HomeMy WebLinkAboutContract 45864 my sECETAW
CITY OF FORT WORTH, TEXAS CONTRACT NO,
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality
(the "CITY"), and VRX, Inc., authorized to do business in Texas, an independent contractor
("Consultant"), for a PROJECT generally described as: Construction Inspection Services for
Infrastructure Projects.
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These services
shall be performed in connection with various City projects.
(2) Additional services, if any, will be requested in writing by the City. City shall not pay
for any work performed by Consultant or its subconsultants, subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from
oral orders of any person.
Article 11
Compensation
Consultant shall be compensated in an amount up to $500,000.00 as detailed on the Fee
Schedule shown in Attachment "B". Payment shall be considered full compensation for all
labor, materials, supplies, and equipment necessary to complete the services described in
Attachment "A". However the total fee paid by the City shall not exceed a total of
$500,000.00 unless the City and the Consultant mutually agree upon a fee amount for
additional services and amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services rendered
shall be due within thirty (30) days of the uncontested performance of the particular
services so ordered and receipt by City of Consultant's invoice for payment of same.
Acceptance by Consultant of said payment shall operate as and shall release the City from
all claims or liabilities under this Agreement for anything related to, done, or furnished in
M
M connection with the services for which payment is made, including any act or omission of
m the City in connection with such services.
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C= City of Fort Worth,Texas
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-Oft Standard Agreement for Professional Services OFFICIAL RECORD
PMO Official Release Date:1/28/2013
Page 1 of 8 rY SECRETARY
1NORTIly TX
Article III
Term
Section 1. The term of this Agreement shall commence on the Effective Date and shall be for
a term of one (1)year, unless terminated in accordance with the terms of this Agreement.
Section 2. City, in its sole discretion, shall have the right, but not the obligation, to renew this
Agreement two (2)times, each for a period of one (1) year from the termination date provided
that Consultant shall agree in writing to continue such agreement pursuant to the same
conditions as contained herein.
Section 3. The City has the option to extend the term of this Agreement, or any renewal
period, as necessary for Consultant to complete work on any project entered into prior to the
expiration of the Agreement.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees, contractors,
and subcontractors, and nothing herein shall be construed as creating a partnership or joint
venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated by
the local, state and national boards, bureaus and agencies. Approval by the City
shall not constitute or be deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees, contractors and subcontractors for the
accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's agent,
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 2 of 8
consultant under contract, or another entity over which the Consultant's
exercises control.
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance, nor
shall Consultant allow any subcontractor to commence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultant as
an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be
on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease- each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants shall
be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Transportation & Public Works,
Attention: Roy Teal, 1000 Throckmorton St., Fort Worth, TX 76102, prior to
commencement of work.
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty days
notice of cancellation, non-renewal, and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 3 of 8
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs
for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article V111
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in this Agreement without prior written consent of the City.
Article Vill
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminate this Agreement if either
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 4 of 8
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered up to the date of such
termination and City shall compensate Consultant based upon calculations in Article
2 of this Agreement and Exhibit "B" attached hereto and incorporated herein.
(3) All reports, whether partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by the City, its officers,
agents, employees, consultants, or contractors, or prepared by Consultant, shall be
or become the property of the City, and shall be furnished to the City prior to or at
the time such services are completed, or upon termination or expiration of this
Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of such sub-consultant, involving transactions to the subcontract, and
further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this article. City shall
give Consultant and any sub-consultant reasonable advance notice of intended
audit.
(3) Consultant and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time copying
is performed.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 5 of 8
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises and/or
small business enterprises in City contracts. Consultant acknowledges the MBE and SBE
goals established for this Agreement and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by the Consultant may result in the termination of this
Agreement and debarment from participating in City contracts for a period of time of not less
than three (3)years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City
and all of its officers, agents and employees from and against all claims or liability arising out
of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
Article X11
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas
— Fort Worth Division. This Agreement shall be construed in accordance with the laws of
the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 6 of 8
interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of this
Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City: City of Fort Worth
Transportation & Public Works
1000 Throckmorton St.
Fort Worth, Texas 76102
Attn: Roy Teal, P.E.
Consultant: VRX, Inc.
420 Throckmorton St., Suite 200
Fort Worth, Texas 76102
Attn: Noelle Ibrahim, P.E.
Article XVI
Headings
The headings contained herein are for the convenience in reference and are not intended
to define or limit the scope of any provision of this Agreement
City of Fort Worth,Texas
Standard Agreement for Professional Senrices
PMO Official Release Date:1/28/2013
Page 7 of 8
Article XVII
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
Executed and effective as of the date subscribed by the City's City Manager or Assistant City
Manager.
