HomeMy WebLinkAboutContract 46093 CITY SECRETAJi'
CONTRACT CIO.
STATE OF TEXAS
COUNTIES OF TARRANT, WISE §
AND DENTON §
UNITED COMMUNITY CENTERS, INC.
SAFE HAVEN YOUTH PROGRAM - BETHLEHEM
(BETHLEHEM COMMUNITY CENTER)
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Charles W. Daniels, its duly authorized
Assistant City Manager, and United Community Centers, Inc., ("UCC") acting by and
through Celia Esparza, it duly authorized President/CEO.
RECITALS
WHEREAS, City has determined that Safe Haven Youth Programs are necessary
to support crime prevention in the City during FY 2015 to support the adoption of a
prevention focus by the police department and the community and to provide a secure
environment for children; and
WHEREAS, UCC has agreed to operate a Safe Haven Youth Program which will
provide a secure environment in which children can receive educational tutoring
assistance; and support the adoption of a prevention focus by the police department and
the community; and
WHEREAS, City desires to contract with UCC to operate the Safe Haven Youth
Program at their Bethlehem Community Center ("UCC SITYP"); and
WHEREAS, City, as consideration for the performance of UCC, has
appropriated monies in the Crime Control and Prevention District ("CCPD") Fund
Budget in the amount of $132,990.00 ("Program Funds") to provide to UCC for the
operation of the UCC SITYP;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
m
C-) CONTRACT DOCUMENTS
m
The Contract documents shall include the following:
0
1. This Agreement for the UCC SITYP
G' 2. Exhibit A— Scope of Work
0 3. Exhibit B—Budget FOFFICIAL REj 4. Exhibit C—Request for Reimbursement RE
5. Exhibit D—Program Activities Report FT. WORTH
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 1 of l 1
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
All Exhibits attached hereto are incorporated herein and made a part of this
Agreement for all purposes. In the event of any conflict between the documents. the
terms and conditions of this Agreement shall control.
AGREEMENT
1. Responsibilities of UCC. UCC covenants and agrees to fully perform, or cause
to be performed, with good faith and due diligence, all work and services described in
Exhibit "A" — Program Scope of Work, attached, and incorporated herein for all
purposes incident to this Agreement. UCC shall be responsible for day-to-day
administration of the UCC SITYP. UCC agrees to expend the Program Funds in
accordance with its UCC SITYP budget, described in Exhibit "B," attached. Program
activities shall be reported in accordance with Exhibit "D," attached and effectiveness
measurements shall be reported in accordance with Exhibit "E,"attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made
to UCC during the term of this Agreement exceed the total sum of$132,990.00.
2.2 Payment of the Program Funds from City to UCC shall be made on a cost-
reimbursement basis following receipt by City from UCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. UCC shall deliver to City a written detailed Program
Activities Report and Program Effectiveness Measurement Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds. Such
reports shall be signed by UCC or duly authorized officer of UCC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 15th
day following the end of the month. Submittal of a monthly RFR and Program
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: JACOB BRO)VNING, 350 W. Belknap St., Fort Worth, Texas,
76102. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report. In addition, a quarterly
Program Effectiveness Measurement Report from UCC will be required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall
be made within 30 days receipt of said documents.
2.3 UCC is authorized to adjust any categories in the budget, as outlined in
Exhibit "B," in an amount not to exceed 5% of those particular categories without
prior approval of City, as long as the total sum does not exceed the amount of the
Program Funds; however, UCC must notify City in writing of any such adjustments.
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 2 of 11
Any adjustment of more than 5% of each category must have written permission from
City prior to any budget adjustment being made which shall be described in Exhibit
"F." If the City gives written approval of UCC's proposed Budget amendment, then
the Amended Budget will take effect on the first day of the month following the
month in which it was approved by City, unless otherwise specified in the
amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management
Section of the Fort Worth Police Department, ATTENTION: JAMES RODRIGUEZ,
350 W. Belknap Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014 and shall end on
September 30, 2015. All of UCC's expenditures under this Agreement must be
completed no later than September 30, 2015.
4. Program Performance.
4.1 UCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A."
4.2 UCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the
work described in Exhibit "D" and Exhibit "E,"respectively. The Program Activities
and Effectiveness Measurements shall document the program activity names,
numbers of participants attending, details of the activities, and a description of the
goals achieved in support of the CCPD goals. Program Effectiveness Measurement
shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the
end of each month.
