HomeMy WebLinkAboutContract 45873 ��UTIV SEC MFITAPTY.
TEXAS STATE LIBRARY&ARCHIVES COMMISSI03� 6TRAC Y R�1Q -K9'J"?
LIBRARY COOPERATION GRANT PROGRAM
Grant Number: 479-15006
I. CONTRACTING PARTIES
Grantor: Texas State Library and Archives Commission(TSLAC)
Grantee: City of Fort Worth,Fort Worth Library
500 W 3rd St
Fort Worth,TX 76102
H. TERM OF GRANT
September 1,2014,through August 31,2015(SFY 2015)
III. STATEMENT OF SERVICES TO BE PERFORMED
Grantee shall provide services as outlined in the approved grant application. Grant funds must be used to meet TSLAC and Federal
goals.The Grantee must report information relating to best practices and performance outcomes.The Grantee will comply during the
period of this contract and provide services as outlined within the approved grant application (Library Cooperation Grant for State
FY15) as approved by the Grantor.The approved grant application submitted by Grantee is incorporated into this contract as if fully
set forth herein. In the event of any conflict between the grant application and this contract,this contract shall prevail.
IV. GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
A. The total amount of the grant shall not exceed:$75,000.00
B. Source of funds:
Federal Funds,CFDA#45.310,Federal Award#LS-00-14-0044-14
Institute of Museum and Library Services,State Library Program(IMLS)
Federal Fiscal Year 2014
C. The Grantee must request payments from Grantor using the TSLAC Request for Funds form (RFF) via the electronic TSLAC
Grant Management System(GMS),located at https://gms.tsl.texas.gov.Requests may be submitted to Grantor no more often than
once per month, and no less often than once per quarter.Funds will be processed and paid to the Grantee provided Grantor has
received a fully executed contract, and Grantee has fulfilled all reporting and training requirements for current and preceding
contracts and submitted supporting documentation with the RFF.
D. The Grantee is restricted to one of two methods for requesting funds from Grantor. The Grantee may request reimbursement of
actual expenditures for the Grantee's normal billing cycle,or advance payment for estimated expenditures to be incurred in the 30-
day period following the request.Only Grantees providing documentation to demonstrate a lack of sufficient working capital and
the ability to minimize the time elapsing between transfer of funds from Grantor and disbursement of grant funds will be allowed
to request advance payments.
E. When submitting an RFF for reimbursement,the Grantee must provide Grantor with documentation,such as invoices,time sheets,
and/or pay stubs,and Attachment A(RFF Supporting Documentation Summary)to support the amount requested before payment
will be processed.Grantee must submit the final request for reimbursement no later than September 30,2015.
F. The Grantee may not obligate or encumber grant funds after August 31, 2015. All obligations and encumbrances must be
liquidated or paid no later than October 15,2015.
G. Interest earned in excess of$100 on advanced funds,must be returned to Grantor,per requirements in the State of Texas Uniform
Grant Management Standards(UGMS). All unexpended grant funds must be returned to Grantor with the Final Financial Status
Report(FSR)per requirements in UGMS,Section III,Subpart D,Sec 50(d)(2).See Section VII.B.of this contract for FSR due
dates. As part of the Section VII reporting requirements, the Grantee will notify the Grantor of the amount of projected
unexpended funds with each FSR submitted. If the Grantee does not expend funds on a regular basis and/or provide notice
relating to unexpended funds,the Grantor reserves the right to act as necessary to reduce any unexpended balances, including
reducing the amount specified in Section W.A.above.
M H. Per the approved grant application,funds are authorized according to the following budget:
C-)
_m Personnel $53,997.00
-< Fringe Benefits $18,048.00
M Travel $975.00
® Equipment/Property $0.00
c Supplies $150.00
G-1 Contractual $0.00
1*0 Other $1,830.00
® Total $75,000.00 OFFICIAL RECORD
N
CITY SECRETARY
Fiio WORTH,TX
FY 2015 Library Cooperation Grant 1 of 7 TSLAC
V. REQUEST FOR FISCAL AND PROGRAMMATIC CHANGES
The Grantee must request a Budget and/or Program Revision for fiscal and/or programmatic changes as outlined in this Section.Grantee
must submit a request for Budget and/or Program Revision electronically on the TSLAC GMS. Under no condition may a Grantee
request to exceed the total grant amount.Grantor must receive all change requests on or before July 15,2015.Requests received after this
date will generally be declined,but may be considered on a case-by-case basis if extenuating circumstances exist.Grantee must submit
a Budget and/or Program Revision to Grantor before obligating or expending grant funds under any of the following conditions.
