HomeMy WebLinkAboutContract 46032 C ail SE W-FrA Y .
STATE OF TEXAS §
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN ALLIANCE FOR CHILDREN, INC.,AND CITY OF
FORT WORTH FOR CHILDREN'S ADVOCACY CENTER PROGRAM
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Charles W. Daniels, its duly authorized
Assistant City Manager, and Alliance for Children, Inc., ("AFC") acting by and through
Julie Evans, it duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that the AFC provides services in coordinating
agencies' activities against child abuse in the City ("AFC Children's Advocacy Center
Program"); and
WHEREAS, City and AFC desire to enter into a contract to have such services
provided which benefit the Fort Worth community through the support of the center
coordinator's salary and through public education about child abuse, recruitment of
volunteers, and emergency support for children; and
WHEREAS, City desires to contract with AFC to provide such services for the
public purpose of combating child abuse; and
WHEREAS, City, as consideration for the performance of AFC Children's
Advocacy Center Program, has appropriated monies in the Department's General Fund
Budget in the amount of $64,000.00 ("Program Funds") to provide to AFC for the
operation of the AFC Children's Advocacy Center Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
CONTRACT DOCUMENTS
The Contract documents shall include the following:
I. This Agreement for the AFC Children's Advocacy Center Program
'3` 2. Exhibit A—Scope of Work
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
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CFW and ALLIANCE FOR CHILDREN Page 1 of 11
All Exhibits attached hereto are incorporated herein and made a part of this
Agreement for all purposes. In the event of any conflict between the documents, the
terms and conditions of this Agreement shall control.
AGREEMENT
1. Responsibilities of AFC. AFC covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in
Exhibit "A" — Program Scope of Work, attached, and incorporated herein for all
purposes incident to this Agreement. AFC shall be responsible for day-to-day
administration of the AFC Children's Advocacy Center Program. AFC agrees to
expend the Program Funds in accordance with its AFC Children's Advocacy Center
Program budget, described in Exhibit `B," attached. Program activities shall be
reported in accordance with Exhibit "D," attached and effectiveness measurements
shall be reported in accordance with Exhibit"E," attached.
2. ProLyram Funds.
2.1 In no event shall the total distribution of Program Funds from City made
to AFC during the term of this Agreement exceed the total sum of$64,000.00.
2.2 Payment of the Program Funds from City to AFC shall be made on a cost-
reimbursement basis following receipt by City from AFC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. AFC shall deliver to City a written detailed Program
Activities Report and Program Effectiveness Measurement Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds. Such
reports shall be signed by AFC or duly authorized officer of AFC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 151h
day following the end of the month. Submittal of a monthly RFR and Program
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth, Texas,
76102. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report. In addition, a quarterly
Program Effectiveness Measurement Report from AFC will be required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall
be made within 30 days receipt of said documents.
2.3 AFC is authorized to adjust any categories in the budget, as outlined in
Exhibit `B," in an amount not to exceed 5% of those particular categories without
prior approval of City, as long as the total sum does not exceed the amount of the
Program Funds; however, AFC must notify City in writing of any such adjustments.
Any adjustment of more than 5% of each category must have written permission from
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CFW and ALLIANCE FOR CHILDREN Page 2 of 11
City prior to any budget adjustment being made which shall be described in Exhibit
"F." If the City gives written approval of AFC's proposed Budget amendment, then
the Amended Budget will take effect on the first day of the month following the
month in which it was approved by City, unless otherwise specified in the
amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management
Section of the Fort Worth Police Department, ATTENTION: JAMES RODRIGUEZ,
350 W. Belknap Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014 and shall end on
September 30, 2015. All of AFC's expenditures under this Agreement must be
completed no later than September 30, 2015.
4. Program Performance.
4.1 AFC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 AFC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the
work described in Exhibit"D" and Exhibit`B," respectively. The Program Activities
and Effectiveness Measurements shall document the program activity names,
numbers of participants attending, details of the activities, and a description of the
goals. Program Effectiveness Measurement shall be reported on a quarterly basis and
included in the January, April, July, and October RFR and Program Activities Report
submittals. Additionally, the Program Effectiveness Measurement Report must
include any successes realized in descriptive detail. The monthly Program Activities
and quarterly Program Effectiveness Measurement Reports shall be submitted to City
no later than the 15th day after the end of each month.
4.3 AFC agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should AFC
not meet these requirements, AFC will be given an additional 15 days to submit the
required reports to City. If, at the end of this 15-day extension period, AFC has not
submitted the required reports, City will send a non-compliance letter notifying
AFC's duly authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the general fund. All monies distributed to AFC hereunder shall
be exclusively from monies received from the general fund, and not from any other
monies of City. In the event that funds from the general fund are not timely received,
in whole or in part, City may, at its sole discretion, terminate this Agreement and City
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CFW and ALLIANCE FOR CHILDREN Page 3 of 11
shall not be liable for payment for any work or services performed by AFC under or
in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever
such termination is determined by City to be in the best interest of City; in event of
AFC default, inability to perform or to comply with the terms herein; or for other
good cause.
