HomeMy WebLinkAboutContract 29407 CITY SECRETARI(,
CONTRACT NO. ) -
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS:
COUNTIES OF TARRANT §
AND DENTON
CONTRACT FOR PROFESSIONAL CONSULTING SERVICES
This Contract is made by the City of Fort Worth, Texas, a municipal corporation
situated in Tarrant and Denton Counties, Texas, acting as administrator for the Child
Mental Health Initiative Co-operative (CMHI) Agreement for the Mental Health
Connection of Tarrant County (MHC) hereinafter called "City", by and through its duly
authorized Assistant City Manager, Libby Watson, and the Mental Health Mental
Retardation of Tarrant County, an agency doing business in Texas, hereinafter called
"Consultant", acting through Jim McDermott, PhD. its duly authorized Chief Executive
Officer.
1. Scope of Services.
In accordance with the highest professional standards, Consultant agrees to provide
the services of consultation and evaluation. The specifics of such consultation services
are listed in Attachment 1 "Scope of Work", attached hereafter and incorporated into
this agreement hereby. Consultant shall follow any and all standards as deemed necessary
by the U.S. Department of Health and Human Services for the CMHI Agreement and as
described in the Grant (the Grant) to fund the CMHI Agreement.
2. Compensation:
a. The amount to be paid to Consultant for all services performed hereunder
shall be $407,000 per year, hereinafter "Consultant's Fee", which shall include all
expenses incurred by Consultant.
b. It is understood that this Contract contemplates the provision of full and
complete consulting services for this project, including any and all necessary changes
or contingencies to complete the work as outlined in Section 1, "Scope of Services", for
the fee described in Section 2.a.
3. Term.
The term of this Contract shall commence upon date of full execution by City and
Consultant and shall terminate September 29, 2004, unless terminated earlier as provided
herein.
4. Termination
a. City may terminate this Contract at any time for any cause by 30-day notice in
writing to Consultant. Upon the receipt of such notice, Consultant will have 30 days to
discontinue all services and work and the placing of all orders or the entering into
contracts for all supplies, assistance, facilities and materials in connection with the
performance of this Contract and shall proceed to cancel promptly all existing contracts
insofar as they are chargeable to this Contract. If the City terminates this Contract under
this Section 4.a., the City shall pay Contractor for services actually performed in
accordance herewith prior to such termination, less such payments as have been
previously made, in accordance with a final statement submitted by Consultant
documenting the performance of such work.
b. In the event no funds or insufficient funds are appropriated by City or by the
U.S. Department of Health and Human Services in any fiscal period for any payments
due hereunder, City will notify Consultant of such occurrence and this Contract shall
terminate on the last day of the fiscal period for which appropriations were received
without penalty or expense to City of any kind whatsoever, except as to the portions of
the payments herein agreed upon for which funds shall have been appropriated. City has
informed Consultant that, concurrently with approval of this Contract, City intends to
appropriate 100% of the funds specified in this Contract, so that all funds will be
budgeted and appropriated prior to the commencement date of this Contract.
C. Upon termination of this Contract for any reason, Consultant shall provide the
City with copies of all completed or partially completed documents prepared under this
Contract.
5. Indemnification.
CONSULTANT SHALL INDEMNIFY AND HOLD THE CITY AND ITS
OFFICERS, AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS,
DAMAGE, LIABILITY OR EXPENSE FOR DAMAGE TO PROPERTY AND
INJURIES, INCLUDING DEATH, TO ANY PERSON, INCLUDING BUT NOT
LIMITED TO OFFICERS, AGENTS OR EMPLOYEES OF CONSULTANT OR
SUBCONTRACTORS, WHICH MAY ARISE OUT OF ANY ACT, ERROR OR
OMISSION IN THE PERFORMANCE OF CONSULTANT'S PROFESSIONAL
SERVICES. CONSULTANT SHALL DEFEND AT ITS OWN EXPENSE ANY
SUITS OR OTHER PROCEEDINGS BROUGHT AGAINST THE CITY, ITS
OFFICERS, AGENTS AND EMPLOYEES, OR ANY OF THEM, RESULTING
FROM SUCH ACT, ERROR OR OMISSION; AND SHALL PAY ALL
EXPENSES AND SATISFY ALL JUDGMENTS WHICH MAY BE INCURRED
BY OR RENDERED AGAINST THEM OR ANY OF THEM IN CONNECTION
THEREWITH RESULTING FROM SUCH ACT, ERROR OR OMISSION.