4.3 UCC agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should UCC
not meet these requirements, UCC will be given an additional 15 days to submit the
required reports to City. If, at the end of this 15-day extension period, UCC has not
submitted the required reports, City will send a non-compliance letter notifying
UCC's duly authorized representative Of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the CCPD. All monies distributed to UCC hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
SAFE HAVEN-BETHLEHEM
CFVd and UNITED COMMUNITY CENTERS Page 3 of 11
City. In the event that funds from the CCPD are not timely received, in whole or in
part, City may, at its sole discretion, terminate this Agreement and City shall not be
liable for payment for any work or services performed by UCC under or in
connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever
such termination is determined by City to be in the best interest of City; in event of
UCC default, inability to perform or to comply with the terms herein; or for other
good cause.
53) Termination will be effected by delivering to UCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of
termination. Upon UCC's receipt of notice of termination, UCC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the
cause for such suspension or termination is determined to be invalid, UCC sole
remedy shall be reinstatement of this Agreement. UCC expressly waives any and all
rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this
Agreement, UCC shall return to City any property provided hereunder. City will have
no responsibility or liability for UCC's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. UCC shall maintain all equipment
used in the administration and execution of the UCC SITYP. UCC shall maintain,
replace, or repair any item of equipment used in support of the UCC SITYP and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen.
The cost for maintenance, replacement, or repair of any equipment used in support of
the UCC SITYP and/or for use under the terms of this Agreement is the sole
responsibility of UCC. UCC shall not use Program Funds or City funds to repair or
replace said equipment. UCC shall use any and all equipment purchased with
Program Funds exclusively in support of the UCC SITYP. Within 10 days following
the purchase of equipment, UCC shall submit to City a detailed inventory of all
equipment purchased with Program Funds to the Grants and Contracts Management
ShFE"hVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 4 of 11
Section at the address set forth in paragraph 2.2 above. The equipment inventory
shall include an itemized description of each piece of equipment, the date each piece
of equipment was purchased, the cost of purchase for each piece of equipment, and
the location of each piece of equipment.
7. Administrative Requirements.
7.1 UCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
and all such records relating to operations of UCC under this Agreement. UCC, its
officers, members, agents, employees, and subcontractors, upon demand by City,
shall make such records readily available for investigation, examination, and audit. In
the event of such audit by City, a single audit of all UCC's operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. UCC shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to UCC by City. If questions
are not resolved within this period, City reserves the right to withhold further funding
under this and/or future contract(s) with UCC.
7.3 If as a result of any audit.. it is determined that UCC misused, misapplied,
or misappropriated all or any part of the Program Funds, UCC agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 UCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of UCC SITYP assets as appropriate, if
deemed required by City in its sole discretion.
7.5 UCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by UCC under this
Agreement, and City shall have access at all reasonable hours to offices and records
of UCC, its officers, members, agents, employees, and subcontractors for the purpose
of such monitoring.
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 5 of 11
8. Independent Contractor.
8.1 UCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. UCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of
respondeat superior shall not apply as between City and UCC, its officers, members,
agents, servants, employees, subcontractors, program participants, licensees, or
invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and UCC. It is expressly understood and agreed that no
officer, member, agent, employee, subcontractor, licensee, or invitee of UCC, nor any
program participant hereunder is in the paid service of City and that City does not
have the legal right to control the details of the tasks performed hereunder by UCC,
its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to UCC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or
in any way damaged.
9. Liabilitw and Indemnification.
UCC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED
BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,A GENTS,
SERVANTS, OR EMPLOYEES.
UCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LA WS UITS, A CTIONS, COSTS, AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY(INCLUDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY(I) CONSULTANT'S BREACH OFANY OF
THE TERMS OR PRO 117SIOATS OF THIS AGREEMENT OR (II) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,
CONTRACTORS (OTHER THAN THE CIT)), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT
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CFw and UNITED COMMUNITY CENTERS Page 6 of l 1
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE
OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONSULTANT AND CITY RESPONSIBILITY, IF
ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL
BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
UCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above. This section
shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by UCC shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the UCC SITYP is situated;
and no other public official of such locality or localities who exercises any functions
or responsibilities with respect to the UCC SITYP during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. UCC shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member, or program participant of UCC shall have
a financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to UCC of
any land, materials, supplies, or services purchased with any funds transferred
hereunder, except on behalf of UCC, as an officer, employee, member, or program
participant. Any willful violation of this paragraph with the knowledge, expressed or
implied, of UCC or its subcontractors, shall render this Agreement voidable by City
of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, UCC
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms. conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 7 of 11
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 UCC will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex. disability, national origin, or sexual
orientation, nor will UCC permit its officers, members, agents, employees,
subcontractors, or program participants to engage in such discrimination.