5.3 Termination will be effected by delivering to AFC a notice of termination,
specifying the portion of the Agreement affected and the effective date of
termination. Upon AFC's receipt of notice of termination, AFC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the
cause for such suspension or termination is determined to be invalid, AFC sole
remedy shall be reinstatement of this Agreement. AFC expressly waives any and all
rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this
Agreement, AFC shall return to City any property provided hereunder. City will have
no responsibility or liability for AFC's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. AFC shall maintain all equipment used
in the administration and execution of the AFC Children's Advocacy Center Program.
AFC shall maintain, replace, or repair any item of equipment used in support of the
AFC Children's Advocacy Center Program and/or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement, or repair of any equipment used in support of the AFC Children's
Advocacy Center Program and/or for use under the terms of this Agreement is the
sole responsibility of AFC. AFC shall not use Program Funds or City funds to repair
or replace said equipment. AFC shall use any and all equipment purchased with
Program Funds exclusively in support of the AFC Children's Advocacy Center
Program. Within 10 days following the purchase of equipment, AFC shall submit to
City a detailed inventory of all equipment purchased with Program Funds to the
Grants and Contracts Management Section at the address set forth in paragraph 2.2
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CFW and ALLIANCE FOR CHILDREN Page 4 of 11
above. The equipment inventory shall include an itemized description of each piece
of equipment, the date each piece of equipment was purchased, the cost of purchase
for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 AFC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
and all such records relating to operations of AFC under this Agreement. AFC, its
officers, members, agents, employees, and subcontractors, upon demand by City,
shall make such records readily available for investigation, examination, and audit. In
the event of such audit by City, a single audit of all AFC's operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. AFC shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to AFC by City. If questions
are not resolved within this period, City reserves the right to withhold further funding
under this and/or future contract(s) with AFC.
7.3 If, as a result of any audit, it is determined that AFC misused, misapplied,
or misappropriated all or any part of the Program Funds, AFC agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 AFC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of AFC Children's Advocacy Center
Program assets as appropriate, if deemed required by City in its sole discretion.
7.5 AFC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by AFC under this Agreement,
and City shall have access at all reasonable hours to offices and records of AFC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
8. Independent Contractor.
8.1 AFC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. AFC shall have exclusive control of,
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CFW and ALLIANCE FOR CHILDREN Page 5 of 11
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of
respondeat superior shall not apply as between City and AFC, its officers, members,
agents, servants, employees, subcontractors, program participants, licensees, or
invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and AFC. It is expressly understood and agreed that no
officer, member, agent, employee, subcontractor, licensee, or invitee of AFC, nor any
program participant hereunder is in the paid service of City and that City does not
have the legal right to control the details of the tasks performed hereunder by AFC, its
officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to AFC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or
in any way damaged.
9. Liability and Indemnification.
AFC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED
BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,AGENTS,
SERVANTS, OR EMPLOYEES.
AFC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANYAND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY(I) CONSULTANT'S BREACH OF ANY OF
THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,
CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE
OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
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NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF
ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL
BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS.
AFC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above. This section
shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by AFC shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the AFC Children's Advocacy
Center Program is situated; and no other public official of such locality or localities
who exercises any functions or responsibilities with respect to the AFC Children's
Advocacy Center Program during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder. AFC shall incorporate, or cause to be incorporated,
like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of AFC shall have
a financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to AFC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of AFC, as an officer, employee, member, or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
AFC or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, AFC
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 AFC will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex, disability, national origin, or sexual
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CFW and ALLIANCE FOR CHILDREN Page 7 Of 11
orientation, nor will AFC permit its officers, members, agents, employees,
subcontractors, or program participants to engage in such discrimination.
13. Compliance.
13.1 AFC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules, and regulations of City. If City calls to the attention
of AFC any such violation on the part of AFC or any of its officers, members, agents,
employees, subcontractors, or program participants, then AFC shall immediately
desist from and correct such violation.
13.2 AFC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of AFC to any such violations on the part of AFC or any of its officers, members,
agents, employees, program participants, or subcontractors, then AFC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If AFC is a charitable or nonprofit organization and has
or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property, AFC hereby
expressly waives its rights to plead defensively such immunity or exemption as
against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 AFC shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers
Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit,
in a form that is acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury
per person, $500,000 Bodily Injury per accident and $100,000 Property
Damage.
15.2 AFC's insurer(s) must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently rated in terms of
financial strength and solvency to the satisfaction of the City's Risk Manager.
