt pradices laws. Paper recii�uiriilsnrc, ina�rnaincd in a
a It d1dow noruzonhiJenlial and sacuIed area to which only aulhorizcel
"TEGOMES OF RECORDS N ME VREW rvon-pOvfleprt intmalion Km dowd pamonnel have access. Access to and
This synn caninins the records AI)EA/El"A c"e Rhs P1-1l^Is cAnd use offhese records is limited taffiese
compiWd dm&g lie QwWyMion a"p when Ow Commission Ims nnnnbamd persons whose officki duties requVe
and equal puy dismiminKon cases and im KawyMWin nd hm dmided nm to smh scirsayL nic ausr
lcud lacd.'l.
dwAl Y Aw invesHWOhn and hai A sm) W to empop"Wwre a lewsK vAen awhoilord parswwal we ncq an
connplainits Moil under,section 121 of has bean f0ed ag,nnal am empkqn duy Acuss to cotripmedmd recoirds is
Ow Gm,emmma Mno"cm RN Ws Ad hwolviing 0W �rftwinalicn,Ui atiFer �ipmiaeql,, �hiough ust�ofacnms codus and
of 1991.ThIme records AMOK erri d so same WnpQeyIA1110 enory logs,B flhosc whose atfi6al duLics
a. DisrusmcnIs submiiied by chargsrif; have becn noOfiod by Ifie Couirn wimn N"quire amms
rpari,y or conrpra�nanl modh as clmrge of of dreir righl under 20 U&C 21iii to Hie
wwrvow z hmm[i an Qvir own behaH4 and the& RE'TENTION AND DISPOSM...
summmit md mormspondencm, Cases th;iiit am dfsminsect or 6osed For
l).UamInemssdtiuudbya f9ayur Val 99""Jes'
I To pnwkh inlirnnKon to a isthm Lhan ria(etwar and aJ(�+,rrf)YUCJ Sbj;
nwh as stamnmul ch podUari conVmskinal oUke front the record of naon(hs h9lowing the dale of d0vioal
carmspondance,strivarneras of an indiAdual h; rnpunse to an inquhq or dowre. No came nks hurt am o(
wuLnessos,dtii rimcntary evidence such Avin tho congamsNunal ofice inade at vahm �n dw duvcdoprwren tl of fuLure chiss
as porsonnel filos,rocoi(ha of carnings, thv!!Wws; of a pwl'y to the charge, action or patitern arid praclice cases are
orno0yea barten! piansi, scrtknlBy HM' a To disclose perthent QN „'Wkm W mHmd W We FWmA Rmnords Unter
Ob H&sand duscrlpirons,ippk= Ow appmpdma Idetf, Maw or local one yvar aRer the rhite of dire huc acidon
13ala, chaos,Klective agency rosponsRge,�'or and deiviroy(rd afitei[ ffimc idd�Horral
harlwinQ aWvmncmW, pm%n to prosecuting,onfmUng or implerneri ye sus, M!other no curve Nies arc
revoke or inadUy w13 on& a stamo nd%nsgulnunn or Dfdeq destroyed one year offer We dala or We
c. gs0ioncc afird genierated by where die MAX bucannes ammrc afan LaM achon, Negofinted seltkern files
H'170(',in thu,coi affis invemigmion Mdowicin aN AtAwbon w pMmtW am demufned cum yu"him-rM Qmdar
and,in cainoWinim nled "der odion OMW We aQW0 w cd rn%I um or var!K Kul am scidernum agmem=
321 of the CAnvxnnwM Mnployees mphokul, �s s�gncd m Rfio� IwH ii�fljhgwaoias unliler
flighis Acl Of 1991,WHAIg the haadng, F,To disc]osiv,untorrnirGort io another ficaRriDomero we safisfied,whlchev�i,r
such as lour'rs of'reforrat bly SW(c fan fedeind agiciricy,to a com,or A a puly occimshm Whexerstio"QqbminNiis
oinfrk yrncinl pnwnicrm agie'nc'Ics' in h6g0an bolbim a cmum m in an wre,reabzed wri coircurri nl Agl�'Eiprd
cixrewcintlenim vMh sinn fah, adoniMmu"pM=QNQAj Nov.and 1111 "'Al case% Ihn Me is
emplaymew pmMocs aNanclos,Khmns conducal la Wds"I agency when the delroyed State yms oRer We dah!M'