A. Fiscal changes require an approved Budget Revision under any of the following conditions:
1. Making cumulative transfers among budget cost categories or projects that are expected to exceed ten (10) percent of the
total grant;and/or,
2. Transferring any funds into a budget cost category that currently equals zero($0);and/or,
3. Expending any program income earned through the utilization of resources funded by this grant;and/or,
4. Changing the items listed in the approved budget categories if an item's cost or features are substantially different from what
the approved grant application specifies,or from a previously approved fiscal or program revision.
B. Programmatic changes to the approved grant application require an approved Program Revision under any of the following
conditions:
1. Obtaining the services of a third party to perform activities that are central to the purposes of the grant;and/or,
2. Changing the scope or objectives of the approved program,regardless of whether there is an associated budget revision.A
change in scope is a substantive difference in the approach or method used to reach program objectives.
VI. EQUIPMENT AND PROPERTY REQUIREMENTS
A. If conditions described in Section V.A.I. are met, fiscal changes to items listed in the Equipment/Property Budget category
specified in Section fV. H of this contract require a pre-approved Budget Revision. This is defined as the cost of the equipment
and/or property, including any cost necessary to put the item into service, such as the cost of any modifications, attachments,
accessories, or auxiliary apparatus necessary to make the item usable for the purpose for which it is acquired.Ancillary charges
such as taxes, duty,protective in-transit insurance, freight, and installation may be included in or excluded from the expenditure
cost in accordance with the Grantee's regular accounting practices and Generally Accepted Accounting Practices(GAAP).
B. The Grantee will comply with UGMS Part III,Subpart C, Sec.32(d)(3)requiring certain items of equipment to be maintained
on inventory if the item's cost is between$500 and$1000.
C. Equipment costing $5,000 or more per unit requires approval before purchase. In those instances, the Grantor will secure
approval from IMLS on behalf of the Grantee,and inform Grantee of approval once received.
D. The Grantee agrees to submit the most current TSLAC Equipment/Property Report electronically via TSLAC GMS with the
Final FSR, no later than October 31, 2015, for all equipment/property purchased with grant funds during the SFY15 grant
year. This list must balance with the equipment/property purchased under the approved grant application and all subsequently
approved Budget and/or Program Revisions.
E. Grantee must furnish a statement to Grantor certifying the governing entity's capitalization level with the signed grant contract.
Grantee agrees to maintain records on all equipment/property with an acquisition cost above governing entity's capitalization
level.
F. Subject to the obligations and conditions set forth in the UGMS Part III, Subpart C, Sec. 32,title to equipment acquired under a
grant will vest in the Grantee upon acquisition. Grantee must include any equipment/property acquired with grant funds in the
required biennial property inventory,and follow the UGMS Part 111, Subpart C, Sec.32(d)that requires the Grantee to reconcile
the equipment/property records with a physical inventory of the equipment/property every two years.This biennial inventory does
not need to be submitted to Grantor,but must be maintained by the Grantee and will be subject to review and/or audit by Grantor.
When property is vested in the Grantee, Grantee will dispose of equipment/property in accordance with the UGMS Part 111,
Subpart C, Sec. 32 (e). When the Grantee has been given federally-or state-owned equipment/property, Grantee will follow the
UGMS Part III,Subpart C,Sec.32(f).
VII. REPORTING REQUIREMENTS
The State Legislature has charged the Grantor with submitting performance measurement reports that specify the level of services
provided by its programs and services. In accepting these grant funds, the Grantee acknowledges responsibility for performing certain
services on behalf of the Grantor, as outlined in the approved grant application. Therefore, the Grantee is responsible for submitting
periodic reports that reflect the Grantee's level of performance on these services to the Grantor.To comply with these requirements,the
Grantee agrees to submit reports that are timely,accurate,auditable,and consistent with definitions.
A. The Grantee agrees to submit quarterly performance reports detailing grant-funded activities via the TSLAC GMS on or before
due dates listed in the following schedule.In the event that a due date falls on a weekend or state holiday,the respective report
will be due on the next business day. Grantee agrees to submit Legislative Budget Board (LBB) measures, as defined by
TSLAC,in the reports,and to work with agency staff in the development and reporting of Project outcomes.