6. Insurance.
a. Consultants shall not commence work under this Contract until it has obtained
all insurance required under this section and until such insurance has been approved by
the City, nor shall Consultant allow any subcontractor to commence work on its
subcontract until all similar insurance of the subcontractor has been so obtained and
approval given by the City.
CON
to
r�.
b. Workers' Compensation Insurance. Consultant shall take out and maintain
during the life of this Contract statutory Workers' Compensation Insurance for all of its
employees performing any of the services hereunder, and, in case any work is sublet,
Consultant shall require the subcontractor similarly to provide Workers' Compensation
Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by Contractor's insurance. In case any class of employee who
engages in hazardous work under this Contract is not protected under the Workers'
Compensation statute, Consultant shall provide and shall cause each subcontractor to
provide adequate and suitable insurance for the protection of employees not otherwise
protected.
C. Automobile Liability Insurance- Consultant shall take out and maintain during
the life of this Contract such Automobile Liability Insurance to include One Million
Dollars ($1,000,000) each accident on a combined single limit or Two Hundred Fifty
Thousand Dollars ($250,000) property damage and Five Hundred Thousand Dollars
($500,000) bodily injury per person, per occurrence, whether vehicle is owned, leased, or
hired.
d. Proof of Insurance Coverage. Contractor shall furnish the City with a
certificate of insurance as proof that it has obtained for the duration of this Contract the
insurance amounts required herein. Consultant's insurance policy shall provide that the
insurer shall give the City thirty (30) days' prior written notice before altering, modifying
or terminating the insurance coverage.
7. Independent Contractor.
Consultant shall perform all work and services hereunder as an independent
contractor and not as an officer, agent or employee of the City. Consultant shall have
exclusive control of, and the exclusive right to control, the details of the work performed
hereunder and all persons performing same and shall be solely responsible for the acts
and omissions of its officers, agents, employees and subcontractors. Nothing herein shall
be construed as creating a partnership or joint venture between the City and the
Consultant, its officers, agents, employees and subcontractors; and the doctrine of
respondeat superior shall have no application as between the City and the Consultant.
8. Disclosure of Conflicts.
Consultant warrants to the City of Fort Worth that it has made full disclosure in
writing of any existing or potential conflicts of interest related to the services to be
performed hereunder. Consultant further warrants that it will make prompt disclosure in
writing of any conflicts of interest which develop subsequent to the signing of this
Contract.
9. Rip_ht to Audit.
Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Contract, have access to and the right to examine any directly
pertinent books, documents, papers and records of the Consultant involving transactions
relating to this Contract. Consultant agrees that the City shall have access during normal
working hours to all necessary Consultant facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. The City shall give Consultant reasonable advance notice of intended audits.
Consultant further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until the expiration
of three (3) years after final payment under the subcontract, have access to and the right
to examine any directly pertinent books, documents, papers and records of such
subcontractor involving transactions to the subcontract, and further that City shall have
access during normal working hours to all subcontractor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this paragraph. City shall give subcontractor reasonable advance notice of
intended audits.
10. Prohibition of Assignment.
Neither party hereto shall assign, sublet or transfer its interest herein without the prior
written consent of the other party, and any attempted assignment, sublease or transfer of
all or any part hereof without such prior written consent shall be void.
11. M/WBE Goals; Nondiscrimination.
a. M/WBE participation was not one of the evaluation criteria used in the award
of this Contract.
b. As a condition of this Contract, Consultant covenants that it will take all
necessary actions to insure that, in connection with any work under this Contract,
Consultant, its associates and subcontractors, will not discriminate in the treatment or
employment of any individual or groups of individuals on the grounds of race, color,
religion, national origin, age, sex, sexual orientation or disability unrelated to job
performance, either directly, indirectly or through contractual or other arrangements.