swteme"K Now"MMA "Wim" goremmma N a pwy to Ke judidal w to Wm adion 00wHAs am "Mrad Po
hivcs0g,m�vic plan, rtq)mi o� aikiaB and 01he Fediursl Ruccinds Germs,orit., year
cut WervikAw lmmm4amcs andlyms A g,To diischme to c4fidak aiti r ins la al��fion'
e6deme und charlp md4worrm, 0 Owu or Imm! her ass0allons ur including all Wn An Ow kdaml cmru m
dc6sloos sm] hqhurs Of d0h"Iurorua a 6anj hoards oll commitioce Wh(M fl�e last ohc� iina�
<:oncihalhon att�c'crri ihey am iiwcsligatini;cnmp�a�gos mpcaI subrnit�ud b� he�espoodemil altcu
correspwidfarim and aivyaddi6wla� at�plinm lohnnoys in Connection whir conclhaiJorii to indicatc w:timpHancc)am:f
eAdmwe gmhwTd dimoM Ow mmme W 0Ar my Fammm A" A a pul badwe dmd0y(cr ailor 0n,cc iididkuonal yeurs,
he CEO( 11�)XCpi-hiiFuhnad� ca:,'os, Lundrnark cases
AUTHORO'YFOR NA�N rENANCE OF THE SYSFEM! h-A0 Kdone Ar J rectoml agency In alp Uan"Juired tau dw near'-st Flodenar
5 U ST Mh 2 9 JJXC4 200,211,215, Ve mccmidve, Qd0v%or Mdkihil R=oMs Cemmlwa ye"s dwr Rml
217,62n;44 US.C, 310112 U S.U1220. brandi afgavurnnurn?. ki nalmnse to Hs coun aakrn and Kush W Qo NnJimml
ir:qumi Wr,)i rya hon, ui connemian vKh ArdiNes tan years aner Eno! cauo
Pmmss(sP� the lMhig oil an tanpioyu% flue issuaricre aicJon
Thi�s sysR!m is pii�nia�mcd i0i, lhc ol�a secur�ty c1casimco,ffie ccmducUng
purpn;;c ofoniorc�n�0w prc�biii ol a sucuSy oi suhabOij SYSTE.M 1AAWIGER(S)AND AIIYDRESS:
agains� nf an ind�.Odui0'0w�C�nss�?yiug Cflobs, ��ItM ci %V how Hw
cointahwid A On AgAT=HKmMKn A W ow NW 51 mmukry aidrnK Slratjve" nhau'de;N'as hiied fscii" A').
Federal Rupkivr/Vol. Bt No. 14GAuesday. July 30, 2002/Notices 49341
-----------------------------I------- ----
Director In flu; Chfou of lideral RETRIEVAIPLITY: a. Docurnnints s u,-canittud ht c)irirgiiln
Opemlions, 1801 1. Me[ NW, forloved Aphadwhcally by names of pad y, suCh as clarge of dism imination.
'Vvashin"oofl, DC thf,alloin"!-vs. personal in"cir"ricei stak"Inem, medical
records and corresvorAcnee.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS SArEG"RUS7 b. Documents sulumilted by caniployer
OF THE ACT: A c o as Is [c t I I is s c c,n I of i f.-c o I,n's is such as slatcrnent ,!pa,,itivn,
This syswrn is uxompt Wrily b U&C MMINd to EEDC pe"Onin! who have COrMSpondCVCC SWteMentS of
552Ei(k)(2) from sulbsca ions (MI Wh a legHimunin use for the vvitnesxIs, docinnoinin-y evid.-,ricc suct
QTUAIJAIN [541HL (ONAn and (Q 110 qvtyan 4 qoMd in HUng uaripIO� as personnel files, ruiccirdq of cant ITS,
of AB Acl- Access io conipancrized cecords is ELO data,employee benefit plans,
EEOC 2 lionl0d, 1111'011;h II';0 of Wcus COW and eiiiody list,ja Ohs and descriptions,
entry logy W those whose official WAS applicant dam, ongankational chaos,
SYSTEM NAME: rrqu"1'c 1c-"'cs"%i. calleMe hargahaiog agmcomens,
AUDI ricy Rctcrral Use RETENTION AND DISPOSAL: petition to revoke Or I-no dify sulopacria,
c,Tocc,rds gMhowd and gmembad by
SYSTEM WCAMON: Kes my mWwA ard updated EL0C in the coru-sc of its' dwzsl igation
j
All] isnnc[ Appendix A). ar�" such as ler,ors, to state (If,local !'air
CATEGORIES OF IWINDUALS COVERED 9Y THE SYSTEM MANAGERY n'
)AND ADDRESS: ernploy' t."Ilt practice agencies.
