HomeMy WebLinkAboutContract 40982-R4 CONTRACT MO. L4
FOURTH RENEWAL AGREEMENT FOR
CITY SECRETARY CONTRACT NO. 40982
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
This Fourth Renewal Agreement("Agreement")is made and entered into by and between the
City of Fort Worth, Texas, a municipal corporation organized under the laws of the State of Texas
("City"),acting by and through Fernando Costa,its duly authorized Assistant City Manager,and the
Arts Council of Fort Worth&Tarrant County,Inc. ("Arts Council"),a nonprofit Texas corporation,
acting by and through Cathy Neece Brown, its duly authorized Interim President.
RECITALS
The following statements are true and correct and form the basis of this Agreement:
A. City and Arts Council previously entered into City Secretary Contract No.40982(the
"Contract"), a contract for professional management services for Arts Council to manage the City's
Public Art Program. The Contract commenced on October 1, 2010, and expired on September 30,
2011, subject to renewal for four, one-year renewal terms.
B. The Contract provides that the renewal shall occur upon the Fort Worth City Council
appropriating the funds under the Contract and upon Arts Council providing City with the proof of
insurance in the amounts required under the Contract. City Council has appropriated the funding,
and Arts Council has provided City with the requisite proof of insurance,and the parties wish to set
forth herein that the renewal has been affected for the 2014-2015 contract term.
C. The Contract provides that the parties will negotiate the Contract's budget amount
each year. The parties have concluded those negotiations and wish to set forth herein the amount of
the budget for the 2014-2015 contract term.
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FOURTH RENEWAL AGREEMENT FOR CSC NO.40982 — Page I of 4
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES R F C E!V E D nI'f ?014
AGREEMENT
In consideration of the mutual covenants, promises, and obligations contained herein, the
parties agree as follows:
1. The Contract is hereby renewed and extended for a one-year renewal term,commencing
on October 1, 2014, and expiring on September 30, 2015.
2. Arts Council agrees to provide professional management services to City in the form of
oversight and administrative services for City's Public Art Program,including provision
of certain staff support services to the Fort Worth Art Commission. These services are
described in detail in Exhibit"A,"the"City of Fort Worth PUBLIC ART PROGRAM
FY 2015 Program Services" proposal submitted by Arts Council to City ("Program
Services"). The same is attached hereafter and incorporated herein for all purposes by
reference. In the event of a conflict between the terms of this Agreement, and the terms
of any part of the Program Services or the Contract, this Agreement shall control. Arts
Council shall submit a semiannual expense and program services status reports to City in
a format provided to Arts Council by City through the City's Transportation & Public
Works Department.
3. The amount to be paid to Arts Council for all Program Services, as hereinafter defined,
shall not exceed FOUR HUNDRED SEVENTY-FIVE THOUSAND, SIX HUNDRED
SEVEN DOLLARS AND NO CENTS ($475,607.00) for Fiscal Year 2014-2015 and
shall be paid in one annual installment at the within thirty(3 0)days after the execution of
this Agreement.
All other terms and conditions of the Contract shall remain in full force and effect.
FOURTH RENEWAL AGREEMENT FOR CSC NO.40982 Page 2 of 4
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
22 `�'`
IN WITNESS WHEREOF, the parties have executed this Agreement on th�J day of
, 2014.
CITY OF FORT WORTH ARTS COUNCIL OF FORT WORTH
AND TARRANT COUNTY, INC.
by: by:
Fernando Costa Cathy Neece Brown
Assistant City Manager Interim President
APPROVED AS TO FORM AND LEGALITY:
by:
Jes'sica0angsvang,
Assistant City Attorney
FO
ATTEST: 0000%
°
Mary J. Kaiser °
City Secretary
-%
1006
Contract Authorization:
M&C C-27031
Date: October 14,2014
OFF1�8��°�E���Y
CITY 3EC��
FOURTH RENEWAL AGREEMENT FOR CSC NO.40982 R.r gf)Lof
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES F�•
EXHIBIT A
City of Fort Worth Public Art Program
FY 2015 Program Services Summary
On September 8, 2014, the Fort Worth Art Commission formally recommended the FY 2015 Fort
Worth Public Art Annual Work Plan to City Council for adoption. The detailed work plan is
attached.
PROGRAM ADMINISTRATION
Under the proposed Fiscal Year 2015 Professional Services Agreement, the Arts Council of Fort
Worth and Tarrant County, Inc. will continue to administer the Fort Worth Public Art Program
(FWPA), including management of some 56 ongoing and new public art and design enhancement
projects from various funding sources, including the 2004 Bond Program, 2007 Critical Capital
Needs Program, 2008 Bond Program, 2014 Bond Program, the Public Art Fund, and various
other funds with combined budgets totaling over$7.7 million in accordance with the Fiscal Year
2015 Fort Worth Public Art Annual Work Plan.
In addition, the Arts Council will also:
1. Manage some 56 ongoing and new public art projects
2. Oversee maintenance and conservation projects on various artworks in the collection
3. Complete and present progress reports on the FWPA Master Plan and fund-specific plans
4. Initiate a planning effort with community stakeholders for a future iconic artwork
5. Explore a partnership with the Modern Museum of Fort Worth for public display of
sculptures
6. Host public art events, including dedications, exhibitions, tours, artist workshops, and
lectures
7. Staff the Fort Worth Art Commission
The Administrative Budget for Fiscal Year 2015 ($475,607.00)includes personnel and general
administrative costs, as well as funds to support artist selection processes for new projects,
certain collection management operating expenses and public education and outreach programs.