Reporting Period Due Date
QI (September 1,2014—November 30,2014) December 7,2014
Q2(December 1,2014—February 28,2015) March 7,2015
Q3(March 1,2015—May 31,2015) June 7,2015
Q4(June 1,2015—August 31,2015) September 7,2015
FY 2015 Library Cooperation Grant 2 of 7 TSLAC
B. The Grantee agrees to submit quarterly Financial Status Reports via the TSLAC GMS on or before the due dates listed in the
following schedule.In the event that a due date falls on a weekend or state holiday,the respective report will be due on the next
business day.Grantee should submit a Final FSR once all grant funds have been expended and reimbursed.
Reporting Period Due Date
Q1(September 1,2014-November 30,2014) December 31,2014
Q2(December 1,2014-February 28,2015) March 31,2015
Q3(March 1,2015-May 31,2015) June 30,2015
Q4(June 1,2015-August 31,2015) September 30,2015
In the event the Grantee has not received the final reimbursement by August 31,2015, a fifth and final FSR must be submitted
no later than October 31,2015,to report any funds received after August 31,2015.
C. The Grantee agrees to submit the Grant Contract Checklist to Grantor no later than October 31,2015.
D. The Grantee agrees to submit an audit certification form for the auditable period encompassing August 31,2015,to Grantor no
later than October 31,2015.
E. If a single audit is required,the Grantee will send the Grantor a copy of the management letter(Conduct of Audit)issued by an
auditor with the audit reporting package.As specified in UGMS Part IV, Subpart B, Sec.235(c),the audit shall be completed
and submitted within the earlier of 30 days after receipt of the auditor's report(s), or nine months after the end of the audit
period, unless a longer period is agreed to in advance by the state agency that provided the funding or a different period is
specified in a program-specific audit guide. The audit's Schedule of Expenditures of Federal and State Awards must list the
amount of TSLAC awards expended for each award year separately.
F. The Grantor reserves the right to withhold final payment on this Grant until all required reports and forms are received.
VIII. GENERAL TERMS AND CONDITIONS
A. The Grantee will comply with the Library Cooperation Grant Program Guidelines for SFY 2015.
B. The Grantee will comply with the Rules for Administering the Library Cooperation Grant,Texas Administrative Code(TAC),
Title 13, Part 1, Chapter 2, Subchapter C, Division 3, Rules 2.310-2.312; and Title 13, Part 1, Chapter 2, Subchapter C,
Division 1,Rules 2.110-2.119 regarding General Grant Guidelines.
C. The Grantee will comply with the following rules and guidance as applicable from the Texas Uniform Grants Management
Standards(UGMS) (tit,ww.governor.texas.gov/files/state-grants/UGIIS062004.doc),Electronic Code of Federal Regulations(e-
CFR)(wwtv.ecfr.gov),and federal Office of Management and Budget(OMB)grants management circulars
(ivivw.wlzitehozise.gov/onib/graizts circulars:
(1) Cost Principles for State and Local Governments and Other Affected Entities (UGMS, Section Il; adapted from OMB
Circular A-87(2 CFR 225))or
Cost Principles for Educational Institutions(2 CFR 220(OMB Circular A-21))or
Cost Principles for Non-Profit Organizations(2 CFR 230(OMB Circular A-122));
(2) State Uniform Administrative Requirements for Grants and Cooperative Agreements (UGMS, Section 111; adapted from
OMB Circular A-102)or
Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and
Other Non-Profit Organizations(2 CFR 215(OMB Circular A-110));and
(3) State of Texas Single Audit Circular(UGMS,Section IV;adapted from OMB Circular A-133).
D. The Grantee will comply with UGMS Part 111, Subpart C, Sec. 34 Copyrights. IMLS and TSLAC reserve a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal or state
government purposes:
(a)The copyright in any work developed under a grant,subgrant,or contract under a grant or subgrant;and
(b)Any rights of copyright to which a grantee,subgrantee or a contractor purchases ownership with grant support.