SYSTEM! Regional Attoracy it eIich District corrospondenco vvfl�-1 state fat,
Moe(my Appendix A). I�rnpbsyvnent yu'act-�cc agencies, witness
Attorneys alia mpfnsum pAndfis in WalementA investigatol's licites"
efliploynnoul luigaln' NOTIFICATIO'4 PROCEDURE: ijjvCsti,,,a[jv,,:l plan, iriwesl.igalcu's
inc conceaTirig IN system of analyses of the evidence and dais c,OF RECORDS W ME SYSTEM:
This goom annW"m nitcane"'
records should be odclmssud to the report of Witnial and Wt Wunrviews,
narrum,huAncss addressa„and appylamw yomm managw h W CITY Ames"! W Ana subpourins,
twephofic lu"nhow. to nature owl necesm;v to Ifirmsh the Wm
lollowing dcckions and NtArs of dCrhMIW%
annown or civil nghB liligat on ir'fo [0 Full name of the analysis Of ddmvl-agancy action,
expoWnce,"aw and idmal bar I n.(hWouai whose fecords'11-0 FOCILU31SLed; COnCiliatn7-o-1 re
aclauslon,whothee the Wharnmys h ov", (2,1 mhIng Mon to which reply eon yspondence and aw," additional
TO capamy and dosire to han an class' should hQ sent, evidence"athelcd(uu ing the cou3se Of
actions: wfadhor [lie LrUorneys charge RECORD ACCESS PROCEDURES: the invesigadon.
consuhadon fees [Hnd how much); Same ns nfwve. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
whethun' !III!aWorucvs v'nivc '11c 5 USE. MV 42 ULU 2000w�Q
cons"Muon to Om types of fee COWEST1wG RECORD PROCEDURES: and—0;42 W.C. 12117; 44 1jS& `2101.
anangenients !he allmnys ON aumph Same ' s Anin". PURPOSEQ):
and who W the alwrnovs speak a RECORD SOURCE CATEGORIES: unis sysom is nOntainud Wr Te,
foreign hirwaIgu Hu"lly. u.dividulal OT, whoan the mcord G pourposo of onfoning 01c prohilAdons
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: MAMM nod ag'aho; i'Ca7p:0yiTlGrll di'scrintinaiiol
42 1 j.S.C 2 0 000 4 4 U-S.C. 3101 EEOC-3 conowed in Due V11 of 10 Civil Wyas
Act of !964 and the Arno;i-jcans Wilh
PURPOSE(S): SYSTEM NAME: DisdAlkho Act of 1990.
"Phis qwmn is M&AM"d RW to G W Awnwaris WKh ROUME USES OF RECORDS MAINTAWEWN THE
Till pwposu of pmAdmg Naging prises,
Qj " DOWN, Ad Damminahon Use SYSTEM,INCLUMG CATEGORIES OF USERS AMD
upon ti ttlucM,with information Ws. ME PAIRMSES OF USEV
about ocal "Mol licys"%do) I rlproscfn' Thes(t-ml Ito is a"ai in
plabAiffs in clulphyrwal c%Cdn"Wahibm SYSTEM LOCA MON: illuse re""ca_1k l"C.l nsod�
lair ail,.. . Fjpl srhr hc Lhaugo of a 11 disMose pdr5jerit fribrmaliull to
RO SES OF RECORDS MAINAIN
TF D IN THE iva�� bh�!d lscio�Appendix.