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15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance
coverage requirements under this Agreement.
15.4 AFC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect AFC and
City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having
jurisdiction over the subject matter thereof, such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of City's right to assert or rely upon any such
term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance, or non-performance of this
Agreement, venue for said action shall lie in Tarrant County, Texas.
16.4 AFC represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are
incorporated by reference and made a part of this Agreement for all purposes,
constitute the entire agreement between the parties concerning the work and services
to be performed hereunder, and any prior or contemporaneous, oral or written
agreement which purports to vary from the terms hereof shall be void. Any
amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
with proper postage (certified mail, return receipt requested); and (iii) addressed to
the other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party:
CHILDREN's ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN Page 9 of 11
CITY: Charles W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
AFC: Julie Evans,Executive Director
Alliance for Children, Inc.
908 Southland Road
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used, directly or
indirectly, for the construction, operations, maintenance, or administration of any
sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or
religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and AFC and are not intended to create any rights, contractual or otherwise, to
any other person or entity.
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CFW and ALLIANCE FOR CHILDREN Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
m tipl s i Fort Worth, Tarrant County, Texas, to be effective this/
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CITY OF FORT WORTH ALLIANCE FOR CHILDREN,INC.
harles W. Daniels ie Evans
stant City Manager Executive Director
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J rey W. Halstead
Chief of Police
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Assistant City Attorney
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CHILDREN's ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN Page 11 of 11
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Administration—
B. Program Personnel—$51,500.00
The Center Coordinator is responsible for managing the multidisciplinary case staffing meetings,
held bi-weekly, to ensure a coordinated response to child abuse investigations within the City of
Fort Worth and to determine that families have access to needed services. Additionally, the
Center Coordinator.is responsible for providing child abuse prevention education in this
community. This lines item covers partial salary and fringe benefits(FICA and health insurance)
for the Center Coordinator position.
C. Supplies and Services—
D. Miscellaneous—
E. Facility and Utilities-$12,500.00
This line item provides partial utilities costs for running of the Fort Worth center. Currently,
twelve Fort Worth Police Department employees have full-time office locations in this center.
This line item covers $5,500 of the telephone costs and $7,000 of the electricity costs for the Fort
Worth center.
F. Legal,Financial, and Insurance—
G. Direct Assistance—
H. Indirect Cost-
#t
EXHIBIT B—BUDGET
Contract Budget TOTAL
ADMIl\I�IISTRATIVE
Salaries
FICA
Life Insurance
Health Insurance
Disability Insurance
Unemployment-State
Accounting
TOTAL ADMINISTRATIVE
EXPENSES
%Administrative Cost
PROGRAM PERSONNEL
Salaries $41,000.00 $41,000.00
FICA $3,000.00 $3,000.00
Life Insurance
Health Insurance $7,500.00 $7,500.00
Unemployment
Worker's Compensation
Retirement
SUPPLIES AND SERVICES
Office Supplies
Office Equipment Rental/Purchase
Postage
Printing
MISCELLANEOUS
Contract Labor(City needs copy of
contract before expenses can be
reimbursed)
Craft Supplies
Field Trip Admission Expenses
Other Field Trip Expenses
Food Supplies
Teaching Aids
Travel
FACILITY AND UTILITIES
Telephone $5,500.00 $5,500.00
Electric $7,000.00 $7,000.00
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed)
Custodial Services
Repairs
Cleaning Supplies
LEGAL,FINANCIAL,AND
INSURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting
DIRECT ASSISTANCE
Childcare Scholarships
INDIRECT COST
TOTAL $64,000.00 $64,000.00
(
Exhibit B —Alliance for Children's Advocacy Center Program
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B—BUDGET and
are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any
column except the "Position Name" column in the "Salary Detail" table without the City's consent so long as the
total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B —BUDGET."
Changes to the column labeled"Position Name"may only be made with the prior written consent of the City.
