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Home My WebLink AboutContract 45121-A1 C lY SECUTM CONTRACT NO.=010 AMENDMENT NO. 1 TO CITY SECRETARY CONTRACT NO. 45121 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH AND TEKSYSTEMS, INC. This Amendment No. 1 ("Amendment") to City Secretary Contract No. 45121 Professional Services Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton, and Wise Counties, Texas acting by and through Susan Alanis, its duly authorized Assistant City Manager, and TEKsystems, Inc., ("Consultant" or "Contractor"), a Maryland corporation and acting by and through TJ Callan, its duly authorized Senior Manager of Operations, each individually referred to as a "party" and collectively referred to as the "parties." RECITALS The following provisions are true and correct and form the basis of this Amendment: WHEREAS, on or about November 13, 2013, the parties entered into a Professional Services Agreement ("Agreement") for professional consulting services for the purpose of staff augmentation, permanent placements, and specific contractor project duties as defined by the City for technology related services under the terms and conditions set forth in the Agreement. The Agreement is a public document on file in the City's Secretary Office and referenced as City Secretary Contract No. 45121, and WHEREAS, the Agreement provided an Initial term expiring September 3, 2014, with options to renew for two (2) additional terms of one year each. The City wishes to exercise its first option to renew the Agreement, subject to the terms and conditions of this Amendment. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows: 1. Section 2 of the agreement shall be modified to extend the term of the Agreement with the renewal term commencing on September 4, 2014 and expiring on September 3, 2015. 2. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. <,mrIAL RECORD RECEIVED S E P 1 WV Sr"V'R F1� Ga-K U40 R IfC I 9 a�v Executed on this the 16�- day of �` `-', 2014. CITY OF FORT WORTH: TEKSYSTEMS I .. By: By: S an Alanis TJ Cagan ssistant City Manager Senior anager of Operations Date: ct I �j� °� Date: a7 1 OF ATTE T- �°oo oo00% ° C®8 a � By� ° °0 City Xrata�ry4�� oO°OOOOOOO°°° APPROVED AS TO FORM AND LEGALI AS B : �Jy" Maleshia B. Farmer Senior Assistant City Attorney Contract Authorization: M&C: C-26551 Date Approved: _11/5/2013_ TEKsystems,Inc. OORD Amendment No. 1 to CSC No.45121 Page 2 of 2 M&C Revi!:�w official site of the City of Fort Wofth,Texas T CITY COUNCIL AGENDA COUNCIL ACTION: Approved As Amended on 111512013 REFERENCE LOG 04TECHNOLOGY STAFFING AND DATE: 11/5/2013 NO.: C-26551 NAME: PLACEMENT SERVICES MULTIPLE AWARD CODE: C TYPE: NOW PUBLIC _ CONSENT HEARIN : SUBJECT: Ratify Expenditures in the Amount of$7,473.00 and Authorize Execution of Professional Services Agreements for Technology Staffing and Placement Services with Apex Systems, Inc., Kforce Inc., Sentari Technologies, Inc., and TEKsystems, Inc., Using Multiple Texas Department of Information Resources Contracts for the Information Technology Solutions Department in the Combined Aggregate Amount of $3,142,630.00 on an Annual Basis (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to ratify expenditures in the amount of$7,473.00 and authorize the execution of Professional Services Agreements for Technology Staffing and Placement Services, using multiple Texas Department of Information Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR- SDD-2337 with Sentari Technologies, Inc., using DIR-SDD-2385 and with TEKsystems, Inc., using DIR-SDD-2367 for the Information Technology Solutions Department in the combined aggregate amount of$3,142,630.00 on an annual basis. DISCUSSION: The purpose of these Professional Services Agreements (Agreements) is to allow the Information Technology Solutions (ITS) Department and other City departments, to have Agreements in place for staff augmentation to assist in the development and implementation of technology projects and to use as temporary backfills for staffing vacancies. These projects would include, but are not limited to: Public Safety Radio Communications System Upgrade; Radio Tower Replacement Project; Software package installation and implementation - i.e., e-mail archiving system, Windows 7, etc.; and Migrations of unsupported database versions to the most recent and supported version of MS SQL Server database. Funds are included in the approved operating and capital budgets of the specific projects. Texas Department of Information Resources (DIR) is authorized to offer the Cooperative Purchasing Program to state agencies, public institutions of higher learning, public school districts and local governments. Pursuant to state law, a local government that purchases goods or services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the IT Solutions Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where http://apps.cfwnet.org/council_packet/mc review.asp?ID=19039&councildate=11/5/2013[8/19/2014 2:11:19 PM] M&C Review subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, these Agreements shall be authorized for a combined aggregate amount of$3,142,630.00 annually. Each Agreement shall begin on November 6, 2013 and expire on the dates indicated below to coincide with the expiration dates of the respective cooperative DIR contracts. All of the Agreements will be non-exclusive, and services will be provided by the vendors based on the City's staffing needs and the availability of qualified vendor resources. No specific amount is guaranteed for either Agreement. VENDOR CONTRACT AUTHORIZED COOPERATIVE NUMBER GONTC]A P+T AGREEMENT AMOUNT END DATE Apex Systems, Inc. DIR-SDD-2274 571,315.00 8/28/2014 Kforce, Inc. DIR-SDD-2337 $ 571,31 810712014 Sentari Technologies, Inc. DIR-SDD-2385 0 8/07/2014 TEKsystems, Inc. DIR-SDD-2367 X998;888-88 9/0312014 RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms at the City's option, in accordance with the terms established in the contracts between DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund, Information Systems Capital Projects Fund, General Fund, and Stormwater Utility Fund. TO Fund/ACCOunt/Centers FROM Fund/Account/Centers P168 539120 0043010 $598,890.00 P168 539120 0045021 $1.646.748.00 P168 539120 0043020 $6,474.00 P168 539120 0045000 $114.167.00 P168 539120 0045010 $334,231.00 P168 539120 0045030 $190.669.00 P168 539120 0048001 $452.145.00 P168 539120 0048002 $157,021.00 P251 539120 041030173580 $214.979.00 PE69 539120 0209000 $251,690.00 0001 539120 0135010 $167186.00 C296 539120 0131030136180 $100.942.00 GG01 539120 0141000 $400,000.00 P168 539120 0046020 $83,173.00 http://apps.cfwnet.org/council_packet/mc review.asp?ID=19039&councildate=ll/5/2013[8/19/20142:11:19PM] M&C Review Submitted for City Manager's Office b,�L Susan Alanis (8180) Originating Department Head: Peter Anderson (8781) Additional Information Contact: Mai Tran (8858) ATTACHMENTS http://apps.cftvnet.org/council_packet/mc review.asp?ID=19039&councildate=11/5/2013[8/19/2014 2:11:19 PM]