U TINE U fi l'odef-pil stain, cl )L. l y�gew_y "a.!jInd
SYSTEIM,iNCLUDING CATEGORIES OF USERS ANN l7arty a'q I,,.I,, in e op I, t a o1
THE PURPOSES OF SUCH USES: CAEGORTS OF 101MODGWA COVERED BY THE newsSAID!(I PeHorni 1'hi"'Colll"Idsso)Ws
71I_'-50'.(lcords iuld in SYSTEM: fi)nci Ion,;ocdcl i Vii A aie civil
0 1 oll 0 1 a c 0 1 Js n 1, v;)e ;s(I d lh'In iedcfal empic pr's�lItl" ,f of !U aild On'
a,To reWr C by Q I, Pao ins W and app: cans.alt o We cR r V oth llsanditia An of l9qu.
dttOrl ""'hc ll'andt, fl uni!' t'or;! b. ""o discif3mu n,tt t cu'lit'nood
ofnIploylocu# it Inwlr.�Uion lavv liI" al!f') I"tg�n�izil�oU ar�oliu.jaU'_n_ ill if l"Sc ic and W!
h.Te, inlr'i'ln It'iIn-i iCll nlp C."'rnuoiIoc ,,;I-local I'll-
ollico Tor" Wo re 1 VI W QW Cap Ri'�hts umplc rn"n, o';Ic!ICcs laws.
an inndwid"i m wspopbu lo an :MqUAT Act V 1 KIM (if,�hr. All-l1,�-.anl; With ". rot s I non in
non-pi I' 'it I, an't-I Ln
hom Hm Office madu M 'dje;__�'caj :o�(Jrin' _:;1A '."o!a"li
�'hc O�'the mdividnit DWITris od, oI boti these rn )rd,:� In thc
CAAEGOWES OF RECORDS I THE SYSOW Ann.a nafcc i�ti.t ia a is u'.s: f)reii
INDUCES AND PRACTICES FOR SnORWG, Qds S�ynm conoyns 1pn01`(k issund:
RETMEVIMT ACCESSING,RP'ANINc,AMC CUMpWk dWWg To XiV"hgdfTUn Of 1. Agghcv ad qnso"',;an! AwIl'
DISPOSING OF RECORcal IN THE SYS TEM: in
STORAGE: IN (Ijc�,,: l.jjl%I,',[].,.j and caso.s of
swwd an pmpamd yym� Wha ca dwomiamma eano W&WIMIs ""'itli -�nc�! PcE�i'f�ls havz'! _(!cTI ni)�.facl
and coo ripAn kwibawc;.
49342 Federal Regisler/W. 67, Nn. 146,"I'ttesday, Judy 30, 2002d'%Ucas
21umcats Or org"NuOurm Ming w; pummmHm"atxnz Mess to and CXTEGERIES OF INDIVIDUALS COYFRED 149Y Ter
belmU 04n qgrJowd pin wn pmvided suss,of thme�vcords is hiniied to those SYS T E M�
that the aggdeved Twrsan has Wven pnisons whwc oMcWJ bilks roldre Cri near and 0 mm CwnricinWrtus,
mmitren aulhoKaHon la Ge person who smh amnin The ttrer6ses are locked General Counsels and Corimtkinon
Rhd on hK or hm beladnxi od as Me idecin awhoirized rwrsannel are not on cifficials
aggheved perscav's agent hnqhis duly, Access nr computerized re(Airds is CUMOMU 0"Eimms IN TM WSMW
pmpan wd GET nUarnoysi Brnbel thmuoi we or mmess co%and " -
3TEmpkyars and Ack amnep, enwy la,to those whose official dulbas ace' for each le nmaren d and
pmvwcd&at to almqNs;PHY W mstow amms ace oF bb-th,education,mnployam
aggdeved person has Med sult under Ws tar y,and other buegrapifical
TRW 61 w am Annericuns With RETENTON AND DISPOSAL: inforgina Gon,
Disabdflles Act,or bodi, Amas OW am dWnlml or chand Ir AMMMTY FOR NiAII41ENANCE OF THE SYOFIA:
dAh povik i0mmANn to a wher tun no cause ove drialoyed Ax +4 II&C Mt 42 USS 20M -4,
congressWrial ornce hmn Rw mcord cO rnoinuis roBovving Ote dfle of discoissal
an ind6iidual in response W an WTdq o"Anwo No musa Rha OR, we of PMPMEP):
from Te cmWvKonal office inadcai vowe hi we knomprnow ca hAme KS5 I'hes systelar is aca�11(0�oed �nrr the
me xemesm ON parly to the cUrg. actknl at petharn und rr�a:I�ce cases are ��mrprrsc of piroviding�nformation about