SALARY DETAIL
Position Name Annual Salary Annual Hours Percent to Grant Amount to Grant
Center Coordinator $41,000.00 2,080 100% $41,000.00
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 7% $3,000.00 100% $3,000.00
Life Insurance 18% $7,500.00 100% $7,500.00
Health Insurance
Unemployment
Workers Compensation
Retirement
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies
Office Equipment Rental
Postage
Printing
MISCELLANEOUS
Total Budget Percent to Grant Amou4nt to Grant
Contract Labor
Craft Supplies
Facility Fees
Field Trip Costs
Food Supplies
Teaching Aids
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone $22,000.00 25% $5,500.00
Electric $21,000.00 33% $7,000.00
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
Exhibit B—Alliance for Children's Advocacy Center Program
FINANCIAL AND INSURANCE
Total Budget Percent to Grant Amount to Grant
Fidelity Bond(or Equivalent)
General Commercial Liability
Directors and Officers
Contract Accounting
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
INDIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Exhibit B—Alliance for Children's Advocacy Center Program
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 Alliance for Children (Children's Advocacy Center Program)
Program Period 10/1/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: Alliance For Children
Attn:James Rodriguez Agency Contact Name: Julie Evans
Program Support Division Phone Number: (817)348-1114
350 West Belknap Street Email: levans(a)allianceforchildren.org
Fort Worth,TX 76102 Remit Address: 908 Southland Avenue
Fort Worth,TX 76104
Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Administration $ - $ - $ - $ - $ -
2 Program Personnel $ 51,500.00 $ - $ - $ - $ 51,500.00
3 Supplies&Services $ $ - $
4 Miscellaneous $ $ - $ - $ - $ -
5 Facility and Utilities $ 12,500.00 $ - $ - $ , - $ 12,500.00
Legal, Financial, and
6 Insurance $ - $ - $ - $ - $ -
7 Direct Assistance $ - $ - $ - $
8 Indirect Costs $ - $ - $ - $
Total Costs $ - $ - $ - $
Please Attach:
I. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 64,000.00
Previous Requests: $ -
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses and support documentation are accurate. Balance left in grant: $ 64,000.00
Fiscal Agent Use Only
Grantee Authorized Official Date Fund Account Center
Title
Exhibit D
FY15 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: Alliance For Children
Jacob Browning Contact Name: Julie Evans
350 West Belknap Street Email: jevansnallianceforchildren.or
2nd Floor Phone Number: (817)348-1114
Fort Worth,TX 76102 Address: 908 Southland Avenue
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
Cumulative Total
# Activities Monthly Total Oct 1st-Present Year End Goal
1 Number of Multidisciplinary Case Staffing Meetings 20
2 Number of cases staffed at the Multidisciplinary Case Staffing Meetings 300
3 Number of Family Guides provided to families in Fort Worth center 600
4 Number of individuals educated regarding child abuse 500
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the goals set forth in the contract
Authorized Official Signature Date
Title
Exhibit E
FY15 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)
due Jul 15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: Alliance For Children
Jacob Browning Contact Name: Julie Evans
350 West Belknap Street Email: ievansaallianceforchildren.org
2nd Floor Phone Number: (817)348-1114
Fort Worth,TX 76102 Address: 908 Southland Avenue
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
# Effectiveness Measurements
1 Facilitate 20 multidisciplinary case staffing meetings attended by Child Protective Services investigators,Fort Worth Police
Department detectives,Assistant District Attorneys,medical staff from Cook Children's Medical Center and Alliance For Children
staff.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 Determine whether the needs of children and families involved in 300 cases requiring review are being addressed by the child
protection team during the multidisciplinary case staffing meetings.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 Ensure 600 families involved in child abuse investigations at the Fort Worth Alliance For Children center receive Family Assistance
Guides when they arrive for a first time visit to educate them on the investigation process,the child forensic interview, child abuse
dynamics,the healing services provided by Alliance For Children and other community resources.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 Educate 500 individuals on issues regarding child abuse through community presentations.
Please include a narrative of events and accomplishment that occurred during the reporting period.
Please include a narrative of any success stories during the reportingperiod Use additionalpages if necessary.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Administration
B. Program Personnel
C. Supplies & Services
D. Miscellaneous
E. Facility&Utilities
F. Legal, Financial,
and Insurance
G. Direct Assistance
H. Indirect Cost
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
M&C Review Page 1 of 1
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORT111
COUNCIL ACTION: Approved on 9/23/2014
DATE: 9/23/2014 REFERENCE NO.: **C-26991 LOG NAME: 35FY15 ALLIANCE FOR
CHILDREN
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with Alliance for Children in the Amount Not to Exceed
$64,000.00 to Assist with the Funding of Child Abuse Prevention Programs in the City of
Fort Worth for Fiscal Year 2015 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Alliance for
Children in an amount not to exceed $64,000.00 in order to assist with the funding of Child Abuse
Prevention Programs for Fiscal Year 2015.
DISCUSSION:
Alliance for Children provides coordination efforts for agencies investigating child abuse in order to
lessen the emotional trauma to child abuse victims and to improve the justice system's response to
child abuse. Alliance for Children unites efforts between public agencies to enlist community support,
provide public education about child abuse, recruit volunteers and provide children with emergency
support. The budgeted amount for Fiscal Year 2015 will be applied to operating expenses and to
support the Center Coordinator's salary.
The term of the contract is October 1, 2014 through September 30, 2015.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation funds will be available in the Fiscal Year 2015 operating budget, as appropriated, of
the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0356115 $64,000.00
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20165&councildate=9/23/2014 10/10/2014