12. Choice of Law; Venue.
a. This Contract shall be construed in accordance with the internal law of the
State of Texas.
b. Should any action, whether real or asserted, at law or in equity, arise out of the
terms of this contract, venue for said action shall be in Tarrant County, Texas.
EXECUTED on this, the day of , 2od 3
MENTAL HEALTH AND MENTAL CITY OF FORT WORTH
RETARDATION OF TARRANT
COUNTY
4(4irr", .�4 —
Ji c ermott, PhD Libby Watson
Chief Executive Officer Assistant City Manager
Attest: Approved as form and legality
o'ktu :f, .-1E
Gloria Pearson Assistan City Attorney
City Secretary
0-- I� �--`'9- 1
Contract Authorization
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�0 ,. CERTIFICATE OF LIABILITY INSURANCE 7109/2003
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PRODUc[R THIS CERTIFICATE IS ISSUED AS A MArrm OF INFORMATION
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Retardation of Tarrant County wWpt%RQ
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* 0�'AL PAGE 10 **
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/21/2003
DATE: Tuesday, October 21, 2003
LOG NAME: 50CH EVAL REFERENCE NO.: **C-19821
SUBJECT:
Execute a Renewal of an Annual Evaluation Service Contract Funded by a Grant from the U.S.
Department of Health and Human Services for a Child Mental Health Initiative (CMHI) Co-Operative
Agreement
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a renewal of an annual
contract with the department of Mental Health and Mental Retardation of Tarrant County (MHMRTC) in the
amount of $407,000 for evaluation services for the period September 30, 2003, through September 29,
2004.
DISCUSSION:
The goal for the CMHI, "Children's Voices, Family Choices, Community Solutions: Building Blocks for
Healthy Families," is to create a new way of providing mental health services for a child with severe
emotional disturbances. The evaluation contract is one that is required by the funding agency (Substance
Abuse and Mental Health Service Administration, or SAMHSA). MHMRTC fulfilled this role in the last fiscal
year and is proposed to continue this service. The evaluation will assess the effectiveness of a new system
that is created to provide mental health services. These services will be evaluated on accessibility,
responsiveness to the target audience, and the extent to which services are driven by the child and family
seeking care.
This agency was included in the grant application process and accepted by the granting agency as an
approved participant during the grant application process. All funds for this contract are provided by the
grant. The scope of work for this evaluation service contract is as follows:
• Conduct funded research designed to measure consumer outcomes and systems change; and
• Ensure that evaluation research projects are on time and on budget unless modified by funding
source; and
• Coordinate, organize, design, and write the evaluation section and other research components
of grant proposals with research team; and
Assess the impact of involvement in community partnerships in providing services to clients when
funded for evaluation; and
Write guidelines concerning research protocol, methodology, strategy, and analyses in a form
usable by other staff members; and
Design and modify questionnaires and forms as needed; and
Logname: 50CH EVAL Page 1 of 2
Communicate research results to colleagues through journals, periodicals and other media and
present papers at conferences and institutes (may author articles, papers, and reports for
publication or in-house distribution).
In the new process, families will play key roles in working with wraparound facilitators (case managers) in
determining the care to be provided. The same wraparound facilitator will stay with the family during the
time the child receives mental health services and will assure that other service providers collaborate in
providing care to the child. The target population for this project is any Fort Worth Independent School
District school-age youth between the ages of 4 and 18 who has been diagnosed with a severe emotional
disturbance. These youth are further defined as being at-risk for removal from school or home due to the
symptoms of their mental illness.
Providers in mental health, education, juvenile justice, health, substance abuse and child welfare will
participate in developing this system change.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 050416782010 $407,000.00
Submitted for City Manager's Office bx: Libby Watson (6183)
Originating Department Head: Daniel Reimer (7201)
Additional Information Contact: Sherwin Daryani (8568)
Logname: 50CH EVAL Page 2 of 2