HomeMy WebLinkAboutContract 46082 CITY SECRETAW,
CONTRACT NO.
TIBURAN®
October 17,2014
Ms.Melony Ebel
Fort Worth Police Department
350 Belknap Street
Fort Worth,TX 76102
Subject: Enhancement Proposal(EP)-3772: Change Email Domain
Reference: Master Support Agreement,dated June 15 2011 —City Contract Number 41881
Dear Ms.Ebel:
Tiburon,Inc.is pleased to present Fort Worth Police Department(hereinafter, "Client")with this
Enhancement Proposal to change the Domain within all Modules that use email notifications(hereinafter,
referred to as the"Proposal").
Scope Description and Responsibilities
The attached Exhibit 1, Statement of Work("SOW")describes the project tasks,responsibilities of each
party and defined completion criteria.
Price Description
1) Firm fixed price: $0
2) Upon achievement of the completion criteria set forth in the SOW the Tiburon Annual Maintenance
Fee will not increase.
3) This Proposal does not include:
Warranty
Documentation
Hardware or third party products or services
Travel and on-site time
4) Client shall be responsible for any taxes levied by a government agency,if any.
5) Upon completion,the application feature(s)agreed to in this Proposal will be considered a
customized featured exclusive to the Client's system. This feature will not be included in any future
upgrades,unless specifically contracted as an additional add-on feature.
Effective Date and Payment Schedule M*_
Tiburon,Inc.3000 Executive Parkway,Suite 500,San Ramon,CA 94583 t:925-621-2700 f:925-621-2799
RECEIVED OCT 2 8 2N
Fort Worth Police Department
EP-3772: Change Email Domain
Page 2 of 4
1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's
acceptance of this Proposal.
2) Payment Schedule:
50% Upon Tiburon receipt of the signed acceptance of this Proposal.
50% Upon achievement of the completion criteria set forth in the SOW.
Note: No scheduling of resources will occur until after the first payment milestone is paid and all
outstanding accounts receivable payments have been made. This Proposal may be cancelled at
Tiburon's discretion upon written notice to Client if the first payment milestone is not paid when due.
3) Client's acceptance of this Proposal in the signature block provided below authorizes Tiburon to
proceed with the work described herein and confirms funding will be obligated. Any requisite
contractual documents required by Client's purchasing procedures are the responsibility of the Client.
4) The terms and conditions of the above referenced Agreement, and this Proposal prevail regardless of
any conflicting or additional terms and conditions on any Purchase Order or other
correspondence. Any contingencies or additional terms obtained on any Purchase Order are not
binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon.
This fixed price Proposal is valid through December 31, 2014.
Upon review and acceptance of this Proposal,please have a duly authorized person sign below and return
the signed copy of the Proposal to Judy Basnett via e-mail ail Jud .Basnett((Ptiburoninc.com or fax 510-
217-6466. If you have any questions or require further information, please contact Judy at 650.245.6702
at your convenience.
Sincerely,
4.:r I -7-."
Vincent Tedesco
Chief Operating Officer
Attachment:
Exhibit 1 - Statement of Work
By this signature. Client accepts this Proposal:
14-
Si ature Date
Charles W. Daniels, Assistant City Manager
Printed Name/Title
Tiburon,Inc. 3000 Executive Parkway,Suite 500,San Ramon,CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-3772: Change Email Domain
Page 3 of 4
ACCEPTED AND AGREED:
CITY OF FORT WOR'T'H;
By: t
Charles W. Da ' s
Assistant Ci anager
Date:
APP V ��� ED:
By: (�
Jeffrey W. alstead
Chief of Police
Date:
APPROVED AS TO FORM
AND LEG LITY:
By:
Jessica Sangvang
Assistant C Attorney
Contract Authorization:
M&C:
Date Appr vcN0 M&C REQUIRED
ATTES F��o®��
By: o
Ma J. K o ! �
y
City Seer a
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OFFICIAL RECORD
CITY SECRETARY
FT,WORTH,TX
Tiburon,Inc. 3000 Executive Parkway, Suite 500, San Ramon,CA 94583 t: 925-621-2700 f. 925-621-2799
Fort Worth Police Department
EP-3772: Change Email Domain
Page 4 of 4
Exhibit 1
Statement of Work
Scope Description
Remotely,Tiburon provide the services to update Client's Tiburon Records Application (ARS Routing
and Case Management) email configurations to use the new"fortworthtexas.gov"domain. The client will
manually update all email addresses on user profiles and the EM code table.
All work will be completed during Tiburon's normal business hours Monday through Friday (0800 -
1700).
Tiburon Responsibilities
1) Modify the application per the Scope Description.
2) Install the modified code in Client's test environment.
3) Upon Client's testing, correct any discrepancies in operation based on the Scope Description.
4) Install the modified code in Client's production environment.
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Proposal.
2) Provide VPN access to Tiburon.
3) As required,coordinate the participation of non-Tiburon provided third parties and outside agencies.
4) Complete testing of the modified code within ten(10)business days from receipt of Tiburon's
notification the code is ready for testing to ensure conformance with the Scope Description.
Completion Criteria
This work will be considered complete ten(10) business days after Tiburon has provided Client with
written notification that the modified code is ready for testing in the test system, or has been placed into
production,whichever comes first. If Client does not confirm completion with a sign off letter presented
by the Tiburon project manager within ten(10)business days of submittal of such letter, or otherwise
notifies Tiburon in writing why completion sign-off has not been provided any final invoice(s) will be
issued and will be payable in accordance with the payment terms of this Proposal.
Tiburon,Inc. 3000 Executive Parkway,Suite 500,San Ramon,CA 94583 t: 925-621-2700 f: 925-621-2799