0-Ac disdase peminwo WArmadon Lu mWed to the Fede ml.Records Cerau MI)C aMckh to nvernbas of be
the approprime ferimt Mwe w KA one yeav niler the data of We�aa acflon Congxc5s and the 1)Ub"C-
agencies vcsponstble lor orvesligalIng, and dosbuyed ahen thive addihonW ROUTINE USES OF RUGMS MAINUME0 N THE
prose,cw�ng,enforcing or WO"w"A ymm AN Whu an cmiso Rbes am
a swuwAW%n%Ckadan Or aQw, SnTEW WC1001NO CATEWRMS OF USMS A140
dnvuyed ano yeaz allur to dao;of We TM NR MS"OF SWH UNW,
where aware of an set acuon.01joLAwd sw derrunn Ries
indicalion ofa vtolalion m picttitflia� ru c daMmyM arne ymw ahm the miendu These,recxwds and infiwma6orr m
0010don of 64 or crunium low or thme recaMs nuay be umd
ep,u I't(I I�t ri, ymn;in which the sisidement agreeml�nit a,To amwa PlAw MA C=vMOMMI
L To d4dom information to another I AWwd w aff",d]ci,Higatuorrs unden �etquiHes regarchng CIE0C
CrernmisManum General Counsels and
f6dem!agmi,to a cmdar Us a pWy omms WWL Whwe mmuefay beneffis C ovxv6s Jori officials
in HApOon bdbm a ccowl w in an mv mahziod in cancumen;Age,Equal
a&AnWmQm pvawding bAng Pay 1111c VH and Americans Vlhth PCAACrEs AND PRACTICES FOR STORING,
carilmd by a fideml agency%when IS jjQyh&,Act amu,the Ric is RETWErNG,ACCESWNG,IRETA"4VQG AND
gmenminm! A a pwly to om Qvialav deQuyed Ifirvic ymm kMer to date of OISPOTNG OF WORDS IN n*MSINEW
adm nkfralivn prcwccdh% thc hni acUovi 00icr fiGIcs are redrcd to STORAGE:
&11C diwww lawnwhan W umduls thin 10Wwal Reccul"Nwer orm year Mood in lochrig mew! RW Adivan;
oi'disciplinary Inw ards or cmirtnintees "Ifter the date ul Ow,IRM 0own avblake La ofike emphoymn and cv�
under the cun"W of a son ov Iced KtAuding action 0 the ledex2l court or c0a)pulcr dmWbases,
govornmoro,vrhcri ilmy ace ihivusligating ffiu kviL comphancu icry(0!11e fircal
MuTlaws mwwm all to[klqys �ri repoo subrn4fod bt� lhe�iisponciei4 aftor REIREWABILIT`c�
cannedion valh the k rprmwilsdion aC Q,HiMion to Vdicum cmmpllance) and lndexnd by �ast narno ofthe
a PaNy Ndnm 00c, doorayed aher Ovoc addhionai years, GcnerM Grmnsei in
L It dhdme In a Fuderal aRency in except Andrew*cams Lmnlrnark r.ASVS Commission officiall
the exenviv,legirshaive,ar 006M am W"Ahrred W dw nwmst FMaar
hmmh KjovaImnum in wqcuiso W h' Rxcords Cenla�non )irwirsafter Bijal SAFIEGIJARDS�
1equest �nfcrnnahon in connoc'A�ori wiffi court xHon and offered to Ili e Kadional Fdas Are ketit In ffic Office o�
the haring of an emphop,On hmmmm AmHvm Wn pmrs afWr Real coud CownrinuidmHons and U&NEvo
of a sacuoty clenn"im,the conduchng ad i��nii Affa��s, which is iockcd evenhigs,
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EQUAL EMPLOYMENT OPPORTUNITY" COMMISSION
Washington, D.C. 20507
.uncial Officer JUL 23 4`013
,)rt Worth Community Relations Department
rEPA Director
.,0 Throckmorton Street
-ort Worth, TX 76102-6312
RE: Contract No. EECCN130018
Dear FEPA Director:
Enclosed is a fully executed copy of the above contract. It is being submitted for your
information and file.
