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HomeMy WebLinkAboutContract 42328 CITY SECRETARY CONTRACT NO. 4a 30-% Sk °r�Speed.Contro Insght. °'- (� x �,'-.... 4.���r�I�._ :E ��§��.�,�Fh,'y.?�>•fi��"ro7 ��1r�ii++"m�,T�. � "£'�,'�.�"z��. , .r,}fibS"L�'Jtb,i.3'��-.�i i1� , Customer: City of Fort Worth Order Form# JMCFW0711001 Primary Contact: Billing Contact: Skire System Administrator: Order Form Date: 8/30/2011 Sandy Oliver Sandy Oliver Sandy Oliver Assistant Director,Program Mgmt Assistant Director,Program Mgmt Assistant Director,Program Mgmt Order Effective Date: 10/01/2011 City of Fort Worth City of Fort Worth City of Fort Worth 1000 Throckmorton Street 1000 Throckmorton Street 1000 Throckmorton Street Order Term End Date: 9/30/2012 Fort Worth,TX 76102 Fort Worth,TX 76102 Fort Worth,TX 76102 (817)392-7371 (817)392-7371 (817)392-7371 sandy.oliver@fortworthgov.org sandy.oliver@fonmrthgov.org sandy.oliver@fortworthgov.org Skire Contact: Jeff Mueller `Invoice Format:Email` Phone: 650.289.2613 *.4*j a;.- Annual Maintenance&Support Fee $73,155.03 Total Quarterly Fees Due: 1st Quarter Payment(October 1,2011-December 31,2011) _ $ 18,288.76 2nd Quarter Payment(January 1,2012-March 31,2012) _ $ 18,288.76 '3rd Quarter Payment(April 1,2012-June 30,2012) _ $ 18,288.76 4th Quarter Payment(July 1,2012-September 30,2012) _ $ 18,288.75 SUBTOTAL: $73,155.03 EST.TAX: N/A TOTAL: $73,155.03 `All fees are in United States Dollars(USD). 1)Customers signature on this Order Form constitutes a binding agreement pursuant to the terms and conditions of the existing Skire Inc.Software Maintenance Agreement(Contract No. 39722)which are incorporated herein by reference. This Order Form and the aforementioned agreement contain the entire agreement between the parties wth respect to the subject matter hereof and supersede any and all other agreements and communications,written or oral,expressed or implied. 2)The Annual Maintenance Fee was calculated according to the CPI increase of 0.5%,obtained from US Dept of Labor,Bureau of Labor Statistics,for Dallas-Fort Worth,TX,in comparing January 2010 with January 2011 at 202.106 and 203.199 respectively. 3) Skire is free to invoice 30 days prior to the respective quarterly period. AttmW he•• 4) Pricing terms provided to Customer are highly confidential and for Customer internal use only. AGREED AND ACCEPTED: City of Fort Worth Skire,Inc. �J 1000 Throckmorton Street 111 Independence Dr. p1�}i►H�A1 Fort Worth,TX 76102 Menlo Park,CA 94025 `a �s�J a a d itys�� Authorized Signature orized Signature: 9 9 Printed Name: Karen L. Montgomery Printed Name: Sateez Kadivar Title: Assistant City Manager Title: Vice President of BusinessoOOO 0 *o"�� Date: Date: 9/16/20.1 �O° 0 0�� O (;1Lft'Y 0 0 ( OFFICIAL RECURI)i A o o LEASE SIGN AND SCAWEMAIL Tt 11BURCIO@SK1RECOM"' 1 �YA 0 O° ,C7t CITY SECRETARY ' �( °00000 ° a _TT 04411)h. Copyright©2009 Skire,In All F4,I[s �68.'+'+!i:7� A�nU.D�4 j.1 r3� Sktre INVOICE The City of Fort Worth Invoice Number: CFW00145 Date: 09/01/2011 City of Fort Worth Attn: Sandy Oliver 1000 Throckmorton Street Fort Worth,Texas 76102 Facsimile: (817)392-8654 Skire Order Form Purchase Order Nr Contract No. Payment terms JMCFW0711001 Due upon receipt Item# Descripttart Amount MS Quarterly Maintenance&Support Fee $ 18,288.76 Tax exemption via Texas Sales and Use Permit#: 1-75-6000528-6 Notes: Period Covered:October 1,2011 -December 31,2011 Subtotal $ 18,288.76 Sales Tax 0.00 Grand Total $ 18,288.76 Wire Instructions: Please mail checks to: Skire, Inc. Skire, Inc. ABA Routing Number: 1211-2267-6 111 Independence Drive Checking Account Number: 154300789737 Menlo Park, CA 94025 Bank Name: US Bank Attn: Accounts Receivable Bank Location: Menlo Park, CA Please contact amyh@skire.com with any questions. 