BY: BY:
CITY OF FORT WORTH ENGINEER
VRX, Inc.
Fernando Costa Noelle Ibrahim, P.E.
Assistant City Manager President
Date: Date:
APPROVAL RECOMMENDED:
By: /:)V� CJ, J
Doug rsig, P.E.
Director, Transportation 8, ublic Works
APPROVED AS TO FORM AND LEGALITY M&C No.:
By: M&C Date:
Douglas W. Black
Assistant City Attorney
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City SePeioary
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:1/28/2013
Page 8 of 8
OFFICIAL �RECORD
CITY 51EME711RIF
ATTACHMENT "A"
Scope for Construction Inspection Services for City Infrastructure Projects
The scope set forth herein defines the work to be performed by the Inspector project.
Both the CITY and CONSULTANT have attempted to clearly define the work to be
performed and address the needs of the Project.
TASKS TO BE PERFORMED
All of the work mentioned below shall be performed by CONSULTANT for the following
task:
Task I Construction Inspection
TASK 1. CONSTRUCTION INSPECTION
Work assigned under this task may include, but not limited to:
Pre-Construction Phase
• Visit the project site to verify the accuracy of the construction plans with respect to
the field conditions.
• Video the project site to document the pre-construction conditions.
• Review the project plans and contract documents. Notify the City of any
omissions, overages or under runs of the bid items.
• Prepare project folders and daily log books for each client department.
• Attend both the pre-construction meeting with the contractor and the pre-
construction neighborhood meeting with the public, if required.
Construction Phase
• Inspect contractor's work for adherence to the project's construction plans and
specifications.
• Provide daily inspections of the project to insure that the contractor's activities
adhere to the construction plans and specifications.
• Report any issues with the contractor or citizens to City staff.
• Maintain red-line drawings of project to document field changes during
construction.
City of Fort Worth
Attachment A
Page 1 of 2
• Maintain daily log record of project. Should include but not limited to contractor
comments, instructions given, construction conflicts, disputes, construction activity.
• Prepare pay estimates. The quantities shall be field verified with the contractor.
Post-Construction Phase
• Perform preliminary walk through with contractor to create punch-list of corrections.
• Insure that all work required of the contractor has been completed.
• Schedule, attend and participate in the final inspection with City staff and the
contractor. Inspect any punch-list items after the contractor has completed them.
• Collect close-out documentation from the contractor. (i.e. consent of surety,
affidavit of bills paid)
• Prepare close-out documents required by the City.
City of Fort Worth
Attachment A
Page 2 of 2
ATTACHMENT B
COMPENSATION
Construction Inspection Services for
Infrastructure Projects
Time with Rate Schedule
I. Compensation
A. The Consultant shall be compensated up to $500,000.00 for personnel time and
non-labor expenses in performing services enumerated in Attachment A as
follows;
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate Labor
Category Rate for the CONSULTANT's team member performing the work.
Labor Category Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries,
overhead, and profit.
Labor Category Rate
$/hour
Construction Inspector Level II $70.18
Construction Inspector Level III $84.00
Construction Inspector Level IV $90.00
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduCfion services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
iii. Budgets. CONSULTANT will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that end so
that the budget or work effort can be adjusted if found necessary.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 3
B-1
ATTACHMENT B
COMPENSATION
CONSULTANT is not obligated to incur costs beyond the indicated budgets, as
may be adjusted, nor is the City obligated to pay CONSULTANT beyond these
limits.
If CONSULTANT projects, in the course of providing the necessary services, that
the PROJECT cost presented in Article 2 of this Agreement will be exceeded,
whether by change in scope of the project, increased costs or other conditions, the
CONSULTANT shall immediately report such fact to the City and, if so instructed
by the City, shall suspend all work hereunder.
When any budget has been increased, CONSULTANT's excess costs expended
prior to such increase will be allowable to the same extent as if such costs had
been incurred after the approved increase.
B. The CONSULTANT shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The CONSULTANT shall be paid by the City based upon an invoice created on
the basis of statements prepared from the books and records of account of the
CONSULTANT, based on the actual hours and costs expended by the
CONSULTANT in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the CONSULTANT.