E. All publicity relating to the grant award must include acknowledgment of the Institute of Museum and Library Services
(wwty.inds.govIrecipients/inds_acknowledgentent.aspx) and the Texas State Library and Archives Commission. Publicity
includes,but is not limited to press releases,media events,public events,displays in the benefiting library,announcements on the
Grantee's website,and materials distributed through the grant project.The Grantee will provide Grantor with one set of all public
relations materials produced under this grant with the final quarterly performance report.
F. The Grantee understands that acceptance of funds under this contract acts as acceptance of the authority of duly authorized
representatives of TSLAC, IMLS, the Comptroller General of the United States, and the Texas State Auditor's Office, or any
successor agencies,to conduct an audit or investigation in connection with those funds. Grantee further agrees to cooperate fully
with said representatives in the conduct of the audit or investigation and agrees to proved access to all books,documents,papers,
examinations, excerpts, transcripts, copies, and any other records necessary to conduct the audit and/or investigation. Grantee
will ensure that this clause concerning the authority to audit funds received indirectly by Sub-grantees through Grantee, and the
requirement to cooperate,is included in the contract for any sub-grant awarded.
a
G. The Grantee agrees to maintain all financial and programmatic records, supporting documents, statistical records, and other
records relating to this grant award for three years after the last State Program Report for the Texas LSTA 5-Year Plan 2013-2017
is submitted on December 31,2018.The Grantee must maintain all grant-related records through December 31,2021.
FY 2015 Library Cooperation Grant 3 of 7 TSLAC
In the event the Grantee or receiving entity no longer exists,the Grantee will notify the Grantor in writing providing the
name of the legal entity that will maintain the records and the location of said records.
H. This grant may be terminated by written notice and mutual agreement of both parties.The termination notice must be given no
less than 30 days prior to the termination date.Where notice of termination is given,the Grantee shall:
1. Take immediate steps to bring the work or grant activities to a close in a prompt and orderly manner. Grantee will complete
reporting requirements outlined in Section VII of this document and in a manner mutually agreed upon by both parties as part
of the closeout process.
2. Reduce expenses to a minimum and not undertake any forward commitment. All contracted funds that are not spent,
encumbered or obligated at the time of notice of termination shall revert back to Grantor according to processes established in
Section IV of this document and according to a timeline mutually agreed upon by both parties.
In the event the Grantee loses all staff prior to the end of the grant period or the termination date,whichever is earlier,the Grantee
is obligated to fulfill all terms and conditions of the grant with regard to reporting requirements, retention of records and
requirements for disposition of equipment and supplies.
IX. ENFORCEMENT
A. Remedies for noncompliance—If a Grantee or Sub-grantee materially fails to comply with any term of an award, whether
stated in a state statute or regulation,an assurance in a state plan or application, a notice of award, or elsewhere, Grantor may
take one or more of the following actions or impose other sanctions as appropriate in the circumstances:
1. Temporarily withhold cash payments pending correction of the deficiency by the Grantee or Sub-grantee, or more severe
enforcement action by Grantor;
2. Disallow all or part of the cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the current award for the Grantee's or Sub-grantee's program;
4. Withhold further awards for the program;or
5. Take other remedies that may be legally available.
B. Hearings,appeals—In taking an enforcement action,Grantor will provide the Grantee or Sub-grantee an opportunity for such
hearing, appeal, or other administrative proceeding to which the Grantee or Sub-grantee is entitled under any statute or
regulation applicable to the action involved. Appeal/protest procedures are outlined in the Texas Administrative Code(TAC),
Title 13,Part 1,Chapter 2,Subschapter A,Rule 2.55.
C. Effects of suspension and termination—Costs to Grantee or Sub-grantee resulting from obligations incurred by the Grantee or
Sub-grantee during a suspension or after termination of an award are not allowable unless Grantor expressly authorizes them.
Other Grantee or Sub-grantee costs during suspension or after termination that are necessary and not reasonably avoidable,are
allowable if:
1. The costs resulting from obligations properly incurred by the Grantee or Sub-grantee before the effective date of
suspension or termination are not in anticipation of it and in the case of a termination,are noncancelable;and,
2. The costs would be allowable if the award were not suspended or expired normally at the end of the funding period.
D. Relationship to Debarment and Suspension—The enforcement remedies identified in this Section, including suspension and
termination,do not preclude Grantee or Sub-grantee from being subject to"Debarment and Suspension"under Executive Order
12549(see UGMS Part III,Subpart C,See 35)and state law.