13. Compliance.
13.1 UCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules, and regulations of City. If City calls to the attention
of UCC any such violation on the part of UCC or any of its officers,members, agents,
employees, subcontractors, or program participants, then UCC shall immediately
desist from and correct such violation.
13.2 UCC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of UCC to any such violations on the part of UCC or any of its officers, members,
agents, employees, program participants, or subcontractors, then UCC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If UCC is a charitable or nonprofit organization and has
or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property, UCC hereby
expressly waives its rights to plead defensively such immunity or exemption as
against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 UCC shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form
that is acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury
per person, $500,000 Bodily Injury per accident and $100,000 Property
Damage.
SAFE HAVEN-BETHLEHEM
CFw and UNITED COMMUNITY CENTERS Page 8 of 11
15.2 UCC's insurer(s) must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently rated in terms of
financial strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance
coverage requirements under this Agreement.
15.4 UCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect UCC and
City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having
jurisdiction over the subject matter thereof, such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of City's right to assert or rely upon any such
term or.right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance, or non-performance of this
Agreement, venue for said action shall lie in Tarrant County, Texas.
16.4 UCC represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are
incorporated by reference and made a part of this Agreement for all purposes,
constitute the entire agreement between the parties concerning the work and services
to be performed hereunder, and any prior or contemporaneous, oral or written
agreement which purports to vary from the terms hereof shall be void. Any
amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 9 of 11
with proper postage (certified mail, return receipt requested); and (iii) addressed to
the other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party:
CITY: Charles W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
UCC: Pablo Calderon, Program Director
United Community Centers, Inc., Bethlehem Center
970 E. Humbolt Street
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used, directly or
indirectly, for the construction, operations, maintenance, or administration of any
sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or
religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and UCC and are not intended to create any rights, contractual or otherwise,
to any other person or entity.
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 10 of fl l
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiple i Fort Worth, Tarrant County, Texas, to be effective this ;� ay of
20_q.
CITY OF FORT WORTH UNITED COMMUNITY
CE ER , I1�JC
harles W. Daniels Ce is Esparza
Assistant City Manager President/CEO
Date: A0,949, /¢ Date:
/Z) -/3-
qw6my W'�4-41 0
Je frey W. Halstead
Chief of Police
Date:
APPROVED AS TO FORM
Contract Authorization
Kelly Madrid pate
Assistant City Attorney
Date: 161Z;41'
AT ST: �y°�F�O�
ary Kays * '�
City Secret J► ,
0°° ��'
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
SAFE HAVEN-BETHLEHEM
CFW and UNITED COMMUNITY CENTERS Page 11 of 11
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary
for successful implementation of your program. Please explain how costs are calculated.
A. Administration—N/A
B. Program Personnel— $122,737.00
Additional description is included in scope of work.
All personnel work at Bethlehem Center 100% with the exception of the ACT III
coordinator who works 1/3 of the time at Bethlehem Center.
Director of the Center has a doctorate in education and will be focused on grant activities
working with instructors in classroom, working with parents and schools in partnership to
ensure successful outcomes for students, working with educational consultant to ensure
quality instruction and curriculum, and ensuring that Center remains safe and attractive
environment conducive to growth and development of students. (65% to grant)
Assistant Director, experienced instructor and promoted from Center office manager, assists
Director with activities outlined above, daily interaction with students and parents at the
front desk, keeps everyone and everything on schedule, liaison for the AVANCE parent
engagement program which serves parents and children ages 0 — 3, and is in charge of the
Center whenever the Director is not at Bethlehem Center. (60% to grant)
ACT III Coordinator together with the ACT III Associate works directly on curriculum and
instruction of students and deals with the special challenges of the youth as they transition
through adolescence to becoming young adults. ( ACT III stands for Awareness Changes for
Tomorrow in Self, Family and Community) provides activities that lead to the positive
academic, social/emotional and physical development of youth See Exhibit A Scope of work
for more detail. (33% to grant)
ACT III Instructor works directly on curriculum and instruction of students and deals with
the special challenges of the youth as they transition through adolescence to becoming
young adults. ( ACT III stands for Awareness Changes for Tomorrow in Self, Family and
Community) provides activities that lead to the positive academic, social/emotional and
physical development of youth. See Exhibit A Scope of work for more detail (80%to grant)
Educational Enrichment Program (EEP) Instructors implement guided reading program
components, prepare and implement lesson plans, manage classroom behavior, provide
caring and nurturing environment, and ensure safe environment. See Exhibit A Scope of
work for more detail (80% to grant)
Custodian ensures center is clean and safe. The custodian also functions as a driver to
transport students from schools. Makes sure food is received and stored for meals. Works to
ensure that all maintenance items are reported for follow-up. Does safety checks on vehicles.