C. CONSULTANT shall prepare and submit invoices in the format and including
content as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 3
B-2
EXHIBIT "B-1"
FIRM INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 3 of 3
R-3
Inc. INVOICE
420 Throckmorton Street, Suite 200 [late: 12/18/2013
Fort Worth,Texas 76102 Invoice No: 6200-080
Phone:817-492-7060
BILL TO:
Mr.Roy Teal Invoice Period: 11/22/2013 to 12/17/2013
Transportation&Public Works Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102 Project: Exterior Roadway Signage
Client Project# 212550
Contract# 684
OBSCR . Odd Oty!Hours Rate Amount this Billed to
�l� j, Period bate
d"
Inspection Services
-Hours under 40 1w' '
25,00 $ 90,00 $ 2,250.00
-OT Hours(Over 40/wv 0.00 $
Inspection Services-Bill Jones r `
-Hours under 40 I week i 30.00 $ 84.00 $ 2,520.00
-OT Hours(Over 40/week) ;` $
Construction Management-Pete Garza %PW 9.25 $ 177.39 $ 1,640.86
i
Total Labor "'OFF", ���'�f�ll
� �,) $6,4110.86.86 $194,756.75
B�
Expenses: Jim Smith
„-
Vehicle Charge ” 15 $ -565 $84.75
Phone Charge
O `
Computer I Laptop Charge 0.00 $ �� .r $0.00
i,//E
Internet Charge 0.00 5 - $0.00
Expenses: Bill Jones
Vehicle Charge 120,00 0 5� $67.80
Phone Charge 0.00 $ 50.6 $0.00
Computer I Laptop Charge 13,00 $ 50.+10
Internet Charge 0.00 $ 20.00 $0.00
Total Expenses $152.55 $17,641.58
Invoice Total $6,563.41 $212,398.33
THANK YOU FOR YOUR BUSINESS!
Make all checks payable and mailed to VRX,Inc.,2500 N.Dallas Pkwy,Suite 450, Plano Tx 75093
Pilliii/iiir/%���j//%%/
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Time Record List
Reporting Period: 11/22/2013 through 12117/2013
Employee:Jim Smith
Project: DFW Connector-Exterior Roadway Signage
Project Task Department Date Reg.Hrs OT Hrs. Dill Hrs.
Exterior Roadway Signage CN1-Inspection 11/22/2013 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11123/2013 0.00 0.00 0.00
Week Total 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11/24/2013 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11125/2013 8.00 0.00 8.00
Exterior Roadway Signage CM-Inspection 11126/2013 8.00 0.00 8.00
Exterior Roadway Signage CM-Inspection 1112712013 8.00 0.00 8.00
Exte pr Roadway Signage CM-Inspection 11/28/2013 1,00 0.00 1.00
E dv oadway Signage CM-Inspection 11/20/2013 0,00 0.00 0.00
�je or` 0dway&gnage CM-Inspection 11/30/2013 0,00 0.00 0.00
Week Total ,'!?'Or pr�� 25,00 0.00 25.00
Ext04p Roadw ignage CM-Inspection 121112013 0, 0.00 0.00 y/W�� Exteri&f Roadw��r`Si,gnage CM-Inspection 12/2/2013 0,00 0.00 0,00
Gir ,r,
� terior Roadw !Signage CNI-Inspection 1213/2013 0.00 0.00 0.00
EE erioz Road r ° tom CM-Inspection 1214/201:3 0,00 0.00 0.00
Ext nage CM-41spect'ion 121512013 0,00 0,00 0.00
Exterior Roads f'y Signage CM-Inspection 121612013 0,00 0.00 0.00
i /f%
Exterior Roac�r�y Signage.,_,�� � CM-Inspection 1217/2013 0,00 0.00 0.00
Week Total »i1 it // 401/1", 0.00 0.00 0.00
Exterior Roacj� rb" CM/JP5pectioa3 12/8/2013 0,00 0.00 0.00
Exterior Roadway Signage spectia 12/0/2013 0,00 0.00 0.00
Exterior Roadway Signag Exterior Roadway Signag"� %i'C Inspection 12/110/2013 0,00 0.00 0.00
// /�r?' -Ins e ;; 1
Exterior Roadway Signage ,� , ! P 2/12/2013 0,00 0.00 0.00
Exterior Roadway Signage i��'Ni R31 12/13/2013 0,00 0.00 0.00
Exterior Roadway Signage ��' ,i 2114/2013 0,00 0.00 0.00
Week Total yr�� lu;-.-
0.00 0.00 0.00
Exterior Roadway Signage CMspesrrr 12/ /2013 0.00 0.00 0.00
Exterior Roadway Signage CM ins �lon�, 1 J, 12013 0,00 0.00 OAO
Exterior Roadway Signage CM-Inscora r ii171 o'00 0.00 0.00
Week Total 0.00 0.00 0.00
Employee Total /��,r 25.00 0.00 25.00
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Time Record List
Reporting Period:11/22/2013 through 12/17/2013
Employee:Bill Jones
Project: DFW Connector- Exterior Roadway Signage
Project Task Department Date Reg.Mrs OT Hrs. Bill Hrs.
