HomeMy WebLinkAboutContract 42322-A1 CRY SECRETARY tj �� 1
CONTRACT NO. "
City Secretary Contract No.
AMENDMENT TO
CITY SECRETARY CONTRACT NO. 42322
CITY OF FORT WORTH
DELOITTE & TOUCHE, LLP
INDEPENDENT AUDIT ENGAGEMENT
WHEREAS, on or about September 20, 2011, the City of Fort Worth ("City") and
Deloitte & Touche, LLP, ("D&T"), collectively referred to as the "parties," made and entered
into an agreement for auditing services for the City's Fiscal Year ("FY") 2011 Single Audit and
Comprehensive Annual Financial Report (the "Agreement"); and
WHEREAS, The Agreement is a public document on file in the City's Secretary Office
and referenced as City Secretary Contract No. 42322, and
WHEREAS, the Agreement expires upon completion of the engagement for the year
ending September 30, 2011; and
WHEREAS, the City previously approved an estimated audit amount of$1,041,200.00
plus a contingency amount of$60,000.00 for FY2011 auditing services; and
WHEREAS, the parties wish to amend the Agreement to increase the fees for the
FY2011 audit year for additional costs incurred for the FY2011 audit.
NOW THEREFORE, the City and D&T, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
The Fees Section of the Agreement shall be modified to increase the FY2011 audit fee by
$161,655.00, which includes the $60,000.00 contingency as previously approved to specifically
be used to cover the additional costs of the FY201 1 audit; thereby establishing the FY2011 audit
tee total amount of$1,202,855.00.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
2.
All other provisions of the Agreement that are not expressly amended herein shall remain
in full force and effect until completion of the term of the Agreement.
Executed on this—4—day of , 2012.
CITY OF FORT WORTH: DELOITTE & TOUCHE, LLP
By:*San
"� By:
anis Terry Kile
Assistant City Manager Lead Client Service Director
Date: 10 Date: t
ATTEST:
ATTEST:
By: 2
By: e +�h
City Sec e y; Title �e�ist'
APPROVED AS TO FORM AND
LEGALITY:
Males B. Farmer
Assistant City Attorney
Contract Authorization:
M&C: '}-
Date Approved: S EOFFICIAL RECORD
CRETARY
RTH, TX
2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 518/2012 -Ordinance No. 20201-05-2012
DATE: Tuesday, May 08, 2012 REFERENCE NO.: **C-25597
LOG NAME: 1 OINCREASE 2011 CAFR AUDIT FEES
SUBJECT:
Adopt Supplemental Appropriation Ordinance in the Amount of$101,655.00 and Authorize Execution of an
Amendment to City Secretary Contract No. 42322 with Deloitte & Touche, LLP, to Increase the Fees for the
Fiscal Year 2011 Single Audit and Comprehensive Annual Financial Report Establishing a Total Fiscal
Year 2011 Audit Fee in the Amount of$1,202,855.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General
Fund in the amount of$101,655.00 and decreasing the unassigned general fund by the same amount;
and
2. Authorize the execution of an amendment to City Secretary Contract No. 42322 with Deloitte &
Touche, LLP, for the Fiscal Year 2011 Single Audit and Comprehensive Annual Financial Report to
increase the audit fees in the amount of$101,655.00 for additional audit services and amend the contract
to authorize use of the previously approved $60,000.00 contingency amount establishing the Fiscal Year
2011 audit fee total in the amount of$1,202,855.00.
DISCUSSION:
On September 14, 2010, (M&C C-24442) the City Council awarded the contract for financial audit services
to Deloitte & Touche, LLP, for one year with four options to renew through Fiscal Year (FY) 2014. The City
is currently in the first renewal term. The fee proposed for the FY201 1 audit was in the amount of
$1,101,200.00 (estimated initial cost of$1,041,200.00 plus $60,000.00 estimated contingency funds). For
the FY2011 Comprehensive Annual Financial Report (CAFR) audit, the contractor incurred additional
costs of$161,655.00 as follows:
1. The contractor expended 815 additional hours above their original estimate, multiplied by their hourly
rate of$137.00 for a total amount of$111,655.00.
2. The contractor also had to audit five additional major federal programs at $10,000.00 per program for a
total amount of$50,000.00.
The total actual fee for the FY201 1 CAFR audit is $1,202,855.00.
City Council approved $1,101,200.00 (proposed audit fee plus contingency funds) for audit fees in the
FY2012 budget. An additional $101,655.00 is needed to cover the total actual fees for the FY201 1 audit.
FISCAL INFORMATION / CERTIFICATION:
Logname: I OINCREASE 2011 CAFR AUDIT FEES Page I of 2
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget as appropriated, of the General Fund. Upon approval, the unreserved, undesignated
fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 531200 0101000 $101,655.00 GG01 531200 0101000 $101.655.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Thomas Higgins (6192)
Originating Department Head: Darlene Allen (6132)
Additional Information Contact: Terry Holderman (6141)
ATTACHMENTS
No attachments found.
SUGGESTED ATTACHMENTS
1. 10INCREASE 2011 CAFR AUDIT FEES SAO12.doc
Logname: l OINCREASE 2011 CAFR AUDIT FEES n� .o P