HomeMy WebLinkAboutContract 42332 CITY SECRETARY a
CONTRACT IVO.
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Customer: City of Fort Worth Order Form# JMCFW0711002
Primary Contact: Billing Contact: Skire System Administrator: Order Form Date: 8/31/2011
Sandy Oliver Sandy Oliver Sandy Oliver
Assistant Director,Program Mgmt Assistant Director,Program Mgmt Assistant Director,Program Mgmt Order Effective Date: 10/01/2011
City of Fort Worth City of Fort Worth City of Fort Worth
1000 Throckmorton Street 1000 Throckmorton Street 1000 Throckmorton Street Order Term End Date: 9/30/2012
Fort Worth,TX 76102 Fort Worth,TX 76102 Fort Worth,TX 76102
(817)392-7371 (817)392-7371 (817)392-7371
sandy.oliver@fortworthgov.org sandy.oliver@fortworthgov.org sandy.oliver@fortworthgov.org
Skire Contact: Jeff Mueller
*Invoice Format:Email* Phone: 650.289.2613
Annual Hosting Fee $112,539.90
Total Quarterly Fees Due:
1 st Quarter Payment(October 1,2010-December 31,2010) _ $ 28,134.98
2nd Quarter Payment(January 1,2011-March 31,2011) _ $ 28,134.98
3rd Quarter Payment(April 1,2011-June 30,2011) _ $ 28,134.98
4th Quarter Payment(July 1,2011-September 30,2011) _ $ 28,134.96
SUBTOTAL: $112,539.90
EST.TAX: N/A
TOTAL: $112,539.90
All fees are in United States Dollars(USD).
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1) Customer's signature on this Order Form constitutes a binding agreement pursuant to the terms and conditions of the existing Skire Hosting Agreement(Contract No.31026-R1)which is
incorporated herein by reference. This Order Form and the aforementioned agreement contain the entire agreement between the parties with respect to the subject matter hereof and
supersede any and all other agreements and communications,written or oral,expressed or implied.
2) The Annual Hosting Fee was calculated according to the CPI increase of 0.5%,obtained from US Dept of Labor,Bureau of Labor Statistics,for Dallas-Fort Worth,TX,in comparing January
2010 with January 2011 at 202.106 and 203.199 respectively.
3) Skire is free to invoice 30 days prior to the respective quarterly period.
4) Pricing terms provided to Customer are highly confidential and for Customer internal use only. Attested by
AGREED AND ACCEPTED: City of Fort Worth Skire,Inc.
1000 Throckmorton Street 111 Independence Dr.
Fort Worth,TX 76102 Menlo Park,CA 94025' `a—Aty uandr , Otty Reeret"y
Authorized Signature: ed Signature:
Printed Name: Karen L. Montgomery Printed Name: Sateez Kadivar
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Title: Assistant City Manager Title: Vice President of �e�o0 ftoo
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Date: ` �Ty Date:Fr= vo
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PLEASE SIGN AND SCANIEMAIL TO JBURCIO@SKIRE COM"" X
ASShf$rtE rc Copyright @ 2011 Skire,Inc. All Rights Reserved —_ Aaop
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INVOICE
The City of Fort Worth Invoice Number: CFW00144
Date: 09/01/2011
City of Fort Worth
Attn: Sandy Oliver
1000 Throckmorton Street
Fort Worth,Texas 76102
Facsimile: (817)392-8654
Sk(rd Order Form No b Purchase order No Contract No Payment terms
JMCFW0711002 Due upon receipt
item# Description, :. Amount:
�- .. ,.
HS Quarterly Hosting Fees $ 28,134.98
Tax exemption via Texas Sales and Use Permit#: 1-75-6000528-6
Notes:
Period Covered:October 1,2011 -December 31,2011 Subtotal $ 28,134.98
Sales Tax 0.00
Grand Total $ 28,134.98
Wire Instructions: Please mail checks to:
Skire, Inc. Skire, Inc.
ABA Routing Number: 1211-2267-6 111 Independence Drive
Checking Account Number: 154300789737 Menlo Park, CA 94025
Bank Name: US Bank Attn: Accounts Receivable
Bank Location: Menlo Park, CA
Please contact amyh@skire.com with any questions.
111 Independence Drive Tel 650.289 2600
Menlo Park,CA 94025 Page 1 of 1 Fax:650.289 2650
M&C - Council Agenda Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/27/2009
DATE: Tuesday, October 27, 2009 REFERENCE NO.: C-23875
LOG NAME: 02HOSTING AGREEMENT PMO
SUBJECT:
Authorize Renewal of a Sole Source Agreement with Skire, Inc., to Outsource the Hosting of the Unifier
Application for the City's Capital Projects Management System for an Annual Amount of$110,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize renewal of a Sole Source Agreement with Skire, Inc., to outsource the hosting of the Unifier
application for the City's Capital Projects Management System for an annual amount of$110,000.00; and
2. Authorize the Sole Source Agreement to begin upon execution and expire September 30, 2010, with
options to renew for two additional one year periods.
DISCUSSION:
The purpose of the renewal of the Sole Source Agreement(Agreement) is to provide for outsourced
hosting of Skire, Inc., Unifier application which is licensed under the Software License and Maintenance
Agreement dated December 10, 2004, and identified as City Secretary Contract No. 31026 and which is
the foundation of the City's Capital Projects Management System (CPMS). CPMS is a web-based
application that is used by infrastructure staff Citywide to track and manage funding and cost tracking for
capital projects. This Agreement will allow for the proper maintenance and support of the Unifier
application and all necessary hardware, software and Customer(City)information to allow for the proper
operation of the Unifier application and its availability on the Internet for use by the City. The hosted option
helps the City avoid capital expense and minimizes the burden on City servers and staff. Furthermore, the
outsourced host solution provides for redundancy with data centers located in several different parts of the
country that, among other security items, have redundant power on the premises and multiple backup
generators.
CPMS went live in April 2007. Since go-live, Skire, Inc., has hosted the Unifier application under a
Software as a Service Arrangement with the City. This M&C seeks to continue the existing hosting
arrangement with Skire, Inc.
Skire, Inc., is the documented sole source vendor for the Unifier software license, maintenance and
hosting services.
M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested of and approved by
the M/WBE Office because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
RENEWAL OPTIONS -This Agreement may be renewed for up to two additional one year terms at the
City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
http://apps.cfwnet.org/ecouncil/printmc.asp?id=12428&print=true&DocType=Print 9/27/2011
M&C - Council Agenda Page 2 of 2
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Information Systems Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P168 539120 0045020 $110.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Sandy Oliver (7371)
ATTACHMENTS
1. Accounting Informatio.doc (CFW Internal)
2. MWBE WAIVER.pdf (CFW Internal)
3. Sole Source Form -Skire Inc.pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printrnc.asp?id=12428&print=true&DocType=Print 9/27/2011