Exterior Roadway Signage CM-Inspection 11/22/2013 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11/23/2013 0.00 0.00 0.00
Week Total 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11124/2013 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11/25/2013 8.00 0.00 8.00
Exterior Roadway Signage CM-Inspection 11/26/2013 8.00 0.00 8.00
Exterior Roadway Signage CM-Inspection 1112712013 8.00 0.40 8.00
Exte "Pr Roadway Signage CM-Inspection 11128/2013 6.00 0.00 6.00
Exto oadway Signage CM-Inspection 11/29/2013 0.00 0.00 0.00
'�`�erior'RO�dwatr Signage CM-Inspection 11130f2013 0.00 0.00 0.00
Week Total 'i. �';t 30.00 0.00 30.00
cxtd 1oadw ?"ignage CM-inspectlon 121112i13 0.1ii3 0.00 0.00
„ /,
Exten Roadw� Signage CM-inspection 12/2/2013 0.00 0.00 0.00
'exterior Roadw Signage CM-Inspection 12/3/2013 0.00 0.00 0.00
Eertor Roady `„Cxp p CM-Inspection 12/4/2013 0,00 0.00 0.00
Ext ugnage CM-Inspection 121512013 0.00 0.00 0.00
Exterior road� y Signage CIA-Inspection 121612013 0,00 0.00 0.00
cm-inspection 12/7/2013 0.00 0.00 0.00
Exterior Roa day Signa e,�"�/;
Week Total f 0.00 0.00 0.00
Exterior Roadw 640p 'r C 17)11speet'son 1 2/812 0 1 3
0.f?0 0.00 0.00
Exterior Roadway Sigraag f ' dlrti peet"sore 12/912013 J.00 0.00 0.00
Exterior Roadway Signagp/i//,V spection 12/10/2013 0,00 0.00 0.00
Exterior Roadway Signa nspection 12/91/2013 0.00 0.00 0.00
Exterior Roadway Signage -jnspeO,"/,, ;,;, 12/92/2013 0,00 0.00 0.00
Exterior Roadway Signage 12d13d2013 0,00 0.00 0.00
_ Exterior Roadway Signage 2/1412013 0.00 0.00 0.00
Week Total „S;"" ,�/;;/' %,:.
0.00 0.00 0.00
Exterior Roadway Signage CMJ10i p� 12f /2013 0.00 0.00 0.00
Exterior Roadway Signage CM-dns� ion 1?�� 12013 0.50 0.00 0.00
Exterior Roadway Signage CM-Inspection % 17/21 4,00 0.00 0.00
Week Total 0.00 0.00 0.00
Employee Total 30.00 0.00 30.00
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Time Record List
Reporting Period: 11/22/2013 through 12/17/2013
Employee: Pete Garza
Project: DFW Connector-Exterior Roadway Signage
Project Task Department gate Reg.Hrs OT Hrs. Bill Hrs.