111 Independence Drive Tel 650.289.2600 Menlo Park,CA 94025 Page 1 of 1 Fax:650 289,2650 M&C - Council Agenda Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/17/2009 DATE: Tuesday, November 17, 2009 REFERENCE NO.: **C-23907 LOG NAME: 02SKIRE AGREEMENT SUBJECT: Authorize a Sole Source Agreement with Skire, Inc., for a Unifier Software License and for Continued Use of Maintenance and Customer Support Services for the Capital Projects Management System for an Annual Amount Up to$71,504.00 RECOMMENDATION: It is recommended that the City Council: 1. Authorize a Sole Source Agreement with Skire, Inc., for a Unifier software license and for continued maintenance and customer support services for the Capital Projects Management System for an annual amount up to $ 71,504.00; and 2. Authorize the Agreement to begin upon execution and expire September 30, 2010, with options to renew for two additional one year periods. DISCUSSION: The purpose of this License, Maintenance and Customer Support Services Agreement(Agreement) is to continue technical support and maintenance services for the Unifier software, which is the foundation of the City's Capital Projects Management System (CPMS). Services to be provided under this Agreement include future functional software upgrades and technical customer support provided by Skire, Inc., (Skire) to CPMS administrators and users. Functional software upgrades pushed out by Skire will enable the City to more fully utilize all system functionality developed, which is offered by the software vendor at no additional cost to the City, as well as allow the City to automate and/or improve current business functions. The Unifier application was licensed initially under the Software License and Maintenance Agreement dated December 10, 2004, (City Secretary Contract No. C-31026)and all renewal options have been exhausted. CPMS, which went live in April 2007, is a web-based application used by infrastructure staff Citywide for tracking and managing capital project processes, including capital costs and business process flows/electronic approvals, managing multiple and diverse funding sources and utilizing document storage capacity within the software for related project documentation. In a separate but related contract approved by the City Council on October 27, 2009, (M&C C-23875)the City outsourced with Skire, Inc., to host this application, thereby providing for necessary redundant facilities, servers and staff to ensure that CPMS is available to users on the Internet. Skire, Inc., is the documented sole source vendor for the Unifier software license, maintenance and hosting services. M/WBE-A waiver of the goal for M/WBE subcontracting requirements was requested and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. RENEWAL OPTIONS - This Agreement may be renewed for up to two additional one year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. This Agreement http://apps.cfwnet.org/ecouncil/printmc.asp?id=12698&print=true&DocType=Print 9/27/2011 .M&C - Council Agenda Page 2 of 2 begins upon execution. In order to align the agreement period with fiscal year end, the pricing structure for this period reflects costs of$57,790.50 for only 295 days. Should the City opt to renew the Agreement, the new pricing structure for the next annual agreement will be adjusted to cover a full 365 day period. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Information Systems Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers P168 539120 0045020 $71,504.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (8476) Originating Department Head: Randle Harwood (6101) Additional Information Contact: Sandra Oliver (7371) ATTACHMENTS 1. 02SKIRE AGREEMENT MWBE.pdf (CFW Internal) 2. Sole Source Form - Skire Inc(2).pdf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=12698&print=true&DocType=Print 9/27/2011