(50% to grant)
C. Supplies and Services—N/A
D. Miscellaneous—$10,253.00
Contract Labor- Contract is with the Educational Consultant, a literacy coach and
professional educator with more than 30 years of experience, who works directly with
teachers and staff including modeling lessons, helping with lesson plans, and testing of
students. Also communicates with parents, and schools to enhance partnership that leads to
academic success for students. See more detail in Exhibit A Scope of Work (70% to grant)
E. Facility and Utilities—N/A
F. Legal, Financial, and Insurance—N/A
G. Direct Assistance—N/A
H. Indirect Cost—N/A
EXHIBIT B—BUDGET
Tk� ,C-bnfiracQ;Budgi ''TOTAL,~
Salaries
FICA
Life Insurance
Health Insurance
Disability Insurance
Unemployment-State
Accounting
TOTAL ADMINISTRATIVE
EXPENSES
%Administrative Cost
0PXOGRA3&P!RSONNEI$";W 0
Salaries 113,240.00 113,240.00
FICA 7,967.00 7,967.00
Life Insurance
Health Insurance
Unemployment 1,530.00 1,530.00
Worker's Compensation
Retirement
Office Supplies
Office Equipment Rental/Purchase
Postage
Printing
Contract Labor(City needs copy of
contract before expenses can be
reimbursed) 10,253.00 10,253.00
Craft Supplies
Field Trip Admission Expenses
Other Field Trip Expenses
Food Supplies
Teaching Aids
Travel/Transportation
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed)
Custodial Services
Repairs
Cleaning Supplies
A VP 4�r r
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting
, W77�
�DIREGTASSISTA�NC E F,'sue T 1.IEW�
Childcare Scholars ips
MINDIREWC,OSTWA�*
..-
TOTAL $132,990.00 $132,990.00
Exhibit B—UCC Safe Haven Youth Program
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B—BUDGET and
are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any
column except the "Position Name" column in the "Salary Detail" table without the City's consent so long as the
total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B —BUDGET."
Changes to the column labeled"Position Name"may only be made with the prior written consent of the City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
Director $20.40 1560 65% $20,686.00
Assistant Director $9.00 2080 60% $115232.00
ACT III Coordinator $16.00 2080 33% $10,982.00
ACT III Instructor $9.25 1500 80% $11,100.00
Custodian $8.50 2080 50% $8,840.00
5 EEP Instructors $9.00 7000* 80% $50,400.00
*5 at 1,400 hours annually
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 7.04% $9,517.00 100% $7,967.00
Life Insurance
Health Insurance
Unemployment* 1.7% $1,530.00 100% $1,530.00
Workers Compensation
Retirement
*First 9,000 of employee's compensation
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies
Office Equipment Rental
Postage
Printing
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor $14,650 70% $10,253.00
Craft Supplies
Facility Fees
Field Trip Costs
Food Supplies
Teaching Aids
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
Exhibit B—UCC Safe Haven Youth Program
FINANCIAL AND INSURANCE
Total Budget Percent to Grant Amount to Grant
Fidelity Bond(or Equivalent)
General Commercial Liability
Directors and Officers
Contract Accounting
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
INDIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Exhibit B—UCC Safe Haven Youth Program
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 UCC Safe Haven Youth Program - Bethlehem
Program Period 10/1/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: United Community Centers, Inc.
Attn:James Rodriguez Agency Contact Name: Don Campion
Program Support Division Phone Number: 817-927-5556 ext. 112
350 West Belknap Street Email: dcampion(a)unitedcommunitycenters org
Fort Worth,TX 76102 Remit Address: 1200 E Maddox Ave.