Should you have any questions regarding this contract, please do not hesitate to
contact me on (202) 663-4219.
Sincerely,
Caroline Fowler, Contracting Officer
Acquisition Services Division
Enclosure
M&C Review Page I of 2
Offic!!W sfte of the City of IFoit Worth, �exas
FORTWORTij
CITY COUNCILAGENDA
COUNCIL ACTION: Approved on 7/9/2013 -Ordinance No. 20792-07-2013
POPUPPOU
DATE: 7/9/2013 REFERENCE NO.: **C-26304 LOG NAME: 02EEOC2013
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of a Contract for Receipt in the Amount Up to $64,350.00, Including
Interest, with the United States Equal Employment Opportunity Commission to Process
Employment Discrimination Cases for Fiscal Year 2013 for the Human Relations Unit of
the City Manager's Office and Adopt Appropriation Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council[:
1. Authorize the execution of a contract, Contract No. EECCN130018, with the United States Equal
Employment Opportunity Commission and accept funds in the amount up to $64,150.00;
2. Authorize the use of anticipated interest in the amount up to $200.00; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount up to $64,350.00.
DISCUSSION:
In January 1977, the United States Equal Employment Opportunity Commission (EEOC) recognized
the Human Relations Commission (HRC) as a local deferral agency and a Fair Employment Practice
Agency (FEPA) in accordance with Section 706(c) of the United States Equal Employment
Opportunity Act of 1972, it Vil, of the Civil Rights Act of 1964, as amended, Pursuant to this
section, the EEOC, prior to asserting jurisdiction over employment discrimination charges, defers
such charges for resolution to a local or state agency having authority to enforce a local or state fair
employment law similar to Title VII, the Age Discrimination in Employment Act and the Americans
with Disabilities Act.
On May 9, 2013, the HRC received a Contract No. EECCN 130018, from the EEOC indicating that the
EEOC out provide partial reimbursement for 93 charges of discrimination, 46 deferrals and funds
for mandatory EEOC training,. Reimbursement of program expenditures are as follows:
1. $60,450.00 for resolution of 93 charges of alleged discrimination at a cost of$650.00 per
case;
2. $2,300.00 for deferral of 46 non-jurisdictional charges of discrimination at a cost of$50.00
per
case; and
3. $1,400.00 for reimbursement of expenses relating to mandatory training at an EEOC
sponsored
annual conference.
On May 28, 2013, the Fort Worth HRC voted to approve the EEOC contract and seek authorization
from the City Council to allow the execution of Contract No. EECCN 130018 with the EEOC to
process employment discrimination cases.
1-ittp://apps.cfwnet.org/cotincii.j)ztcket/mc.... review.asp?9D==18543&council.dite=7/9/2013 8/5/2014
M&C Review Page 2 oft
The United States Equal Employment Opportunity Commission serves ALL COUNCIL DISTRICTS,
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451723 002216647000 $64,150.00
GR76 5 64a50.00
�ARfOl1S) 222216647010
GR76 441012 002216647000 220-00
Submitted for City Manager's Office by: Charles Daniels (61 99)
Originating Department Head: Angela Rush (6155)
Additional Information Contact: Tracy Bancroft Lasseter (8988)
.......... .......
ATTACHMENTS
02EEOC2013 A01 3.doc
http://apps.cfrwnet.org/cou,n.cil packet/ ac rc-view.asp?lfr)==18543&coulicildate=7/9/2013 8/5/2014