The Maintenance Budget for Fiscal Year 2015 ($55,000.00)will be used for cleaning,routine
maintenance and upkeep of various artworks in the Fort Worth Public Art Collection.
FOURTH RENEWAL AGREEMENT FOR CSC NO.40982 Page 4 of 4
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
FORT WORTH
CITY COUNCIL /AGENDA
COUNCIL ACTION: Approved on 10/14/2014 -Ordinance No. 21495-10-2014
20MANAGEMENT OF THE
REFERENCE *,C_27031 LOG NAME: 2015 PUBLIC ART
DATE: 10/14/2014 NO.: PROGRAM
CODE: C TYPE: CONSENT PUBLIC NO HEARING:
SUBJECT: Authorize Renewal of a Professional Management Services Agreement with the Arts
Council of Fort Worth and Tarrant County, Inc., in the Amount the Fiscal 07.002015 Annual
Year 2015 Management of the Public Art Program, App
Work Plan, Authorize Transfer from the Specially Funded Capital Projects Fund to the
General Fund in the Amount of$530,607.00 for Management of the Fort Worth Public Art
Program and Maintenance of the Public Art Collection and Adopt Appropriation
Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize renewal of a Professional Management Services Agreement with the Arts Council of
Fort Worth and Tarrant County, Inc., in the amount of$475,607.00 for management of the Fiscal
Year 2015 Fort Worth Public Art Program for a period of one year;
2. Approve the Fiscal Year 2015 Annual Work Plan;
3. Authorize transfer in the amount of$530,607.00 from the Specially Funded Capital Projects Fund
to the General Fund for management of the Fort Worth Public Art Program and maintenance of the
public art collection; and
4. Adopt the attached supplemental appropriation ordinance increasing the estimated receipts and
appropriations in the General Fund in the amount of$530,607.00.
DISCUSSION:
Under the proposed Fiscal Year 2015 Professional Services Agreement, the Arts Council of Fort
Worth and Tarrant County, Inc., will continue to administer the Fort Worth Public Art Program
(FWPA), including management of up to 56 ongoing and new public art and design enhancement
projects from various funding sources, including the 2004 Bond Program, 2007 Critical Capital Needs
Program, 2008 Bond Program, the 2014 Bond Program, the Public Art Fund, and various other funds
with combined budgets totaling over $7.7 million in accordance with the Fiscal Year 2015 Fort Worth
Public Art Annual Work Plan.
Administrative Bud et $475,607.00 Arts Council Contract
Maintenance Budget $ 55,000.00 Various Conservator
Contracts
TOTAL $530,607.00
��T„-7nz2nR,�n„nc;lr�ate=10_.. 10/16/2014
M&C Review Page 2 of 2
ADMINISTRATION SCOPE OF WORK
• Manage up to 56 ongoing and new public art projects
• Oversee maintenance and conservation projects on various artworks in the collection
• Complete and present progress reports on the FWPA Master Plan and fund-specific plans
• Initiate a planning effort with community stakeholders for a future iconic artwork
• Explore a partnership with the Modern Museum of Fort Worth for public display of sculptures
• Host public art events, including dedications, exhibitions, tours, artist workshops, and lectures
• Staff the Fort Worth Art Commission
The Fort Worth Art Commission approved the Fiscal Year 2015 Annual Work Plan on September 8,
2014, following public hearings on August 11, 2014 and September 8, 2014, that were widely
publicized via media releases; advertisements in the Fort Worth Star-Telegram and Fort Worth
Weekly websites; CityNews; as well as on the Fort Worth Public Art website (www.fwpublicart.org),
Facebook page and Enews. Highlights of the Fiscal Year 2015 Annual Work Plan recommended by
the Fort Worth Art Commission were presented to City Council on September 23, 2014.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached supplemental appropriation ordinance, funds will be
available in the current operating budget, as appropriated of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1 &2) GG01 472291 0901600 $530,607.00 1) C291 538070 201989990500 $530,607.00
2) GG01 539120 0901600 $530,607.00 3) GG01 539120 0901600 $475,607.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Martha Peters (298-3025)
ATTACHMENTS
20MANAGEMENT OF 2015 PUBLIC ART PROGRAM AO.docx
60FW PUBLIC ART TRANSFER FY 2014.pdf
FY 2015 Work Plan Spreadsheet RECOMMENDED.pdf
Infrastructure Services Group FYI Budget PUBLIC ART 20140807.pptx
1 .1 __,__.,�_ .,. .., r�Tr�=�n��(1Rrnn,mnildate=l0... 10/16/2014