Fort Worth,TX 76104
Invoice Number:
Period covered by this request: to
mm/ddyy mm/d&yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Administration <$ � 3' $ - $ - $ W i-'Ot
t
2 Program Personnel I$-,A 1i247.,37,'00 $ - $
3 Supplies&Services 3$ . � _` $ - $ - $ t
4 Miscellaneous °$ 1j0 253 W $ - $ $ `� $ ";°=,.1.0;258500;+
5 Facility and Utilities x$° $ - $ - $ "Y - rw `_+ =
Legal, Financial,and1 ' '6 Insurance :$ $ - $ 0
7 Direct Assistance $` $ $w >8 Indirect Costs .$.,R $ - $ :# i:_
Total Costs $` I"32;990:00 n $ - $ - $ ' .$ €" :r':132,990.00
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 132,990.00
Previous Requests: $ -
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses and support documentation are accurate. Balance left in grant: $ 132,990.00
as e
Grantee Authorized Official Date u c
Title
Exhibit D
FY15 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: United Community Centers
Jacob Browning Contact Name: Pablo Calderon
350 West Belknap Street Email: pcalderon @unitedcommunitvicenters.or
2nd Floor Phone Number: 817 927-5556
Fort Worth,TX 76102 Address: 1200 E.Maddox
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
Cumulative Total
# Activities Monthly Total Oct 1st-Present Year End Goal
I Number of unduplicated student participants in the Educational
Enrichment Program,including Summer Enrichment Program 120
participants
2 Number of hours student participants spend in Educational Enrichment
Program activities during the school year 5,000
3 Number of hours student participants spend in Summer Enrichment
Program activities during summer months 5,000
4 Number of unduplicated student participants in the Alcohol and 60
Substance Abuse Prevention Program
5 Number of hours student participants spend in Alcohol and Substance
Abuse Prevention Program educational activities 3,000
I/rave reviewed this report and certify that the measures provider]are accurate and
appropriately reflect the CCPD goals set forth in tine contract.
Authorized Official Signature Date
Title
Exhibit E
FY15 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar) due Apr 15th,3rd Qtr(Apr-Jun)due Jul
15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: United Community Centers
Jacob Browning Contact Name: Pablo Calderon
350 West Belknap Street Email: peal deron a,unitedcommunityicenters.or
2nd Floor Phone Number: 0011/7 927-5556
Fort Worth,TX 76102 Address: 1200 E. Maddox
Fort Worth,TX 76104
Period covered: 10/01/2014 to 09/30/2015
# Effectiveness Measurements
1 70%of kindergarten through fourth grade students who attend at least 80%of the time will increase at least three reading levels during the
school year.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 70%of fifth through eighth grade students who attend at least 80%of the time will increase at least two reading levels or reach the maximum
level of Z.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 70%of students reading three or more reading levels below grade level who attend at least 80%of the time will increase at least two reading
levels during the school year.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 80%of Summer Enrichment Program students who attend at least 80%of the time will maintain or improve their reading level during the
summer months.
Please include a narrative of events and accomplishment that occurred during the reporting period.
5
Youth who attend at least ten sessions will increase their knowledge of substance and alcohol abuse by 20%over the course of the program year.
Please include a narrative of events and accomplishment that occurred during the reporting period.
Please include a narrative of any success stories during the reporting period. Use additional pages if necessary.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Administration
B. Program Personnel
C. Supplies& Services
D. Miscellaneous
E. Facility& Utilities
F. Legal, Financial,
and Insurance
G. Direct Assistance
H. Indirect Cost
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F0`W°RTH
COUNCIL ACTION: Approved on 9/23/2014
REFERENCE ** 35FY15 UNITED COMMUNITY
DATE: 9/23/2014 NO.: C-26996 LOG NAME: CENTER-SAFE HAVEN
PROGRAM
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with United Community Centers, Inc., in the Amount
Up to $132,990.00 to Continue Operation of a Youth Safe Haven Program at the
Bethlehem Community Center in Fort Worth (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with the United
Community Centers, Inc., a non-profit organization, in the amount up to $132,990.00 to continue
operation of a Youth Safe Haven Program at the Bethlehem Community Center in Fort Worth.
DISCUSSION:
The original Youth Safe Haven Program was operated in the near southeast part of Fort Worth and
was later expanded to other designated sites in Fort Worth. Youth safe havens are places where
children in targeted neighborhoods can play and learn with other children without the fear of being
victims of crime. The program strives to offer character and leadership development, educational
activities, cultural arts, health/life skills and recreational opportunities. Program staff address
additional educational, social, psychological and physical needs youth may experience with a goal of
caring for the "whole child." This approach provides youth the tools they need to become responsible
adults.
United Community Centers, Inc., provides a Youth Safe Haven Program at the Bethlehem
Community Center located at 970 East Humbolt Street for youth who live within a five-mile radius of
the location.
This contract shall be effective October 1, 2014 through September 30, 2015.
This is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be available in the Fiscal Year 2015 budget, as appropriated, from the
Crime Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359808 $132.990.00
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4231)
http://apps.cfwnet.org/council.packet/mc review.asp?ID=20096&councildate=9/23/2014 10/14/2014
M&C Review Page 2 of 2
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20096&councildate=9/23/2014 10/14/2014