X. CONTACTS AT TSLAC
Questions or concerns about programmatic issues, budget and/or program revisions, performance reports, and equipment/propea
should be directed to:
Erica McCormick,Grants Administrator
Phone:512-463-5527/Fax:512-936-2306
E-mail:emccormick @tsl.texas.gov
Questions or concerns about advance payments and other financial issues should be directed to:
Rebecca Cannon,Manager,Accounting and Grants
Phone:512-463-6626/Fax:512-475-0185
E-mail:rcannon @tsl.texas.gov
Questions or documentation relating to Requests for Funds and Financial Status Reports should be directed to:
Tamra Lavin,Grants Accountant
Phone:512-463-5472/Fax:512-475-0185
E-mail:tlavin @tsl.texas.gov or grants.accounting @tsl.texas.gov
Payments from Grantee to Grantor, such as those for excess advanced funds or for interest earned on advanced funds, should be
mailed to the following address with a revised FSR,an explanation of the purpose of the payment,and the grant number:
Grants Accountant
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12516
Austin,TX 78711-2516
FY 2015 Library Cooperation Grant 4 of 7 TSLAC
XI. APPLICABLE AND GOVERNING LAW
A. The laws of the State of Texas shall govern this grant.
B. All duties of either party shall be legally performable in Texas. The applicable law for any legal disputes arising out of this
contract shall be the law of(and all actions hereunder shall be brought in)the State of Texas,and the forum and venue for such
disputes shall be Travis County,District Court.
C. This grant contract is subject to the availability of funds. The Grantor may reduce or terminate this grant contract when the
availability of funding is reduced or eliminated.
XII. GRANT CERTIFICATIONS
A. Grantor certifies that:(1)the services specified in the approved grant application and this contract are necessary and essential for
activities that are properly within the statutory functions and programs of the affected organizations; (2)the services,supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied under contract
given to the lowest bidder; and,(3)the grant is in compliance with Texas Government Code§441.006,Texas Government Code
§441.135;Texas Administrative Code, Title 13, Part 1, Chapter 2, Subchapter C,Division 3, Rules 2.310-2.312 regarding the
Library Cooperation Grant Program;Texas Administrative Code,Title 13,Part 1, Chapter 2, Subchapter C, Division 1,Rules
2.110-2.119 regarding General Grant Guidelines;the Library Services and Technology Act(LSTA);the State Plan for the LSTA
in Texas;and UGMS.
B. The Grantee affirms that it has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity,
future employment,gift,loan,gratuity, special discount,trip,favor or service to a public servant in connection with this contract.
The Grantee further affirms that its employees or agents shall neither solicit nor accept gratuities,favors or anything of monetary
value from contractors,potential contractors,or parties to any sub-agreements.
C. The Grantee certifies by this contract that no Federal appropriated funds have been paid or will be paid, by or on behalf of the
Grantee,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an
officer or employee of Congress,or an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal grant or cooperative agreement.If any funds other than Federal appropriated funds have been paid or will be paid for such
purpose, the Grantee shall complete and submit OMB form SF-LLL, Disclosure of Lobbying Activities, in accordance with its
instructions.The Grantee shall require that the language of this certification be included in the award documents for all subawards
at all tiers(including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients
shall certify and disclose accordingly,as specified in Title 31 U.S.Code,Sec. 1352.
D. Grantee has provided to Grantor the mandatory Internet Safety Certification (Certification) that it is in compliance with
requirements of the Children's Internet Protection Act(CIPA)for any Federal funds under this grant that will be used to purchase
computers used to access the Internet or pay for the direct costs of accessing the Internet.Grantee agrees to collect,as required and
appropriate,Certification forms from all libraries receiving benefits of Federal funds expended under this contract.
E. Grantee certifies by this contract that neither it nor its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this program by any Federal department or agency, as
required by the regulations implementing Executive Order 12549,Debarment and Suspension,34 CFR Part 85,Section 85.510,
Participant's responsibilities, 2 CFR Part 180 Subchapter C. 180.335. Where the Grantee is unable to certify to any of the
statements in this certification,the Grantee shall attach an explanation to this contract.
F. The Grantee certifies that no Federal funds from this grant award will be made available for a public library,or public elementary
or secondary school library that does not currently receive E-rate services,to purchase computers used to access the Internet or pay
for the direct costs of accessing the Internet, unless the library has certified compliance with the applicable CIPA requirements.