Exterior Roadway Signage CM-Inspection 11/22/2013 0,25 0.00 0.25
Exterior Roadway Signage CM-Inspection 11/23/2013 0.00 0.00 0.00
Week Total 0.25 0.00 0.25
Exterior Roadway Signage CM-Inspection 11/24/2013 0.00 0.00 0.00
Exterior Roadway Signage CM-Inspection 11125/2013 0.25 0.00 0.25
Exterior Roadwq "ignage CM-Inspection 11/26/201,3 0.25 0.00 0.25
Exterior Roacy`gage CM-Inspection 11/27/2013 2.00 0.00 2.00
Exterior R � ray Sle CM-Inspection 11/292013 0.00 0.00 0.00
Exteri or ma r,Sign CM-Inspection 1112002013 0.00 0.00 0.00
Exten69oadwignage CM-Inspection 1`I130/2013 0,00 0.00 0.00
Week Total //%' j 2.50 0.00 2.50
Exterior Ro'dway Stgnago Cluj nspeotion 1211/2013 0,00 0.00 0.00
Exterior Roadway,/ CM-Inspection 12/212013 0.25 0.00 0.25
Exterior Roadway"Ssgnag � CM-Inspection 12/3/2013 0.25 0.00 0.25
Exterior Roadway Signa � M-Inspection 12/4/2013 2.00 0.00 2.00
Exterior Roadway Signa /' �'0,CM-Inspection 12/5/2013 0.25 0.00 0.25
Exterior Roadway Signage � �"""CM-1� ns�ecti�on 12 16/2013 0,25 0.00 0.25
Exterior Roadway Signage CM-111 ction 12!792013 0.,00 0.00 0.00
WeekTotal 3.110 0.00 3.00
Exterior Roadway Signage // /; pection 12/6/2013 0.00 0.00 0.00
Exterior Roadway Signage CNjrasped%// 1219d2013 0.25 0.00 0.25
Exterior Roadway Signage C, Ind 6b jl >1% 1.2/10/2013 2.00 0.00 2.00
Exterior Roadway Signage Ci pro " / 12/11/2013 0.25 0.00 0.25
Exterior Roadway Signage CM-In `I//' tio 12/12/2013 0.25 0.00 0.25
Exterior Roadway,Signage CM Ir%ectiq /%,2/13/2013 0.25 0.00 0.25
Exterior Roadway Signage CM-Inspe 0.00 0.00 0.00
Week Total //// ' 3..00 0.00 3.00
Exterior Roadway Signage CM-Inspection 512013 0,130 0.00 0.00
Exterior Roadway Signage CM-Inspection
"12/16/201 3 0.25 0.00 0.25
Job
Exterior Roadway Signage CM-Inspection 12/17/2013 "x,25 0.00 0.25
,
Week Total ., 0.00 0.50
Employee Total 0.2 0.00 9.25
,M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
FORTWORTI1
CITY COODUNCIL AGENDA _7",
COUNCIL ACTION: Approved on 8/5/2014
REFERENCE 20INFRASTRUCTURE
DATE: 8/5/2014 NO.: C-26907 LOG NAME: CONSTRUCTION INSPECTION
SERVICES
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for
Construction Inspection Services for Various City Construction Projects with Freese and
Nichols, Inc., Lamb-Star Engineering, L.P., and VRX Inc., with a Fee Not to Exceed
$500,000.00 Annually per Firm (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute individual contracts
with Freese and Nichols, Inc., Lamb-Star Engineering, L.P., and VRX Inc., for construction inspection
services for various City construction projects. The term of each contract is one-year with two one-
year renewal options with a fee not to exceed $500,000.00 annually per firm.
DISCUSSION:
The Transportation and Public Works Department solicited firms to provide Construction Inspectors to
inspect various projects city-wide as an augmentation to Staff in order to accommodate peak periods
of construction.
A Request for Qualifications (RFQ)was published for these services in the Fort Worth Star-Telegram
on March 13, 2014 and April 10, 2014. The Department received Statements of Qualifications (SOQ)
for professional services from 14 firms for providing construction inspection services. Each firm's
Statements of Qualifications (SOQ)was evaluated based upon pre-established selection criteria
including qualification of personnel, experience and performance on previous City contracts and
availability. An inter-departmental committee selected as most qualified and recommends the
following firms for contract approval, Freese and Nichols, Inc., Lamb-Star Engineering, L.P. and VRX
Inc.
Funding for the construction inspection services for various City construction projects will be provided
through various Capital Improvement Program Funds including the 2014 Bond Program. For the 2014
Bond Program, available resources within the General Fund will be used to provide interim financing
for the expenditures associated with these projects until debt is issued. Once debt associated with the
projects are sold, bond proceeds will reimburse the General fund, in accordance with the statement
expressing official intent to reimburse that was adopted as part of the ordinance canvassing the bond
election (Ordinance 21241-05-2014).
M/WBE Office: The M/WBE Office in conjunction with the Transportation and Public Works
Department has determined compliance with the City's Business Diversity Enterprise Ordinance by
the inclusion of a SBE Prime on this project. Three firms have been recommended for an award
includes Freese and Nichols, Inc., Lamb-Star Engineering, L.P. and VRX, Inc.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the funds are available in the current
capital budgets, as appropriated, of the various Capital Improvement Program Funds, and funds are
available in the General Fund to pay expenses which will be incurred on this contract associated with
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20092&councildate=8/5/2014 8/14/2014
M&C Review Page 2 of 2
the 2014 Bond Program until reimbursement can occur from the issuance of public securities.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Roy Teal (7958)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20092&councildate=8/5/2014 8/14/2014
I