Should Federal funds awarded as part of this grant be used to purchase computers for a public library, or public elementary or
secondary school library that does not currently receive E-rate services,to be used to access the Internet or pay for the direct costs
of accessing the Internet,Grantee will ensure Certification forms are received from all libraries receiving benefits of federal funds
expended under this contract.
G. The Grantee certifies all applicable activities related to this grant will be in compliance with the Copyright Law of the United
States(Title 17,U.S.Code).
H. In addition to Federal requirements, state law requires a number of assurances from applicants for Federal pass-through or other
state-appropriated funds.(UGMS Part III,Subpart B,Sec. 14—State Assurances):
1. A subgrantee must comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no officer,
employee, or member of the applicant's governing body or of the applicant's contractor shall vote or confirm the
employment of any person related within the second degree of affinity or the third degree of consanguinity to any
member of the governing body or to any other officer or employee authorized to employ or supervise such person.This
prohibition shall not prohibit the employment of a person,who shall have been continuously employed for a period of
two years,or such other period stipulated by local law,prior to the election or appointment of the officer, employee,or
r
governing body member related to such person in the prohibited degree.
2. A subgrantee must insure that all information collected,assembled or maintained by the applicant relative to a project
will be available to the public during normal business hours in compliance with Texas Government Code,Chapter 552,
Vernon's 1994,unless otherwise expressly prohibited by law.
FY 2015 Library Cooperation Grant 5 of 7 TSLAC
3. A subgrantee must comply with Texas Government Code, Chapter 551, that requires all regular, special or called
meetings of governmental bodies to be open to the public,except as otherwise provided by law.
4. A subgrantee must comply with the Texas Family Code, Section 26 1.101 that requires reporting of all suspected cases of
child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services.
Subgrantees shall also ensure that all program personnel are properly trained and aware of this requirement.
5. Subgrantees will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964(P.L. 88-352)that prohibits discrimination on the basis of race,color,religion or
national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-
1686),that prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29
U.S.C.§794),that prohibits discrimination on the basis of disability and the Americans With Disabilities Act of 1990;(d)
the Age Discrimination Act of 1974, as amended(42 U.S.C. §§6101-6107),that prohibits discrimination on the basis of
age; (e)the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on
the basis of drug abuse;(f)the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation
Act of 1970(P.L. 91-616),as amended,relating to the nondiscrimination on the basis of alcohol abuse or alcoholism;(g)
§§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C. §3601
et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made;and
0)the requirements of any other nondiscrimination statute(s)that may apply to the application.
6. Subgrantees will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to 276a-7), the
Copeland Act (40 U.S.C. §§276c and 18 U.S.C. §§874), and the Contract Work Hours and Safety Standards Act(40
U.S.C.§§327-333),regarding labor standards for federally assisted construction subagreements.
7. Subgrantees will comply with the provisions of the Hatch Political Activity Act(5 U.S.C. §7321-29)that limit the political
activity of employees whose principal employment activities are funded in whole or in part with Federal funds.
8. Subgrantees will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act
and the Intergovernmental Personnel Act of 1970,as applicable.
9. Subgrantees will insure that the facilities under its ownership, lease or supervision that shall be utilized in the
accomplishment of the project are not listed on the Environmental Protections Agency's(EPA)list of Violating Facilities
and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office
of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. (EO
11738).
10. Subgrantees will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the
Archaeological and Historic Preservation Act of 1974(16 U.S.C.469a-I et seq.).
11. Subgrantees will comply with Public Law 103-277, also known as the Pro-Children Act of 1994 (Act), that prohibits
smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act.
12. Subgrantees will comply with all Federal tax laws and are solely responsible for filing all required state and federal tax
forms.
13. Subgrantees will comply with all applicable requirements of all other Federal and state laws,executive orders,regulations
and policies governing this program.
14. Subgrantees must adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the Texas
Department of Health as required by the Texas Health and Safety Code,Ann.,Sec.85.001,et seq.
FY 2015 Library Cooperation Grant 6 of 7 TSLAC
XIII. SIGNATURES
GRANTOR GRANTEE
Texas State Library and Archives Commission City of Fort Worth,Fort Worth Library
Edward Seidenberg,Assistant State Librarian S gnature(official empowered to enter into contracts)
Charles W. Daniels
Date Typewritten or Printed Name
)J)-�.4 A Assistant City Manager
Donna Osborne,Chief Financial Officer Title
8/14/14 08. / ?. /¢'
Date
Date
Deborah Littrel,Library Development and Networking Director APPROVED A S TO
FORM AND LEGALITY:
8/14/14
Date AggiCTANT CITY ATTORNEY
441;� ZIA
Erica McCormick,Grants Administrator A by
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8/13/14
Date
-�n Mary J. Kayser, City S
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTHS TX
FY 2015 Library Cooperation Grant 7 of 7 TSLAC
8/15/2014 M&C-Council Agenda
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 31412014 -Ordinance No. 21139-03-2014
DATE: Tuesday, March 04, 2014 REFERENCE NO.: **G-18136
LOG NAME: 84YRRSYF2014/15
SUBJECT:
Authorize Application for and Acceptance of, if Awarded, a Grant from the Texas State Library and Archives
Commission in the Amount Up to $75,000.00 for Program Year September 1, 2014 Through August 31,
2015 for the Library Department's Worth Reading Program, Authorize the City to Provide an In-Kind Match
in the Amount of$15,714.29 for a Total Grant Amount Up to $90,714.29, Authorize Execution of a Grant
Agreement with the Texas State Library and Archives Commission, Adopt Related Appropriation Ordinance
Authorize a Non-Interest Bearing Interfund Loan from the General Fund to the Grants Fund in the Amount of
$75,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application for the acceptance of, if awarded, a grant from the Texas State Library and
Archives Commission in the amount up to $75,000.00 for program year September 1, 2014 through
August 31, 2015, for the Library Department's Worth Reading Program; and
2. Authorize the City to provide an in-kind match in the amount of$15,714.29 in personnel costs for one
existing staff to supervise the grant-funded personnel; and
3. Authorize the execution of the related Grant Agreement with the Texas State Library and Archives
Commission; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in the amount up to $90,714.29, upon receipt of the grant; and
5. Authorize a non-interest bearing interfund loan from the General Fund to the Grants Fund in the amount
of$75,000.00 for interim financing of the grant, pending contract execution.
DISCUSSION:
The Texas State Library and Archives Commission Cooperation Grant Program provides funds for
programs that promote and expand cooperative services for learning and access to information by
developing collaborative public and private partnerships with other agencies and community-based partner
organizations.
The grant will support the year-round reading program, Worth Reading 365. Worth Reading 365 is a
collaborative effort that brings together libraries, schools, businesses and community organizations in a
united effort. Community partners include The Friends of the Fort Worth Public Library, Inc., Fort Worth
Independent School District, Sid Richardson Museum, Rotary Club of Fort Worth, Amon Carter Museum
of American Art, and Texas Wesleyan University to name a few. This program, open to all ages, is
intended to raise literacy rates, increase high school completion rates and improve academic
achievement through reading, learning activities and programs.
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8/15/2014 M&C-Council Agenda
This is the second application to the Texas State Library for grant funding to support Worth Reading. On
February 19, 2013, (M&C G-17819) the City Council approved the application for and acceptance of a
grant from the Texas State Library and Archives Commission for supplemental funding of the Library's
new Year Round Reading initiative, and execution of the related Grant Agreement. On October 15, 2013,
(M&C G-18038) the City Council approved an amendment to the grant authorizing the in-kind match.
The grant will fund a coordinator position to administer the Program. Responsibilities of the Coordinator
position will include the development, implementation and promotion of the program.
The grant is for State Fiscal Year September 1, 2014 through August 31, 2015.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
adoption of the attached appropriation ordinance, and receipt of the grant, funds will be available in the
operating budget, as appropriated, of the Grants Fund. Upon execution of the grant contract, the interim
funds will be returned to the General Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
4) GR76 451458 084308705000 $75,000.00 5) GG01 136076 0000000 $75,000.00
4) GR76 5(VARIOUS) 084308705010 $75,000.00
2&4) GR76 517040 084308705020 $15,714.29
2&4) GR76 488339 084308705020 $15,714.29
5) GR76 220001 000308704000 $75,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by. Charles Daniels (6199)
Originating Department Head: Gleniece Robinson (7706)
Additional Information Contact: Adam Wright (8522)
ATTACHMENTS
1. 84YRRSYF2014-15 AO 14 (2).docx (Public)
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